CUI_FSH JA 2024_93_Redacted.pdf

JUSTIFICATION REVIEW DOCUMENT

FAR 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS

SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: The Installation Management Command (IMCOM), G-9, Army Community Service (ACS), has an ongoing mission requirement to provide temporary rest periods for Family members responsible for regular care of persons with severe disabilities or diagnoses.

Authority: Simplified Procedures for Certain Commercial Items, Title 41 U.S.C. 1901 as implemented in Federal Acquisition Regulation 13.5

Amount: $2,887,038.00

Prepared by: PH:

Contracting Officer: PH:

Technical:

Requirements: PH:

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

___________ Date: See Digital Signature

Small Business Professional:

PH:

_ Date: See Digital Signature

Date: 25 SEP 2024

Date: 26 SEP 2024

Date: 26 SEP 2024

Date: 26 SEP 2024

MICC Legal Counsel:

__ Date: See Digital Signature

Director, MICC-Fort Sam Houston:

________ Date: See Digital Signature

Assistant Director, Small Business Program:

Date: See Digital Signature

FAR 13.5 Simplified Procedures for Certain Commercial Items Sole Source Justification and Approval

1. Contracting Activity: U.S. Army Mission and Installation Contracting Command (MICC) - Fort Sam Houston (FSH), 2205 Infantry Post Road, JBSA Fort Sam Houston, TX 78234-1361

2. Description of Action: The Installation Management Command (IMCOM), G-9, Army Community Service (ACS) request a firm-fixed-price, non-personal services contract with

The Government projects award in September 2024 and fiscal year 2024, Operations and Maintenance, Army (OMA) funds will be used. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: The IMCOM, G-9, Army Community Service (ACS), has an ongoing mission requirement to provide temporary rest periods for Family members responsible for regular care of persons with severe disabilities or diagnoses. In accordance with DoDI 1342.22, Military Family Readiness, EFMP Respite Care (RC) may be provided as part of the overall Exceptional Family Member Program. This requirement will provide a network of Exceptional Family Member Program (EFMP) Respite Care Providers (RCPs) who will provide Respite Care Services, including temporary rest periods for Family members responsible for regular care of persons with disabilities. The current contract, W9124J-19-C-0031, expires on 28 September 2024 and there is a need for continuation of services with the incumbent while the Government continues work on procuring a new, long-term follow-on contract.

Period of Performance: 29 SEP 2024 � 28 MAR 2025 Value: $2,887,038

4. Authority Cited: Simplified Procedures for Certain Commercial Items, Title 41 U.S.C.

1901 as implemented in Federal Acquisition Regulation 13.5

5. Reason for Authority Cited:

a. Background. There are currently 56,000 family members enrolled in the Army�s EFMP. Approximately 350 (.625%) of the enrolled individuals qualify for RC Services.

These Exceptional Family Members (EFMs) have special needs that require special care considerations. Finding credentialed providers and paying for specialized services can present significant challenges to military families. Consequently, there is a need to maintain an Army-wide special needs RC program for family members enrolled in the EFMP. In addition, the DoD Office of Special Needs (OSN) requires the Services to provide Respite Care support to military members assigned to their installations who meet the prescribed eligibility criteria.

In accordance with the National Defense Authorization Act (NDAA) 2021 Section 582 (b)(5) and Department of Defense Instruction 1315.19, Exceptional family Member Program, all Services are to provide Respite Care support to eligible Soldiers and Family members. Respite Care is a short term, temporary care designed to provide relief to the Solider and Family member. It allows the Solider to take a break from their caregiving responsibilities, while ensuring the individual needing care receives the necessary support and assistance. Respite Care Support is a Congressionally mandated service for active-duty military and their Family members with special medical conditions who are enrolled in the EFMP and who meet the medical eligibility criteria for services.

Respite Care enhances mental health support and provides clarity to decision making in their military role. Caregiving can lead to stress and burnout. Providing care for special needs family members creates additional stressors that could potentially lead to family violence, child abuse, and or neglect. Respite Care offers the Soldiers/caregivers, opportunities to create work life balance and improves mental health, ultimately, benefiting the service. Access to Respite Care helps build resilience in military personnel and their families, ensuring they are better prepared to handle the challenges of military life. Department of the Army has provided Respite Care Support services to Soldiers and Families for over fifteen years without a break in service.

There is a continuing requirement to provide a network of EFMP RCPs who will provide Respite Care Services, including temporary rest periods for Family members responsible for regular care of persons with disabilities. The requirements documentation for the follow-on contract is currently undergoing extensive revisions, that then need reviews and approvals of the revised documents as well as the completion of market research in support of this requirement. This has delayed completion of a complete set of requirements documentation for the contracting office to use in processing the follow-on requirement. An interim 6-month bridge contract will provide sufficient time for completion of the requirements documentation, conduct of sufficient market research, and competition of a substantive performance-based service contract to support Army Soldiers and their dependents. Presently, the release of the solicitation is slated for November 2024 and award is projected for March 2025.

b. Alternatives. Although there are multiple contractors with the potential to provide these services, an opportunity to compete this Bridge Action does not exist due to the need to provide continuation of services. If this bridge action were competed, or offered to an alternate other than the incumbent, there would be a break in service due to the amount of time it would take a new contractor to hire personnel, emplace personnel, and reach a point of full mission capability. The nature of this requirement precludes a break in service for any period and the requiring activity and contracting office will mutually address this timeline with the follow-on requirement by implementing a minimum of a 30-day phase in/phase out period, should an offeror other than the incumbent win the follow-on award. These services are also unable to be met with in-house Government personnel. Unfortunately, due to the global scope of this requirement, there do not currently exist, enough qualified Government employees to provide the required services

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

__ __________ Date: See digital signature

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

_ ________ Date: See digital signature

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The method for determining the price Fair and Reasonable will be made once the contractor has submitted its proposal and the adequacy of the price or cost data submitted has been evaluated. This determination will be made through a solicitation process and comparison to historical data.

Date: See digital signature

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Date: See digital signature

Approval

Based on the foregoing justification, I hereby approve the procurement of Respite Care on a sole source basis pursuant to the authority of the Simplified Procedures for Certain Commercial Items, Title 41 United States Code Section 1901 as implemented by Federal Acquisition Regulation 13.5. The estimated value of the contract is $2.9 million for a 6-month period of performance from 29 September 2024 through 28 March 2025. The approval is subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.