redactedJandA.pdf

Control No. 13-

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(Actions NTE $650K for other than Simplified Acquisition Procedures)

1. Agency/Contracting Activity: MICC- FORT RUCKER

2. Description of Action:

Nature: New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time & Materials Cost

Funds: OMA Other Funds: DHP

Name of Proposed Contractor(s): PHOENIX TELEDATA SERVICES INC Street Address: 370 RANCH TRAIL City, State, Zip: ROCKWALL, TX 75032-5910 Phone: 972-226-1000 ext 203

3. Description of Services or Supplies:

The total three year estimated value of the proposed action is $ 81,466.58

Maintenance support for the Lyster Army Health Clinic’s Automatic Call Distribution System.

The contractor shall provide all personnel, parts, equipment, tools, supervision, and other items and services necessary to provide remedial maintenance on all components of the existing Lyster Army Health Clinic Automated Telephone Appointment System / Automatic Call Distribution System. The contractor shall provide repairs and parts, necessary to return an inoperable item to a functional state of operation, as it was originally intended to operate. The contractor will be required to provide telephonic engineering services/technical assistance Monday – Friday. The system is mandated by MEDCOM for use in patient appointing communications.

4. Authority: Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following most commonly used citations by the centers and directorates of the Mission and Installation Contracting Command, but other exceptions may apply per FAR 6.3.

Actions other than simplified acquisition procedures (select one):

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1)

FAR 6.302-2: Unusual and compelling urgency, 10 USC 2304(c)(2)

FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304(c)(5)

Other: FAR 13.501(a)(1)(ii): For actions for commercial supplies or services greater than the SAT but not exceeding $5.5M, the correct citation is: Test Program for Commercial Items, Section 4202 of the Clinger-Cohen Act of 1996 as codified at 10 USC Sec. 2304(g)(1)(B), and amended by Section 807 of the Ronald Reagan National Defense Authorization Act of 2005.

[Note: this abbreviated justification form can only be used for actions not exceeding $550K.

Justifications above $550K must be prepared using the format at FAR 6.303-2.]

5. Reasons for Authority Cited:

The Automatic Call Distribution System is an EON system (A subsidiary of Phoenix Teledata Services, INC). The system was installed by Phoenix Teledata Services, INC and it has been the only system used at Lyster up to this point. Phoenix Teledata Services, INC has provided all maintenance on their equipment because they are the sole proprietors of their systems. No one else is authorized to work on this equipment. If we are unable to fix this system when necessary we will not be able to meet our mission. We are continuing to use the same EON system with the existing equipment but need a new contract to cover the system for maintenance.

6. Actions to Increase Competition: The agency is looking into ways to structure future work statements to protect warranties, and ways to gather and provide to prospective bidders sufficient historical data to allow for competition.

7. Market Research: Limited informal market research for a maintenance agreement was not conducted by the requiring activity because the LAHC ACD system is proprietary to Phoenix Teledata Systems Inc. Limited informal market research for a replacement ACD system was conducted and the cost estimate for it is $175,000 and $40,000 for the maintenance agreement per year.

8. Procurement History:

Previous Purchase Order(s) or Contract(s): X Yes No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number: W9124G-10-P-0011 Was action competed? X Yes No If action was not competed, state the cited authority, summarize rationale, and describe the actions that were supposed to be taken to increase competition and the results thereof:

9. Additional Information to support the justification. If applicable, explain why technical packages or specifications to facilitate competition were not developed or available; describe actions taken to remedy the situation.

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By: JERRY K. MANLEY Position Title (Division Chief or higher): CHIEF, RESOURCE MANAGEMENT Email address: Jerry.k.manley.civ@mail.mil Signature:

E-Signed by MANLEY.JERRY.KEVIN.1112131490 VERIFY authenticity with ApproveIt

Date: 20130712

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

Provide the basis for this determination, e.g., describe techniques to be used to determine fair and reasonable price (FAR 15.402), such as price analysis, cost analysis, cost realism. Per FAR 15.403-4(a)(1), the threshold for obtaining cost or pricing data is $650,000.

12. Reviews: I have reviewed this justification and find it legally sufficient.

Legal Counsel (if value exceeds $150K) Typed Name: Jennifer Williamson Date: ______________________ Signature: ____________________

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

SIGNATURE: DATE:

NAME: LATOSHA V. MCCOY

TITLE: Procuring Contracting Officer