FINAL_Redacation_HQIMCOM-JA_-_Finalized_-_.pdf

Control No:

Contractor: M.C. Furhman & Associates

Program/Equipment: Resource Efficiency Manager (REM)

Version – September 2018 FOR OFFICIAL USE ONLY

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items Sole Source Justification and Approval

1. Contracting Activity: Mission and Installation Contracting Command, Fort Sam Houston, Environmental & Energy Division, 2205 Infantry Post Road, Fort Sam Houston, Texas 78234-1361

2. Description of Action: The Headquarters, Army Installation Management Command (HQ IMCOM) is requesting a short-term firm-fixed-price contract for Resource Efficiency Manager (REM) services. HQ IMCOM’s Resource Efficiency Manager Program seeks to increase the effectiveness of Army installations energy programs by identifying practices that reduce energy and water costs by utilizing subject matter experts (REM’s), who provide expertise in identifying needed infrastructure energy improvements in Government facilities that will significantly reduce energy and water utilization, and meet or exceed the Army’s energy savings goals.

The Government projects award for September 28, 2019 for a period of one year and using Fiscal Year 2019 Operations and Maintenance funds.

3. Description of Supplies/Services: This requirement is to provide the services of 2 Resource Efficiency Managers (REMs) at HQ IMCOM, Fort Sam Houston, Texas. The REM services will be in support of multiple IMCOM installations efforts to reduce energy and water consumption, greenhouse gas emissions, utilities costs, and comply with all applicable energy related federal laws and Executive Orders, to include but not limited to the Energy Policy Act of 2005 (EPACT 2005), Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” and the Energy Independence and Security Act (EISA) of 2007.

Period of Performance: 28 September 2019 to 27 September 2020 Total Value: $ 349,276.63

4. Authority Cited:

41 U.S.C. 1901, as implemented by FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items

5. Reason for Authority Cited:

As described 41 U.S.C. 1901 at FAR Subpart 13.5 Simplified Procedures for Certain Commercial This subpart authorizes the use of simplified procedures for the acquisition of supplies and services in amounts greater than the simplified acquisition threshold but not exceeding $7 million.

On 28 September 2015 MICC Fort Sam Houston awarded task order W9124J-14-D- 0010-0001 as a fair opportunity against the Indefinite Delivery Indefinite Quantity (IDIQ)

Resource Efficiency Manager (REM) Multiple Award Task Order Contract (MATOC) to M.C. Fuhrman & Associates (MCFA). Due to the expiration of the base contract ordering period, disallowing further fair opportunities or task order extensions, and delays in the award of a new IDIQ contract, it is imperative that MCFA be awarded a short term contract for the reasons stated below.

In addition to their facility auditing efforts at various installations, the REMs are presently involved in several on-going initiatives involving multiple installations, for which IMCOM’s continuity of effort will be lost if there is a break in service, to include the following:

1) Since February 2019, REMs have been heavily involved in supporting an

IMCOM initiative with Pacific Northwest National Laboratory (PNNL), acting as the liaison in coordinating PNNL’s surveys and site visits to six installations.

The initiative seeks to re-tune HVAC controls at the installations and evaluate the results, and will run for approximately the next twelve months.

2) Since March 2019, REMs have been actively supporting the Corps of

Engineers Research Lab (CERL) on an initiative to standardize installation Energy Management and Control Systems. REMs have advised both CERL and various installations regarding best practices, participated in the development of an initial survey, and will continue to advise and support the initiative through June 2020.

3) REMs have been heavily involved in an on-going initiative with Fort Polk to renovate their central plant’s control systems. REMs have advised Fort Polk regarding controls equipment and strategies, and have committed to assist, on-site, in commissioning the new devices when installed. This is an on-going effort that will continue through the next year.

4) Additionally, REMs have coordinated and scheduled site visits at 4 installations (Fort Bliss, Fort Meade, Fort Detrick, and Dugway Proving Ground) starting in late June, and projected through January 2020. As their schedule currently exists, the REMs have upcoming commitments with various installations (visits, reports, and follow-up activities) and projected through March 2020.

5) MCFA is the established REM contractor for HQ IMCOM under Contract

W9124J-14-D-0010 and Task Order 0001. They have the knowledge of IMCOM installations and the experience to continue providing the services needed to support priority IMCOM initiatives without a break in service until the new MATOC for REM services is in place and proper transition can occur.

6) Proper transition between REM Contractors is imperative to ensure that key

IMCOM initiatives continue uninterrupted and to maintain continuity of effort.

Due to unforeseen circumstances beyond the customer’s control, the base period of the current REM MATOC’s expired before a new MATOC and task orders could be awarded.

a. Alternatives:

(1) One alternative is to compete the Resource Efficiency Manager (REM) requirement as a fair opportunity under an existing GSA schedule contract, as there are no in-house resources available to do this work in the interim. This is unacceptable for the following reasons:

(a) A competitive action would require a minimum of 120 days. There are less than 90 days remaining on this task order. The gap in services would result in a loss of continuity of effort and data collected to date, resulting in Government resources being wasted. A gap in services would require 3-4 months for a new contractor to come up to speed on on-going initiatives and data collected to date, resulting in wasted contracted resources of approximately $100,000.

(b) A competitively awarded GSA MATOC for REM services is already in the planning stages as stated above.

(c) The sole purpose of this action is to allow on-going IMCOM initiatives to continue uninterrupted and remain current until a new competitively awarded action is in place.

(d) A short term competitive award would cause unacceptable delays due to the learning curve for a potentially new contractor that is unfamiliar with the REM program, IMCOM installations, and on-going initiatives as identified above. This unfamiliarity would result in a loss of continuity of effort and wasted resources.

(2) A second alternative is to do nothing and allow a gap in service until a new contract is in place. This is not acceptable as the gap in services would result in a loss of continuity of effort on key on-going initiatives. This would result in wasted time and effort and would adversely impact progress on key IMCOM on-going initiatives which would be detrimental to the overall REM program.

6. Actions to Increase Competition: The Government’s intention was to have a new IDIQ MATOC in place prior to the expiration of the current MATOC. Due to unforeseen circumstances beyond the customer’s control, this did not occur. The current task order for HQ IMCOM will expire on 27 September 2019. Although a new IDIQ is in the planning stages, the REM program at HQ IMCOM will be jeopardized if this interim contract is not in place on/about 28 September 2019. The new IDIQ MATOC will be in place by the time this interim contract is completed and a proper transition between Contractors can occur, if necessary.

7. Market Research: The original task order (W91ZLK-14-D-0010-0001) was awarded to MCFA with a specified number of hours, labor categories and rates for the REMs. Due to the competitive nature of the original task order award, the proposed hours, labor categories and wage rates were determined technically acceptable and reasonably priced at time of award. The same hours, labor categories and wage rates will be used for this requirement. Additionally, a

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. As part of this basis, certified cost or pricing data will not be required and the following exception applies (FAR 15.403). Prices that will be agreed are based on adequate price competition.

Typed Name: Cindy C. Hildner Date: 2 August 2019 Title: Contracting Officer Signature:

13.Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Cindy C. Hildner Date: 2 August 2019 Title: Contracting Officer Signature: