draft_pws.pdf

DRAFT PERFORMANCE WORK STATEMENT (PWS)

Director of Plans, Training, Mobilization, and Security (DPTMS), Training Division, Army Schools Services

Dated 1 Jan 2018

Part 1 Performance Work Statement (PWS)

General Information

C.1. GENERAL: This is a non-personal services contract to provide Director of Plans, Training, Mobilization, and Security (DPTMS), Training Division, Army Schools Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

C.1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform and provide Director of Plans, Training, Mobilization, and Security (DPTMS), Training Division, Army Schools Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

C.1.2. Background: Army Schools Program in accordance with AR350-1, C.1.3. Objectives: Labor, equipment and materials to perform: Army Schools administration services to Joint Readiness Training Center (JRTC) and Fort Polk mission.

C.1.4. Scope: Unless otherwise specified, the Contractor shall provide services, materials, supplies, supervision, labor and equipment, except those which are provided by the Government and specified in Section C.3 of this document, required to perform work to conform to the terms, conditions and specifications of this Performance Work Statement (PWS). The scope of the PWS includes Ft Polk, the JRTC, AR 5-9 area of responsibility, inter-service support agreements, Memorandum of Agreements and designated Reserve Component units. The Contractor shall comply with applicable laws and shall compile, prepare and submit specified reports as required. Contractor shall submit all information contained on the Deliverables listing at Technical Exhibit A.

C.1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 2018-19 Option Year I 2019-20 Option Year II 2020-21 Option Year III 2021-22 Option Year IV 2022-23

C.1.6. General Information

C.1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be submitted to the Contracting Officer for approval within 10 days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. The contractor shall be provided a Designation Letter within 15 days of contract award and upon any changes of QC personnel.

C.1.6.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the FAR 46 and the Governments own Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

C.1.6.3. Recognized Holidays: The contractor shall provide service on the below holidays if customer work orders deem it necessary as validated by the Contracting Officer or Contracting Officer’s Representative.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.1.6.4. Hours of Operation: The contractor shall be responsible for conducting business, between the hours of 0730 am – 1630 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings unless a customer work order deems it necessary as validated by the Contracting Officer.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.1.6.5. Place of Performance: The work to be performed under this contract will be performed at Fort Polk, Louisiana. The Government will provide offices and work areas to support Management and operational space for Army School Administration purposes. The Government will provide portions of Building 660 second floor which is a co-use facility for performance of this contract. Reference Paragraph C.3.2. Facilities of this PWS and Technical Exhibit H.

C.1.6.6. Type of Contract: The government will award a Firm Fixed Price Contract.

C.1.6.7. Security Requirements: Contractor personnel performing work under this contract shall have a National Agency Check with Inquiries (NACI) prior to award, and must maintain the level of security required for the life of the contract. The government provided this service at no cost to the contractor.

C.1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

C.1.6.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

C.1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks. The Government reserves the right at its option to replace the affected lock or locks or perform re-keying at the Contractor’s cost. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

C.1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

C.1.6.7.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

C.1.6.8. Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

C.1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor shall agree to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

C.1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in the Period of Performance. The COR is not authorized to change any of the terms and conditions of the resulting order.

C.1.6.11. Key Personnel: The following personnel are considered key personnel by the government:

“Project Manager”. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 to 1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

Manager shall have 5 years experience in Administration related fields.

General Clerk III personnel shall have 2 years experience in Army Schools Program related field.

C.1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

C.1.6.13. Other Direct Costs: None

C.1.6.14. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

C.1.6.15. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C.1.7. ENVIRONMENTAL NON-CONFORMANCE. In order to protect the natural and human environment of the installation from any damage or harm caused by the activities of the Contractor and its subcontractors in the performance of this contract, the Contractor and subcontractors shall comply with the following: all applicable Federal, State, and Local laws; applicable Army Regulations and Policies; Fort Polk’s Environmental Regulation; Fort Polk’s Environmental Policy; as well as other specific environmental requirements stated elsewhere in this contract.

C.1.7.1. General. In accordance with JRTC and Fort Polk Regulation 200-1, the Contractor shall contact the installation environmental office for information, policies, regulations, assistance, guidance, and questions concerning environmental requirements prior to the commencement of work and during the performance of work if new issues arise. The Contractor shall immediately contact the environmental office if any Federal, State, Local, or Army authority visits the worksite or contacts the contractor verbally or in writing pertaining to activities performed on Fort Polk. The installation environmental office is located in building 2516 at the intersection of Mississippi Avenue and 23rd Street. The installation environmental office can be reached by phone at 531-6008 or 531-7008.

C.1.7.2. Environmental Management System (EMS) roles, responsibilities and requirements (EMS-R3).

Contractors shall comply and conform to the following EMS-R3:

C.1.7.3. Perform all contract processes, activities, and services within the guidelines and procedures of the Fort Polk EMS and refer any EMS-R3 conformance questions through the Contracting Officers Representatives (COR) to the EMS management representative (EMSMR) for resolution prior to the end of first month of the base year.

C.1.7.4. Assign a representative to attend all quarterly environmental quality controls committee (EQCC) meetings.

C.1.7.5. Assign Environmental Compliance Officers (ECO) as stated elsewhere in this contract specifications and required by JRTC and Fort Polk Regulation 200-1.

C.1.7.6. Review the Fort Polk list of processes, activities, and services and identify through the COR to the EMSMR all processes, activities, and services they will be performing during this contract performance and insure contractor conformance with the Fort Polk EMS procedure for identifying significant aspects and impacts.

C.1.7.7 Ensure that all contract personnel on site are competently trained to perform the processes, activities, and services they are assigned and also trained in EMS awareness, all phases of environmental protection and pollution control requirements related to the activities and tasks they will perform. Perform all contract processes, activities, and services within established Fort Polk operational procedures and controls for those processes, activities, and services. The contractor must obtain written approval through the KO from the EMSMR to not follow established operational procedures and controls.

C.1.7.8. Report immediately any non-conformance with EMS-R3 to the COR and EMSMR. Immediately implement the corrective actions directed by the EMSMR through the COR to correct all non-conformance.

C.1.7.9. Submit to audits and inspections from Contracting Officers, Contracting Officer Representatives (COR), Directorate of Public Works, Environmental and Natural Resource Management Division (ENRMD) staff, as necessary to evaluate conformance with Fort Polk EMS-R3.

C.1.7.10. Submit work sites and environmental records/documents for assessment during the installation’s Annual Environmental Performance Assessment (AEPA) conducted in October of each year. The AEPA evaluates environmental performance and EMS conformance. The AEPA results are briefed to installation top management. Contractors are required to develop and brief corrective action plans to top management for any non-conformance or negative AEPA findings at no additional cost to the Government.

C.1.7.11. Personnel Training. In accordance with JRTC and Fort Polk Regulation 200-1, the Contractor shall ensure that all Contractor personnel on site are adequately trained in all phases of environmental protection and pollution control requirements related to the activities and tasks they will perform. The Contractor shall conduct environmental protection/pollution control meetings for all personnel prior to commencing contract activities. Additional meetings shall be conducted for new personnel and when site conditions change. The training and meeting agenda shall include: methods of detecting and avoiding pollution; familiarization with statutory and contractual pollution standards; installation and care of devices, instruments required for monitoring purposes to ensure adequate and continuous environmental protection/pollution control; anticipated hazardous or toxic chemicals or wastes, and other regulated contaminants; recognition and protection of archaeological sites, artifacts, wetlands, and endangered species and their habitat that are known to be in the area. This training shall be provided at no additional cost to the Government.

C.1.7.12. National Environmental Policy Act (NEPA). In accordance with JRTC and Fort Polk Regulation 200-1, if any new/additional Contractor activities are deemed necessary beyond those identified in this contract, the Contractor shall submit those activities for environmental analysis under NEPA to the installation environmental office prior to commencement of the activities. If the Contractor activities require any alterations or modifications to installation real property, the Contractor shall submit the proposed real property actions for environmental analysis under NEPA to the installation environmental office prior to altering or modifying any installation real property. If NEPA is not required for new/additional activities, or real property alterations, the Contractor shall obtain and maintain written verification from the installation environmental office that NEPA documentation is not required. The Contractor shall incur liabilities as a result of performing activities or altering real property on the installation without first verifying through the installation environmental office if NEPA is required. The Contractor shall also incur liabilities if failing to fully comply with the directed actions outlined in all completed NEPA document at no additional cost to the Government.

C.1.7.13. Permits and Responsibilities. The Contractor shall be responsible for complying with all permits and commitments required by Federal, State, Army, and Installation environmental laws and regulations affecting the Contractor activities under this contract. The Contractor shall be responsible for conducting all activities within established installation operation manuals, standard operation procedures, and operational controls that govern those activities performed by the Contractor. The Contractor shall maintain a copy of all relevant permits, notifications, certifications, operations manuals, standard operation procedures, and other established guidance documentation that govern the activities they perform. The Contractor shall coordinate with the installation’s environmental office for information on permits, notifications, certifications, operations manuals, standard operation procedures and other guidance documentation prior to commencement of contract activities. The Contractor shall incur liabilities as a result of performing activities that are non-conformant with established permits, notifications, certifications, operations manuals, standard operation procedures and other guidance documents, and be responsible for any resulting fines or penalties issued by the regulatory agency.

C.1.7.14. Spill Prevention. The Contractor shall comply with the Installation Spill Prevention Control and Countermeasure Plan (SPCC), copy available in the Technical Library, including but not limited to, practice good housekeeping, inspect storage areas, report potential releases, participate in spill response procedures and determine potential impacts of other environmental requirements on SPCC compliance.

The Contractor shall comply with the Installation Storm Water Pollution Prevention Plan, copy available in the Technical Library. The Contractor shall implement/promote good housekeeping practices required by the plan throughout the installation. The Contractor shall perform operations in accordance with the Clean Water Act (CWA), Safe Drinking Water Act (SDWA) and all state, federal and Army regulations. The Contractor shall also operate and maintain state permitted facilities, when applicable, in accordance with Army approved and established Operation and Maintenance (O&M) manuals.

C.1.7.15. Hazardous Materials Management. The Contractor shall recommend approaches in the workplace to reduce waste generation while ensuring that all Contractor operations and facilities comply with the Resource Conservation Recovery Act (RCRA), Emergency Planning and Community Right to Know Act (EPCRA), Department of Transportation (DOT) requirements, the Federal Insecticide and Fungicide and Rodenticide Act (FIFRA) and the Toxic Substances Control Act (TSCA). The Contractor shall comply with all applicable toxic substances control act requirements. In accordance with JRTC and Fort Polk Regulation 200-1, the Contractor is required to manage, store, handle, use and dispose hazardous materials (HM) in accordance with the following guidelines:

C.1.7.16. The Contractor shall develop a spill plan that includes a list with locations of all HMs used and stored on site. A copy of the spill plan shall be posted in all HM storage areas. The Contractor shall maintain a HM inventory list on site and submit a copy of Fort Polk Form-234 to the installation environmental office within the first two weeks of the first month of each Fiscal Year quarter. The submitted Fort Polk Form-234 will report HM inventory for the previous quarter.

C.1.7.17. In-use HMs shall be stored in secondary containment. The Contractor shall maintain spill kits in HMs storage areas.

C.1.7.18. The Contractor shall ensure that proper MSDSs are available on site for all HMs used and stored.

Personal protection equipment (PPE) specified in the MSDSs shall be supplied and easily accessible.

C.1.7.19. The Contractor shall ensure that caps and lids are in place on all containers when not in use.

C.1.7.20. The Contractor shall provide spill control and cleanup equipment near all HM storage areas.

C.1.7.21. Environmental Compliance Officers. The Contractor shall designate, prior to the contract performance start date, personnel to perform Environmental Compliance Officer (ECO) functions in accordance with requirements of AR 200-1 and JRTC & Fort Polk Reg 200-1. First line supervisors, leaders, or a designated representative for each work area that stores hazardous materials or hazardous wastes, generates hazardous wastes, or uses hazardous materials shall be designated as the work area’s ECO along with an alternate ECO. For the purposes of this requirement, a “work area” shall be considered to be any activity or shop area performing a function (e.g., rebuild, painting, air conditioning). Work areas normally consist of from three to twenty employees. If a work area consists of more than 20 employees, additional ECO(s) shall be designated. Work areas shall have at least one ECO on duty at all times during contract performance. Within 60 days of award each designated ECO and alternate shall successfully complete the 40-hour ECO course provided on post by the Installation Environmental Office. In addition, each ECO must successfully complete an 8-hour annual refresher. Annual re-certification (e.g., refresher training) must be completed within 90 days of each anniversary of the 40-hour ECO course. Failure to meet this requirement will necessitate re-taking the 40-hour course. The Contractor shall coordinate with the Installation Environmental Office to schedule basic and refresher training courses. The positions of Environmental Compliance Officers are not full time positions. Individuals (other than QC) so designated may perform other duties provided they are available to perform Environmental Compliance Officer duties when required.

C.1.7.22. Environmental Assessments. In accordance with JRTC and Fort Polk Regulation 200-1, the installation environmental office reserves the right to conduct an indefinite number of work site inspections to ensure Contractor compliance with all applicable environmental laws and regulations. The Contractor shall cooperate with installation environmental personnel during the inspection and provide any information requested during the inspection.

C.1.7.23. Environmental Non-Compliance. In accordance with JRTC and Fort Polk Regulation 200-1, the Contractor shall immediately report any non conformance with environmental requirements specified in the contract or applicable Federal, State, Local laws, and/or Army and Installation regulations to the installation environmental office or COR. The COR and installation environmental office will notify the Contractor verbally and in writing of any observed noncompliance with Federal, State, and Local laws, Army or Installation environmental regulations, permits, and other environmental requirements. The Contractor shall, after receipt of such notice, inform the COR of the proposed corrective action and take such action when approved by the Contracting Officer. The Contractor shall treat such notice as a requirement to immediately take action to either correct the violation or otherwise make their actions comply with applicable environmental laws, regulations or procedures. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of a claim for extension of time or for excess cost or damages by the Contractor unless it was determined that the Contractor was in compliance. Stop work orders are in addition to any other actions the COR may take under the contract, or in accordance with the Federal Acquisition Regulation or Federal Law. If a state or federal agency issues a Notice of Violation relating to the Contractor’s activities, the Contractor will be responsible for any resulting fines or penalties issued by that agency at no additional cost to the Government.

C.1.8. Installation Physical Security

C.1.8.1. Contractors must provide an access roster to Directorate of Emergency Services (DES), Visitors Center of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all Fort Polk access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

C.1.8.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non- CAC holders to include entrance of visitors. Contractors will identity proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

C.1.8.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified herein or approved by the government.

C.1.8.4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the Security Plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, LA Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

C.1.8.5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-2, AR 25-1 and AR 380-67.

C.1.8.6. Key Control Plan. The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 190-51.

C.1.8.7. The contractor shall ensure that its employees, performing under this contract who has access to government information systems receive annual Information Technology security training.

C.1.8.8. The contractor shall immediately notify the contracting officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by DES & S&ID immediately upon release.

C.1.9. Installation AT/FP

C.1.9.1. Pursuant to DoD Instruction Number 2000.16, "DoD Antiterrorism (AT) Standards," dated October 2, 2006, each Contractor employee requiring access to a Federally-Controlled Installation, facility and/or federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

Special Instructions:

a. Using an internet search engine, search JKO (Joint Knowledge Online) to begin the process.

Clicks:

b. No DOD CAC

c. I am a US mil, government civil servant, or contract employee

d. I've been directed to take required training on JKO

e. Click on Courses

f. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student

g. Fill out the contact sheet and email to sponsor (This is the COR)

h. Sponsor will email to the JKO help desk. (This is the COR)

Approval

1) Help desk sends non-CAC user an email with User ID

2) Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

3) New User follows the instructions in the email and enters a new password

4) User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

C.1.9.2. In the event that the automated system at https://jkodirect.jten.mil not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

C.1.9.3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

C.1.10. Installation OPSEC

C.1.10.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 26 Sep 2014, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at: http://cdsetrain.dtic.mil/opsec/index.htm

C.1.10.2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within 30 days of arrival on post.

C.1.10.3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

FORT POLK CONTRACT /HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD

12) REQUIREMENTS

Requirements apply to any contract where contractor employees will access multiple Installations or require access to the government information systems.

1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI) to be issued a CAC. The Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel requiring a CAC who do not receive a favorable NACI will not be allowed to perform services under this contract.

3. All employees requiring a common access card (CAC) for physical access to multiple Installations or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication can result in the loss or denial of computer access, physical access or employment.

4. Sponsoring organizations, activities whose personnel do not need access to multiple Installations or access to the government information systems will submit a completed access control roster to the Visitor Control Center (VCC). They may receive a MOBILISA visitor card for the terms of their contract (until contract end date, not to exceed 3 years) when sponsored on an access roster. If not sponsored they will only receive a pass for up to 7 days.

5. MOBILISA card expirations may be updated to reflect a new contract period by submitting an updated access control roster to the VCC.

6. Access rosters may only be submitted via e-mail to the VCC by a .mil, .gov, .AAFES, address by the COR or security activity, all others will be returned without action.

C.1.11. Installation Access

C.1.11.1. All unescorted visitors to Fort Polk must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue (building 5903). Personnel requiring unescorted access will present a state issued Real ID Act compliant driver’s license (check status of your state at: https://www.dhs.gov/real-id-enforcement-brief ). Visitors who do not have a Real ID act compliant driver’s license may use alternate forms of ID to proof their identity. Contact the Fort Polk Visitor’s Center at (337) 531-7907 to obtain a listing of authorized alternate forms of identity. Each visitor with acceptable screening results will be issued an access control credential for unescorted access to the installation. Personnel with unfavorable screening results may be denied unescorted access to Fort Polk. Law enforcement data obtained during the vetting process will not be released by personnel at the Visitors Center. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be processed within five days of completion.

C.1.11.2. Escorted visitors who are accompanied by Department of Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card; these visitors must be in the immediate vehicle of the escorting card holder. DoD affiliated personnel will be responsible for their escorted visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program or possess an installation issued ID/Pass do not have escorting privileges.

C.1.11.3. The Fort Polk Visitors Center is open 24 hours a day, seven days per week. For additional information concerning access control please contact the Visitors Center at (337) 531-0380/4978/7186.

PART 2

DEFINITIONS & ACRONYMS

(This section includes all appropriate terms and phrases for this PWS. The definition must be clear and concise, not ambiguous. Carefully consider each definition because they will be binding for the duration of this contract, unless modified. In addition, include a complete listing of all acronyms and words or phrases they represent.)

C.2. DEFINITIONS AND ACRONYMS:

C.2.1. DEFINITIONS:

C.2.1.1. CONSUMABLES. This is defined as ink cartridges, pens, paper, and binding supplies.

C.2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

C.2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

C.2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

C.2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

C.2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

C.2.1.7. EQUIPMENT. Office machines that are non-consumable with one use. Office machines that requires supplies to process stationery , paper work, or data.

C.2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

C.2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

C.2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

C.2.1.11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

C.2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

C.2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

C.2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

C.2.1.15. WORK WEEK. Monday through Friday, unless specified otherwise.

C.2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CFA Customer Funding Agreement CLS Common Level of Service CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf C4IM Command, Control, Communications, Computers, and Information Management DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPTMS Director/Directorate of Plans, Training, Mobilization and Security FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 HM(s) Hazardous Material(s) KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SDS Safety Data Sheet TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

C.3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

C.3.1. Services: The Government will provide the facilities, utilities, equipment, parts, supplies, and materials described herein as Government-Furnished Property. Government-Furnished Property (GFP) consists of Government-Furnished Facilities (GFF), Government-Furnished Equipment (GFE) and Government-Furnished Supplies and Materiel. The Government will also provide utilities and certain services to the Contractor. The Contractor shall not use GFP, utilities or services for any other purpose than execution of work under this PWS. All GFP is provided in an “as is” condition. With the exception of those items listed in Technical Exhibit F (List of Government Furnished Accountable Property/Equipment) identified as “Replaced by the Government”, the Government will not provide additional equipment or replace GFP when it becomes unserviceable or uneconomically repairable. The Contractor shall be responsible for repair and maintenance of all GFP except those items listed at Technical Exhibit F identified as “Maintained by the Government”.

C.3.2 Facilities:

C.3.2.1 General. The Government will provide work areas and offices with in building 660 (Education Center), as specified in Technical Exhibit H (Government Furnished rooms / offices). The Contractor shall share the facility as indicated in Technical Exhibit H with the Government. In addition, other circumstances may arise which necessitate the sharing of additional facilities identified as Government-furnished property. The Contracting Officer will coordinate necessary changes with the Contractor.

Additional facilities will not be provided.

C.3.2.2 Final Condition: The Government reserves the right to reallocate assigned facilities during the period of performance at no additional cost to the Government. Upon completion or termination of this Contract, or during such reallocation/relocations, the Contractor shall return Government-furnished facilities in the same or better condition as when originally furnished less fair wear and tear.

C.3.3 Utilities: The Government will provide utility services furnished include electricity, gas, water, telephone service and sewage. The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

C.3.4 Equipment: The Government will provide to the Contractor the type and quantity of Equipment listed at Technical Exhibit F (Accountable Property/Equipment). With the exception of those items listed in Technical Exhibit F identified as “Replaced by the Government”, the Government will not replace GFP when it becomes unserviceable or uneconomically reparable. The Contractor shall be responsible for repair and maintenance of all GFP except those items listed in Technical Exhibit F identified as “Maintained by the Government”. For these items, the Contractor shall perform operator maintenance. Organizational, DS and GS level maintenance will be performed by the Government. The Contractor shall deliver and pickup the GFP from the provider of the service.

C.3.4.1 The Government will not provide any Government Furnished Vehicles. The Contractor is responsible for furnishing all vehicles required in the performance of this PWS.

C.3.5 Materials: The Government will provide on-hand balances of material to be used by the Contractor in performing work specified under this PWS following joint inventory during the first week of contract award.

The Contractor shall assume responsibility for all government-furnished materials on hand at the time of Contract start, based on the jointly conducted government/Contractor inventory. At contract completion or termination, the Contractor shall turn over all on-hand balances, if any, of Government owned material to the successor Contractor. On-hand balances of Contractor owned material shall be removed from the installation.

C.3.6 Local Area Network: The Government will provide access to the existing Fort Polk campus area network (CAN) wide area network (WAN) and associated local area networks (LAN).

C.3.7 Copier Services: The Government will provide plain paper copiers for conduct of official business through a separate contract. The Contractor shall designate and appoint Copier Custodians in accordance with JRTC & FP Supplement 1 to AR 25-1 to coordinate copier installation and maintenance services.

C.3.8 Installation Physical Security: Contractor's shall provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request.