draft_pws.pdf

PERFORMANCE WORK STATEMENT (PWS)

Director, Plans, Training, Mobility, and Security, Airfield Division, JRTC and Fort Polk, LA

Part 1

SECTION C – Performance Work Statement (PWS)

General Information

1. General: This is a non-personal services contract to provide Uninterruptible Power System (UPS) Preventive Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Uninterruptible Power System (UPS) Preventive Maintenance Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: This Uninterrupted Power Source (UPS) Preventive Maintenance Service Contract has provided maintenance service and supply support to the UPS system that provides backup power to Air Traffic Control systems. The UPS systems that this contract supports are a critical component necessary to support of the Air Traffic Control operations.

1.3. Objectives: The contractor is to provide maintenance and support for those UPS items covered under this contract. The contractor shall affect all actions required (inspections, repairs and battery replacement) to ensure system reliability. The contractor shall provide written reports of services and inspections provided or completed.

1.4. Scope: To provide maintenance inspection and operational testing of Uninterrupted Power Source (UPS) to include installed batteries. The Contractor shall provide a 2-hour telephonic emergency response, with 6-hour on-site response by a contractor certified technician, 7 days/week, 24 hours/day for all reported failures. The contractor shall be required to install or perform all Engineering Field Change Notices (FCN) as necessary. To replace any battery that fails or exceeds the manufacturers recommended life during the term of the contract.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 2018 Option Year I: 2019 Option Year II: 2020 Option Year III 2021 Option Year IIII 2022

1.6 General Information

1.6.1. Quality Control Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis;

procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The quality control plan shall be delivered within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3. Recognized Holidays: All programmed system inspection or general maintenance shall be scheduled and performed during non-holiday work days from Tuesday through Thursday from 8:00 a.m. to 4:30 p.m.

Central Standard Time . Emergency call outs shall require the contractor to perform through or on recognized holidays as needed to bring the UPS system back online with the 2 Hour callback and 6 hour onsite response times 24 hours 7 days a week. This shall be at no additional cost to the Government.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 AM to 4:30 PM Central Time Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. During system failures call outs the contactors and government employees will work as required until system is restored to an operational status, unless it is determined by the Government that there will be a delay for required repair parts. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at Air Traffic Control equipment facilities that are located at various locations on Fort Polk, LA.

1.6.6. Type of Contract: The government will award a Firm Fixed Price Purchase Order.

1.6.7. Reserved.

1.6.7.1.1. Installation Physical Security:

1.6.7.1.1.1. Contractor's must provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded to the vehicle registration office using a specific format electronically from a government computer.

1.6.7.1.1.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

1.6.7.1.1.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear the ID on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW)/Statement of Objectives (SOO) unless otherwise specified herein or approved by the government.

1.6.7.1.1.4. OPSEC, In accordance with AR 530-1, Operations Security (OPSEC), dated 26 Sep 2014, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at: http://cdsetrain.dtic.mil/opsec/index.htm

1.6.7.1.1.5. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within 30 days of arrival on post.

1.6.7.1.1.6. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.7.1.2. Installation Anti Terrorism /Force Protection (AT/FP):

1.6.7.1.2. Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.6.7.1.2.2.1. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.7.1.2.2. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.6.7.1.2.3. Suspicious Activity Reporting Training (iWATCH): The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program (iWATCH program (training standards provided by the requiring activity ATO)). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.6.7.1.2.4. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information systems must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.7.1.2.5. OPSEC Standing Operating Procedure (SOP)/Plan: The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance dated and sign on June 22, 2017.

1.6.7.1.2.6. OPSEC Training: In accordance with AR 530-1 all personnel, to include contractor employees and associated sub-contractor employees must complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually). All personnel within the first 30 days of arrival in the organization must receive initial training to include a briefing on the organizations critical information (Essential Elements of Friendly Information) and read/sign the OPSEC Individual User Compliance Agreement form. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information. The following link is provided: https://www.iad.gov/ioss/index.cfm click on training, click OPSEC Fundamentals Course, then

OPSE-1301 CBT.

1.6.7.1.2.7. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). Proposed language: "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

1.6.7.1.2.8. Contractor Company to obtain a Facility Clearance and individual clearances at the appropriate level. Proposed language: "The Prime Contractor Company must have a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD Form 254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL."

1.6.7.1.2.9. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.7.1.2.10. Additionally, the contractor shall adhere and conform to all safety, security and attendance requirements that apply to the supported office. The contractor is required to attend and participate in all organizational meetings, training, and emergency preparedness events and is required to vacate the Government office work site when no sufficient Government oversight is available

1.6.7.1.2.11. Reserved

1.6.7.1.3. Homeland Security Presidential Directive 12 (HSPD 12) Requirements

1.6.7.1.3.1 All personnel hired under this contract who do not require a security clearance must have a National Agency Check with Inquiries (NACI). The contractor will ensure new hires complete a Standard Form (SF) 85 or 85P as applicable through the Personnel Security Investigation Portal (PSIP) by initiating the process through the Security and Intelligence Division, DPTMS, (S&ID) no later than 14 days from the date of hire. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager. The contractor will comply with Command Policy Memo DES-03 Access Control Policy for Fort Polk Military Installation, signed May 4, 2016.

1.6.7.1.3.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the SF 85 or SF 85P has been submitted to PSIP as required. Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.6.7.1.3.3. The Project/Program Manager, Security Manager, or the COR may request a computer waiver for those employees who will require immediate access to government information systems. The waiver can only be requested after the successful submission of a personnel investigation request (NACI) through PSIP. Waivers will be granted to employees that receive a favorable review of the investigation packet by the S&ID office and will only be valid for six months. At the termination date of the waiver, the Project/Program Manager, Security Manager, or the COR must follow up with the S&ID office to determine if the original investigation was adjudicated. At that time the S&ID office will re-evaluate the waiver and/or notify the NEC to remove LAN access. Packets that contain derogatory information on the initial review can result in the denial of a computer waiver.

1.6.7.2. Reserved

1.6.7.2.1. Reserved.

1.6.7.2.2. Reserved

1.6.7.3. Reserved

1.6.8. Installation Access Control:

1.6.8.1. Access Control: Procedures for commercial vehicle access to Fort Polk are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531-7756) / Visitor Control Center (531-0380).

1.6.8.2. Security Searches/Checks: Contractor and Contractor employees are subject to security searches/checks. Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

1.6.8.3. Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort Polk regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.6.8.4 Instructions for Access: The following information is provided to assist in creating an access roster for personnel requiring access to Fort Polk.

1.6.8.4.1. Personnel without a Common Access Card (CAC), can be escorted by a CAC/DoD ID holder if riding in the same vehicle. Those personnel will be expected to identify themselves with a state issued driver’s license or ID. Otherwise, unescorted visitors must go to the Visitor Control Center (VCC) adjacent to the main gate located on Entrance Road to be vetted. There, the visitor will present their state issued drivers license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access not to exceed six months. Both the pass and the ID card will grant access at all Fort Polk Access Control Points. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

1.6.8.4.2. Access Rosters: Personnel whose contracts exceed 180 days in duration are required to be processed for a CAC. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. Access Rosters are required to be submitted to the VCC for all contractor personnel. An example of an Access Roster can be provided by the VCC upon request. The roster is self explanatory, but at a minimum will contain the individual’s name, SSN, date of birth, contract number, duration of visit, and point of contact for access.

1.6.8.4.3. Access Rosters MUST be submitted for the contractor by the appointed Contracting Officer’s Representative (COR) or the designated Government Point of Contact. Any roster submitted by a commercial ISP (example @yahoo.com, @gmail.com, etc) will not be accepted and must be verified through the Physical Security Office (337) 531-7756.

1.6.9. Special Qualifications: The contractor is responsible for ensuring personnel that are performing maintenance and or repairs are trained as necessary and certified by the contractor to perform maintenance on the specific brand and model UPS covered under this contract. The maintenance and repair personnel shall perform all work in accordance with each specific UPS manufacturer’s instructions where applicable.

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12. Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. and 4:30 p.m. Central Standard Time, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

The contractor shall provide a customer service hotline that is manned 24 hours 7 days a week for emergency UPS outages.

1.6.13. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. When prime contractor or subcontractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.6.14. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.15. Contractor Travel: The contractor shall include all travel Costs with the service agreement costs of this maintenance agreement.

1.6.16. Other Direct Costs: The contractor shall include all Other Direct Costs with the service agreement costs of this maintenance agreement.

1.6.17. Reserved.

1.6.18. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, et) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19. Reserved

1.6.20. Safety: Prior to commencement of work, the contractor shall provide to the Garrison Safety Office (GSO) a copy of their Site Specific Safety Plan that includes a completed Activity Hazard Analysis (AHA) of significant hazards and plan to control identified hazards. In this Safety Plan the contractor's Safety and Occupational Health Program shall be documented. The contractor shall report accidents/mishaps to the COR. The GSO and other Safety Personnel on post reserve the right to perform visual inspections of the contractor's and subcontractor's job site. Any non compliance or violations will be reported to the COR.

This Safety SOW applies to all Contractors performing work on Fort Polk, regardless of the origin of the work. The contractor shall have a Safety and Occupational Health Program implemented that is tailored to meet the safety requirements of the contract and associated tasks and products of the contract. Prior to commencement of work, this program will be documented in the contractor’s safety plan which will be provided to the GSO at 7130 Pennsylvania Ave BLDG 4209 Mod D.

1.6.20.1. Safety and Occupational Health Program

Army contractors will be required to have a Safety and Occupational Health Program implemented that is tailored to meet the safety requirements of each contract and the associated tasks and products of that contract. This program will be documented in the contractor’s safety plan. DA PAM 385–10 • 23 May 2008 7.

The Contractor shall protect the lives and health of its employees, government employees, and the public from its operations and those of its lessees, tenants, or subcontractors and comply with Federal, State, and local safety and health laws and regulations. The Contractor shall also protect government property.

1.6.20.2. Accident Reporting

The contractor shall report accidents/mishaps to the COR -- in addition the following should also be reported:

(1) Injury or occupational illness to on-duty contractors.

(2) Damage to Government Furnished Material (GFM), Government Furnished Property (GFP), or Government Furnished Equipment (GFE) provided to a contractor.

(3) Contractor accidents involving Army property and personnel.

The COR shall inform the Garrison Safety Office of instances where the contractor has been notified to take immediate action to correct serious or imminent danger conditions.

The Garrison Safety Office as well as other Safety Personnel on Fort Polk reserves the right to perform visual inspections of the contractor’s and subcontractor’s job site.

1.6.21. Emergency Medical Treatment

Emergency medical treatment will be provided by the Bayne-Jones Army Community Hospital (BJACH) in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's or Contractor employee’s expense.

1.6.21.1. Radiation Requirements for Contractor Operations

If the contractor possess any radioactive material or radiation producing equipment on post. The Contractor will apply for Army Radiation Permits from the Garrison Safety Office in accordance with 32 CFR 655.10 prior to bringing radioactive material or operating radiation producing devices on-post. The Contractor will also apply to the GSO for changes to existing radiation permits supporting permit documents, including Nuclear Regulatory Commission (NRC) or state licenses and subsequent amendments to those licenses.

The Contractor will report accidents/incidents/thefts involving radioactive material to the GSO in accordance with 10 CFR 20. The Contractor will report accidents/incidents involving radiation-producing devices to the GSO in accordance with Government and State regulations. The Contractor will ensure personnel who work with or around radioactive material or radiation producing devices receive initial and periodic radiation safety training commensurate with their duties. These training requirements shall be addressed in the contractor’s safety plan. If the Contractor uses lasers, he shall implement the protection standards and controls for the safe use of lasers and laser systems as outlined in ANSI Z136.1-1993.

1.6.21.2. Safety for Sub-Contracting/ Leasing Requirements

Before signing a lease or contract for any purpose the contractor shall inform lessees/subcontractors of their obligation to comply with federal, state, and local safety and health laws and regulations. The contractor shall inform all lessees and subcontractors of all applicable safety requirements contained in this statement of work.

1.6.21.3. Safety for Construction Contract Requirements

Prior to commencement of work, the contractor shall provide to the Garrison Safety Office (GSO) a copy of their Site Specific Safety Plan that includes a completed Activity Hazard Analysis (AHA) of significant hazards and plan to control identified hazards. In this Safety Plan the contractor's Safety and Occupational Health Program shall be documented. The Contractor shall comply with U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385–1–1, and Part 1910, Title 29, Code of Federal Regulations (29 CFR 1910) and Part 1926, Title 29, Code of Federal Regulations (29 CFR 1926) that establish legal requirements. Construction contracts include, but are not limited to new construction, remodeling, repair, landscaping, assembly of pre-fab structures, and so on.

1.6.22. Fire Prevention: The Contractor shall comply with fire prevention practices as set forth by the National Fire Protection Association in the National Fire Code and JRTC & FP REG 420-5 entitled “Fire Prevention and Protection Program” dated February 15, 2014.

1.6.23. Removal of Contractor Personnel: The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel perform services.

PART 2

Definitions & Acronyms

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Alternating Current. An electric current that changes its direction very frequently at regular intervals.

2.1.2. Amperage. The strength of a current of electricity expressed in amperes.

2.1.3. Bus. A set of parallel conductors in an electrical system that forms a main transmission path.

2.1.4. Capacitor. A device giving capacitance and usually consisting of conducting plates or foils separated by thin layers of dielectric with the plates on opposites sides of the dielectric layers oppositely charged by a source of voltage and the electrical energy of the charged system stored in the polarized dielectric.

2.1.5. Frequency Test. A test that shall be performed by the contractor to ensure that the voltages frequencies meet the manufacturer’s requirements.

2.1.6. Circuit. The complete path that an electric current travels along.

2.1.7. Continuity. The checking of an electric circuit to see if current flows, and to validate that it is in fact a complete circuit.

2.1.8. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.9. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.10. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to monitor the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.11. Current. The rate that a charge flows through a circuit at a given point.

2.1.12. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.13. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.14. Direct Current. An electric current that is flowing in one direction only and substantially constant in value.

2.1.15. Emergency Call Out. A situation in which a UPS has stopped functioning, and the Government has requested the contractor to come on site to make repairs to the failed UPS.

2.1.16. Engineering Field Change Notice. A notice published by the UPS manufacturer stating required system technical changes necessary to maintain continued reliable operation.

2.1.17. Float Voltage Impedance. An impedance element that is supplied by two voltage sources that are connected in series through the common ground.

2.1.18. Inverter: Is an electronic device or circuitry that changes direct current (DC) to (AC).

2.1.19. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.20. Module. An individual printed circuit card or an assembly of circuit cards.

2.1.21. OHM. The practical meter-kilogram-second unit of electric resistance equal to the resistance of a circuit in which a potential difference of one volt producesa current of one ampere.

2.1.22. Parallel. A parallel circuit is one that has two or more paths for the electricity to flow, the loads are parallel to each other.

2.1.23. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.24. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.25. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.26. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.27. Rectifier. An electrical device that converts alternating current (AC), which periodically reverses direction, to direct current (DC), which flows in only one direction.

2.1.28. Refurbish. To bring the specific Uninterruptible Supply back into its original operating condition.

2.1.29. Reliability. The ability of a system or component to perform its required functions under stated conditions for a specified period of time. 2.1.14 RIPPLE. The amount of Alternating Current measured on a Direct Current Circuit.

2.1.30. Specifications. The detailed salient operating conditions and characteristics of a specific piece of equipment as dictated by the original equipment manufacturer.

2.1.31. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.32. System Performance and Operational Test. The test as defined by the manufacturer of the specific UPS (from the list at Technical Exhibit 4) that is required to perform ensure that the UPS is in a mission ready status. The contractor shall be responsible for consulting and following the latest specific manufacturer and specific model guidance to ensure that all recommended or required manufacturer testing is completed. The contractor is also responsible for ensuring that all testing is completed timely. In absence of any manufacturer testing the contractor shall perform adequate testing to ensure that the UPS is in a mission ready status.

2.1.33. Voltage. The force of an electrical current that is measured in volts.

2.1.34. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.35. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AC Alternating Current ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DC Direct Current DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1. Services: The Government will provide personnel to coordinate work effort, and escort contract personnel as required.

3.2. Reserved.

3.3. Utilities. The Government will provide standard electrical 110 volt connections for the performance of this PWS only. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which includes turning off unnecessary electrical equipment.

3.4. Reserved.

3.5. Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Reserved

4.3. Materials: The Contractor shall provide all replacement batteries, circuit cards, and repair components necessary to repair or restore the UPS to fully operational status. All replacement batteries provided under this requirement shall meet the manufacturers requirements and be rated for UPS usage and be appropriate for each specific UPS model.

4.4. Equipment: The Contractor shall be responsible for providing all required computers, tools, and test equipment or fixtures necessary to test, repair or record test results. The contractor shall be required to provide any network connections to the commercial internet if needed. The contractor shall not connect to any Government computer network at any time.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for those systems as listed in Technical Exhibit 4.

The Government contemplates that there may be future acquisitions of new UPSs for various sites on Fort Polk, LA. It is the Government’s intent to service these new systems at Fort Polk under this requirement through contractual modification. The Government contemplates that some systems may be replaced by the Government due to unforeseen events during this maintenance service agreement. This determination will be done by the Government. The new system procured by the Government will replace the old system under this service agreement. During Emergency call outs the contactor shall guarantee a 2-hour telephonic response, with 6-hour on-site response by the contactor technician, 7 days/week, 24 hours/day. The contractor shall be responsible for all routine maintenance, and bringing any failed systems back online.

5.1.1. The contractor shall include 100% labor and travel coverage 7 days/week, 24 hours/day. Knowledge of all manufacturer UPS model specifications at Technical Exhibit 4 shall be the responsibility of the contractor. The contractor shall be responsible for bringing all UPS specifications within tolerance for the manufacturer’s stated specifications for each specific UPS Model listed at Technical Exhibit 4.

5.1.2. The contractor shall include 100% parts coverage, to include all UPS rated batteries as required.

Contractor will be required to replace any battery that fails or exceeds the manufacturer’s recommended life during the term of the contract. All replacement batteries shall be rated as a UPS battery by the manufacturer for each specific system it is placed in, and conform to the UPS manufacturer’s battery specifications required for that specific UPS model as stated by the manufacturer. Contractors shall replace UPS batteries and parts with salient characteristics that meet or exceed ALL of the original batteries or part’s salient characteristics. All battery and parts replacements shall not prevent the original normal operation of that UPS. Any modification that is deemed to be required that changes any of the salient characteristics of the operation of, or equipment inside the UPS shall not be completed unless it is concurred upon by the COR. If a replacement part does not have ALL THE EXACT SAME salient characteristics of the original part being replaced the contractor shall get concurrence from the COR prior to replacement. All batteries and parts replacements shall be at no additional cost to the Government.

5.1.3. The contractor shall include all Preventive Maintenance Services as required by Part 5 of this PWS in their pricing.

5.1.4. The contractor shall be responsible for installing or performing all newly released Engineering Field Change Notices (FCN) as released by the manufacturer. The contractor shall be responsible for keeping up to date with and tracking all released Engineering Field Change notices as issued by the manufacturer for each model serviced under Technical Exhibit 4.

5.1.5. The contractor shall provide a UPS Technician able to perform all system maintenance and/or repairs that can perform all maintenance and repairs in accordance with each specific UPS’ manufacturer and model.

5.1.6. The contractor shall be responsible for recycling, and transporting all wastes (including batteries) in accordance with Title 40 of the Code of Federal Regulations, Title 49 of the Code of Federal Regulations, the International Civil Aviation Organization Technical Instructions, the Environmental Protection Agency, and the Department of Transportation. The contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

The contractor shall make every effort to comply with the Army Integrated Solid Waste Management Policy. The Contractor shall establish a program to promote cost-effective waste reduction in all operations andfacilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423. The contractor shall ensure all batteries being transported have their terminals insulated so that an accidental short-circuit cannot occur. The contractor shall transport batteries and all wastes in a sturdy container that prevents the accidental spillage of any hazardous material from its original vessel (such as battery acid leaking from the battery being transported). The contractor shall also clearly mark any batteries that are non-spillable as such.

5.1.7. The contractor shall include a system Performance and Operational Test at the completion of each service and or repair. The test shall include the remove of commercial power to the system to insure proper transfer, load holding capability, and transfer back when commercial power is restored in addition to any manufacturer and model specific routine and non-routine testing.

5.1.8. The contractor shall include a written report with all required system readings as listed at PWS Paragraphs 5.2 or 5.3 for each system, and a review of system performance based on any additional unique manufacturer and or model electrical standards that are not within the manufacturer’s normal range not listed at 5.2 or 5.3 with the customer to address any system questions. The contractor shall schedule any required repairs to bring the manufacturer electrical standards back within manufacturer accepted electrical ranges with the customer.