Amend 0001 W9124J-22-R-0004 Atch B RFP Questions_Govt Responses.pdf

Page Section Paragraph Comment/Rationale Responses 1 RFP, Page 84 of

108; Attach A Pricing Matrix

1.6 1.6.1 RFP shows 11 Holidays with the new addition of Juneteenth. Should the hours included in Attach A Pricing Matrix reflect 1912 rather than 1920?

1920 is the anticipated productive hours.

Pricing is based on 2080 total hours which includes productive and non-productive (Federal Holidays and Leave).

2 Attach A Pricing Matrix; Phase-In

TEP & Task Order #1 Phase-in reflects a single line for LC and Rate, is it acceptable to add additional line(s) as needed to reflect additional LC's as needed? Or, should an average rate and hours be combined on a single line?

No, contractor shall provide the total labor cost for phase-in per their proposed phase in plan as a single line.

The cost narrative should provide how the cost were developed to include labor mix, rate and phase in of the 6 FTEs required on Task Order 01.

3 Attach F Task Order 1 PWS; Attach A Pricing Matrix

Page 10 Historical Work Load; Task Order #1 Tab of Pricing Matrix

Attach F Task Order 1 PWS Historical Workload by LC differs from Attach A Pricing Matrix "Task Order #1" tab Historical Workload, can the Government please confirm which is correct?

See revised Task Order PWS.

4 Attach A Pricing Matrix

Task Order #1 Tab Will the Government please confirm that we should change the Labor Categories and Hours to reflect our proposed solution in response to Task Order #1 PWS?

See revised Pricing Matrix. See response to Question #1 in regards to hours.

5 1, 2, and 3 Attach D Specific Relevant Contract Format

N/A Page 1 identifies 10 areas within the contract response format. Pages 2 and 3 identify 13 areas within the contract response format. Which numbered format does the Government prefer we complete?

See revised Attachment D for 10 areas required.

6 RFP page 78 of 108 Solicitation 2a Subfactor 1: Understanding the Requirement states the proposal must demonstrate a high level of understanding of the tasks outlined in the PWS. Please define if the "PWS" refers to the Base PWS or the Task Order #1 PWS?

The PWS refers to the Base PWS, work within the Task Order PWS is derived from the Base PWS.

Solicitation Questions

7 RFP page 94 of 108 Solicitation PWS 4.2 This paragraph states "This is an unclassified contract". However, the paragraph also states Contractor employees must have a SECRET clearance. Is this a classified or unclassified contract or is the classification dependent upon individual task order requirements?

The Contract itself is unclassified but a SECRET Leval security clearance is required for all personnel.

8 RFP page 95 of 108 Solicitation PWS 5.1 Figure 1 appears distorted in the document and is unclear. Will the Government please provide a better version of Figure 1?

See stand alone copy of Figure 1.

9 RFP page 78 of 108 Solicitation Evaluation Factors

2a Factor 1 Technical Capability requires the offeror to demonstrate a technical approach that successfully accomplishes the PWS requirements. Since there are some distinct differences in the Base PWS requirements and the Task Order 1 PWS Requirements which of these should we focus our response on?

The Base PWS is the source document for all Task Orders and should be used to submit your responses.

10 RFP page 3 of 108 General Information 6 We believe paragraph 6 was cut and paste into this Solicitation unintentionally. It seems to be intended for a contract supporting the Medical Strategic Leadership Program. Does paragraph 6 belong in this RFP? Are paragraphs 1-5 of the General Information section intended for this CDID opportunity or are they misplaced as well?

See revised RFP, General Information

11 Page 4 of 11 in

TO#1 PWS

Specific Tasks 5.2 Paragraph 5.2 is missing from the Task Order #1 PWS. Please provide information on Paragraph 5.2 in the Task Order #1

PWS

See Revised Task Order PWS. TO#1 PWS was corrected to include paragraph 5.2.

12 RFP page 99 of 108 Specific Tasks 5.4.1.3 Please clarify the last sentence in 5.4.1.3.

Sentence as written is unclear, "A weekly facility usage and activity report will Medical Battle Lab".

See Revised Base PWS, Removed "A weekly facility usage and activity report will Medical Battle Lab" from Base PWS"

13 RFP page 101 of

Specific Tasks 5.5.3 In the Base PWS, paragraph 5.5.3 is titled "Army Health System (AHS) Subject Matter Expert (SME) Manpower Support". The Task Order #1 PWS has paragraph 5.5.3 titled "Performance Standards" and directs that 5.5.3 be removed from the Base PWS.

Please clarify if the government wishes to remove paragraph 5.5.3 and 5.5.3.4 from the base PWS.

See Revised Task Order PWS. The TO#1 PWS was corrected to retain

5.5.3. Army Health System (AHS)

Subject Matter Expert (SME) Manpower Support.

14 RFP page 75 of 108 Volume III Past Performance

This section requires past performance from all teaming partners proposed to perform a significant portion (greater than 25% of the work). May we also submit current and relevant past performance from teaming partners that may be doing less than 25% of the work on this contract?

Yes. Contractors may submit current and relevant past performance from teaming partners that may be doing less than 25% of the work on this contract?

Please refer to Addendum to FAR 52.212-2 for Past Performance Evaluation Criteria.

15 RFP page 81 of 108 Factor 2 Past Performance

4 This section addressed the relevancy of past performance. It makes references to partner(s) and subcontractor(s) performing greater than 25% of the requirement.

Because this is an 8a Set Aside, the prime is required to do at least 51% of the work.

With the requirement for a significant partner to do more than 25% limits us to only one significant partner to ensure we stay within the 51% requirement. Will the Government please consider defining a significant partner as members of an Offeror’s overall team who are expected to perform 25 percent or more?

There is no requirement for a significant partner to do more than 25% of the work. Should the contractor choose to propose subcontractors as part of their overall team, those performing more than 25% of the work shall have their past performance considered.

16 RFP page 94 of 108 and 4 of 11 part 5, 5.1 basic services

5.1, and 5.3 Base PWS paragraph 5.1 line 3: "The contractor will provide clinical and Operational Army Health System SMEs".

Paragraph 5.3 and 5.3.1 of the TASK ORDER #1 PWS delete the requirement for Clinical Science and Technology SME.

Should paragraph 5.1, line 3 of the base PWS remove the requirement for the contractor to provide a clinical SME?

Clinical Science and Technology SME will not be required as part of the initial TO# 1 PWS but will remain in the base PWS because we will require this support at a later date. Contractor shall propose rates for all FTEs for the overall base contract.

17 RFP page 69 of 108 Addendum FAR Clause 52.212-1

A.1 Addendum FAR CLAUSE 52.212-1 states that proposals shall be submitted in NLT 12:00 pm CST on Friday 14 January 2022;

however, SAM.gov, as well as the SF 1449, says 1:00 PM CST, would the government please confirm the correct deadline time?

See Revised Clause Addendum FAR CLAUSE 52.212-1 as this should read

1:00PM CST.

18 RFP page 73 of 108 Factor 1 Subfactor 1 Item i. RFP asks offerors to “Provide narrative on how offeror intends to accomplish…as noted in PWS Tech Exhibits 2 and 3."

Would the government please clarify which technical exhibits we are expected to use to demonstrate our understanding of the requirement (i.e., Those listed in Attachment F or listed in the RFP/Solicitation)?

Those listed in the Base PWS with the

RFP.

19 RFP page 73 of 108 Evaluation Criteria, Factor 1

Subfactor 1 Item i. RPF asks offerors to “Explain in detail how the offeror intends to accomplish….as noted in Tech Exhibits 1 and 2." Would the government please clarify which technical exhibits we are expected to use to demonstrate our understanding of the requirement (i.e., Those listed in Attachment F or listed in the RFP/Solicitation)?

Those Technical Exhibits listed in the Base PWS within the RFP.

20 RFP page 74 of 108 Addendum FAR Clause 52.212-1

Subfactor 2 Item i. RFP requests signed contingent offer letters of employment; however, would the government confirm whether they also require letters for current employees?

Yes, we would require signed contingent offer letters of employment from current employees

21 RFP page 70 & 71 of 108

Addendum FAR Clause 52.212-1

C.2 RFP states that a timely request for a DoD SAFE Password must be sent to the Contracting POCs, would the government be willing to provide the number of days prior to submission that constitutes "timely" requests, just in case it is needed?

See revised RFP Addendum 52.212-1. 3 business days prior to close of RFP.

22 RFP page 75 of 108 Volume III Past Performance

As the U.S. Government Accountability Office (GAO) has ruled in favor of allowing the evaluation of experience to consider past performance information regarding affiliated companies, and FAR 15.305(a)

(2) (iii) allows the evaluation to consider key personnel who have relevant experience, is it allowable to use an affiliated and/or sister company's past performance and resources in response to our experience?

Yes, provided that the information is relevant to the requriement.

23 RFP page 76 of 108 Volume III Past Performance

RFP requests Specific Relevant Contracts Formats for similar contracts, which we assume refers to Attachment D provided, and we were wondering if the government would be willing to accept an offeror/company branded format of Attachment D as long as all information requested is provided?

Yes, provided the same information is included.

24 RFP page 75 of 108 Volume III Past Performance

With the delays in Government contracting or the past two years due to the pandemic, will the Government please consider changing the 3 year time line on past performance to 5 years?

Yes, See revised Volume III past Performance Addendum to FAR 52.212- 1 para C.3.(c)(1) and FAR 52.212-2 para 4 Factor 2 para b..

25 83 1.4 In the PWS Operation Support is removed but the scope still shows in bullet# 4 Operations and Administrative function support. What are the tasks being removed from the PWS in accordance with Operation support?

Base PWS Para 1.4 Scope includes all required scope throughout the life of the contract. Task Order 01 PWS Para 1.4 Scope only includes the scope required for Task Order 01 which does not include Operation Support at this time.

26 83 1.4 In the PWS Knowledge management support is removed. Bullet # 5 in the scope states the contractor is responsible of knowledge management technologies and products. What are the tasks being removed for the PWS in accordance with Knowledge management support?

Base PWS Para 1.4 Scope includes all required scope throughout the life of the contract. Task Order 01 PWS Para 1.4 Scope only includes the scope required for Task Order 01 which does not include knowledge management technologies and products at this time.

27 84 1.6.3 Are all the FTEs place of performance in Fort Sam Houston?

Yes. All FTEs will work in building 4011, Fort Sam Houston, Texas.

28 85 1.6.7 Does the contractor need to have a SECRET FCL to maintain employees working on the contract SECRET clearance?

All FTEs must have a SECRET Clearance, thus the contractor is required to have a Secret FCL in order to vet its employees.

29 69,84 On page 84 it states the government will award a single award. On page 69 last paragraph it states the contract to be assigned to SBA Requirement number CI1638536525C. Will this RFP become a Sole Source 8(a)?

The SBA Requirement Number is for the competitive 8(a) requirement. Once an 8(a) awardee is identified an updated SBA Requirement Number will be provided by the contractor's cognizant SBA office.

30 86 1.6.13 How much travel will be needed to Fort Lee, Fort Benning, and Fort Eustis? What will the contractor's responsibility be at these locations? Is there a FTE located at one of these location?

FTE TDYs will be based on mission requirement and need in support of mission initiatives. Though TDYs to Fort Lee, Fort Benning, and Fort Eustis are possible it is uncertain at this point in time to determine which locations the FTEs will go to on TDY status.

Contractor responsibility at any TDY location is to provide the same level of support at the contract level. No, there is no FTE permanently located at one of these locations.

31 85 1.6.8.2 Clinical Science and Technology is removed from the PWS. In page 85 under Requirement Core Competency Clinical Science and Technology SME has to have a graduate level degree. What are the tasks removed in the PWS for Clinical Science and Technology? Is Clinical Science and Technology still a requirement?

See Response to Question # 16

32 107 Technical Exhibit 3 Estimated Workload Data Table

What operational and combat relevancy needed for the FTE positions Modeling and Simulations Specialist, Operations Specialist, and Physician Emergency Medicine Trauma?

For Modeling and Simulations Specialist, refer to Base PWS Para 1.6.8.3VI. For Physician Emergency Medicine Trauma (Clinical Science and Technology SME) refer to Base PWS Para 1.6.8.2 III. For the Operations Specialist refer to Base PWS Para

1.6.8.1 and Para 5.5.

33 5 & 13 Item No 0004 &

CLINS 0001/0004

In Base Year, CLIN 0001 Labor Support Ordering Year 1 includes a full year (12 Months) and doesn’t take into consideration the Phase-In period. It is not clear if the Phase-In period is one or two months, would the government please confirm? Should CLIN 0001 be updated to reflect a 10 or 11 Month Base Period?

Phase-In period is 1 Month. Base Period is 11 Months. See revised RFP for CLIN 0001 and 0004.