Performace Work Statement W9124J-25-R-TEPS 17 Mar 2025.pdf

DASS PWS—DCS, G-9, DAIN-ISH

PERFORMANCE WORK STATEMENT (PWS)

Data Analysis Support Services (DASS)

Contract Number: TBD

RFQ: W9124J-25-R-TEPS

Office of the Deputy Chief of Staff G-9 Installation Services (IS)

Army Housing Division (DAIN-ISH)

17 March 2025

PART 1

GENERAL INFORMATION

1. GENERAL: This PWS outlines the requirements for a non-personal services contract to provide technical and professional analytical support to the Office of the Deputy Chief of Staff, G-9 (DCS, G-9) in support of the Army Housing Program. The objective is to address the increasing need for quality, affordable housing and barracks for Soldiers and their Families. The Government will neither supervise nor control the personnel performing services under this contract. Such personnel are employees of the Contractor and shall be solely accountable to the Contractor, who is in turn accountable to the Government.

1.1. Description of Services/Introduction: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services required to perform data analysis of the Army housing inventory as specified in this PWS. The Contractor is not responsible for items identified as Government- Furnished Property and Services. All work performed by the Contractor shall comply with the standards and requirements detailed in this PWS.

1.2. Background: The DCS, G-9 Army Housing Division is responsible for the oversight of all aspects of the Army housing that provides housing services for military Soldiers and their Families worldwide. This includes family housing for Soldiers with dependents; and Unaccompanied Housing (UH) for Soldiers without dependents. Facilities and services include Government-owned housing and leased housing (in which the government has partnered with the private sector to maintain, manage, and operate on-post housing). The Army Housing Division provides a major incentive for recruiting and retaining dedicated individuals to serve in the Army. Maintaining and sustaining safe, attractive, and convenient housing and UH barracks for our Soldiers and Families is one of the Army’s continuing challenges.

1.3. Objectives: To provide the DCS, G-9 Army Housing Division with data analysis and technical updates in Housing Facility Support Services utilizing the following DoD and Army Real Property data systems: Army Stationing and Installation Plan (ASIP); Army BUILDER Sustainment Management System; Economic Analysis Module (ECONPACK); enterprise Military Housing (eMH); enterprise Proactive Real Property Interactive Space Management System (ePRISMS); Headquarters Installation Information System (HQIIS); Installation Status Report (ISR); and Real Property, Planning and Analysis System (RPLANS).

1.4. Scope: The contractor shall provide all personnel and supervision necessary to perform the services defined in the PWS. All tasks shall be performed to the standards set forth in this document. The contractor shall have an in-depth understanding of the requirements and the requisite depth and breadth of experience to make the program a success. The contractor shall provide personnel that have the capability and experience to focus on, manage and execute the daily activities required to support this requirement.

1.4.1. The scope of work for this contract encompasses technical support services, including detail knowledge of the Army systems of records listed in Section 3.1.

1.4.2. The contractor shall review and conduct data analysis of all Army systems of record to develop unscheduled query reports and Army Master Plans for both Government-Controlled Family and Unaccompanied Housing in accordance with Army Housing Regulation (AR 420- 1 and pending AR 210-XX).

1.5. Period of Performance (PoP): The period of performance shall be for one (1) base year of 12 months and four (4) twelve-month option years.

1.6. General Information

1.6.1. Quality Control: Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements). The contractor shall develop, implement, and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement;

procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor will submit three (3) hard copies of their QCP as part of their proposal, or in electronic format. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract and the contractor’s QCP.

1.6.3. Federal Government Holidays: The DCS, G-9 observes the following Federal holidays.

DCS, G-9 Contractor employees (when) working off-site shall comply with their company’s holiday policy. Note; When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance.

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the core hours of 0800 – 1600 Eastern Time Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

Place of Performance: The work required under this contract shall primarily be performed at the Contractor’s facility. At the Government's request, the Contractor shall provide up to one data analyst on-site throughout the duration of the contract, including the base year and all option years. If the Government requests an on-site data analyst, a workspace will be made available at the Government worksite.

1.6.5. Type of Contract: The Government will award a firm-fixed price contract under this solicitation. Payment under this contract will be based on products delivered (deliverables).

1.7. Security Requirements:

1.7.1 Personal Identity Verification (PIV). The Contractor shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and DCS, G-9.

1.7.2 The Contractor shall insert this clause, FAR 52.204-9 as required by FAR 4.1303, in all subcontracts when the subcontractor is required to have physical access to a federally controlled facility or access to a Federally- controlled information system.

1.7.2.1 In accordance with Homeland Security Presidential Directive 12 (HSPD-12), Office of Management and Budget (OMB) M-05-24 and Federal Information Processing Standards (FIPS) 201-1, unless a previous favorable background investigation has been completed in the last ten (10) years and without a break in service exceeding two (2) years, all contractor employees shall be subject to the appropriate Tier 1 non-access background investigation conducted by the Government.

1.7.2.2 No Contractor employee shall commence work until the personnel security questionnaire (PSQ) paperwork has been completed, reviewed, and submitted to the Defense Counterintelligence and Security Agency (DCSA).

1.7.2.3 Contractor employees not meeting the minimum PIV requirements shall be the subject of a National Crime Information Center (NCIC) check prior to beginning work in addition to the submission of the PSQ to OPM.

1.7.2.4 Non-US citizens shall not be used in the performance of this contract unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required support.

1.7.3 Visit Notifications. If the Contractor does not have a valid FCL through DSCA, the Contractor shall submit a signed visit request on company letterhead stationery through the Government COR for all Contractor employees supporting the contract. The request will include Full Name (last, first, middle), Date of Birth (MM/DD/YYYY), Place of Birth (city, state, country), Citizenship, Type of Last Investigation, and Date Last Investigation was completed, if any, and shall be the subject of a National Crime Information Center (NCIC) check prior to beginning work.

1.7.4 Security Regulations. All Contractor employees shall read all applicable security regulations, to be provided by the Government. Contractor personnel shall familiarize themselves with the Government’s regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials, etc., which shall be provided as required by the Government.

1.7.5 Physical Security. The Contractor shall safeguard all Government provided government furnished equipment (GFE) for Contractor use. The Contractor shall secure all Government equipment, and materials at the close of each work period. Contractors working on a Government installation shall safeguard government property provided for contractor use and secure work area equipment and materials and as required the building facility.

1.7.6 Access Credentials. The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card (CAC); DD Form 1466, DoD Building Pass;

Kastle Key Systems) issued to the Contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. No access credentials issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.7.6.1 In the event access credentials are lost or damaged, the Contractor employee shall immediately notify the COR who will notify DCS, G-9 Security of the loss or damage and request re-issue of the credential.

1.7.6.2 The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued.

1.7.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor employees requiring use of Government information systems or facilities shall meet the criteria required to obtain a Common Access Card.

1.7.8 ANTI-TERRORISM AND OPERATIONS SECURITY REQUIREMENTS.

1.7.8.1 AT Level, I Training. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.7.8.2 Access and General Protection/Security Policy and Procedures. This standard language text is for Contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.7.8.2.1 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐

05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely;

(2) remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or

(3) physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7.8.2.2 For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐ III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.7.8.3 iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility, or area. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within

30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. Training slides will be provided to the COR by DCS, G-9 Security. Link:

http://www.youtube.com/watch?v=2OBZ1cNpQFs.

1.7.8.4 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the information system and then annually thereafter.

1.7.8.5 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1.

1.7.8.6 For contracts that require OPSEC Training. Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.7.8.7 For Information Assurance (IA)/Information Technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment. https://cs.signal.army.mil/

1.7.8.7 For Information Assurance/Information Technology Certification. Per DoD 8570.01M, DFARS 252.239-7001 and AR 25-2, the contractor employees supporting IA/AT functions shall be appropriately certified upon contract award. The baseline certifications as stipulated in DoD 8570.01-M must be completed upon contract award.

1.7.8.8 For Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a Government info system shall be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter. https://cs.signal.army.mil/.

1.7.8.9 Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

1.7.8.10 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.8 Special Qualifications: An emergency notification list shall be maintained for all Contractor employees and made available to the COR and PM, within 7 days of changes to employees supporting the contract.

1.8.1. The Contractor shall furnish qualified and/or certified personnel, and efficiently manage the number of personnel supporting this contract to maximize efficiencies in work accomplishment under the contract.

1.8.2. The Contractor shall have a baseline understanding of our housing mission and who we support; this ensures the technology meets our needs and allows the conversation flow to be easier per relaying how and what each installation needs are when developing, modifying, and integrating in the future. The Army Housing Program Manager will notify the Contractor of the baseline and/or any changes.

1.8.3. The Contractor shall ensure that its personnel are qualified to perform their assigned tasks at the beginning of the period of performance. The Contractor shall provide their personnel with any training needed to obtain or maintain proper qualifications to perform under this contract;

scheduling training so that it does not compromise contract performance. Contractor personnel training is solely the responsibility of the Contractor, and the Contractor shall maintain records of all scheduled and completed personnel training.

1.8.4. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8.5. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8.6. Key Personnel: The following personnel are considered “Key” Personnel” by the Government for performance of this contract: One (1) Senior Data Analyst/Lead Analyst, and one (1) Data Analyst. The Contractor shall provide complete resumes for key personnel and proposed substitutes including any additional information requested by the KO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The KO will notify the Contractor within fifteen (15) calendar days after receipt of all required information with the consent on substitutes.

1.8.6.1. Senior Data Analyst/Lead Analyst. The contractor shall provide a senior data analyst, who will function as both the senior analyst and lead analyst who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the lead analyst is absent shall be designated in writing to the contracting officer. The lead analyst or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The lead analyst or alternate shall be available between core hours of 0800 to 1600, Monday through Friday except federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

KEY PERSONNEL

Role Minimum Education

Minimum Experience Minimum Certifications or Special requirements

Senior Data Analyst / Lead Analyst

Master’s degree in finance, Data Analytics Economics, or Statistics

Requires at least ten (10) years of experience in data statistics, real estate, economics, finance, or DoD related analytics

Desired Knowledge:

Management Professional, Financial Management, Microsoft Access, Microsoft Power BI, and Tableau Proficient

Data Analyst

Bachelor’s degree in finance, Data Analytics, Economics, or Statistics

Requires at least five (5) years’ experience in economic and statistical data analysis, production methods, inventory and cost analysis, and development of economic programs

Desired Knowledge: DoD Financial Management, Microsoft Access, Microsoft Power BI, and Tableau Proficient.

1.8.7. Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.8.9. Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract.

Such employees shall be accountable solely to the contractor, not the government. The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.8.10. Contractor Travel: The contractor will be required to travel within the National Capital Region (NCR) during the performance of this contract to attend meetings, training, and obtain / return government equipment. The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires government approval / authorization and advance notification to the COR.

1.8.11. Other Direct Costs: This category includes travel (outlined in 1.8.10), reproduction, and shipping expenses associated with training activities and visits to government facilities outside of a 50-mile radius, if it applies.

1.8.12. Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government.

These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.8.13. Organizational Conflict of Interest:

a. Purpose. The primary purpose of this information is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition.

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract.

Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below.

Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property.

The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished.

The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or

(b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information, or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest.

With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract, or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

1.9 COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.10. IAW FAR 39.2: HQIIS shall be compliant with Section 508, an amendment to the United States Workforce Rehabilitation Act of 1973. The Contractor shall ensure all HQIIS applications are accessible to people with disabilities and that current and future requirements to maintain compliance with Section 508 are met.

1.11 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty-day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ARMY STATIONING AND INSTALLATION PLAN (ASIP). ASIP is the official Army database of population on Army installations worldwide. It is based on the Structure and

Manpower Allocation System (SAMAS) and the Army Authorization Document System (TAADS) as well as many other official Army data sources.

2.1.2. BUILDING CONDITION INDEX (BCI). The BCI measures the condition of the building based on standardized observations about the in-service condition and performance of the systems and components that make it up. These inspection observations result in a condition index score on a 0-100 scale that indicates the condition loss of the component and its adverse effect on performance due to pre-defined modes of deterioration.

2.1.3. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.4. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.5. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.6. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.7. CURRENT REPLACEMENT VALUE (CRV). Refers to the amount that an entity would have to pay to replace a facility at the present time, according to its current worth.

2.1.8. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.9. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.10. ENTERPRISE MILITARY HOUSING (eMH). The eMH system is a Department of Defense web-based Joint (Army, Navy, Marines, and Air Force) enterprise military housing application with integrated modules that automate housing management processes that automates core housing business processes and sends data to service real property systems.

2.1.11. ENTERPRISE PROACTIVE REAL PROPERTY INTERACTIVE SPACE

MANAGEMENT SYSTEM (ePRISMS). The ePRISMS is the Army’s Enterprise solution for space utilization management. It provides visibility to floor plans, maps, imagery and readiness data consolidated from multiple HQDA systems including HQIIS, GFEBS, ISR, ASIP and RPLANS, enabling sound strategic-investment decisions, space optimization and cost savings.

2.1.12. FACILITY CLASS GROUP (FCG). The FCG is an aggregation of one or more Army real property categories with similar functions and units of measure. Each FCG has a corresponding alphanumeric designation that is a six-character code (an upper case “F” and five numbers). FCs are generated and maintained within Real Property Planning and Analysis System (RPLANS/Web RPLANS). i.e., F72111 is the FCG that identifies Permanent Party Unaccompanied Barracks – Enlisted.

2.1.13. FACILITY CONDITION INDEX (FCI). The FCI is used in facilities management to provide a benchmark to compare the relative condition of a group of facilities.

2.1.14. FACILITY ENGINEERING REVIEW. A facility engineering review is a process of reviewing data as it applies to electrical, maintenance, environment, health, safety, energy and or civil engineering. Facility engineering applies to Real Estate, linear structures such as roadways, fences, bridges, or pipelines and in also involved in the design and construction subject entities.

A facility engineering review is accomplished by an individual who is certified in an engineering field.

2.1.15. FAMILY HOUSING. (FH). A housing facility or portion of housing facility used by one Family. The facility may take the form of a single Family detached house, a multiplex house, a townhouse, or an apartment.

2.1.16. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.17. HEADQUARTERS INSTALLATION INFORMATION SYSTEM (HQIIS). The HQIIS is the Army’s official database for real property records and complies with Office of the Secretary of Defense (OSD) directives. It is the official source for the Army “Site”, “Base” and “Installation” structure and relationships. HQIIS is updated quarterly and provides data extracts to RPLANS system via a web interface quarterly. The RPLANS system pulls the HQIIS approved base structure quarterly to generate facility allowance by location based on assigned population. If the base structure is incorrect, it can affect the accuracy of the facility requirements generated in the RPLANS system and the quantity rating produced in the Installation Status Report – Infrastructure (ISR-I). The RPLANS system also pulls the HQIIS facility assets quarterly by location to include construction type, design use category code, current use category code, units of measure, units of measure quantities, planned acquisition date, and planned disposal date. Facility assets are compared to the RPLANS facility requirements to determine facility excesses and deficits by location. HQIIS will provide near real time data updates to the RPLANS system in thefuture.

2.1.18. INSTALLATION STATUS REPORT (ISR): ISR provides an evaluation of the facilities on a base. ISR assesses the quality, quantity, and mission support of rated facilities, and provides estimated costs to improve the base’s current infrastructure through revitalization or modernization. In accordance with DA PAM 415–28, there are nine primary infrastructure facility classes evaluated in the ISR: operations and training; maintenance and production;

research, development, test, and evaluation; supply; medical; administrative; housing and community; utilities; and ground improvements and mobility. Detailed descriptions of each are provided in the most current ISR implementing instructions. Facility class ratings result from the aggregation of facility category group, subcategory, and category ratings that compromise each facility class.

2.1.19. INVENTORY DATABASE. The inventory database identifies the inventory of AFH or UH facilities. The inventory includes the building, building type, category code, gross square footage (GSF), net square footage (NSF), year build, number of spaces (for UH), and other facility indicators. RPLANS, eMH, ePRISMS, and HQIIS are types of inventory databases.

2.1.20. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.21. MICROSOFT POWER BUSINESS INTELLIGENCE. Is a data visualization platform used primarily for business intelligence purposes. It is a collection of tools, software, and services to assist companies in deciphering complicated data and turning it into visual insights.

2.1.22. MILCON. Military Construction.