SSN Questions and Answers_Clarification W9124J-25-Q-RSGE Radiology Instruction 17 Apr 2025.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- W9124J-25-Q-RSGE
About this file
This file is a Questions and Answers matrix for a Sources Sought Notice for Radiology Specialist General Education Instruction. The U.S. Army Medical Center of Excellence (MEDCoE) seeks a non-personal services contract to provide six undergraduate general education credit hours in written and oral communication for Army students in the Radiology Technology Advanced Individual Training Course at Joint Base San Antonio, Fort Sam Houston, TX. The procurement is intended as a small business set-aside, contingent on receiving responses from two or more qualified small businesses.
Key details include a potential first class start date of 23 June 2025, with subsequent class dates of 28 July 2025 and 25 August 2025. The government anticipates issuing a Firm Fixed Price (FFP) contract using NAICS code 611710 (Educational Support Services), with a $24M size standard. The contract requires instructors to meet regional accreditation standards, provide dedicated instructional time from 0800-1530 daily, and adhere to educational quality metrics assessed through student outcomes and feedback. Responses to the Sources Sought Notice were due by 1200 PM CST on 18 April 2025, with questions submitted by 4:00 PM CST on 08 April 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| Draft PWS 25QRSGE Radiology Specialist Instruction.pdf |
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Table 1
| Sources Sought Notice #W9124J-25-Q-RSGE | ||||
| Questions and Answers Matrix | ||||
| # | Document in Question | |||
| (PWS, etc.) | Page/Para in Question | Question/Comment | ||
| (one question per line) | Government Response/Disposition | |||
| 1 | PWS | |||
| Will the Government permit instruction to be delivered by a regionally accredited academic institution under a subcontracting or teaming arrangement, provided the prime contractor maintains responsibility for coordination, compliance, and quality assurance? | It is possible that this arrangement could work as long as the learning environment meets the standards laid out in the PWS (i.e. cannot be 100% online or virtual learning). | |||
| 2 | PWS | Will the Government require prior review/approval of syllabi or instructional materials incorporating radiology-related topics, or will general alignment with the PWS suffice? | The government will provide the Radiology topics to be incorporated upon contract award. These are topics that the student must create a presentation for (oral and/or written) and do not require the instructor to be a subject matter expert in Radiology. | |
| 3 | PWS | To ensure that syllabi align with PWS requirements, particularly the integration of radiology-related topics—can the Government confirm the expected turnaround time for reviewing and approving instructional materials? | The government can review and approve instructional materials within one week of being provided the syllabi. | |
| 4 | PWS | Will the Government provide or approve radiology-related themes in advance of contract start, or should instructional materials be developed first and then aligned with those topics upon receipt? | Instructional materials can be developed first and then aligned with the Radiology topics upon contract receipt. The government will provide the Radiology topics to be incorporated upon contract award. These are topics that the student must create a presentation for (oral and/or written) and do not require the instructor to be a subject matter expert in Radiology. | |
| 5 | Will instructors have access to the full duty day (0800–1530) for instructional use, or will any portion of that time be reserved for other military training, administrative tasks, or supervision by Army personnel? | Dedicated instructional time will be daily from 0800-1530 (lunch is approximately one hour). Anything that detracts from this (outside of the published holidays) is unplanned and will be coordinated with the vendor. This should be a rare occasion if at all. | ||
| 6 | Can the Government confirm whether each course is expected to meet the equivalent of 45 contact hours (in alignment with SACSCOC guidelines for 3-credit-hour courses), and whether that standard applies regardless of the compressed schedule? | Regional accreditation standards must be adhered to despite the compressed schedule. | ||
| 7 | Will students be pulled for formations, briefings, or other activities during the instructional day, or is the 0800–1530 block fully dedicated to academic instruction? | Dedicated instructional time will be daily from 0800-1530 (lunch is approximately one hour). Anything that detracts from this (outside of the published holidays) is unplanned and will be pre-coordinated with the contractor. This should be a rare occasion if at all. | ||
| 8 | Regarding the two overlapping cohorts per year, could the Government clarify whether these require dual classrooms, separate instructors, or if the same instructional staff may deliver to both groups in a staggered schedule? | The same instructional staff may be used in a staggered schedule and an additional classroom will be provided if needed. | ||
| 9 | PWS | The PWS requires the contractor to provide official transcripts for each student to the Army within 7 business days of course completion. In compliance with FERPA, will the Government provide or facilitate a process for obtaining student consent for the release of their transcripts to a third party (e.g., the contractor or the Army)? We want to ensure full compliance with student privacy protections and institutional policies, particularly when working with an accredited academic partner. | Any consent needed can be accomplished during student enrollment in the days preceding class start. | |
| 10 | The draft notice references NAICS code 611710 – Educational Support Services, which carries a $24M size standard. Would the Government consider evaluating alternative NAICS codes—such as 611430 (Professional and Management Development Training, $15M) or 611699 (Miscellaneous Schools and Instruction, $18.5M)—to better reflect the scope of this requirement and broaden small business participation? | The Government will consider the suggested NAICS Codes. | ||
| 11 | Additionally, if the NAICS code is changed prior to solicitation, can the Government provide insight into the timeline for publishing that change and how it will be communicated to interested vendors? | The NAICS Code will be published in the release of the Solicitation. | ||
| 12 | Can the Government clarify how “educational quality” will be defined and measured for this requirement? Will this be based on student outcomes, curriculum alignment, instructor credentials, or adherence to academic standards such as SACSCOC equivalency? Will quality assurance tools (e.g., surveys, rubrics, assessments) be provided by the Government, or should the contractor propose an internal evaluation framework? | Educational quality is assessed by student outcomes (e.g. pass rate) and student/supervisor feedback as provided in post graduation surveys. This information will be shared with the contractor and the contractor may propose an internal evaluation. | ||
| 13 | Will the Army provide TRADOC 350-6 training directly to the instructional staff and contractor personnel, or is the contractor responsible for sourcing and completing this training independently? | The Army will provide the 350-6 training required for instructors who interact with initial entry trainees. | ||
| 14 | Will the Government require submission or pre-approval of instructor résumés if instructional personnel are assigned by a regionally accredited institution and meet SACSCOC credentialing standards? | The government does not need to pre-approve instructor resumes. All instructors must meet the institution's accreditation standards. | ||
| 15 | Will the final solicitation be priced using a labor-hour model, or is the Government considering a firm fixed price per cohort or per student structure based on these estimates? | The Government anticipates issuance of a FFP Contract. | ||
| 16 | Will vendors be expected to separately price each labor category (e.g., instruction vs. transcript processing), or will the Government group these under broader CLINs (Contract Line Item Numbers)? | CLIN breakdown and pricing instructions will be provided with the Solicitation. | ||
| 17 | Can the Government provide the anticipated timeline for the start of the first cohort under the awarded contract? Specifically, will the first class begin during Summer 2025 (short-term session or short-late session) and be completed prior to the Fall semester, or is the Fall 2025 timeframe being targeted for the initial delivery? | I would prefer a June start date. The first class would be 23June25. Othewise, the next class start dates are 28Jul2025 and 25Aug2025. After that, we'd be in a new FY. |
7/19/2023 1of1 Attachment 03 Ͳ Questions & Answers Matrix
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