Redacted__SAS_Software_Limiting-Competition.pdf

Version – February 2017

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Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: U.S. Mission and Installation Contracting Command – Central.

2. Description of Action: SAS Analytics Software to include Maintenance

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # Order # against Multiple Award IDIQ Contract Name or # Order # against a single award IDC Contract Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: X Operations & Maintenance, Army (OMA) Other Funds:

`FY: _2018

Name of Proposed Contractor(s) and Address:

EIS (Executive Information System) 6901 Rockledge Drive, Suite 600 Bethesda, MD 20817

(301) 581-8594

Brand Name Buy: Yes No

3. Description of Services or Supplies:

Request approval to solicit a sole source acquisition as outlined in FAR 8.405-6(a)(i)

(B) and 8.405-6(b)(1)Brand Name for the purchase of SAS Analytics Software to include maintenance support. Total cost is a one-time cost of $14,457.00 for (1) base year (12) months from the time of award. The service requested quote includes three

(1) year options (12) months thereafter. Price cost for option year 1 is $4,858.00 option year 2 $5,344.00 and option year 3 $5,878.00

For Period of Performance: to Total Value: $ or (insert completion date)

For Actions with Options*:

Base Period: to Option Period 1: to Option Period 2: to Option Period 3: to Option Period 4: to Option Period 5: to or (07/27/2018 – 07/26/2019) Value: $14,457.00 or (07/27/2019 – 07/26/2020) Value: $ 4,858.00 or (07/27/2020 – 07/26/2021) Value: $ 5,344.00 or (07/27/2021 – 07/26/2022) Value: $ 5,878.00 or (insert completion date) Value: $ or (insert completion date) Value: $

FAR Clause 52.217-8 option: to or (insert completion date) Value: $ Total: $30,537.00

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. EIS (Executive Information System) is the sole manufacturer, distributor and publisher of SAS software and is the only company that can provide this software and maintenance services to support this software. SAS Software is used by Clinical Investigation Department biostatistician position to provide additional research infrastructure for specialized biostatistics and bioinformatics services required tosupport x

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X ongoing and future research projects requiring the aforementioned currently not available for research tool application at BAMC.

b. For a brand name restriction - brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements. The requested software application is the only product that is allowed on PASBA Research Data server in order to search, import and or extract existing research data.

c. The requested SAS Software application is supported by Defense Health Agency (DHA) funds (RDT&E) to support the BAMC DCI mission to direct, promote , support conduct, and oversee all clinical research activities (human, animal and basic science) at BAMC and other medical facilities with in the Regional Health Command – Central and DCI areas of assurance. The requested software is vital and the key to obtaining validated data in defining and interpreting data presentation requirements, planning approaches, and policy. Ultimately, the aim is to improve military and global health through personalized diagnostics and lower healthcare expenditure consistent with the vision and mission of Army Medicine.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 (a)(11).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: This action will be posted on e-Buy with a notice of intent to award a sole source contract to one and only one responsible source along with a RFQ. Market research was based on our research from www.gsaadvantage.gov, www.qiagen.com, www.govsci.com, www.acquisition.gov/, www.sam.gov, principal investigator and laboratory director experiences and requirement, and the manufacturer’s specifications requirements of government owned laboratory equipment to be used to conduct portions of the current biomedical research requirement.

RHC-C mandates medical supplies and implants be purchased through the utilization of e-commerce sources such as ECAT and DAPA contracts. Either the vendor or all of the required items are not currently available through ECAT, DAPA or FSS at this time.

8. Other Facts:

Market research was conducted by …

Commercial websites – assists in determining fair & reasonable pricing/estimates Manufacturer websites – look for authorized reseller list Retail Websites – sometimes these sites recommend “equals” Industry Websites – look for industry trends or options for “or equals”, better salient characteristics description GSA Advantage – www.gsaadvantage.gov Interagency Contract Directory (ICD) – www.contractdirectory.gov.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Maria Cachola Date:

Title: Contracting Officer

Signature: __________________