Amendment_to_Solicitation_IFB_No.W9124E19B0001-0002_-_Rental_of_Reefer_Truck.pdf

W9124E19B0001-0002

Combined Synopsis / Solicitation

Amendment to Solicitation No. W9124E19B0001-0002

1. The purpose of this amendment is to correct the quantity for CLIN 0001, CLIN 1001. CLIN 2001, CLIN 3001, and CLIN 4001 from 3,800 to 6,200 Days, which was initially posted via Federal Business

Opportunities on 10 July 2019 (Reference Attachment Solicitation IFB No.W9124E19B0001 - Rental of

Reefer Truck.)

2. A copy of Amendment to Solicitation No.W9124E19B0001-0002 is attached to this solicitation to reflect the above correction.

3. Closing date of this solicitation remain unchanged.

4. All other terms and condition remain unchanged.

----------End of Amendment to Solicitation No.W9124E19B0001-0002------------

Amendment to Solicitation No. W9124E19B0001-0001

1. The purpose of this amendment is to answer the question received as follows:

Question #1: Would you please consider putting a cap on the number of trucks the customer can request?

Requiring 45 trucks within 24 hours is unreasonable due to the location of Fort Polk?

Answer to Question #1: Refer to amendment 0001 of this solicitation revision to SOW para 2.1 and FAR Clause at 52.216-19 – Order Limitations

----------------------End of Question and Answer-----------------------

The following changes were made to the solicitation:

a. SOW para 2.1. Delivery has been revised from

2.1. Delivery: The Contractor shall furnish and deliver the specified quantity of refrigerated trucks (maximum of 15 trucks per D.O.) identified in each D.O. within 24 hours of receipt of a D.O. Each D.O.

will designate the specific delivery and pick-up date. Telephonic orders will be followed with a written D.O. The Contractor shall deliver the ordered trucks between the hours of 9:00 A.M. and 3:30 P.M.

Monday through Friday excluding Federal Holidays.

**NOTE: There may be an instance when there are two or more active orders. If a requesting activity requires 15 trucks for one delivery order, and a different activity requires 15 trucks for a different delivery order, the Contractor shall be required to provide those trucks for each order. (Example: If there are 3 D.O’s issued simultaneously for different units and each unit requests 15 trucks, the Contractor shall be required to provide a total of 45 trucks).

to read

2.1. Delivery: The Contractor shall furnish and deliver the specified quantity of refrigerated trucks (maximum of 15 trucks per D.O.) identified in each D.O. within 24 hours of receipt of a D.O. Each D.O.

will designate the specific delivery and pick-up date. Telephonic orders will be followed with a written D.O. The Contractor shall deliver the ordered trucks between the hours of 9:00 A.M. and 3:30 P.M.

Monday through Friday excluding Federal Holidays.

**NOTE: There may be an instance when there are two or more active orders. If a requesting activity requires 15 trucks for one delivery order, and a different activity requires 15 trucks for a different delivery order, the Contractor shall be required to provide those trucks for each order.

b. FAR Clause at 52.216-19 - ORDER LIMITATIONS (OCT 1995) has been revised from:

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than One (1) Refrigerated Truck, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of 15 Refrigerated Trucks;

(2) Any order for a combination of items in excess of 45 Refrigerated Trucks; or

(3) A series of orders from the same ordering office within ten (10) days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause) to read

52.216-19 - ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than One (1) Refrigerated Truck, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of 15 Refrigerated Trucks;

(2) Any order for a combination of items in excess of 15 Refrigerated Trucks; or

(3) A series of orders from the same ordering office within ten (10) days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

c. All other terms and condition remain unchanged.

------------------------------------End of Changes-------------------------

INVITATION FOR BIDS

(1) MISSION AND INSTALLATION CONTRACTING COMMAND (MICC) - FORT POLK, 6661

WARRIOR TRAIL, B350, 3RD FLOOR, FORT POLK, LA 71459

(2) PSC: W023, Lease or Rental Equipment - Ground Effect Vehicles, Motor Vehicles, Trailers, and

Cycles

(3) Closing Response Date: Wednesday, 17 JULY 2019, 3:30 P.M. CST

(4) Contract Specialist: SSG Daniel Jhun, (337) 531-2339, daniel.jhun.mil@mail.mil Contracting

Officer: Glenda Calcote (337) 531-0902, glenda.s.calcote.civ@mail.mil

(5) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. Solicitation number W9124E19B0001 is issued as an Invitation for Bids (IFB).

This is not a solicitation for purchasing refrigerated trucks. An offer which requires the

Government to execute a separate agreement with a third party (broker) shall be deemed technically unacceptable and rejected. This requirement is a 100% set-aside for small business.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-55. The NAICS Code is 532120 (Truck, Utility Trailer, and

RV (Recreational Vehicle) Rental and Leasing) and the small business size standard is

$38,500,000. Rental of Refrigeration truck shall be diesel powered auto-transmission 20 feet long truck. The Government intends to award a single requirement contract in accordance with FAR

52.216-21.

(6) Bids are due not later than 3:30 P.M. (CST) 17 July 2019. All responsible sources may submit a bid, which will be considered by the agency. Submit bid electronically via AMRDEC https://safe.amrdec.army.mil/safe; (Give access to: daniel.jhun.mil@mail.mil and glenda.s.calcote.civ@mail.mil) or Original sealed bid by mail to MICC – Fort Polk, ATTN:

Glenda Calcote, MISSION AND INSTALLATION CONTRACTING COMMAND (MICC) -

FORT POLK, 6661 WARRIOR TRAIL, B350, 3RD FLOOR, FORT POLK, LA 71459, Contact

SSG Daniel Jhun, 337-531-2339, daniel.jhun.mil@mail.mil or Ms. Glenda Calcote, (337) 531-

0902, glenda.s.calcote.civ@mail.mil, for information regarding the solicitation.

OFFER SCHEDULE

NOTE: THE GOVERNMENT INTENDS TO AWARD A SINGLE REQUIREMENTS TYPE CONTRACT.

QUANTITIES ARE ESTIMATED:

CLIN

# DESCRIPTION EST QTY

Unit of Issue UNIT PRICE TOTAL DOLLAR

BASE YEAR

0001 DAILY RENTAL FEE 6,200 DAYS

EXCESS MILEAGE CHARGE

PER MILE 600 MILES

0003 DAMAGE FEE (Not to Exceed) 25,000 EA Do Not Provide Price

BASE TOTAL

1ST OPTION

1001 DAILY RENTAL FEE 6,200 DAYS

EXCESS MILEAGE CHARGE

PER MILE 600 MILES

1003 DAMAGE FEE (Not to Exceed) 25,000 EA Do Not Provide Price

OY#1 TOTAL

2ND OPTION

2001 DAILY RENTAL FEE 6,200 DAYS

EXCESS MILEAGE CHARGE

PER MILE 600 MILES

2003 DAMAGE FEE (Not to Exceed) 25,000 EA Do Not Provide Price

OY#2 TOTAL

3RD OPTION

3001 DAILY RENTAL FEE 6,200 DAYS

EXCESS MILEAGE CHARGE

PER MILE 600 MILES

3003 DAMAGE FEE (Not to Exceed) 25,000 EA Do Not Provide Price

OY#3 TOTAL

4TH OPTION

4001 DAILY RENTAL FEE 6,200 DAYS

EXCESS MILEAGE CHARGE

PER MILE 600 MILES

4003 DAMAGE FEE (Not to Exceed) 25,000 EA Do Not Provide Price

OY#4 TOTAL

GRAND TOTAL FOR BASE PLUS 4 OPTIONS:

* Prices shall include all applicable taxes. DAMAGE FEE (Not to Exceed) in the amount of $25,000 will be added to the grand total for the base plus 4 options of the bid for the award purpose. Bidders shall not propose price for the CLIN 0003, 1003, 2003, 3003, and 4003.

STATEMENT OF WORK

REVISION #1 (dated 15 JULY 19) Logistics Readiness Center (LRC)

Refrigerated Truck Supply Statement of Work (SOW)

1. General

1.1. Scope of Work: The Contractor shall provide all labor, materials, maintenance and equipment required for the rental, delivery and pick-up of diesel powered automatic transmission 20 feet refrigerated trucks as required in this statement of work.

1.2. Background Information: Fort Polk has become a major training facility for U. S. Army units from around the world as well as home station combat units. As such, there are often units deployed in the field that require mobile refrigeration units to support a variety of needs.

1.3. Location: Fort Polk is located in west central Louisiana outside the city of Leesville, approximately 45 miles west of Alexandria and 20 miles north of DeRidder. The Contractor shall deliver refrigerated trucks as directed in each Delivery Order (D.O) to sites on Fort Polk military reservation to include but not limited to North and South Fort cantonment areas, Peason Ridge and Horses Head Training Areas and the Intermediate Staging Base (ISB), located at the England Air Park, Alexandria, Louisiana.

1.4. Coordination: The Contractor shall coordinate all delivery time(s), date(s) and location(s) with the Government point-of-contact (POC) identified in each D.O. The Government will provide a POC to accept the delivery of all trucks and conduct an initial and final inspection of the trucks. The POC will normally be an authorized representative of the requesting activity as stated in the D.O. In addition, the Contractor must provide/present a copy of the Initial inspection sheet (DA Form 2404 or equivalent inspection sheet) for each refrigerated truck upon delivery and provide a final copy of the inspection sheets to the requesting activity and the Logistics Readiness Center (LRC) designated POC after the pick-up of the trucks.

1.5. Regulations: Government rules, regulations, directives and requirements in effect at contract start date and those issued during the contract term relating to law and order, administration and security shall be applicable to Contractor personnel and their representatives.

1.6. Restricted Access: The Government will not compensate the Contractor for delays in entering or departing the installation due to gate closures, vehicle searches or security check points.

1.7. Delivery Day Rental Fee: The Government will be liable for full, daily rental charges on the day of delivery regardless of delivery time. Trucks scheduled for pick-up will not be chargeable to the Government for the pick-up date.

1.7.1. Early Pick-up: The Government will not be liable for payment of rental fees for days remaining in the period of performance of a D.O. for which the Government has notified the Contractor to pick-up those trucks before the end of the specified rental period.

1.8. Access and General Protection/Security Policy and Procedures: This standard language text is for Contractor employees with an area of performance within an Army controlled installation, facility or area.

The Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation

Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.8.1. Installation Specific Security Requirements for PWS/SOW/SOO

1.8.1.1. Installation Physical Security

1.8.1.1.1. Contractors must provide an access roster to Directorate of Emergency Services (DES), Visitors Center of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all Fort Polk access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

1.8.1.1.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. Contractors will identity proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

1.8.1.1.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified herein or approved by the government.

1.8.1.1.4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the Security Plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, LA Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.8.1.1.5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-2, AR 25-1 and AR 380-67.

1.8.1.1.6. Key Control Plan. The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 190-51.

1.8.1.1.7. The contractor shall ensure that its employees, performing under this contract who has access to government information systems receive annual Information Technology security training.

1.8.1.1.8. The contractor shall immediately notify the contracting officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by DES & S&ID immediately upon release.

1.8.2. Installation AT/FP

1.8.2.1. Pursuant to DoD Instruction Number 2000.16, "DoD Antiterrorism (AT) Standards," dated October 2, 2006, each Contractor employee requiring access to a Federally-Controlled Installation, facility and/or federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.8.2.1.a. Special Instructions:

1.8.2.1.b. Using an internet search engine, search JKO (Joint Knowledge Online) to begin the process.

Clicks:

1.8.2.1.c. No DOD CAC

1.8.2.1.d. I am a US mil, government civil servant, or contract employee

1.8.2.1.e. I've been directed to take required training on JKO

1.8.2.1.f. Click on Courses

1.8.2.1.g. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student

1.8.2.1.h. Fill out the contact sheet and email to sponsor (This is the COR)

1.8.2.1.i. Sponsor will email to the JKO help desk. (This is the COR)

1.8.2.1.j. Approval

1.8.2.1.k. Help desk sends non-CAC user an email with User ID

1.8.2.1.l. Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

1.8.2.1.m. New User follows the instructions in the email and enters a new password

1.8.2.1.n. User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

1.8.2.2. In the event that the automated system at https://jkodirect.jten.mil is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided to the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.8.2.3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.8.3. Installation OPSEC

1.8.3.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 26 Sep 2014, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at: http://cdsetrain.dtic.mil/opsec/index.htm

1.8.3.2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within 30 days of arrival on post.

1.8.3.3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.8.4. FORT POLK CONTRACT /HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12

(HSPD 12) REQUIREMENTS

Requirements apply to any contract where contractor employees will access multiple Installations or require access to the government information systems.

1.8.4.1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI) to be issued a CAC. The Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

1.8.4.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID.

Personnel requiring a CAC who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.8.4.3. All employees requiring a common access card (CAC) for physical access to multiple Installations or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication can result in the loss or denial of computer access, physical access or employment.

1.8.4.4. Sponsoring organizations, activities whose personnel do not need access to multiple Installations or access to the government information systems will submit a completed access control roster to the Visitor Control Center (VCC). They may receive a MOBILISA visitor card for the terms of their contract (until contract end date, not to exceed 3 years) when sponsored on an access roster. If not sponsored they will only receive a pass for up to 7 days.

1.8.4.5. MOBILISA card expirations may be updated to reflect a new contract period by submitting an updated access control roster to the VCC.

1.8.4.6. Access rosters may only be submitted via e-mail to the VCC by a .mil, .gov, .AAFES, address by the COR or security activity, all others will be returned without action.

1.8.5. Installation Access

1.8.5.1. All unescorted visitors to Fort Polk must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue (building 5903). Personnel requiring unescorted access will present a state issued Real ID Act compliant driver’s license (check status of your state at: https://www.dhs.gov/real-id-enforcement-brief ). Visitors who do not have a Real ID act compliant driver’s license may use alternate forms of ID to proof their identity. Contact the Fort Polk Visitor’s Center at (337) 531-7907 to obtain a listing of authorized alternate forms of identity. Each visitor with acceptable screening results will be issued an access control credential for unescorted access to the installation. Personnel with unfavorable screening results may be denied unescorted access to Fort Polk. Law enforcement data obtained during the vetting process will not be released by personnel at the Visitors Center. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be processed within five days of completion.

1.8.5.2. Escorted visitors who are accompanied by Department of Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card; these visitors must be in the immediate vehicle of the escorting card holder. DoD affiliated personnel will be responsible for their escorted visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program or possess an installation issued ID/Pass do not have escorting privileges.

1.8.5.3. The Fort Polk Visitors Center is open 24 hours a day, seven days per week. For additional information concerning access control please contact the Visitors Center at (337) 531-0380/4978/7186.

2.0. Specific Tasks

2.1. Delivery: The Contractor shall furnish and deliver the specified quantity of refrigerated trucks (maximum of 15 trucks per D.O.) identified in each D.O. within 24 hours of receipt of a D.O. Each D.O.

will designate the specific delivery and pick-up date. Telephonic orders will be followed with a written D.O. The Contractor shall deliver the ordered trucks between the hours of 9:00 A.M. and 3:30 P.M.

Monday through Friday excluding Federal Holidays.

**NOTE: There may be an instance when there are two or more active orders. If a requesting activity requires 15 trucks for one delivery order, and a different activity requires 15 trucks for a different delivery order, the Contractor shall be required to provide those trucks for each order.

2.2. Pick-up: The Contractor shall pick-up the refrigerated trucks specified in a DO within 24 hours of the expiration of the period of performance in the DO or receipt of notification for pick-up. The Contractor shall pick-up the refrigerated trucks between the hours of 9:00 A.M. and 3:30 P.M. Monday through Friday excluding Federal Holidays. The Contractor and the requiring unit will conduct a joint inspection for any damages that may have been caused during usage, excluding fair wear and tear.

** Notification may be by telephonic means, electronic mail (email), and fax or in writing from the Contracting Officer (KO).

2.3. Fuel Compatibility: The Contractor shall ensure all refrigerated trucks and associated equipment are diesel fuel (DS2 - ultra low sulfur) compatible. At the time of delivery, all refrigerated trucks and associated equipment shall have a full fuel tank. The Government (i.e. Requesting Activity) is responsible for all re-fueling required during the period of performance. The Government will return vehicles with a full fuel tank.

2.4. Replacement / Response Time: The Contractor is responsible for maintaining, repairing, and replacement of rental refrigeration (Reefer) trucks throughout the life of the contract. In case of vehicle breakdown, the contractor shall immediately respond to end user requests for equipment inspection/troubleshooting within 4 hours of notification for North and South Fort Polk (training areas) and within 6 hours for Peason Ridge, ISB and surrounding areas. The Government POC will be present during the inspection. The contractor will perform troubleshooting procedure to bring the equipment fully operational. If the problem still persists, the contractor shall provide a replacement vehicle at no additional cost to the Government within 24 hours including repair time. Should a request for replacement be responded to but the vehicle was merely out of fuel and replacement was unnecessary, the Government (i.e. Requesting Activity) will be charged for the cost of the service trip as well as the cost to refuel the equipment.

2.5. Environmental Compliance: The Contractor shall take extreme care to prevent spillage of solvents, cleaners, oils, grease, fuels and other contaminants during maintenance procedures. The Contractor shall comply with all remediation, cleanup and reporting procedures concerning spillage of solvents, cleaners, oils, grease, fuels and other contaminants as established by all applicable rules, regulation and guidelines in force at the time of the award of this contract and as may be amended during the period of performance.

2.6. Damages: The unit/requesting activity that leased the refrigerated trucks are responsible for all (non-fair wear and tear) damages that occur during the term of the rental. The determination of damages would be based on the results of the conducted and documented joint inspection as noted at paragraph 1.4. above.

Further, should there be any noted damages, the Contractor shall obtain photographs of the damage of each damaged truck at the time of pick-up and provide a copy of those photographs to the LRC POC as well as the KO. The Contractor shall obtain quotes from companies that are capable of repairing the damaged truck to its original state and provide those quotes to the LRC POC, Contract Specialist and the KO upon request.

2.6.1. Damage Claims – Leased Motor Vehicles:

a. The Contractor shall notify the Contracting Officer, immediately, of any damages sustained to leased vehicles. The Contractor shall provide sufficient documentation to support the claim of damages to leased vehicles, for review and approval by the Contracting Officer.

b. The submitted documentation will be forwarded by the Contracting Officer to the Staff Judge Advocate (SJA) Office for staffing and determination of legal sufficiency prior to the Contracting Officer making final approval.

2.7. Payment by Government-wide Commercial Purchase Card (GPC): The Contractor shall be authorized to accept payment by Government-wide Purchase Card (GPC) on any delivery orders under the micro-purchase threshold for supplies, (currently $10,000.00). The Contractor shall notify the LRC POC, the Contract Specialist and/or the KO of any Fort Polk tenant units requesting refrigerated trucks under this contract and that are also requesting to pay for the refrigerated trucks with the GPC. Only the KO is authorized to approve any GPC requests PRIOR to the Contractor providing equipment to the requesting activity. Should a Contractor accept an order without KO approval, the Government will not be liable for any charges associated with that specific request.

Provision and Clause Incorporated By Reference

52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Alt I Restrictions On Subcontractor Sales To The

Government (Sep 2006) -- Alternate I

OCT 1995

52.203-7 Anti-Kickback Procedures MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2016 52.208-4 Vehicle Lease Payments APR 1984 52.208-5 Condition of Leased Vehicles APR 1984 52.208-6 Marking of Leased Vehicles APR 1984 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.214-3 Amendments To Invitations For Bids DEC 2016 52.214-4 False Statements In Bids APR 1984 52.214-5 Submission Of Bids DEC 2016 52.214-6 Explanation To Prospective Bidders APR 1984 52.214-7 Late Submissions, Modifications, and Withdrawals of

Bids

NOV 1999

52.214-10 Contract Award--Sealed Bidding JUL 1990 52.214-12 Preparation Of Bids APR 1984 52.214-14 Place Of Performance--Sealed Bidding APR 1985 52.214-15 Period For Acceptance Of Bids APR 1984 52.214-29 Order Of Precedence--Sealed Bidding JAN 1986

52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.217-5 Evaluation Of Options JUL 1990 52.222-50 Combating Trafficking in Persons MAR 2015 52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-1 Payments APR 1984 52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-17 Interest MAY 2014 52.232-23 Assignment Of Claims MAY 2014 52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

JUL 2013

52.232-38 Submission of Electronic Funds Transfer Information with Offer

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.244-6 Subcontracts for Commercial Items JAN 2017 52.249-8 Alt I Default (Fixed-Price Supply and Service) (Apr 1984) -

Alternate I

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.236-7008 Contract Prices-Bidding Schedules DEC 1991 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7023 Transportation of Supplies by Sea APR 2014

ADDENDUM TO 52.212-4

INSURANCE REQUIREMENTS: The following kinds and minimum amounts of insurance are required in accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation.”

KIND: AMOUNT:

Workmen’s Compensation and Amount required by the State in which this contract is performed Occupational Disease Insurance

Employer’s Liability Insurance $100,000

Comprehensive General Liability $50,000 per occurrence Insurance for Bodily Injury

Comprehensive Automobile Liability $200,000 per person $500,000 per occurrence for Bodily Injury and $20,000 per occurrence for Property Damage

NOTE: Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The Contractor shall provide proof of insurance before commencing work under this contract. Note: Certificate of Insurance shall reference the contract number.

HOURS OF OPERATION:

Normal working hours are 8:00 AM to 4:30 PM Monday through Friday excluding Federal Holidays.

Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

(End of Addendum to 52.212-4)

ADDENDUM TO 52.212-1

INSTRUCTIONS TO BIDDERS

1. Due Date for All Questions. All offeror questions shall be e-mailed to the following addresses no later than 10 July 2019 at 11:00 AM CST. An amendment will then be issued with all questions and answers.

daniel.jhun.mil@mail.mil glenda.s.calcote.civ@mail.mil

2. Bid Opening Date and Time. All bids are due on 17 July 2019 at 3:30 P.M. CST. Bid Opening will begin promptly at 3:30 P.M. at:

Mission and Installation Contracting Command – Fort Polk 6661 Warrior Trail, B350, 3rd Floor Fort Polk, LA 71459 Bidders can attend the Bid Opening at 3:30 P.M. CST via Teleconference at:

Mission and Installation Contracting Command – Fort Polk 6661 Warrior Trail, Building 350, 3rd Floor, Room 349 Fort Polk, LA 71459

3. Bid Submission. Please Note all bids are due no later than 17 JULY 2019 by 3:30 P.M. CST. Only mailed and electronic submission of bids will be accepted. Bids may be submitted in ONE of the following two (2) ways:

a. AMRDEC https://safe.amrdec.army.mil/safe; (To give access to: daniel.jhun.mil@mail.mil and glenda.s.calcote.civ@mail.mil OR

b. Mailed in accordance with the following:

REGULAR MAIL:

Mission and Installation Contracting Command – Fort Polk Attention: CCMI-CHD-PL (SSG Daniel Jhun) W9124E-19-B-0001 6661 Warrior Trail, B350, 3rd Floor Fort Polk, LA 71459

(End of Addendum to 52.212-1)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible Bidder/Bid whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate bids:

(1) Lowest Price

(b) Options. The Government will evaluate bids for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a bid is unacceptable if the option prices are significantly unbalanced.

(1) Evaluation of FAR Clause 52.217-8, Option to Extend Services. As part of the price determination, the Government will also evaluate its option to extend services at FAR Clause 52.217-8 by adding six (6) months of the Bidder's proposed price for the final option period to the Offeror's total proposed price.

Thus, the Bidder's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd Option, 4th Option and 1/2 of the 4th option. Evaluation of options shall not obligate the Government to exercise the option(s).Bidders are not required to enter a price for the six-month period.

Also, the Government may determine that an offer is unacceptable if the option prices are significantly unbalanced, as defined under FAR 15.404-1 (g).

(c) A written notice of award or acceptance of a bid, mailed or otherwise furnished to the successful Bidder within the time for acceptance specified in the bid, shall result in a binding contract without further action by either party. Before the bid’s specified expiration time, the Government may accept a bid (or part of a bid), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Oct 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(6) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(7) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any.