DRAFT_SOW_-_Fort_Polk_Job_Order_Contract.pdf

JOB ORDER CONTRACT

INDEFINITE DELIVERY/INDEFINITE QUANTITY

GENERAL STATEMENT OF WORK (SOW)

1. GENERAL

1.1. Scope. The Contractor shall provide all materials, supplies, job site supervision, labor, construction equipment, required safety equipment, barricades both lighted and unlighted, except that specified as Government furnished, to repair, construct real property facilities and provide related work as specified, at Fort Polk, LA, and satellite facilities to include: Medical Facilities, Child Development Centers, Toledo Bend Recreation Site and Peason Ridge, Controlled Areas (Ammunition/Weapons Storage Area(s), Active Ranges, Training Areas, and Environmentally

Sensitive Areas), and Intermediate Staging Base located at England Industrial Air Park (Alexandria International

Airport). These facilities are in the following parishes: Vernon, Beauregard, Sabine, Rapides, and Natchitoches. All work performed by the Contractor shall be in strict accordance with all the terms, clauses, conditions, general and special contract requirements, specifications, attachments, etc., contained herein or incorporated by reference. In addition, the Contractor shall furnish shop drawing designs in cases where required per the line item in the Unit

Price Book (UPB), and shall provide shop drawings which conform to the Directorate of Public Work’s (DPWs) currently utilized electronic computer aided drafting and design (CADD) software. All work performed by the

Contractor shall be in strict accordance with current, published industry and trade organization standards, and adopted building and National Fire Protection Association (NFPA) codes and standards, and shall conform to the latest criteria guidance of the latest industry trade publications in accomplishing all work. All work performed by the Contractor shall also be in strict accordance with Fort Polk requirements (i.e. fire department requirements). As new standards and codes are published, they will become the mandatory reference criteria incorporated, and control subsequent work performed under this contract, without requirement of further notice or negotiation.

1.2. Technical Specifications and Construction Task Catalog. In addition to specific Job Order requirements, all work shall be accomplished in accordance with the following documents:

1.2.1. The Corps of Engineers Guide Specifications organized by the Construction Specification Institute’s (CSI)

Master Format.

1.3. Job Order Contract Construction Task Catalog, or UPB. The UPB to be used in the pricing of Individual job orders associated with this contract is the current R. S. Means (RSM) Estimating Books Volumes, as of 2015, Building Construction, Electrical, Facilities Construction, Mechanical, Plumbing, and Square Foot.

1.3.1. The UPB contains pricing information for the description of work to be accomplished and for the unit of measure specified. Project drawings, Site Visit Memorandum, Scopes of Work and other letters, and the

Contractor’s proposal will be used to establish the requirements of the Job Order. The contractor shall execute all line items contained in the Contractor's proposal on a Job Order.

1.4. Contractor Responsibility. The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide work as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives, to include applicable documents listed. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified or included in applicable referenced documents. The Contractor shall perform all related Contractor administrative services necessary to perform the work, to include, but not be limited to, the following: supply, quality control, Contractor financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State, and local laws, regulations, codes, technical manuals, and manufacturer's instructions and recommendations. The Contractor shall provide related services such as formatting data for automated systems inputs and data base maintenance, preparing and providing required reports, compiling historical data, performing administrative activities and submitting necessary information as specified. The contractor shall be responsible for making an onsite review of the site where the work is to be performed, prior to the start of any work, list any damaged areas and turn them into the Contracting Officer’s Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the

Job Order. Any other damages found after the work is completed will be investigated by the COR. If caused by the

Contractor, damages shall be corrected by the contractor at no additional cost to the Government.

1.5. Response Requirement. The Contractor shall commence all operations required by the contract as of the first day of the base period of performance. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. Prior to contract start date, the COR will provide, to key Contractor management and supervisory personnel, an orientation to properly familiarize the Contractor and Contractor's key personnel with the installation facilities and pertinent regulations.

2.0. AREA BACKGROUND INFORMATION.

2.1. Location. Fort Polk is located in west central Louisiana, about 45 miles from Alexandria, 70 miles from Lake

Charles, 120 miles from Shreveport, 150 miles from Baton Rouge, 250 miles from New Orleans, and 180 from

Houston.

2.2. Climatic Conditions. Fort Polk has a humid, subtropical climate. Precipitation is frequent throughout the year, although the summer is slightly wetter than the rest of the year. There is a dip in precipitation in October. Southern

Louisiana receives far more copious rainfall, especially during the winter months. Summers in Louisiana are hot and humid, with high temperatures from mid-June to mid-September averaging 90 °F (32 °C) or more and overnight lows averaging above 70 °F (22 °C). In the summer, the extreme maximum temperature is much warmer in the north than in the south, with temperatures near the Gulf of Mexico occasionally reaching 100 °F (38 °C), although temperatures above 95 °F (35 °C) are commonplace. In northern Louisiana, the temperatures reach above 105 °F (41

°C) in the summer. Snow is not very common near the Gulf of Mexico, although those in the northern parts of the state can expect one to three snowfalls per year, with the frequency increasing northwards.

2.2.1. Louisiana is often affected by tropical cyclones and is vulnerable to strikes by major hurricanes, particularly the lowlands around and in the New Orleans area. The unique geography of the region with the many bayous, marshes and inlets can make major hurricanes especially destructive. The area is also prone to frequent thunderstorms, especially in the summer. The entire state averages over 60 days of thunderstorms a year, more than any other state except Florida. Louisiana averages 27 tornadoes annually. The entire state is vulnerable to a tornado strike, with the extreme southern portion of the state slightly less so than the rest of the state. Tornadoes are much more common from January to March in the southern part of the state, and from February through March in the northern part of the state.

2.3. Directorate of Public Works. The DPW acts as the Garrison Commander's installation principal staff officer for all matters pertaining to facilities engineering and housing activities. This directorate plans, programs, prioritizes, and coordinates all facilities engineering and housing activities, including Real Property Maintenance

Activities (RPMA), and Government housing/buildings & structure repairs.

2.4. Management and Personnel.

2.4.1. Key Personnel.

2.4.1.1. Project Manager.

2.4.1.1.1. The Contractor shall provide a single, on-site Project Manager (PM) and an alternate (APM). The

Contractor shall designate a PM/APM in writing (listing name, address, and home telephone number) within five (5) calendar days after award of the contract to the Contracting Officer (KO) and the COR. The PM shall conduct overall management coordination, and shall be the central point of contact with the Government for performance of all work under the contract. The PM shall be available, at a minimum, between 8:00 AM and 4:30 PM. The

PM/APM shall have full authority to bind the Contractor contractually for prompt action on matters pertaining to execution of the contract. The PM and any individuals designated shall be able to understand, speak, read, and write the English language and have the ability to communicate with workers on individual job orders.

2.4.1.1.1.2. The Contractor shall have a competent project manager or site superintendent with authority to provide sufficient labor, materials and equipment in accordance with requirements of this contract and authorized to act on the Contractor's behalf. At minimum, the Contractor's representative shall be available during normal working hours and shall be physically available to the KO/COR within three (3) hours during normal working hours.

Instruction given by the KO/COR to the Contractor's representative shall be considered to have been given directly to the Contractor.

2.4.1.1.1.3. The Project Manager and designated Alternate shall have a minimum of five (5) years’ experience in the construction field with a minimum of five (5) years’ experience in construction management. A summary of this experience shall indicate the candidate for PM position possesses the particular knowledge, skills, and abilities to successfully perform the duties of the position. Management experience may run concurrently with general construction experience. The education qualifications shall, at a minimum include a four (4) year course of study at an accredited college or university leading to a bachelor’s or higher degree with a major study in an appropriate field of engineering, construction, or industrial technology or shall be a registered professional engineer in a discipline appropriate to the construction field. In lieu of the preceding education requirements, the PM candidate may qualify by providing proof of a minimum fifteen (15) years of experience in the construction field, seven (7) years’ experience as a construction project manager, or a minimum of seven (7) years’ experience as a licensed general

Contractor, of which may run concurrent.

2.4.1.2. Site Superintendent: The Contractor shall provide a single, Site Superintendent and an alternate. The Site

Superintendent shall have a minimum of five (5) years’ experience in the construction field with a minimum of three

(3) years’ experience in a supervisory position. A summary of this experience shall indicate the candidate for the superintendent position possesses the particular knowledge, skills, and abilities to successfully perform the duties of the position. The candidate shall show evidence of journeyman level experience in an accepted construction trade.

Supervisory experience may run concurrent with general construction experience. The education qualifications shall, at a minimum include a graduate of an accredited technical school in an appropriate field of study relating to an accepted construction trade, equitable qualifications through a recognized union in the construction trades arena, or current or former licensed owner/operator of a business specializing in the construction field.

2.4.1.3. Quality Control (QC) Manager: The Contractor shall provide a single, Quality Control Manager who has a minimum of five (5) years’ experience in the construction field with a minimum of five (5) years’ experience in construction quality control inspection/management. A summary of this experience shall indicate the candidate for the QC representative position possesses the particular knowledge, skills, and abilities to successfully perform the duties of the position. The candidate shall show evidence of journeyman level experience in an accepted construction trade. The education qualifications shall include, at a minimum a graduate of an accredited technical school in an appropriate field of study relating to an accepted construction trade, equitable qualifications through a recognized union in the construction trades arena, or current or former licensed owner/operator of a business specializing in the construction field.

2.4.2. Personnel. The Contractor shall provide necessary personnel to accomplish all contract work within specified time frames. All personnel shall be legal residents of the United States. The Contractor shall submit, within five (5) calendar days of contract award, in writing to the COR, a copy of the final organization chart and identify the key personnel proposed to perform the contract requirements; and any changes within five (5) working days of the change.

2.4.2.1. The Contractor shall ensure employees have all required professional certifications/licenses (current and valid) for each applicable occupation category before commencement of work. The Contractor shall be proficient in

WinEst Pro Plus software using latest specified RSM estimating database.

2.4.2.2. Contractor shall be responsible for ensuring all Contractor employees are trained to perform all tasks associated with this SOW.

2.4.3. Contractor In-House Workforce. The Contractor shall perform on the site, and with its own in-house workforce, work equivalent to at least fifteen (15) percent of the total amount of work to be performed under the contract.

2.4.4. Contractor Employee Compliance. The Contractor shall ensure that Contractor employees observe and comply with all local installation and higher headquarters' policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, and possession of firearms or other lethal weapons.

2.4.5. Conduct of Personnel. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Government also reserves this right. The removal of such a person shall not relieve the

Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.6. Contractor Hiring Restrictions. The Contractor shall not hire off duty or former Government employees whose employment would result in a conflict with the Joint Ethics Regulation.

2.4.7. Qualifications/Certifications. The Contractor shall submit, within five (5) calendar days of contract award, in writing to the COR, the individual(s) tasked as key personnel who will execute the work that may be awarded under this contract and provide a summary of the minimum acceptable qualifications and experience. Any changes to the working status of these key personnel shall be transmitted to (in writing) and approved by the COR within five (5) working days of the change.

2.4.8. Planner/Estimators. Contractor planner/estimators who accomplish job cost estimates for indefinite quantity work shall use the UPB Estimating procedures.

2.4.9. Equipment Operators. The Contractor shall maintain records of licenses of Contractor personnel operating any construction equipment/vehicles to verify and document operator qualification to use the equipment/vehicles.

The Government has the right to review these records at any time.

2.4.10. Quality Control (QC) Representatives.

2.4.10.1. Personnel: A staff shall be maintained under the direction of the QC Manager, as needed, to perform all

QC activities. The actual strength of the staff during any specific work period may vary to cover work phase needs, shifts, and rate of placement. The personnel of this staff shall be fully qualified by experience and technical training to perform their assigned responsibilities and shall be directly hired by and work for the prime Contractor. The inspectors shall be assigned to specific individual job orders or elements of work and shall have no other duties in relation to that individual job order or work element other than quality control. Personnel may perform other than

QC duties related to individual job orders or work elements for which they are not assigned QC functions.

2.4.10.2. Qualifications: Inspectors shall have a working knowledge of general construction. The major areas of construction are electrical, mechanical, site work, masonry, finish work, and carpentry.

2.4.10.3. Staffing: Each individual job order in progress shall be comprehensively inspected at least twice daily and these inspections documented. The QC inspector shall document deficiencies discovered during the inspection and actions taken to correct, whether corrected immediately or not.

2.4.11. Identification of Employees. The Contractor shall provide each employee an identification badge. The badge shall include, as a minimum, the person's name, photograph, and the Contractor's company name and location

(i.e., Fort Polk). The Contractor shall ensure that all personnel wear the badge on the left front chest of the outermost garment at all times when performing work under this contract. This requirement shall apply to all subcontractor employees if the subcontractors' work will exceed a 30 calendar day period. Subcontractors working at Fort Polk for less than 30 days shall wear an identification badge meeting the aforementioned specifications except that the location of work (Fort Polk) will not be required on the badge.

2.5. Contingencies. Sudden or unusual events could result in a great impact upon Contractor performance and contract requirements. In the event that unusual conditions develop, the Contractor shall continue, and expand performance if necessary. In all cases, the Contractor shall assume that the Army cannot provide any supplemental forces and continue to need the same or additional performance under contract, which the Contractor shall be required to meet. Examples of such events include:

A sudden build-up of military forces that increases contract requirements.

A natural disaster

Special circumstances identified by the Contracting Officer.

2.6. Contractor Quality Control.

2.6.1. Quality Control. The Contractor shall establish and maintain a quality control program that has been reviewed/accepted by the Government for compliance with contract specifications and FAR Clause 52.246-12. The

Contractor shall submit, in writing, to the COR a Draft copy of the QC Plan within five (5) calendar days of contract award. The final QC Plan shall be submitted to and approved by the COR within thirty (30) calendar days of contract award, and changes/revision as made. All work shall conform to the referenced Clauses, Technical

Specifications and Manufacturers Recommendations, when there is a question the most stringent shall apply. The

Contractor shall notify the KO, in writing, of any proposed changes to the QC plan within five (5) days of such change. The Government reserves the right to require the Contractor to make changes in its QC plan and operations as necessary to obtain the quality specified. Any changes, whether proposed by the Contractor or required by the

Government, must be submitted by the Contractor and approved by the KO.

2.6.2. Coordination Meeting: Prior to the issuance of the first Individual job order, the Contractor shall meet with the KO and/or the COR to discuss the Contractor's quality control system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the Contractor's QC operations, control activities, testing, administration of the system for both on-site and off-site work, and the relationship of Contractor's inspection and control with the Government’s Quality Assurance (QA). Minutes of the meeting shall be prepared by the Contractor and signed by both the Contractor and the KO. The minutes shall become a part of the contract file. Also, there may be occasions when subsequent conferences will be called to re-confirm mutual understandings.

2.6.3. Quality Control Plan. The Contractor's Quality Control Plan (QCP) shall include a separate section that addresses the Contractor's proposed method of managing quality of Individual Job Order work. The QCP shall address, at a minimum the following:

2.6.3.1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the Contractor's QC staff shall report to someone higher than the project manager in the

Contractor's organization.

2.6.3.2. The qualifications, duties, responsibilities, and authorities of each person assigned a QC function.

2.6.3.3. A copy of the letter to the QC manager signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the QC manager, shall be furnished.

2.6.3.4. Procedures for scheduling and managing submittals, including those of subcontractors, off-site fabricators, suppliers, and purchasing agents.

2.6.3.5. Reporting procedures including proposed reporting formats and distribution of the documents.

2.6.3.6. Procedures for managing the Quality at the individual job order level, to include:

2.6.3.6.1. The Contractor's organizational structure.

2.6.3.6.2. The QCP shall address a quality control inspection program covering all general and specific jobs included in the contract. It shall specify the manner in which inspections are to be conducted.

2.6.3.6.3. The names and minimum acceptable qualifications of individuals tasked to perform inspections and the extent of their authority shall be included in the QCP. Their functional role shall be depicted in an organization chart. No lead person or first line supervisor shall be considered a Quality Control Inspector.

2.6.3.7. Proposed test methods.

2.6.3.7.1. Method of identifying deficiencies in the quality of work to be performed, before the level of performance becomes unacceptable.

2.6.3.7.2. Method of documenting and enforcing quality control operations of both prime and any subcontractor work, including inspection and testing.

2.6.3.8. Key control as required by paragraph 2.14.

2.6.3.9. Special safety equipment/clothing required. The Contractor shall provide all supplies, tools, and clothing

(including personal protective clothing and equipment for Contractor employees when required by Occupational

Safety and Health Administration (OSHA) regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

2.6.3.10. Detailed specifics as to how the Contractor will ensure that all personnel take required safety precautions when working with steam, chemicals, electricity, vehicles, power tools, welding equipment, etc., and when entering or working in confined spaces.

2.6.3.11. Notification of Noncompliance: The KO will notify the Contractor of any noncompliance with the foregoing requirements. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or its representative at the site of the work, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not recover through claim or other action any time extensions or compensation for excess costs or other damages as a result of its noncompliance with any such stop-work orders.

2.6.4. Quality Control Files. The Contractor shall maintain a file of all inspections or tests conducted by the

Contractor, to include any corrective actions taken. This file shall be subject to Government review at the

Contracting Officer's or designated representative’s discretion during the contract term.

2.6.5. Quality Control Reports. The Contractor shall submit a weekly Quality Control Report for each Job Order to the DPW by 1000 hours on the first working day of the following week. The report shall be submitted to the COR for review and approval as part of the Contractor's quality control program.

2.6.6. Acceptability. The work and any construction performed shall be accepted only when in full compliance with the contract specifications, applicable Clauses, and the Scope of Work. For purpose of acceptance, the QC program shall be subject to acceptance throughout the term of the contract. The Contractor shall notify the COR, or designated representative, in writing of any proposed change to the QC program. No change shall be implemented prior to review and approval of the change by the COR, or designated representative.

2.6.7. Performance Evaluation Meetings. The Project Manager and a Contractor QC Manager, shall meet with the

COR weekly for the term of this contract.

2.7. Testing Procedure: The Contractor shall perform tests, specified or required, including all applicable communications testing, to verify that control measures are adequate to provide a product which conforms to contract requirements. The Contractor shall procure the services of an industry recognized testing Laboratory or establish an approved testing laboratory at the project site. The laboratories utilized for testing shall meet the criteria detailed in American Society for Testing and Materials (ASTM) D 3740-80, "Evaluation of Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Construction" and ASTM E 329-88, "Inspection and

Testing Agencies for Concrete, Steel, and Bituminous Materials as Used in Construction." The Contractor shall perform the following activities, record and provide the following data:

2.7.1. Verify that testing procedures comply with contract requirements.

2.7.2. Verify that facilities and testing equipment are available and comply with testing standards.

2.7.3. Check test instrument calibration data against certified standards.

2.7.4. Verify that recording forms, including all of the test documentation requirements, have been prepared.

2.8. Testing.

2.8.1. Capability Check: The COR will have the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician's testing procedures and techniques.

2.8.2. Capability Re-check: If the selected laboratory fails the capability check, the Contractor will reimburse the

Government for each succeeding re-check of the laboratory or the checking of a subsequently selected laboratory at the actual costs for each re-check. Such costs will be deducted from the contract amount due the Contractor.

2.8.3. Project Laboratory: The COR will have the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

2.8.4. Transportation of Samples for Testing: Costs incidental to the transportation of samples or materials will be borne by the Contractor.

2.9. Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government will have the following options:

2.9.1. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, or a legal public holiday and routine work is not scheduled for that day.

2.9.2 Reschedule the work on any day mutually agreed upon by the Government and the Contractor.

2.9.3. No additional payments will be due the Contractor for unscheduled closures. Additional time to accomplish the job order will be granted to coincide with the days of installation closure.

2.10. Hours of Operation. All work shall be accomplished during normal duty hours from 8:00 A.M. to 4:30 P.M.

hours, Monday through Friday (excluding federal government holidays), or as otherwise specified by the

Contracting Officer. The Contractor shall submit to the Contracting Officer in writing a notice of any period of scheduled work at times other than normal duty hours. This notice shall be submitted not less than three (3) days prior to each period of work scheduled at times other than normal duty hours.

2.11. Federal Holidays. Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof. Federal Government holidays are:

New Years Day

Martin Luther King Jr.'s Birthday

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

2.12. Place of Performance. The Contractor shall perform work on Fort Polk. Fort Polk means all areas within the

U.S. Army installation of Fort Polk including Medical Facilities and Child Development Centers, Toledo Bend

Recreation Site and Peason Ridge, Controlled Areas, and Intermediate Staging Base located at the England

Industrial Air Park (Alexandria International Airport).

2.12.1. Controlled Areas: Work in controlled areas is applicable to the Weapons/Ammunition Storage Area(s), Active Ranges, Training Areas, Communications rooms, and environmentally sensitive areas. If the Contractor encounters Government delays in a controlled area, the performance period of any affected Individual job order will be extended accordingly.

2.12.2. Ammunition Storage Point (ASP): All work in the ASP may be subject to brief delays due to security processing. The Contractor will be notified of such interruptions, if required, on short notice. The Contractor and

Government inspector shall keep records of any delays and the length of time involved. Any interruptions that may be experienced will be handled on an individual basis in the form of additional time. All work accomplished in the

ASP will be accomplished under full time ASP personnel escort.

2.12.3. Active Ranges and Training Areas: All work in the Training Area (s) may be subject to brief delays or intermittent interruptions when training is in progress due to Safety Danger Zone Restrictions. Additional time will be handled on a case by case basis if delays are encountered. The Contractor will be notified of such interruptions, if required, on short notice. The Contractor and the Government inspector shall keep record of any delays and the length of time involved. Any interruptions that may be experienced will be handled on an individual basis in the form of additional time.

2.12.4. Environmentally Sensitive Areas: All work in the environmentally sensitive areas marked with orange carsonite signs with reflective stickers may be subject to brief delays or intermittent interruptions when specific activities cannot be performed due to restrictions. Additional time will be handled on a case by case basis if delays are encountered. The Contractor will be notified of such interruptions, if required, on short notice. The Contractor and the Government inspector shall keep record of any delays and the length of time involved. Any interruptions that may be experienced will be handled on an individual basis in the form of additional time.

2.12.5. Restricted Areas. Certain buildings and other facilities are "restricted" to the general public. Contractor personnel shall not enter any "restricted" facilities without specific permission from the COR to do so. The

Contractor shall comply with restricted area procedures and instructions. Contractor personnel working in restricted areas such as computer rooms shall be required to sign in and out and state the nature of business at the entrance desk. All work in restricted areas shall be coordinated with the respective area Security Officer through the COR.

2.12.6. Secure Areas. Portions of the work under the contract are performed in secure areas. In these cases, the

Contractors will be escorted by the activity or Government personnel and adequate security measures will be established, maintained, and monitored by the appropriate Government personnel. A 48 hours advance notice to the activity shall be required when the Contractor needs an escort, except in emergency or urgent work.

2.12.7. Security. At all times during the performance of work within a facility, the Contractor and his or her employees shall remain cognizant of the security restrictions existing within the facility. The Contractor’s employees shall ensure that any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day. Circumstance which appear unusual, unhealthy or otherwise hazardous shall be reported to the COR immediately.

2.12.8. Administrative Office Areas. Government personnel will be working in office areas during working hours.

Contractor work shall not unduly interfere with Government work in the area. In the event a Government building supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the COR, or their designated representative, immediately by the most expedient means.

2.13. Installation Access. All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel must comply with all personal identity verification requirements as directed by DOD, HQDA or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

2.13.1. Rapid Gate: The ID of all personnel entering the installation using the Rapid Gate Program will be electronically scanned at all Access Control Points (ACP). The Rapid Gate Program is a voluntary program that has a monetary fee for company and individual enrollment. Contractors desiring more information or cost of the voluntary program can call toll free: 1-877-RAPIDGate or go online to www.eidpassport.com. Participation in the

Rapid Gate Program is voluntary, and an alternate means of entry is provided, therefore the Government will not reimburse Contractors for any Rapid Gate fees. Rapid Gate participants may enter and exit the installation using any

ACP as long as the vehicle is not oversized and meets the size restrictions of the ACPs. Vehicles that do not meet these restrictions should coordinate with DES for entry. Personnel participating in the Rapid Gate program ARE

NOT AUTHORIZED to escort other personnel within their vehicle, if their passenger is not participating in the

Rapid Gate Program. Companies may enroll into the program telephonically, after which employees may register using the self-registration kiosks located at the Visitors Center (Bldg 5903) and Central In and Out Processing (Bldg

1830).

2.13.2. Vehicles that have not been registered on the installation will enter through ACPs 1, 4, and 7. Vehicles over one ton will be restricted to ACPs 4 and 7 unless registered in the Rapid Gate program. This includes registered vehicles. Vehicles over one ton are required to exit through the ACPs where they entered the installation unless registered in the Rapid Gate program. Hazardous cargo is restricted to ACPs 4 and 7, with no exceptions.

2.13.3. Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Polk, Louisiana, while on Fort Polk, Louisiana, and upon leaving the confines of Fort Polk, Louisiana, in accordance with AR 190-22 (Search, Seizure, and Disposition of Property).

2.13.4. Contractor and Contractor Employee Vehicle Identification: Contractor-owned/operated vehicles used in the performance of services under this contract and on this Installation shall be legibly and conspicuously marked with the Contractor’s name, address, and telephone number. Markings shall be placed on both sides of the vehicle. The

Contractor shall register both its vehicles and employees through the Directorate of Emergency Services, Vehicle

Registration. A Government issued Installation registration decal shall be displayed on the vehicle.

2.13.5. Vehicle Operation on the Installation: Vehicle operators shall have a valid State driver’s license or appropriate commercial license, as well as proof of insurance and registration. Motor vehicle operators shall comply with Louisiana State Law and Fort Polk rules and regulations regarding motor vehicle use. A Louisiana State

Commercial Driver's License (CDL) is required for operation of all vehicles rated at 2½-tons, or any vehicle hauling hazardous materials regardless of size.

2.13.6. Delays and Gate Closures. Unscheduled gate closures by the Military Police may occur at any time and personnel entering or exiting the Installation may experience a delay. Privately owned vehicles are subject to search upon entry, exit, and at any time while on the Installation. Refusal to comply with a Military Police request to search a vehicle could result in denial of access to the Installation. The Government will not compensate for delays entering or leaving the Installation due to gate closures or vehicle searches in any form.

2.14. Key Control. The Contractor shall establish a control system to ensure that no keys issued to the Contractor by the Government are lost, misplaced, or used by unauthorized persons. Government keys shall not be duplicated by the Contractor without the Ordering Officer’s authorization. Procedures developed to control Government keys shall be included in the Contractor's QCP. The Contractor shall comply with FM 3-19.30 and AR’s 190-13 and 190-

51, applicable to key and lock control.

2.14.1. The Contractor shall reimburse the Government for replacement of locks or for re-keying required as a result of Contractor losing any key. In the event a master key is lost or found to have been duplicated, all locks and keys for that system shall be replaced and the total cost charged against the Contractor.

2.14.2. The Contractor shall report to the COR, or their designated representative, any occurrence of a lost key within one hour of discovery of the loss.

2.14.3. The Contractor shall prohibit the use of Government issued keys by any person other than authorized

Contractor employees. The Contractor shall not permit entrance to locked areas of any person other than Contractor personnel engaged in the performance of work in those areas, or personnel assigned to the activity where the

Contractor is performing work, without written authorization by the COR, or their designated representative. The

Contracting Officer and their designated representative shall have access to any Contractor controlled point providing entry to any Government owned property.

2.15. Reports.

2.15.1. Safety Requirements and Reports. All work shall be conducted in a safe manner and shall comply with

OSHA and the Army Corps of Engineers Safety and Health Requirements Manual (EM-385-1-1). If the Contractor fails or refuses to comply promptly with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor. The

Contractor shall be responsible for enforcement of all safety requirements, to include contractor and subcontractor personnel.

2.15.2. Damage Reports. In all instances where Government property or equipment is damaged by Contractor's employees, the Contractor shall provide a verbal report to the COR, or their designated representative, within four hours of occurrence. A completed typed original plus one copy of DA FORM 3975 (MP Report Form) shall be delivered to the COR, or their designated representative, within five calendar days of occurrence, explaining the circumstances of the accident and the extent of damage. The Contractor shall be responsible for costs to repair or replace damaged property.

2.15.3. Accident Reporting The Contractor shall comply with OSHA and AR 385-40 for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The

Contractor shall provide a verbal report to the COR, or their designated representative, within four hours of each such occurrence. A completed typed original plus one copy of DA FORM 3975 shall be delivered to the COR, or their designated representative, within five calendar days of occurrence, whenever an accident involving personal injury or government owned vehicles occurs.

2.16. Training. Contractor shall be responsible for ensuring all Contractor employees are trained to perform all tasks associated with this Statement of Work and applicable laws and regulations.

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Utilities All reasonable quantities of water and electric power required by the Contractor at the work sites shall be furnished by the Government at no cost. All temporary extensions and connections shall be coordinated with the respective utility company and installed and removed by the contractor at their own expense prior to final acceptance of the work being performed. All final connections/disconnections to the existing electrical utility system are to be approved by the Government and the respective utility prior to accomplishment. They shall be removed in a manner acceptable to the COR and the respective utility. In the event no utilities are available at the work site the Contractor shall furnish their own utilities to perform the work at no additional cost to the

Government.

3.2. Fire Protection The Government will provide 24-hour fire protection services from the Fire Stations to the work sites. The Contractor is responsible to establish fire protection services for the Contractor’s off-post office.

Current emergency telephone numbers will be provided to the Contractor prior to contract start.

3.3. Parking Subject to availability, Contractor employees will be provided parking space for Contractor use. The

Contractor shall comply with the post parking regulations. The COR, or their designated representative, may designate other spaces if such spaces are available.

3.4. Provision of Materials and Supplies The Government may provide materials and supplies for the Contractor to utilize/install as part of Individual Job Orders under this contract. Government-furnished materials shall not be included in the Contractors Line Item Proposal. The labor hours to install Government Furnished Equipment shall be calculated from the UPB. The requirements to perform work according to the Specifications and Clauses Shall still apply when installing Government furnished equipment.

3.5. Government Furnished information to be provided, such as manuals, drawings, and other data will be provided to the Contractor upon request.

4.0. CONTRACTOR-FURNISHED PROPERTY, ITEMS, AND SERVICES

4.1. Property The Contractor shall furnish all vehicles, equipment, fuel, supplies, fax machine, computers and peripheral equipment (including printers and computers with interface cards) and materials, except that specified as

Government furnished, to accomplish all required services. The Contractor furnished vehicles and equipment shall be identified as Contractor property. All vehicles and equipment shall be in an operable condition and meet all local, State of Louisiana, and Federal safety requirements, and requirements of 4D CFR 243, 13 February 1976.

4.2. Unserviceable Contractor Equipment. Contractor furnished equipment or items, inoperable or unserviceable for whatever reason, including failure to meet Federal, State, or Local safety requirements, shall be removed from the installation within 24 hours after failure.

4.3. Telephone Services The Government will not provide existing telephone service for operations under this contract. The contractor shall provide a phone number listing to the COR as soon as service has been established.

4.4. Contractor-Furnished Software The Contractor shall provide the proposal development software to perform the requirements of this contract. The specified software is WinEst Pro Plus software and shall be kept up to date throughout the life of the contract. This software should be compatible with latest Army Gold Master Certified

Operating System.

4.5. RSM Cost Data Books. The Contractor shall obtain and provide the most current year RSM F.C and M.R unit price books on an annual basis within 30 days of award or the beginning of option period.

4.6. Emergency Medical Service Medical services for the Contractor's personnel are the responsibility of the

Contractor.

5.0. Primary Jobs.

5.1. Job Order Management. The Contractor shall plan, program, coordinate, estimate, respond to Government schedule, and evaluate resources for work requests approved by the DPW for performance by the Contractor. All parties must be given the opportunity to participate in the development of the project, and to be made aware of any power outages, disruptions, work times, completion dates, and scheduling. The parties shall include the following departmental representatives from: Environmental, Post Safety, Fire Department, Occupational Health, User

Agency, Prime Contractor, Government Project Manager, Airfield Safety if involved and Provost Marshal if traffic is involved. The Government reserves the right to add personnel to this list as deemed necessary by the COR.

5.2. Sanitation and Cleanliness. The Contractor shall maintain work sites and other areas utilized in the performance of this contract in a neat, clean, orderly and sanitary condition. All debris shall be removed daily and as work is completed, and the premises shall be kept free at all times from accumulations of waste material and/or rubbish resulting from work performed under this contract. The work premise and Contractor’s area shall be subject to inspection by the Contracting Officer and designated representatives. The Contractor shall be responsible for correcting any violations cited.

5.3. Utility Location. The Contractor shall be required to obtain digging permits, and is responsible for any damage to identified utilities.

5.4. Permits. The Contractor shall, at no additional cost to the Government, obtain all appointments, licenses, and permits required for performance of work and for complying with all applicable Federal, State, and local laws.

5.5. Work Coordination. The COR has responsibility to coordinate Contractor access to facilities. The contractor shall be responsible and shall pre-arrange and coordinate with the COR for access to facilities and the COR will provide appropriate assistance. The Contractor shall report to the COR, or their designated representative, instances where access could not be obtained to facilities because the customer/facility users failed to be available at the prearranged time. If work requires scheduled or unscheduled interruption, disconnect or cut-off of any utility to or within the facility, or that a facility be vacated, the Contractor shall take action (five work days in advance if interruption is scheduled) to (a) notify customers/facility users and the COR, (b) avoid damage to customer equipment, and (c) minimize disruption of the activity's operation.

5.6. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and/or COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO and/or COR will apprise the Contractor of how the

Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

5.7. Joint Scoping Meetings. These meetings include all members of the project team. They will be held on the proposed work site at the earliest time possible after the task to be performed is identified. The meeting will include the DPW PM, the end user/customer, Contract Specialist (KS), QA and the Contractor representative. The benefits of Joint Scoping Meetings include reducing the number of change orders, identifying cost saving methods and materials, reducing the individual job order pre-award process and improving communication among all the stakeholders.

5.8. Schedules. The Contractor shall schedule, control, and perform all work described herein in accordance with all terms and conditions contained in the contract.

5.8.1. Before commencement of work under an individual job order, the Contractor shall confer with the KO and/or the COR and the building occupant and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications and the location of partitions, eating spaces, and restrooms for Contractor employees and the like.

5.8.2. All furniture and portable office equipment in the immediate area will be moved by the Contractor and replaced to original position. If the required work will not allow furniture and portable office equipment to be replaced to its original location, new locations will be designated for replacement by the COR.

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