MFRSoleSDocStar.doc

CCMI-CEU-SI

27 April 2017

MEMORANDUM FOR RECORD

SUBJECT: OTHER THAN FULL AND OPEN COMPETITION

1.In accordance with FAR 13.106-1(b)(1) Purchases not exceeding the simplified acquisition threshold, may be solicited from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available. This requirement’s Government estimate is $19,338.00 and under the Simplified Acquisition Threshold. Market Research verified that only the original company can provide the right to use license renewal and upgrade to 3.14 docStar software. Astria Solutions Group, LLC, 2165 Technology Drive, Schenectady, NY 12308 is the original provider of the software. Current 3.9 version of docStar is not compatible with Windows Server 2008 R2. Software is currently disabled and is mission essential for Reynolds Army Health Center health records. Company will migrate current existing 3.9 database, install compatible 3.14 docStar version in order to be compatible with Windows Server 2008 R2 and will provide upgraded licenses and codes.

2. Reynolds Army Health Clinic directive mandated software upgrade due to Information Management requirement to update existing equipment. Therefore migration of existing files shall be handled by original company in respect to upgraded codes that covers previous warranty software defects from previously reported issues with docStar software and provide licenses to ensure continued hospital mission that entails recordkeeping. Software update also ensures that recordkeeping is available, current and in proper order for hospital inspections. All copy rights, patent rights and trade secrets shall remain in docStar. Approximately 100GB of data shall be migrated from database to new server.

3. In the best interest of the Government, the determination was made that this item must be sole sourced to the original company that provided docStar 3.9 existing database that shall be migrated to new server with 3.14 docStar software version and license. Soliciting and awarding to Astria Soltions Group, LLC, 2165 Technology Drive, Schenectady, NY 12308 will satisfy an existing valid Government hospital need.

Carmen G. Lee

Contracting Officer