Toolkits_QA_Spreadsheet_-_Responses_on_Questions.xlsx
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- Solicitation number
- W9124J-19-R-0005
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QUESTION # PWS Section / Attachment Page /Paragraph QUESTION / COMMENT RESPONSE
| 1 | I do not see specific diseases/conditions listed in the solicitation - are you asking for specific conditions toolkits at a future date or is the development very general in nature? | The Government will ask for specific conditions toolkits at a future date; but, the PWS is written for development that is very general in nature. | ||
| 2 | Technical Exhibit 2, Deliverables Schedule & Part 3 (sections 3.1 through 3.5. | 14 & 8 | Department of the Army (DOA) outlines the period of performance for this requirement as May 9 2019 through Nov 8 2024, which consists of one (1) base year, four (4) one-year options and one potential (1) six-month extension of services. As stated in the PSW, five toolkit conferences will be held per year. QUESTION: Can we clarify the conference dates within each period of performance? | The approximate number of Conferences are identified within each period of performance. The specific dates have not been established as of yet, but will be made known at some point during the Period of Performance. For context, the last two years have seen the Government opted for virtual conferences. |
| 3 | Can you provide guidance on the level of effort expected (Total Labor Hours, Labor Hours by Key Team Members, etc.) to complete the Performance Work Statement (PWS)? | The expected level of effort is based upon one Full Time Equivalent (FTE) which is 1920 hours which could be performed by one or more individuals. | ||
| 4 | PWS Section 1.6.9 | PWS Section 1.6.9 Are the periodic/quarterly meetings with the COR conducted in person at the Govt site or remotely? | Should be PWS 1.6.8. The quarterly meetings are performed by the contracting officer on a quarterly basis and is at the discretion of the contracting officer. Past meetings have been done via email or phone. The COR attends at the discretion of the contracting officer. | |
| 5 | 1.6.13 Data Rights | 5 | Does this requirement stipulate that the proposed bidder must hold an active Form DD254 Facility Clearance "PRIOR TO BEING AWARDED” this contract? | No. |
| 6 | 1.6.13 Data Rights | 5 | If an active Form DD254 Facility Clearance is required will arrangements be made to assist and provide adequate time to process the required paperwork or are bidders without DD254 Facility Clearance not advised to participate? | No Facility Clearance DD 254 is required under the performance of these services. |
| 7 | 1.6.13 Data Rights | 5 | For areas where strict requirements exist for an active Secret/Top-Secret Facility Clearance would government accept a Contractor Teaming Agreements (CTA) under The GSA Construct that fulfills Facility Clearance requirement? | No Facility Clearance DD 254 is required under the performance of these services; consequently, a Contractor Teaming Agreement (CTA) is non-applicable. |
| 8 | For areas where strict requirements exist for the number and types of past performance as a PRIME Vendor; would the government accept a Contractor Teaming Agreements (CTA) under The GSA Construct that fulfills Past Performance requirements? | First, it should be noted that the RFP will not be awarded against a GSA Schedule. Secondly, Teaming arrangements are allowed (Prime contractor and subcontractor) | ||
| 9 | PWS 1.5.1 Special Qualifications/ Certifications | 2 | We noted that the government provided an SCA wage determination for the San Antonio region as it pertains to this contract requirement, however the government did not specify specific SCA wage determination labor categories. In order to ensure full competition among small businesses, can the government stipulate specifically which SCA wage determination labor categories and rates would apply to this contract? | Attachment 04 (SCA Wage Determination) does not apply and will be removed from the RFP. |
| 10 | PWS Section 1.1. & PWS 5.1 through 5.1.5 | 2 & 9 | PWS 1.1. states: "This contract request is to provide a subject matter expert for the facilitation and support required to reach working group consensus in determining the appropriate data for use in the development of approximately 25 tools per year in the associated five toolkit conferences per year." Does this mean one SME? | It can mean one SME. The expected level of effort is based upon one Full Time Equivalent (FTE) which is 1920 hours which could be performed by one or more individuals. The requirement also must be to provide print ready materials which may include an actual printed book, pamphlet, etc. |
| 11 | Is the VA/DOD CPG development schedule known? | The development schedule is flexible. Each year the schedule for the VA/DoD CPG is determined. The tools for the year may be developed independently from the VA/DoD CPG schedule. | ||
| 12 | Section 1.1, 1.2 | PWS Section 1.1, 1.2 Will the Govt provide a list of all existing and currently planned VA/DOD CPGs? | Future planned or updated CPGs have not been determined for this coming year (2020). The current list of the VA/DoD CPGs are:1. Asthma 2009 (2018/19); 2.Chronic Multisymptom Illness 2014; 3. Diabetes 2017; 4. Low Back Pain 2017; 5. Opioid Therapy 2017; 6. Pregnancy 2017; 7. PTSD 2017; 8. SUD 2015; 9. Tobacco (Archived); 10. UEAR 2014; 11. (New)OSA/Insomnia (2018); 12. (New) Headache(2019); 13. Bipolar (Archived); 14. CKD 2014 (2018); 15. COPD 2014; 16. Dyslipidemia 2014 (2019); 17. Hypertension 2104 (2019); 18. Lower Limb 2017; 19. mTBI 2016 (DVBIC); 20. Major Depression 2016; 21. Stroke 2010 (2018); 22. Suicide 2013 (2018); 23. Overweight & Obesity 2014 (2019); and 24. Osteoarthritis 2014 (2019). | |
| 13 | PWS Section 1.2 | Section 1.2 This section states that the Toolkit Development Conferences are "follow‐on" requirements to the development of the CPGs. Can you confirm that the CPG development conferences are NOT part of this facilitation contract and that the approved CPGs | This Requirement is for the creation of tools to support the VA/DoD CPGs. The CPG development is NOT part of this contract. Creation of provider and patient tools such as pamphlets, brochures, books, booklets, videos, wallet cards, websites links, or other information delivery products are required in PWS page 9, section 5.1.3. | |
| 14 | PWS Section 1.2 | Section 1.2 Are the toolkits standardized in their format and delivery modalities across all afflictions/conditions/diseases? | No. It depends on the type of information needed for providers or patients based upon the CPG. | |
| 15 | PWS Section 1.5.1 | PWS Section 1.5.1 Will you redefine what constitutes "extensive" knowledge on the DoD/VA Guidelines? As written, you seem to require pogram specific knowledge that only the incumbent will have and therefore will unnnecessarily limit competition. | No. See the revised PWS, noting that Section 1.5.1 Special Qualifications/Certifications now reads as follows: "1.5.1. Special Qualifications/Certifications. Contractor personnel must possess a current knowledge of management principles, preventative medical care, patient and provider education and treatment protocols, and an in-depth knowledge of VA/DOD CPGs as conducted for each of the Health Executive Committee (HEC)-directed diagnoses/injuries. Further, the contractor must possess expertise to effectively facilitate meetings and negotiations between high-level DoD and VA medical military officers resulting in a consensus of the VA/DOD CPG toolkit items. The contractor must have knowledge of DoD and VA medical regulations, processes, policies, etc., and must have knowledge of VA/DOD CPG and toolkit development and implementation processes. The contractor must be knowledgeable in interactive information technologies." | |
| 16 | PWS Section 1.5.3 | PWS Section 1.5.3 Does the facilitator require clinical licensure? If yes, please be specific on what clinical licensure is required. | No specific certifications or licenses are required for this effort. But, if an employee of the contractor states they have a license then that license should be current. | |
| 17 | PWS Section 1.6.3 | PWS Section 1.6.3 Is the contractor required reproduce and distribute any tool kit products beyond what is used for the working group meetings? | Yes, Provide Government-approved print-ready or production-ready provider/patient tools within 90 days following the conference (PWS, Section 5.1.5, page 10 and Deliverable Schedule, page 14). | |
| 18 | PWS Section 1.6.9 | PWS Section 1.6.9 Are the periodic/quarterly meetings with the COR conducted in person at the Govt site or remotely? | Should be PWS 1.6.8. The quarterly meetings are performed by the contracting officer on a quarterly basis and is at the discretion of the contracting officer. Past meetings have been done via email or phone. The COR attends at the discretion of the contracting officer. | |
| 19 | PWS Section 5.1.4 | PWS Section 5.1.4 Is the contractor required to produce videos under this FFP contract? If yes, what type of video is required, what level of production is expected (i.e. professional), how long is each video, and how many are anticipated? | Yes, videos may be required. The videos should be professional in nature. The length depends on the content of the information required per the supported CPG. Videos are usually 5-10 minutes in length. Historically, on average, there are two videos per year; but using a video depends on the content and learning method required to present the knowledge. Two examples of videos can be found at https://www.qmo.amedd.army.mil/hypten/hypten.htm . | |
| 20 | PWS Section 5.1.5 | PWS Section 5.1.5 Do breakouts run simultaniously and will each breakout require a facilitator? How many simultaneous breakout sessions are expected during a tookit conference? | PWS 5.1.3 has the contractor developing the agenda and facilitating the process. Breakouts are not required. During the last two years, the Government has opted for virtual conferences. | |
| 21 | PWS Section 5.1.5 | PWS Section 5.1.5 Attachment 03, B Does the Govt have any formatting requirements (e.g. page limitations, font/margin requirements, etc) for the volume submissions? | Regarding Section 5.1.5. of the PWS, the answer is Yes. Depending on the output of the product, i.e. pamphlets are normally front and back of 8.5 by 11 sheet, books are coil binding, booklets are stapled in center, etc. The government provides the mass printing of the final product so it is essential that the final product can be printed at the lowest cost. However, Attachment 03 B., no particular formatting requirements (e.g. page limitations, font/margin requirements, etc) for the RFP volume submissions is required. | |
| 22 | PWS Section 5.1.5 | PWS Section 5.1.5 Attachment 03, B, Subfactor 2 Will the Government provide an example of a video that has been delivered as part of a toolkit? | Yes, videos may be required. The videos should be professional in nature. The length depends on the content of the information required per the supported CPG. Videos are usually 5-10 minutes in length. Historically, on average, there are two videos per year; but using a video depends on the content and learning method required to present the knowledge. Two examples of videos can be found at https://www.qmo.amedd.army.mil/hypten/hypten.htm . | |
| 23 | Can this requirement be facilitated as an SBA 8 (A) Set-Aside? | The Small Business Specialist (SBS) did review the Market Research to include all the RFI submissions and of the analysis performed by the customer. The SBS did determine that the requirement could be filled by a WOSB and are in line with our Small Business (SB) Goals. To further substantiate the Market Research, the NAICS Code lends itself to being WOSB set-aside because of the SBA "Qualifying NAICS for the Women-Owned Small Business Federal Contracting program". | ||
| 24 | Can this requirement be facilitated as a HubZone Small Business Set Aside? | See answer #23. | ||
| 25 | Can this requirement be facilitated on the GSA PSS (00CORP PSS) 874-1 SIN Schedule as a Small Business 8(a) Set-Aside? If so, will the government add this contract vehicle to allow small businesses an adequate opportunity to compete and support this requirement? | See answer #23. | ||
| 26 | Is this the first issue of this solicitation ? Is this a re-compete of an existing DOA requirement or a new requirement? | Re-compete. | ||
| 27 | Can you advise on if there were/are an incumbent provider(s) for these services? If Yes – Who is/are the incumbent(s) and can you provide previous contract number? | The incumbent is Knowesis, Inc. and the contract number for current services is W9124J-16-C-0030. | ||
| 28 | If there is an incumbent, is there a reason the known incumbent may be precluded from bidding on this new or existing requirement? | The incumbent is Knowesis, Inc. and the contract number for current services is W9124J-16-C-0030. | ||
| 29 | Is this requirement part of a Multiple Award Schedule/Contract or a Single Award Schedule/Contract? | No. This will be a Firm-Fixed Price Contract . | ||
| 30 | Has the Department of the Army held preliminary meetings with specific contractors interested in responding to this solicitation? | No; however, a sources sought was posted on FBO. | ||
| 31 | Is it estimated that full funding exists for this solicitation? If so, is there an intended Maximum/Minimum funding threshold? | Yes, it is estimated that full funding exists for this solicitation. | ||
| 32 | Is the post award conference/period progress meeting in-person? | The post award/periodic progress meetings are performed by the contracting officer and are at the discretion of the contracting officer. Past meetings have been done via email or phone. The COR attends at the discretion of the contracting officer. | ||
| 33 | The Updated Amendment 2 on posted on April 17 does NOT indicate the (one potential (1) six-month extension of services) for pricing? We have been tracking this requirement and are poised for a competitive response. Can you please advise if indeed the (potential (1) six-month extension of services) is still valid for this solicitation? | The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror’s final option period price to the offeror’s total price. Offerors are not required to enter a price for the six month period. |
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