Copy of Questions_from_Sources_Sought MULTIMEDIA 8.17.2020.pdf

Page Section Paragraph Comment/Rationale Responses

1 25 5.5.6 What platform/software is currently used, and is that provided by the government? All products will be created using government furnished software and system infrastructure/platform

2 27 5.9 Does the government provide a studio, video cameras/supporting equipment and editing platforms for video production onsite as GFE?

Yes. The Government will provide a studio, video cameras/supporting equipment and editing platforms for video production onsite as GFE

3 30 5.12.7 Does the government provide for systems/IT support/configuration management of software and hardware platforms to support courseware and multimedia development?

Yes.The government will provide systems/IT support/configuration management of software and hardware platforms to support courseware and multimedia development.

4 30 5.12.7 Does MEDCoE currently have a timeline and process for sunsetting/transitioning products developed with Flash? Yes. December 2020. There are some products that will not be completed in that time (backlog of courses)

5 General How many FTE does Army anticipate for each performance period of this contract? Varies depending on the requirement/funding availability. On average we seem to have at least 30-40 FTEs on different task orders. A historical workload with historical labor categories will be provided.

6 General Sources Sought Synopsis section around incumbent contractor. Is the Government currently planning to extend the incumbent contract for an additional 6 months?

The current base contract period of performance ends 29 Sep 2021.

7 General What is the historical workload for this contract? Varies depending on the requirement. This contract facilitates the augmentation of teams that are already working projects. A historical workload with historical labor categories will be provided.

8 General Will the Government provide the existing organizational breakdown structure? How many FTEs per PWS requirement and what the division of labor categories is?

Yes. It will be provided and identified in the specific PWS of the task order. For example, one task order may have 15 FTEs, another will have 2 FTEs. Specific tasks/requirements for each task order will be specified in the PWS

9 General How many departments within the School will use this contract? Historically, how many departments within the School have issued Task Orders (TOs) on this contract?

Depends on the requirements, funding and priorities of the fiscal year. On average, we have about 7 different departments at MEDCoE that utilize the vehicle. (And it is consistently growing in number of engaged departments)

10 20-21 5.2-5.2.3 What platforms and tools are currently in use by MEDCoE for creating/modifying/delivering both CBT and WBT?

Will WBT be deliverable via both PC and handheld devices? Does MEDCoE have their own training environment or LMS for delivery of eLearning? How many courses and/or students are anticipated in any given course?

(1) Currently use Captivate, Adobe Creative cloud products for multimedia development

(2) Training products will be developed for multiple delivery platforms

(3) Yes, we use government approved systems

(4) Varies with the course (anywhere from 300 to 5000 students)

Sources Sought Questions

Sources Sought Questions

11 21 5.3 This section states that training courses, aids, and materials must be developed; (1) will these materials be presented electronically and/or in hard copy? (2) Who is responsible for the printing and cost of printing/publishing all hard-copy materials? (3) How many courses and training sessions w/in the PoP are anticipated? (4) How many students per session and will those sessions be face-to-face or delivered via electronic means? (5) Will delivery shift as local facilities move from telework to on-site (post-COVID)?

(1) Electronically

(2) Government if printing is required

(3) Depends on the requirement identified at the task order level. (For example, one task order may be for 50 iteration annually/40 hours per iteration)

(4) Again, the requirement at the task order level will provide the detail

(5) It already has shifted to due to the social distancing requirement (i.e. Resident to Virtual). Anticipate a lot of work in the re-design of resident courses for virtual delivery (asynchronous and synchronous)

12 22 5.4 This section states that the contractor shall work with the instructors and/or outdoors in inclement weather; are there any requirements for physical abilities (lifting, movement across rough terrain, etc.)?

Yes. The PWS for that individual task order will communicate the physical requirements. The majority of the Medical courses that require instructors or support, are hands on and require physical capability to lift, stand for long periods, etc)

13 23 5.5 Under sub-section 5.5.1, it states that the contractor shall manage training and course materials or online and offline courses. Will the online courses by synchronous or asynchronous?

Depends on the analysis or best strategy identified for that course. Some will be asynchronous, some synchronous

14 23 5.5.2 This section states that the contractor shall manage an online help desk and support participants using the LMS.

Which LMS does MEDCoE use? Will the contractor be required to provide, set up, and administer the LMS as well?

(1) MEDCoE uses SABA, BlackBoard, JKO and a few others

(2) No administration or set up will be required.

15 23 5.5 This section states that the contractor has responsibilities to prepare for and instruct students; correct quizzes, papers, and projects; provide tutoring and counseling; and provide customer service and technical assistance.

Given the time requirements for response to all emails (5.5.15) and grading all assignments and provided feedback (5.5.16) along with other non-instructional tasks, how many hours per day are expected for instruction and how many hours per day are expected to be allocated to tasks not directly tied to formal instruction?

(1) Very specific to the individual task orders. All instructor task-order also include non-podium hour tasks.

16 1.5 This section states that this is a 5 year period, yet the RFI states 1 year base +4 years. What is the ordering period?

The ordering period is a five year ordering period.

17 General Is there any development of PWS for a platform that would preclude us from competing if a contract from PEO

STRI?

No there is no development for a platform.

18 18-19 3.0 & 4.0 Section 3 lists government furnished equipment and Section 4 says the contractor will supply what isn’t government furnished. What would be an example of Contractor furnished items?

All equipment would be supplied by the government (i.e. computers, monitors). Company will need to supply anything else that will be needed. If there is something required for a particular task order, it will be clearly defined in the PWS for proper cost. An example would be required uniforms.

19 8 1.6.17 Data Rights: Our PMP Certification software is proprietary. We plan to leave binders with students as well and electronic copies of the supporting templates (i.e., MS Project, Excel, Word, Visio, etc.). Any documents and multimedia tailored for this PWS would be considered the property of the Government. Is this ok?

(1) See updated PWS, Section 1.6.18 for technical specifications. Software, Delivery Platforms/Systems provided through TRADOC.

20 General Has it been determined if it was going to be sole sourced back to 1Prospect? If not, are you looking to go in a direction other than 8(a)?

The acqusition strategy is still in the planning phase and has not been deteriimed yet.

21 General Is this procurement on target for release to industry by this November? The acqusition strategy is still in the planning phase and has not been deteriimed yet, Any future information will be posted to www.beta.sam.gov.

Sources Sought Questions

22 General Will this be a set-aside? The acqusition strategy is still in the planning phase and has not been deteriimed yet, Any future information will be posted to www.beta.sam.gov.

23 General Which contract vehicle will be used to procure services? The acqusition strategy is still in the planning phase and has not been deteriimed yet, Any future information will be posted to www.beta.sam.gov.

24 General Is 1Prospect the incumbent company? Yes, information posted on sources sought.

25 20 Part 5 Lists personnel/positions. Are all of the positions listed considered key personnel? If not, please identify which are key personnel.

See attachment for list of labor categories.

See PWS Section 5.1

26 Under the current contract and across the base and 4 plus years, how many FTEs are provided to fill the following positions? Instructional Designers, Instructors, and Project Managers

See historical Task Order and FTE Spreadsheets - Updated with QTY per Labor Category

27 General Approximately how many students are trained each year? Collectively over 20, 000. Student throughput information is provided at the task order level.

28 General Should all positions be filled prior to our submission to the souces sought synopsis? No, this is just a sources sought for market research purposes.

29 General If we plan to utilize subcontractors, partners or teaming arrangements should these agreements be arranged prior to our submission to the sources sought synopsis?

No, this is just a sources sought for market research purposes.

Questions