Solicitation_W9124J-17-R-0014_Yellow_Ribbon_Anaheim.pdf

SEE ADDENDUM

(No Collect Calls)

W9124J-17-R-0014 06-Dec-2016

b. TELEPHONE NUMBER

210-466-2138

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 15 Dec 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124J9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAWN R. ROGERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FSH

ATTN: MICC - FSH

2205 INFANTRY POST RD

210-466-2145

FORT SAM HOUSTON TX 78234-1361

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81W25 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CDR, US ARMY ENVIRONMENTAL COMMAND

CDR, US ARMY ENVIRONMENTAL COMMAND

2450 CONNELL ROAD

FORT SAM HOUSTON TX 78234

TEL: FAX:

210-466-2183FAX:

TEL: 210-466-2145 (DSN 450) SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF132

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2,400 Each Participants Sleeping Rooms

FFP

PARTICIPANTS SLEEPING ROOMS: Reference PWS section 5.1.1.1 for required details.

FOB: Destination

NET AMT

0002 486 Each Staff Sleeping Rooms

FFP

STAFF SLEEPING ROOMS: Reference PWS section 5.1.1.2 for required details.

0003 30 Each Extended Sleeping Rooms

FFP

EXTENDED SLEEPING ROOMS: Reference PWS section 5.1.1.2 for required details.

0004 18 Each Admin/Ops/Staff/Board Rooms

FFP

ADMIN/OPS/STAFF/BOARD ROOMS: Reference PWS section 5.1.2.5, 5.1.2.6, and 5.1.2.7 for required details.

0005 3 Each Registration Community Partner Areas

FFP

REGISTRATION AND COMMUNITY PARTNER AREAS: Reference PWS section 5.1.2.8, and 5.1.2.9 for required details.

0006 3 Each Reception and General Session Room

FFP

RECEPTION AND GENERAL SESSION ROOM: Reference PWS section 5.1.2.1, and 5.1.2.2 for required details.

0007 51 Each Breakout Rooms

FFP

BREAKOUT ROOMS: Reference PWS section 5.1.2.3 for required details.

0008 18 Each Special Appointment Rooms

FFP

SPECIAL APPOINTMENT ROOMS: Reference PWS section 5.1.2.4 and 5.1.2.2 for required details.

0009 600 Each Youth/Child Care Activities and Rooms

FFP

YOUTH/CHILD CARE ACTIVITIES AND ROOMS: Reference PWS section ANNEX A for required details.

0010 3 Each Audio and Visual Support

FFP

AUDIO AND VIISUAL SUPPORT: Reference PWS section 5.1.3 Thru 5.1.3.10

0011 3 Each Meal Room

FFP

MEAL ROOM: Reference PWS section 5.1.2.12 for required details.

0012 4,800 Each Breakfast

FFP

BREAKFAST: Reference PWS Annex B section 5.1.5 and 5.1.5.1 for required

0013 4,320 Each Lunch

FFP

LUNCH: Reference PWS Annex B section 5.1.5 and 5.1.5.2 for required details.

0014 1,800 Each Dinner

FFP

DINNER: Reference PWS Annex B section 5.1.5 and 5.1.5.3 for required details.

0015 1,050 Each Parking

FFP

PARKING: Reference PWS Annex D section 5.1.7.1 for required details.

0016 1,500 Each Shuttle Service

FFP

SHUTTLE SERVICE: Reference PWS Annex D section 5.1.7.2, 5.1.7.2.1 AND

5.1.7.2.2 for required details.

0017 3 Each Miscellaneous Administrative Expenses

FFP

HOTEL POC: Reference PWS section 1.4.1, 1.6.3, 1.6.6 AND 1.6.8 for required

0019 1 Each Contract Manpower Reporting (CMR)

FFP

CONTRACT MANPOWER REPORTING (CMR): Reference PWS section 5.2,

5.2.1 AND 5.2.2 for required details.

1001 2,400 Each OPTION Participants Sleeping Rooms

FFP

OPTION 1 - PARTICIPANTS SLEEPING ROOMS: Reference PWS section

5.1.1.1 for required details.

1002 486 Each OPTION Staff Sleeping Rooms

FFP

OPTION 1 - STAFF SLEEPING ROOMS: Reference PWS section 5.1.1.2 for

1003 30 Each OPTION Extended Sleeping Rooms

FFP

OPTION 1 - EXTENDED SLEEPING ROOMS: Reference PWS section 5.1.1.2

1004 18 Each OPTION Admin/Ops/Staff/Board Rooms

FFP

OPTION 1 - ADMIN/OPS/STAFF/BOARD ROOMS: Reference PWS section 5.1.2.5, 5.1.2.6, and 5.1.2.7 for required details.

1005 3 Each OPTION Registration Community Partner Areas

FFP

OPTION 1 - REGISTRATION AND COMMUNITY PARTNER AREAS:

Reference PWS section 5.1.2.8, and 5.1.2.9 for required details.

1006 3 Each OPTION Reception and General Session Room

FFP

OPTION 1 - RECEPTION AND GENERAL SESSION ROOM: Reference PWS section 5.1.2.1, and 5.1.2.2 for required details.

1007 51 Each OPTION Breakout Rooms

FFP

OPTION 1 - BREAKOUT ROOMS: Reference PWS section 5.1.2.3 for required

1008 18 Each OPTION Special Appointment Rooms

FFP

OPTION 1 - SPECIAL APPOINTMENT ROOMS: Reference PWS section 5.1.2.4 and 5.1.2.2 for required details.

1009 600 Each OPTION Youth/Child Care Activities and Rooms

FFP

OPTION 1 - YOUTH/CHILD CARE ACTIVITIES AND ROOMS: Reference PWS section ANNEX A for required details.

1010 3 Each OPTION Audio and Visual Support

FFP

OPTION 1 - AUDIO AND VIISUAL SUPPORT: Reference PWS section 5.1.3 Thru 5.1.3.10 for required details.

1011 3 Each OPTION Meal Room

FFP

OPTION 1 - MEAL ROOM: Reference PWS section 5.1.2.12 for required details.

1012 4,800 Each OPTION Breakfast

FFP

OPTION 1 - BREAKFAST: Reference PWS Annex B section 5.1.5 and 5.1.5.1 for

1013 4,320 Each OPTION Lunch

FFP

OPTION 1 - LUNCH: Reference PWS Annex B section 5.1.5 and 5.1.5.2 for

1014 1,800 Each OPTION Dinner

FFP

OPTION 1 - DINNER: Reference PWS Annex B section 5.1.5 and 5.1.5.3 for

1015 1,050 Each OPTION Parking

FFP

OPTION 1 - PARKING: Reference PWS Annex D section 5.1.7.1 for required

1016 1,500 Each OPTION Shuttle Service

FFP

OPTION 1 - SHUTTLE SERVICE: Reference PWS Annex D section 5.1.7.2,

5.1.7.2.1 AND 5.1.7.2.2 for required details.

1017 3 Each OPTION Miscellaneous Administrative Expenses

FFP

OPTION 1 - HOTEL POC: Reference PWS section 1.4.1, 1.6.3, 1.6.6 AND 1.6.8

1018 1 Each OPTION Contract Manpower Reporting (CMR)

FFP

OPTION 1 - CONTRACT MANPOWER REPORTING (CMR): Reference PWS section 5.2, 5.2.1 AND 5.2.2 for required details.

2001 2,400 Each OPTION Participants Sleeping Rooms

FFP

OPTION 2 - PARTICIPANTS SLEEPING ROOMS: Reference PWS section

2002 486 Each OPTION Staff Sleeping Rooms

FFP

OPTION 2 - STAFF SLEEPING ROOMS: Reference PWS section 5.1.1.2 for

2003 30 Each OPTION Extended Sleeping Rooms

FFP

OPTION 2 - EXTENDED SLEEPING ROOMS: Reference PWS section 5.1.1.2

2004 18 Each OPTION Admin/Ops/Staff/Board Rooms

FFP

OPTION 2 - ADMIN/OPS/STAFF/BOARD ROOMS: Reference PWS section

2005 3 Each OPTION Registration Community Partner Areas

FFP

OPTION 2 - REGISTRATION AND COMMUNITY PARTNER AREAS:

2006 3 Each OPTION Reception and General Session Room

FFP

OPTION 2 - RECEPTION AND GENERAL SESSION ROOM: Reference PWS

2007 51 Each OPTION Breakout Rooms

FFP

OPTION 2 - BREAKOUT ROOMS: Reference PWS section 5.1.2.3 for required

2008 18 Each OPTION Special Appointment Rooms

FFP

OPTION 2 - SPECIAL APPOINTMENT ROOMS: Reference PWS section 5.1.2.4

2009 600 Each OPTION Youth/Child Care Activities and Rooms

FFP

OPTION 2 - YOUTH/CHILD CARE ACTIVITIES AND ROOMS: Reference

2010 3 Each OPTION Audio and Visual Support

FFP

OPTION 2 - AUDIO AND VIISUAL SUPPORT: Reference PWS section 5.1.3

2011 3 Each OPTION Meal Room

FFP

OPTION 2 - MEAL ROOM: Reference PWS section 5.1.2.12 for required details.

2012 4,800 Each OPTION Breakfast

FFP

OPTION 2 - BREAKFAST: Reference PWS Annex B section 5.1.5 and 5.1.5.1 for

2013 4,320 Each OPTION Lunch

FFP

OPTION 2 - LUNCH: Reference PWS Annex B section 5.1.5 and 5.1.5.2 for

2014 1,800 Each OPTION Dinner

FFP

OPTION 2 - DINNER: Reference PWS Annex B section 5.1.5 and 5.1.5.3 for

2015 1,050 Each OPTION Parking

FFP

OPTION 2 - PARKING: Reference PWS Annex D section 5.1.7.1 for required

2016 1,500 Each OPTION Shuttle Service

FFP

OPTION 2 - SHUTTLE SERVICE: Reference PWS Annex D section 5.1.7.2, 2017 3 Each OPTION Miscellaneous Administrative Expenses

FFP

OPTION 2- HOTEL POC: Reference PWS section 1.4.1, 1.6.3, 1.6.6 AND 1.6.8

2018 1 Each OPTION Contract Manpower Reporting (CMR)

FFP

OPTION 2 - CONTRACT MANPOWER REPORTING (CMR): Reference PWS

3001 2,400 Each OPTION Participants Sleeping Rooms

FFP

OPTION 3 - PARTICIPANTS SLEEPING ROOMS: Reference PWS section

3002 486 Each OPTION Staff Sleeping Rooms

FFP

OPTION 3 - STAFF SLEEPING ROOMS: Reference PWS section 5.1.1.2 for

3003 30 Each OPTION Extended Sleeping Rooms

FFP

OPTION 3 - EXTENDED SLEEPING ROOMS: Reference PWS section 5.1.1.2

3004 18 Each OPTION Admin/Ops/Staff/Board Rooms

FFP

OPTION 3 - ADMIN/OPS/STAFF/BOARD ROOMS: Reference PWS section

3005 3 Each OPTION Registration Community Partner Areas

FFP

OPTION 3 - REGISTRATION AND COMMUNITY PARTNER AREAS:

3006 3 Each OPTION Reception and General Session Room

FFP

OPTION 3 - RECEPTION AND GENERAL SESSION ROOM: Reference PWS

3007 51 Each OPTION Breakout Rooms

FFP

OPTION 3 - BREAKOUT ROOMS: Reference PWS section 5.1.2.3 for required

3008 18 Each OPTION Special Appointment Rooms

FFP

OPTION 3 - SPECIAL APPOINTMENT ROOMS: Reference PWS section 5.1.2.4

3009 600 Each OPTION Youth/Child Care Activities and Rooms

FFP

OPTION 3 - YOUTH/CHILD CARE ACTIVITIES AND ROOMS: Reference

3010 3 Each OPTION Audio and Visual Support

FFP

OPTION 3 - AUDIO AND VIISUAL SUPPORT: Reference PWS section 5.1.3

3011 3 Each OPTION Meal Room

FFP

OPTION 3 - MEAL ROOM: Reference PWS section 5.1.2.12 for required details.

3012 4,800 Each OPTION Breakfast

FFP

OPTION 3 - BREAKFAST: Reference PWS Annex B section 5.1.5 and 5.1.5.1 for

3013 4,320 Each OPTION Lunch

FFP

OPTION 3 - LUNCH: Reference PWS Annex B section 5.1.5 and 5.1.5.2 for

3014 1,800 Each OPTION Dinner

FFP

OPTION 3 - DINNER: Reference PWS Annex B section 5.1.5 and 5.1.5.3 for

3015 1,050 Each OPTION Parking

FFP

OPTION 3 - PARKING: Reference PWS Annex D section 5.1.7.1 for required

3016 1,500 Each OPTION Shuttle Service

FFP

OPTION 3 - SHUTTLE SERVICE: Reference PWS Annex D section 5.1.7.2, 3017 3 Each OPTION Miscellaneous Administrative Expenses

FFP

OPTION 3 - HOTEL POC: Reference PWS section 1.4.1, 1.6.3, 1.6.6 AND 1.6.8

3018 1 Each OPTION Contract Manpower Reporting (CMR)

FFP

OPTION 3 - CONTRACT MANPOWER REPORTING (CMR): Reference PWS

4001 800 Each OPTION Participants Sleeping Rooms

FFP

OPTION 4 - PARTICIPANTS SLEEPING ROOMS: Reference PWS section

4002 162 Each OPTION Staff Sleeping Rooms

FFP

OPTION 4 - STAFF SLEEPING ROOMS: Reference PWS section 5.1.1.2 for

4003 10 Each OPTION Extended Sleeping Rooms

FFP

OPTION 4 - EXTENDED SLEEPING ROOMS: Reference PWS section 5.1.1.2

4004 6 Each OPTION Admin/Ops/Staff/Board Rooms

FFP

OPTION 4 - ADMIN/OPS/STAFF/BOARD ROOMS: Reference PWS section

4005 1 Each OPTION Registration Community Partner Areas

FFP

OPTION 4 - REGISTRATION AND COMMUNITY PARTNER AREAS:

4006 1 Each OPTION Reception and General Session Room

FFP

OPTION 4 - RECEPTION AND GENERAL SESSION ROOM: Reference PWS

4007 17 Each OPTION Breakout Rooms

FFP

OPTION 4 - BREAKOUT ROOMS: Reference PWS section 5.1.2.3 for required

4008 6 Each OPTION Special Appointment Rooms

FFP

OPTION 4 - SPECIAL APPOINTMENT ROOMS: Reference PWS section 5.1.2.4

4009 200 Each OPTION Youth/Child Care Activities and Rooms

FFP

OPTION 4 - YOUTH/CHILD CARE ACTIVITIES AND ROOMS: Reference

4010 1 Each OPTION Audio and Visual Support

FFP

OPTION 4 - AUDIO AND VIISUAL SUPPORT: Reference PWS section 5.1.3

4011 1 Each OPTION Meal Room

FFP

OPTION 4 - MEAL ROOM: Reference PWS section 5.1.2.12 for required details.

4012 1,600 Each OPTION Breakfast

FFP

OPTION 4 - BREAKFAST: Reference PWS Annex B section 5.1.5 and 5.1.5.1 for

4013 1,440 Each OPTION Lunch

FFP

OPTION 4 - LUNCH: Reference PWS Annex B section 5.1.5 and 5.1.5.2 for

4014 600 Each OPTION Dinner

FFP

OPTION 4 - DINNER: Reference PWS Annex B section 5.1.5 and 5.1.5.3 for

4015 350 Each OPTION Parking

FFP

OPTION 4 - PARKING: Reference PWS Annex D section 5.1.7.1 for required

4016 500 Each OPTION Shuttle Service

FFP

OPTION 4 - SHUTTLE SERVICE: Reference PWS Annex D section 5.1.7.2, 4017 1 Each OPTION Miscellaneous Administrative Expenses

FFP

OPTION 4 - HOTEL POC: Reference PWS section 1.4.1, 1.6.3, 1.6.6 AND 1.6.8

4018 1 Each OPTION Contract Manpower Reporting (CMR)

FFP

OPTION 4 - CONTRACT MANPOWER REPORTING (CMR): Reference PWS

Section A – Solicitation/contract Form

NOTE:

A. This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The guaranteed minimum for this requirement is $2,500 and is applicable ONLY to the basic ordering period (FAR 16.501-2(b)(3). There is no guaranteed minimum applicable to any Task Orders issued during any option period. Funds will be obligated on individual Task Orders

B. The basic ordering period of performance of the contract is 1 January 2017 through 31 December 2017.

The optional ordering periods are included as follows:

Option Year 1: Award of Modification Exercising Option Year 1 starting 1 January 2018 through 31 December 2018.

Option Year 2: Award of Modification Exercising Option Year 1 starting 1 January 2019 through 31 December 2019.

Option Year 3: Award of Modification Exercising Option Year 1 starting 1 January 2020 through 31 December 2020.

Option Year 4: Award of Modification Exercising Option Year 1 starting 1 January 2021 through 31 December 2021.

C. The ceiling for all task orders awarded as a result of this contract is $6.5 million.

D. The types of orders that are authorized for use under this IDIQ are Firm-Fixed Price.

E. Individual wage determinations will be requested for the individual Task Orders.

Section B – Supplies or services and price/costs

MIN/MAX FOR IDIQ

Minimum Guaranteed Funding Amount: The contractor shall receive a minimum of $2,500 over the life of the contract. This is the total amount that will be paid to the contractor in the event that the total sum of all task orders issued under the contract does not equal the minimum amount specified.

Maximum Contract Amount: The total maximum award for all supplies/services contracts is an estimated $6,500,000 in tasks orders over the life of the contract.

Section C – Descriptions and Specifications

PERFORMANCE WORK STATEMENT (PWS)

63d Regional Support Command Yellow Ribbon Program (YRP) Training Events Initial Year: January 2017 to September 2017

Ordering Period 1: January 2018 to September 2018 Ordering Period 2: January 2019 to September 2019 Ordering Period 3: January 2020 to September 2020 Ordering Period 4: January 2021 to September 2021

Location: Anaheim, CA 29 November 2016

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services Indefinite Delivery, Indefinite Quantity contract to provide support for the Yellow Ribbon Program (YRP) Training Events for Initial Year: January 2017 to September 2017 w/ 4 ordering periods: January 2018 to September 2018, January 2019 to September 2019, January 2020 to September 2020, and January 2021 to September 2021 in the Anaheim, CA area. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers will be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor will provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Yellow Ribbon Program (YRP) Training Event as defined in this Performance Work Statement except for those items specified as government furnished property and services. The attendance for each YRP event is estimated at 900 total personnel and will consist of the following:

800 Attendees: 400 Service Members and 400 Family Members 40 Staff: 30 Supporting Staff and 10 Advance-Staff 60 Community Partners/Instructors: 50 Community Partners and 10 Instructors

The YRP Training Event venue must be within a 20 mile radius of the closest Airport to the Event Location. The contracted hotel will provide no less than 90% of guest rooms and all conference rooms in the same venue. The remaining guestrooms may be provided under a different venue meeting same requirements under this solicitation and will be located within 0.5 walking miles of the main venue.

These services are not for YRP Training Event planning services. Offerors are required to submit, as part of their offer, a signed agreement between Offeror and hotel that itemizes all items and requirements being provided by hotel. The agreement will include payment terms showing Offeror and hotel agreement on timeframe of when Offeror will pay the hotel. This requirement does not apply to hotels or businesses that are providing the rooms themselves, i.e. not subcontracting out for the rooms. An offer requiring the Government to execute a separate agreement with a third party hotel will be deemed technically unacceptable. The contractor will perform to the terms, conditions and standards in this contract.

1.2 Background: The 63d RSC is located at Mountain View, CA. This command supports over 44,000 soldiers in 7 states and provides the best-in-class BASOPS when deployed to support the missions of the United States Army and the Government. The Yellow Ribbon event is a requirement of Department of Defense Instruction 1342.28, which establishes the Yellow Ribbon Program. The Yellow Ribbon Program consists of four events: 1st event occurs prior to deployment, 2nd event occurs during deployment, 3rd event occurs approximately 90 days post-deployment and the 4th event occurs approximately 180 days post-deployment.

1.3 Objectives: Provision for 840 attendees and staff lodging and meeting space and 60 community partners and instructors for a total of 900 personnel per event, to accommodate the Yellow Ribbon Program (YRP) Training event, to ensure adequate space for learning and to meet the needs of the units within the 63d RSC Area of Responsibility (AOR) for the Yellow Ribbon Program (YRP) Training Event. Hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, shuttle service and service of five meals. To ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon Program (YRP) Training Event presentations and training, and to provide those government personnel and their Families attending the event with quality accommodations and identified support services.

1.3.1 Provide hotel rooming for up to 840 attendees and staff per event.

1.3.2 Provide one separate dining room for participants and unit staff per event.

1.3.3 Serve 1 meal on Friday, 2 meals during the Saturday full event day, and 2 meals on Sunday (the day of departure for attendees and staff) per event.

1.3.4 Provide 1 separate General Session meeting room per event. Room will hold up to 900 personnel theater style plus audio and visual equipment.

1.3.5 Provide 15-17 breakout session rooms with seating for at least 90 each theatre style in five (5) of the rooms, between 70-90 in seven (7) to nine (9) of the breakout rooms and seating for at least 150 each round style in three (3) of the rooms per event.

1.3.6 Provide 4-6 counseling rooms (sleeping rooms are not appropriate or acceptable) and 8-10 youth/child and activity rooms per event.

1.3.7 Audio Visual Services: Provide enough audio visual equipment, laser pointer and remote slide changer for 1 Reception, 1 General Session, child and youth activity rooms and 15-17 breakout meeting rooms per event.

1.3.8 Provide space near the session rooms and audio visual support for 1 reception,1 general session, child and youth activity rooms and 15-17 breakout meeting rooms to include: high resolution projectors with associated screens, audio connections, high definition monitors to display presentations that portable computers can connect to, laptops and wireless microphones with amplified audio systems per event.

1.3.9 Provide a room with space for up to 50 tables for community partners per event.

1.3.10 Contractor will provide shuttle rides to and from the airport to the hotel, according to a schedule approved by the government in Annex D per event.

1.3.11 Provide storage, and handling for shipped packages/boxes or containers required by the Government to support the event. Storage room will be at least 50 square feet in order to accommodate 40 standard large boxes of event supplies per event.

1.3.12 Bulk Copying service will NOT be required.

1.4 Scope: The Government is anticipating 800 attendees per event. Attendees will arrive on Friday to check-in to the hotel and register for the event. Two advance party members will arrive on Tuesday with the remaining staff arriving on Wednesday. Attendees and most of the staff will depart on Sunday. The remaining staff will depart on Monday.

1.4.1 The Hotel will offer the following per event: lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet, laundry, vending, and ice machines. Restricted Access afterhours, such as key cards used as a security measure to enter the hotel. At a minimum, individual lodging rooms will be equipped with the following: television with remote and telephone. The event venue will have meeting space for multiple simultaneous briefings, a staff operations center, and counseling rooms. The event venue will have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation within reasonable proximity to the meeting spaces. The event venue will have easy and inexpensive public transportation. The Contractor will provide an on-site representative from the time the advance party arrives on the Tuesday until conclusion of the event when the rear party leaves on the following Monday and departure of the Government’s event staff.

1.4.2 The following will be provided per event: From 3:00 p.m. on Tuesday through 2:00 p.m. the following Monday, a government staff operations room will be established with internet connectivity for up to 40 staff members. A Yellow Ribbon registration desk will be setup to accept registration from event participants on Friday, beginning at 7 a.m. and concluding at midnight, preferably in the lobby of the lodging facility or in proximity to the lodging facility’s registration desk. There will be a yellow ribbon reception held on Friday evening from 6:00 p.m.

to 8:00 p.m. on the event participants’ day of arrival. The first formal program event will begin at 6 a.m. on Saturday. The programs will start at 8:00 a.m. and end NLT 5 p.m. The programs will consist of up to 3 general sessions for all attendees as well as 15-17 breakout rooms for 70 - 90 to 150 attendees each for small group training sessions. There will also be a child and youth program provided on Saturday and Sunday. On Sunday, the last event day, programs will consist of general sessions again that will begin at 8:15 a.m. and end at 9:00 a.m., and breakout sessions that will begin at 9:00 a.m. and end by 2:00 p.m. with attendees traveling. Event participants will commence travel home Sunday afternoon and evening. Lodging will be provided under government contract for attendees and staff. Space for up to 50 Community Partners to be located in an area adjacent to the General Session room; they will make their own sleeping room arrangements. The following meals will be required in accordance with Annex B; Friday – dinner, Saturday – breakfast and lunch, and Sunday – breakfast and lunch.

1.5 Period of Performance: The period of performance will be from one Tuesday to the following Monday for up to 3 events per year; events will be held once per month between January to September for the given year. The specific dates for each event will be established by task order and will be provided one year prior to event start date as directed by the government and based on availability of space for lodging by the contractor for the following years:

1.5.1 January 2017-September 2017 (Base with 4 Ordering Periods).

1.5.2 January 2018-September 2018 (3 events out of the year).

1.5.3 January 2019-September 2019 (3 events out of the year).

1.5.4 January 2020-September 2020 (3 events out of the year).

1.5.5 January 2021-September 2021 (3 events out of the year).

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor will maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract. A copy of the contractor’s quality control plan will be provided to the Contracting Officer upon request after contract award.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS). The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services willf be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.2.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance will be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the Contracting Officer Representative to the contractor either through a verbal or written non-conformance report. Minor non-conforming services will be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s will result in the issuance of a written Contract Discrepancy Report from the KO to the contractor requiring the development of a Corrective Action Plan by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances will result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor will acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.3 Hours of Operation: The contractor is responsible for conducting business 24 hours daily through arrival of the advance party until conclusion of the event on the last day, or unless unforeseen holdover attendees with air travel arrangements for the morning following the event conclusion. The Contractor will at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor will keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Type of Contract: This is a Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

1.6.5 Security Requirements: The contractor will provide room lockout keys for logistics storage area/room, admin/operations room to secure pilferable items per event.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The Contracting Officer or COR may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer or COR will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The contractor will not take any action as a result of these meetings without written authorization from the Contracting Officer. The contractor will provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action will be taken to resolve outstanding issues as soon as possible. These meetings will be at no additional cost to the Government and the use of conference calls is acceptable methods to conduct these meetings.

1.6.7 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.

1.6.8 Key Personnel: The following Government personnel are considered key personnel by the government:

William K. Jones, 63d RSC Chief of Well Being Division and Daria Won, Chief of Program and Services Branch.

The contractor will provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the contracting officer. The contract manager and alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.9 Supervision of Contractor Employees: The Government will not exercise any supervision or control over subcontractor employees while performing work under the contract. Such employees will be accountable solely to the Contractor, not the Government. The Contractor, in turn, will be accountable to the Government for Contractor and subcontractor employees’ performance.

1.6.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor will notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and will promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service will meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation BASOPS Base Operations CAP Corrective Action Plan CDR Contract Discrepancy Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In accordance with KO Contracting Officer MFLC Military Family Life Consultant NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OFT Operations, Functional, Training ODC Other Direct Costs PDHRA Post Deployment Health Reassessment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan RSC Regional Support Command TE Technical Exhibit UIC Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this

PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor will furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor will provide services to support Yellow Ribbon Program (YRP) Training Event that include lodging, meeting space, meals, audio/visual, child and youth care services, parking and transportation for each event. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges will require the occupants to provide their personal credit cards to secure payment for those charges. The Government will provide a total meal count by noon on Tuesday (the start of the contract) and will have the option to cancel meals by noon on Tuesday. The Government will provide a total room count by noon on Tuesday (the start of the contract) and will have the option to cancel rooms no later than noon on Thursday. The Government will only pay for rooms used.

See the following annexes for further specific task details:

5.1.1 Lodging and Meeting Rooms per event: The Contractor will provide lodging for Staff and Attendees for this Yellow Ribbon Program (YRP) Training Event. At a minimum, the lodging establishment will meet International Hospitality Association (IHA) Three Star rating criteria. The total estimated rooms for attendees, staff and presenters is 440 rooms for an estimated total of 6 night stays; broken down as follows.

5.1.1.1 The contractor will provide rooms for attendees per event: 800 estimated attendees will need lodging for a total of 2 nights, Friday and Saturday for both events (assumption: 1 room per family unless extenuating circumstances exist). Estimated room total for attendees is 400 for Friday and Saturday per event. Attendee rooms under contract for 2 nights = 800 night stays per event. 10% attrition rate will apply.

5.1.1.2 The contractor will provide rooms for staff – 5 nights per event: 10 estimated Staff members will need lodging for 5 nights (2 staff x 5 nights = 10 nights) starting on Tuesday. 30 estimated Staff members will need lodging for 4 nights (30 staff x 4 nights = 120 nights) starting on Wednesday. The contractor will provide – 1 night:

10 additional sleeping rooms for personnel with flight delays or staff members who require lodging (10 personnel x 1 night = 10 nights) starting on Sunday. 10% attrition rate will apply.

5.1.1.3 Security: The Hotel will be in a medium or below crime area as determined by the 63d RSC Directorate of Emergency Services Event Antiterrorism Threat Assessment. Contractor will limit conference area entries to outsiders during the event.

5.1.1.4 General: The contractor will allow no onsite hotel renovations or other activities that will interfere with this event.

5.1.2 Meeting Rooms. Contractor will provide meeting rooms for 1 General Session room, 1 boardroom, 15-17 breakout session rooms, 1 Admin/Operations room, 8 - 10 child and youth programs rooms, 4-6 counseling rooms, reception room, registration area, concierge area and staff room for each 63d Yellow Ribbon event. 10% attrition rate wil apply for rooms not used.

5.1.2.1 The contractor will Provide one (1) Reception Room available Friday Evening from 6:00 p.m. to 8:00 p.m.

for a “Yellow Ribbon Program Reception” capable of holding 600 (participants and staff) personnel, with crescent style tables seating 600 persons with 6-8 persons per table (If needed we will adjust seating numbers once on-site) per event. Space for only 600 instead of 840 is required due to attendees traveling and not all of them will make it by 6:00 pm and staff will be in other areas to support attendees so they will not all be in the reception at the same time. This room must contain an elevated stage, no smaller than 24 ft (length) x 10 ft (width) x 32 inches (height), with pipes and draping background along the front wall. The reception room must be equipped with one (1) podium, one (1) wireless and/or local area network (LAN) internet access for computer laptop connectivity to the room projector screens and sound system, two (2) six foot table skirted/dressed with two (2) chairs (for A/V setup), and one (1) American Flag with pole and stand per event.

5.1.2.2 The contractor will Provide one (1) General Session room capable of holding 900 personnel (participants, staff, community partners and instructors) per event. This room must contain an elevated stage, no smaller than 24 ft (length) x 10 ft (width) x 32 inches (height), with pipes and draping background along the front wall. Contractor must be prepared to provide any additional staging items upon request for presentations (such as: couch, coffee table, décor for skits, etc.). The general session room must be equipped with one (1) podium, one (1) wireless and/or local area network (LAN) internet access for computer laptop connectivity to the room projector screens and sound system, two (2) six foot table skirted/dressed with two (2) chairs (for A/V setup), and one (1) American Flag with pole and stand from Saturday at 6:00 a.m. to Sunday at 1:00 p.m.

5.1.2.3 The contractor will Provide fifteen (15) to seventeen (17) Breakout Rooms: Five (5) Break-out rooms must be capable of holding 90+ personnel seated theatre style plus AV equipment and seven (7) to nine (9) must be capable of holding between 70-90 personnel seated theatre style plus AV equipment. Three (3) break-out rooms must be capable of holding 150+ personnel seated rounds style plus AV equipment. AV equipment includes items such as space for screen, projector, speakers, etc. All fifteen (15) to seventeen (17) break-out rooms must be equipped with one (1) podium, one (1) six foot table skirted/dressed, at the back of the room, and one (1) house phone with capability to call any in-house number from Saturday 6:00 a.m. to 8:30 p.m. and again on Sunday 7:00 a.m. to 12:00 p.m. 10% attrition rate will apply for rooms not used.

5.1.2.4 The contractor will provide between four (4) to six (6) Counseling Rooms, ideally must be in the same general areas, as well as in close proximity to the breakout rooms. These rooms are used for counseling; sleeping rooms are not acceptable for counseling purposes. The room will consist of the following items per-room per-day;

three (3) comfortable/lounge chairs, one (1) table, skirted/dressed, two (2) boxes of tissues, sufficient lighting and appropriate décor, one (1) house phone with capability to call any in-house number, one (1) pitcher of water with cups (to be refreshed as needed). Saturday from 7:00 a.m. to 5:00 p.m. and again on Sunday 7:00 a.m. to 12:00 p.m.

10% attrition rate will apply for rooms not used.

5.1.2.5 The contractor will Provide one (1) Admin/Ops room to support the Yellow Ribbon YRP Training Event staff and store sensitive items. Room must accommodate 40 personnel with supplies, be able to lock, and will ideally be on same floor or adjacent to the break-out rooms. The room will consist of the following items per-day; eleven

(11) six foot tables skirted/dressed with two (2) chairs per table, twelve (12) keys, fifteen (15) extension cords, fifteen (15) power strips, ten (10) small trash cans, four (4) large recycle bins, 8,000 sheets of white paper, shredder with capability to shred at least 8 pieces of paper at a time. Contractor will provide enough pens with writing pads and water stations inside each room (to be refreshed as needed) for the appropriate amount of personnel, as well as the appropriate number of trash cans. No access to Admin/OPS Room by hotel employees will be allowed, unless YR Staff is present, due to the type of the materials stored in this room. Room needs to be available for set-up no later than, Tuesday at 3:00 p.m. to the following Monday until 2:00 p.m. per event.

5.1.2.6 The contractor will Provide one (1) Staff meeting room capable of holding 50 personnel, set theatre style, and will ideally be on the same floor or adjacent to the break-out rooms. The room will consist of the following items per day; one (1) podium, one (1) six foot table skirted/dressed, one (1) in house phone with capability to call any in house number. Contractor will provide enough pens with writing pads and water stations inside each room (to be refreshed as needed) for the appropriate amount of personnel, as well as the appropriate number of trash cans.

Required Thursday from 8:00 a.m. to Friday at 7:00 p.m.