W9124E18Q0007,_CREC,_24Aug18.pdf

SEE ADDENDUM

(No Collect Calls)

W9124E18Q0007 23-Aug-2018

b. TELEPHONE NUMBER

337-531-2241

8. OFFER DUE DATE/LOCAL TIME

02:30 PM 10 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124E9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAMERA S. BUTLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011096851-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC- FORT POLK

6661 WARRIOR TRAIL, BLDG 350

FORT POLK LA 71459

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W42QQ4 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

GARRISON CHAPLAIN OFFICE

SFC LAKEITHA THOMAS

7217 RADIO ROAD

BLDG 427

FORT POLK LA 71459

TEL: 337-531-2669/2846 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124E18Q0007

Section SF 30 - BLOCK 14 CONTINUATION PAGE

ADDITIONAL INFO

REQUIREMENT TO QUOTE ON ALL ITEMS

For an offeror to be considered responsive, offerors shall quote on ALL Line Items found in Section B (the Schedule) of this requirement and as part of your submitted quote include the completed FAR clause 52.209-11, DFAR clause 252.209-7999 and the Contract Totals below.

UNIT PRICE ROUNDING

Each line item must have a unit price indicated. Each of the unit prices submitted in your quote MUST be rounded to the 2nd decimal place due to system constraints.

CONTRACT TOTALS

Contractor is instructed to fill in the below totals as part of their quote:

TOTAL OF BASE PERIOD CLINS (0001-0005) $_____________________________

TOTAL OF 1ST OPTION CLINS (1001-1005) $ _____________________________

TOTAL OF 2ND OPTION CLINS (2001-2005) $ _____________________________

GRAND TOTAL AMOUNT OF ALL CLINS $ _____________________________

CONTRACT PERIOD

The current period of this contract is 28 September 2018 or 2 days after date of award, whichever is later, through 27 September 2021.

CMRA REQUIREMENTS

As part of its quotation, the offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the Schedule, CLINs 0005, 1005, and 2005 to price or not-separately-price the CMRA requirement. CLINs 0005, 1005, and 2005 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the eCMRA requirement.

ADMINSTRATIVE RESPONSIBILITY

a. The Contracting Officer is responsible for the administration of this contract, and alone, is authorized to the extent indicated in this contract to take actions on behalf of the Government which result in changes in the terms of this contract, including deviations from the specifications, details and delivery schedule.

b. All matters pertaining to Government administration of this contract should be directed to the following address.

Mission & Installation Contracting Command (MICC) – Fort Polk ATTN: Tamera S. Butler Email Address: tamera.s.butler.civ@mail.mil Phone: 337-531-2241 6661 Warrior Trail, Bldg 350 Fort Polk, LA 71459

PWS

PERFORMANCE WORK STATEMENT (PWS)

RELIGIOUS SUPPORT PROGRAM

CATHOLIC RELIGIOUS EDUCAITON COORDINATOR

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Catholic Religious Education Coordinator to the Fort Polk Catholic Community. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor is not a Government employee. The Contractor is expected to fulfill all requirements of the contract for the time period specified.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Catholic Religious Education Coordinator for the Fort Polk Catholic Community as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract. The expected period of performance will be for one (1) Base Year of 12 months and two (2) 12-month option years.

1.2 Background: This contract is in support of the US Army Military Religious Programs. The Contractor must be committed to working within the pluralistic Military Chapel environment, in cooperation with the other congregational leaders to meet the needs of the congregation. As a contractor, the Fort Polk Catholic Religious Education Coordinator is not a member of the Chapel or Installation Chaplain’s Office Staff. The contractor and all employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel displaying distinguishing badges and other visible identification for meetings with Government personnel. The Contractor shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.3 Scope: The purpose of the Catholic Religious Education Coordinator is to assist the Catholic Chapel Parish with denominationally specific, professional, ecclesiastical support for the Catholic Liturgical cycle requirements, Canon Law requirements, Sacramental requirements, Diocesan regulations and requirements, and denominationally specific Ecclesiastical norms and requirements. The Catholic Religious Education Coordinator provides coordination support for the EERS of Catholic worship, sacraments, rites, and ordinances. The requirement for the Catholic Parish Program is outlined in AR 165-1 (Army Regulation 165-1, Chaplain Activities in the United States Army).

1.4. General Information: The Catholic Religious Education Coordinator falls under the Chaplains Program as defined in the Command Master Religious Program (CMRP) approved by the Commander. The mission of the Chaplains program is to provide for the religious support needs of all assigned soldiers, civilians, and family members. The primary goal of the Catholic Parish Program is to provide the Essential Elements of the Religious Services (EERS) for Catholic soldiers and family members and other authorized personnel of the command. As a non-personal services contractor, the Catholic Religious Education Coordinator is not a member of the GARRISON Chaplains office staff and is not considered a government employee.

The Catholic Religious Education Coordinator (hereafter referred to as the “contractor”) will coordinate those services required to support: Coordinate with Catholic Chaplain and the Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific administrative support for the Sacraments of First Reconciliation, First Communion and Confirmation; Coordinate preparation of denominationally specific administrative support for priest for Catholic Rites, Sacraments, and Ordinances; Coordinate parents meetings for sacramental preparation; Coordinate denominationally specific administrative support for special events in support of the liturgical year such as Advent, Christmas, Lenten/Easter programs and holy days of obligation, etc.; Coordinate denominationally specific administrative support for parish activities; Obtain and Maintain parish records for sacraments; Coordinate denominationally specific administrative support for special parish and religious Advent/Christmas, Lent/Holy Week/ Easter, Patronal Feast Day, Baccalaureate Mass, etc.; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget. Coordination services to provide denominationally specific, professional, administrative support include obtaining, preparing, recording, sending, and maintaining official records as required by the Catholic Church. Coordination for Parish programs events includes promotional endeavors and advertising campaigns; maintaining adequate records of functions, attendance and materials needed; and projecting the timely supply of support materials and classroom supplies for sacramental preparation classes and meetings.

1.4.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government.

1.4.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the regulation of the contract. Contracting Officer Representative (COR) will monitor the Contractor’s performance and ensure services are provided IAW terms of the contract and that the invoices submitted for payment accurately reflect the services actually provided. The COR will submit monthly receiving reports to DFAS and the Contracting office to substantiate Contractor’s request for payment.

1.4.3. Recognized Holidays: The Contractor may be required to perform services on federal government holidays and coincide with Catholic days of obligation, religious holidays and Sundays.

1.4.4. Hours of Operation: The Religious Support Office is open from 0800-1700 Monday-Friday. The community and/or sponsoring chaplain can change the day, time or the format of the program to meet the needs of the congregation. Planning, training and coordination meetings may be held during day time or evening hours, during the weekend or a weekend. The program set up and pack up/clean up shall take place outside of the program times. The Contractor may be required to provide services on federal holidays.

1.4.5. Place of Performance: The work to be performed under this contract will be at the USAG Fort Polk Main Post chapel or other Installation facilities as needed.

1.4.6. Utilities: The Government will provide all utilities in the facility for the contractor’s use in performance of task outlined in the PWS. If the utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.4.7. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.8. Installation Physical Security

1.4.8.1. Contractor's must provide an access roster to Directorate of Emergency Services (DES), Visitors Center of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request.

Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all Fort Polk access control policies which Include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

1.4.8.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. Contractors will identify proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

1.4.8.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph.

Employees shall wear the ID on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified herein or approved by the government.

1.4.8.4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities.

The plan shall describe how the security plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, Installation Physical Security Plan.

This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.4.8.5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-1, AR 25-2, and AR 380-67.

1.4.8.6. Key Control Plan. The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 190-51.

1.4.8.7. The contractor shall ensure that its employees, performing under this contract who has access to government information systems receive annual Information Technology security training.

1.4.8.8. The contractor shall immediately notify the contracting officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from rosters maintained by DES & S&ID immediately upon release.

1.4.9. Installation Anti-Terrorism /Force Protection (AT/FP)

1.4.9.1. Pursuant to DoD Instruction 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each contractor employee requiring access to a federally controlled installation, facility and/or federally controlled information systems shall complete AT Level I awareness training on an annual basis and receive a certificate of completion. The training is accessible from any computer, and is available at https://jkodirect.jten.mil/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of certificates of completion to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.4.9.2. Special Instructions:

a. Use an internet search engine, search for JKO (Joint Knowledge Online) to begin the process Clicks:

b. No DOD CAC

c. I am a US mil, government civil servant, or contract employee

d. I've been directed to take required training on JKO

e. Click on Courses

f. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student

g. Fill out the contact sheet and email to sponsor (This is the COR)

h. Sponsor will email to the JKO help desk. (This is the COR)

Approval:

1) Help desk sends non-CAC user an email with User ID

2) Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

3) New User follows the instructions in the email and enters a new password

4) User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

1.4.9.3. In the event that the automated system at https://jkodirect.jten.mil/ not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.4.9.4. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.5.1. Installation OPSEC

1.5.1.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 19 April 2007, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level 1 training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at:

http://cdsetrain.dtic.mil/opsec/index.htm

1.5.1.2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer’s Representative (if appointed) within 30 days of arrival on post.

1.5.1.3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.1. Homeland Security Presidential Directive 12 (HSPD 12) Requirements

Requirements apply to any contract where contractor employees will access multiple Installations or require access to the government information systems.

1.6.1.1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI) to be issued a CAC. The Contractor Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30 days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

1.6.1.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel requiring a CAC who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.6.1.3. Employees requiring a common access card (CAC) for physical access to multiple Installations or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication can result in loss or denial of computer access, physical access or employment.

1.6.1.4. Sponsoring organizations, activities whose personnel do not need access to multiple Installations or access to the government information systems will submit a completed access control roster to the Visitor Control Center (VCC). They may receive a MOBILISA visitor card for the terms of their contract (until contract end date, not to exceed 3 years) when sponsored on an access roster. If not sponsored they will only receive a pass for up to 7 days.

1.6.1.5. MOBILISA card expirations may be updated to reflect a new contract by submitting an updated access control roster to the VCC.

1.6.1.6. Access rosters may only be submitted via e-mail to the VCC by a .mil, .gov, .AAFES, address by the COR or security activity, all others will be returned without action.

1.6.2. Installation Access Control

1.6.2.1. All unescorted visitors to Fort Polk must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue (building 5903). Personnel requiring unescorted access will present a state issued Real ID Act compliant driver’s license (check status of your state at: https://www.dhs.gov/real-id-enforcement-brief). Visitors who do not have a Real ID act compliant driver’s license may use alternate forms of ID to proof their identity. Contact the Fort Polk Visitor’s Center at (337-531-7907 to obtain a listing of authorized alternate forms of identity. Each visitor with acceptable screening results will be issued an access control credential for unescorted access to the installation. Personnel with unfavorable screening results may be denied unescorted access to Fort Polk. Law enforcement data obtained during the vetting process will not be released by personnel at the Visitors Center. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be process with five days of completion.

1.6.2.2. Escorted visitors who are accompanied by Department of Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card; these visitors must be in the immediate vehicle of the escorting card holder. DoD affiliated personnel will be responsible for their escorted visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program or possess an installation issued ID/Pass do not have escorting privileges.

1.6.2.3 Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort Polk regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.6.3. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.4. Key Personnel: The follow personnel are considered key personnel by the Government: Contract Manager and Alternate, Contracting Officer (KO) and Contracting Officer Representative (COR). The Contractor shall provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m. Central Standard Time, Monday thru Friday except federal holidays or when the Government facility is closed for administrative reasons.

1.6.5. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or sub-contractor employees while performing work under the contract. Such employees will be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or sub-contractor employees.

1.6.6. Contractor Transportation: The Contractor shall be required to provide their own transportation during the performance of this contract.

1.6.7. Background Check: Prospective contractor must have undergone a background check that shall be submitted to the Garrison Chaplain, Non- Commissioner Officer in Charge or Director of Religious Education.

1.6.8. Emergency Medical Treatment: Emergency medical treatment will be provided by the Bayne-Jones Army Community Hospital (BJACH) in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's or Contractor employee’s expense

1.6.9. Fire Prevention. The Contractor shall comply with fire prevention practices as set forth by the National Fire Protection Association in the National Fire Code and JRTC & FP REG 420-5 entitled “Fire Prevention and Protection Program

1.6.10. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. When prime contractor or subcontractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.6.11. Removal Of Contractor Personnel. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the

Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.6.12. Special Qualifications: Please see specific tasks as stated in Section C 5 of the PWS.

1.6.13. The contractor shall have a Safety and Occupational Health Program implemented that is tailored to meet the safety requirements of the contract and associated tasks and products of the contract. Prior to commencement of work, this program will be documented in the contractor's safety plan which will be provided to the GSO at 7130 Pennsylvania Loop Ave BLDG 4209 Mod D.

1.6.14. The Contractor shall protect the lives and health of its employees, government employees, and the public from its operations and those of its lessees, tenants, or subcontractors and comply with Federal, State, and local safety and health laws and regulations. The Contractor shall also protect government property.

1.6.15 Accident Reporting: The contractor shall report accidents/mishaps to the COR -- in addition the following should also be reported:

(1) Injury or occupational illness to on-duty contractors.

(2) Damage to GFM, GFP, or GFE provided to a contractor.

(3) Contractor accidents involving Army property and personnel.

1.6.16. The COR shall inform the Garrison Safety Office of instances where the contractor has been notified to take immediate action to correct serious or imminent danger conditions.

1.6.17. The Garrison Safety Office as well as other Safety Personnel on Fort Polk reserves the right to perform visual inspections of the contractor's and subcontractor's job site. Any noncompliance or violations will be reported to the COR.

1.6.18. Sub-Contracting/ Leasing Requirements: Before signing a lease or contract for any purpose the contractor shall inform lessees/subcontractors of their obligation to comply with Federal, State, and local safety and health laws and regulations. The contractor shall inform all lessees and subcontractors of all applicable safety Requirements contained in this performance work statement.

1.6.19. The contractor shall establish safeguards to ensure confidentiality of all personal and privacy act information, which pertains to individuals utilizing the services of any Religious Program. The sharing of information regarding any individual thereof with any person other than the respective POC/COR is strictly prohibited. The contract shall not conduct formal counseling, administer sacraments or ordinances, lead a worship service, or perform chaplain responsibilities.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR – The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR – A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER – A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR) – An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE – A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE – Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP) – Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL – Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY – Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE – The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST – An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as a technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) – An

organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. QUALITY CONTROL – All necessary measures taken by the Contractor to assure that the quality of an end product or service will meet contract requirements.

2.1.14. SUBCONTRACTOR – One that enters into a contract with a prime Contractor. The Government does not have privatives of contract with the subcontractor.

2.1.15. WORK DAY – The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK – Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BJACH Bayne-Jones Army Community Hospital CAC Common Access Card CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FP Fort Polk HIPAA Health Insurance Portability and Accountability Act of JRTC Joint Readiness Training Center KO Contracting Officer MPC Main Post Chapel NACI National Agency Check with Inquiries NCOIC Non-Commissioned Officer in Charge OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RM Resource Manager TE Technical Exhibit VBS Vocational Bible School

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide assistance to the Fort Polk Catholic Parish Religious Education Coordinator and Program.

3.2. The Government will provide building 427/428 educational classroom, social hall and worship space to conduct Religious Education Activities or other facilities to achieve mission requirements. The Government will provide Government property available under this contract is for use only in the performance of Catholic Religious Education services described in this contract. The Contractor will have access to the chapel facilities, and any other facilities within the garrison used for religious education programs, for the purpose of coordinating religious education classes and providing such lases to members of the community. Contractor shall submit recommended dates and times for all meetings and events in writing to the designated chaplain and/or DRE for approval before reserving the facility and publicizing the meeting or event. Coordination must be made according to the local guidance to insure that the facilities are unlocked for use by the program(s). The contractor shall be responsible for reserving space as needed according to local guidelines. The contractor shall be responsible for coordinating the setup of classrooms and activity areas, and for coordinating the transport of program materials, supplies, refreshments, and equipment.

Equipment The Government will provide Use of a Government telephone (when available) with commercial access for local and long distance calls, to maintain contact with volunteers in the program. Use of a chapel photocopy machine (when available) to fulfill contract requirements. Chairs, tables, dry erase boards, video setups and projectors, religious curricula as per this contract, and, if available, craft supplies, paper, markers, flip charts, pens, and a computer with internet access. A desk and work area with, when available, to perform services according to the terms of this contract.

The Contractor shall coordinate with the Chapel NCOIC to reserve space and to hand-receipt keys for the facility in order to have access to chapels and any other facilities within the Garrison needed for Catholic Community program events or activities. The contractor shall be responsible for safeguarding all government supplies and property. The contractor must clearly mark and identify personal property distinct from Government property.

3.3. Materials the Government will provide books, tapes, and other resources available in the Fort Polk Community Chaplain’s office.

Access to curriculum catalogs and information collected by USAG DRE.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General N/A

4.2. Secret Facility Clearance N/A

4.3. Materials N/A

4.4. Equipment N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

The contractor shall provide services for the Fort Polk Catholic Parish Administrative Program for the United States Garrison Fort Polk Religious Support Office.

5.1.1. Specific Tasks. Contractor shall provide the following specific tasks:

5.1.2. Coordinate the Liturgical Cycle Requirements. Includes coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten/Easter programs and holy days of obligation, etc.; Coordinate denominationally specific administrative support for special parish and religious Advent/Christmas, Lent/Holy Week/Easter, Patronal Feast Day, Baccalaureate Mass, etc.; Coordinate the denominationally specific administrative support required for each event or activity; Plan, organize and implement a Children’s church program for children ages 3 to 12. The Children’s Church program will be conducted on Sunday’s during regular Catholic worship services, once a week. Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms.

5.1.3. Coordinate Canon Law Requirements. Includes coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066; Coordinate and notify the priest/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070);

Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124);

disparity of cult (Canon 1125); and from Canonical form (Canon 1127);

Coordinate and establish free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon1148]; Petrine Privilege or Favor of the Faith [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanction [Canon

1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the pastor of the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation for expectant parents in accordance with church canons and rubrical requirements.

Coordinate and maintain a continuity binder which shall contain copies of program plans, quarterly reports, calendars and copies of reports of attendance and After Action Report (AAR). The binder shall be relinquished to the COR at the end of the contract period.

5.1.4. Coordinate Sacramental Requirements. Includes coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Services (AMS);

Coordinate and provide required RCIA, Pre-Cana, parent and godparent baptism preparation certificate and records to PCS members as required; Recruit and train Catholic religious education teachers and helpers for all Catholic classes and events; Recruit and register Catholic students; Plan and implement three community retreats. Includes coordinating the specific administrative support required for each event or activity; Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Sacramental Department; Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Sacrament Department within a week of the celebration of the sacrament; Coordinate and submit fully filled out, the Chaplain Quarterly Sacramental Report, to the AMS Sacramental Department on the last day of each quarter; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Archbishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

5.1.6. Coordinate Ecclesiastical Parochial Norms and Requirements. Includes coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain a volunteer utilization file to include volunteers name, recruitment date, utilization, training and hours volunteered; Maintain records of all Catholic Parish programs to include members of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Provide a list of Catholic Parish program supplies and materials projected for use during the next quarter of the year to be submitted NLT the last working day of first month of each quarter; Provide a quarterly report of names of volunteers in Catholic Parish programs and hours worked; submitted by the last Friday of each quarter; Send appropriate Mass cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations; preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of Parish Report and forward copy to AMS; Plan and implement thirty-nine Confraternity of Christian Doctrine (CCD) classes. Coordinate, plan, and organize Catholic Women of the Church for thirty-nine classes.

5.1.7. Special Events. Coordinate, plan, and organize one chapel volunteer recognition event per year, an annual one week session of Vacation Bible School, an annual fall community event, and an annual Christmas community event.

5.1.8. Meet with POC. This includes meeting with the Priest/Chaplain/other POC once a week to review the delivery of services and the program records and statistics. These meetings will take a maximum of one (1) hour each.

5.2. The Contractor shall be responsible for ensuring that a qualified substitute is available to perform the contracted services IAW this PWS. However, in such case, the substitute shall have no claim whatsoever against the Government for services rendered and the price to be paid the substitute shall be a matter entirely between the Contractor and the substitute. In the event that a substitute is required to perform in the absence of the Contractor, the Contractor shall provide to the COR and the KO the following information: Name and contact information. This information shall be provided 5 days prior to the substitution.

The substitute requires a background check before he/she is authorized to work through the chapel functional manager. Only the KO is authorized to grant any exception to this deadline.

5.3 The contractor shall submit invoices, for services rendered the previous month, to the COR for verification, no later than 10 days after completion of the period of performance month.

5.4. CONTRACTOR MANPOWER REPORTING (CMR) The contractor…