IA02 BEST SQUAD PWS DRAFT.pdf

AUG 22

Performance Work Statement (PWS) DRAFT (Includes associated Performance Requirements Summary (PRS)

HQDA Best Squad Competition (BSC)-Community Event Fitness Competition

Resource Requirements 10 Oct-12 Oct 2025

Revision Date: 23 June 2025

Part 1

General Information

1. General: This is a non-personal services contract to provide services to support HQDA 2025 Best Squad Competition-Community Event Fitness Competition for 10-12 October 2025.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services to support the HQDA Best Squad Competition-Community Event Fitness Competition as defined in this Performance Work Statement.The contractor shall perform to the standards in this contract.

1.2 Background: The Headquarters Department of the Army (HQDA) Best Squad Competition (BSC) was instituted in 2022 by the Sergeant Major of the Army (SMA). The BSC is an annual event used to select the United States Army Best Squad of the Year (BSOY), Non-Commissioned Officer of the Year (NCOY) and Soldier of the Year (SOY). The intent of this Community Event, as directed by the (SMA), is to host an event aimed at enhancing recruitment efforts by engaging with prospective recruits and the public. The event will focus on highlighting Army opportunities, fostering community engagement, and building strong relationships between the Army and the local community.

1.3 Objectives:. The contractor shall provide coordination, equipment, setup, and planning services for use at The National Mall Park in Washington D.C. in support of the HQDA Best Squad Competition (BSC) event to be held 11 October 2025 in accordance with this PWS.

1.4 Scope:

The Contractor shall provide fitness equipment, special event temporary structures, judges, transportation, tools, materials, supervision/personnel to setup/tear down equipment, and other items necessary to perform services as described in the PWS and associated contract documents required for the HQDA Best Squad Fitness Competition and for Regional or Local Community-Based Fitness Teams. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents. Services and specific task are outlined in Part 5 include, but are not limited to, coordination, providing equipment, and setup/tear down. Setup to take place on 10 October 2025 beginning at 0800

Eastern Standard Time (EST), completed by 2100. Tear down to take place at conclusion of event and completed no later than 1600 on 12 October 2025. Fitness equipment will not be placed on the ground until after ground protection is in place.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Quality Control Plan (QCP) shall be submitted to the KO and COR within 5 days after contract award. A comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal. Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800- 1700 Eastern Standard Time (EST) except U.S. Holidays identified in paragraph 1.5.3 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall conduct business between the hours of 0800-1700 Monday thru Friday or as needed except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain and adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.2 Event hours and set up/tear down hours: Contractor shall be available during setup on 10 October 2025 beginning at 0800 Eastern Standard Time (EST), completed by 2100.

Tear down to take place at conclusion of event and completed no later than 1600 on 12 October 2025. Contractor shall be available during tear down to take place at conclusion of event and completed no later than 1600 Eastern Standard Time (EST) on 12 October 2025.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at The National Mall, DC 15th St NW, Washington, DC 20024 located within the National Park Service (NPS), Washington, DC. If unforeseen circumstances occur to cancel the HQDA Best Squad Competition-Community Event Fitness Competition on the National Mall the Government will notify the Contractor before the event, 10 October 2025 at 07:00 a.m. and the Competition will be held on Fort McNair, Parade Field, corner of Forth Avenue Southwest and Second Avenue, Washington, D.C., equipment and requirements outlined in this PWS will remain the same. If inclement weather cancels the competition on the National Mall the Competition will be held indoors on Fort McNair, McNair Physical Fitness Center, building 69, 101 Buffalo Soldier Avenue, building 239, Fifth Avenue, Washington D.C., equipment and requirements outlined in this PWS will remain the same. Contractor will ensure personnel supporting the contract will have a Real-ID for base access.

1.5.5.1 Utilities: No utilities at the location mentioned above will be available for the contractor’s use in performance of tasks outlined in this PWS.

1.5.5.2 Facilities:. Contractor Shall be compliant with NPS Guidelines; NPS Event Planning Guide; see link to NPS.gov under Part 6.

Contractor shall consider elements of accessibility when determining setup and tear down of the event including but not limited to:

• Limitations of types of vehicles allowed on the lawn.

• Temporary curb ramps where needed to provide an accessible route

1.5.6 Type of Contract: The government will award a Firm Fixed Priced (FFP) Non Personal Service purchase order.

1.6 Security Requirements: Reserved.

1.6.1 PHYSICAL Security: The contractor shall be responsible to provide overnight security beginning at 1800 on10 October 2025 to 0700 on 11 October and 1800 on 11 October to 0800 on 12 October to safeguard all equipment listed in Part 5, to include Military/Government equipment displays.

1.6.2 Key Control: Reserved

1.6.3 Background Checks: Reserved.

1.6.3.1 U.S. Citizen: Reserved

1.6.3.2 Local Nationals and Third Country Nationals: Reserved.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contractor or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager and an Alternate Contract Manager, who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Program Manager is absent. The Contractor and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor shall be available between 0800-1600 EST or as needed.

1.10 Special Qualifications: Contractor shall have experience conducting CrossFit Style Fitness events and provide medical staff.

1.10.1 Contractor shall Provide oversight of the competition of squads (approximately 60 personnel) and be able to support event with equipment and a minimum of seven judges to judge the BSC competitors. Six Certified Fitness Staff must hold a minimum of Level 3 CrossFit Certification and one judge Level 4 CrossFit Certification to score the BSC Functional Fitness competitors. Judges must be onsite NLT 0700, 11 Oct until 1600, 11 Oct.

1.10.2 Contractor will provide a First Aid tent indicating medical team with medical supplies, two Emergency Medical Technician (EMT), one Advanced EMT or Paramedic licensed in the DC area. Medical staff must be onsite NLT 0700, 11 Oct until 1600, 11 Oct.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor shall not advertise or sell items pre event, during event or during the tear down of the event. Contractor shall have experience setting up requirements with National Parks Service on the National Mall in Washington DC. Contractor shall also ensure any subcontractors do not advertise or sell items pre event, during event or during the tear down of the event reference NPS Event Planning Guide; see link to NPS.gov under Part 6

1.11.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges In accordance with (IAW) Contractor Identification (AE Reg. 27- 715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

1.12 Contractor Travel: Any potential Contractor travel costs should be included in the contractors total quote.

1.13 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Safety: Contractor will be compliant with NPS Guidelines in the NPS Event Planning Guide, NPS Event Planning Guide; see link to NPS.gov under Part 6. Potential safety hazards, mats and/or high-visibility cable and cord protection devices must cover all extension cords and wiring. When used for crossing of roadways or pathways, these devices must meet applicable ADA Standards. Contractor will provide wiring and connectors must be in good condition, of sufficient gauge to accommodate the electrical load of the equipment and be properly grounded

1.15 Environmental Compliance: Reserved

1.16 Required Training: Reserved.

1.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.3 Contractor – means a supplier or contractor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.5 Day – means, unless otherwise specified, a calendar day.

2.1.6 Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.9 Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10 Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.11 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.12 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.15 Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16 Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.17 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18 Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AOR Area of Responsibility AR Army Regulation BSOY Best Squad of the Year BSC Best Squad Competition CAC Common Access Card CCE Contracting Center of Excellence CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DoD Department of Defense DoDI Department of Defense Instruction EMT Emergency Medical Technician EST Eastern Standard Time FFF Firm Fixed Priced GFP Government Furnished Property GHD Glute Ham Developer HLO High Level Objective HQDA Headquarters Department of the Army IAW In Accordance With ID Identification IGCE Independent Government Cost Estimate KO Contracting Officer MC Master of Ceremonies NCR National Capital Region NCOY Non-Commissioned Officer of the Year NLT No Later Than NPS National Park Service POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement OCI Organizational Conflict of Interest QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RCO Regional Contracting Office SMA Sergeant Major of the Army SOY Solider of the Year

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP)

3. NO GFP provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS

4.2 Materials and Personnel: The Contractor shall provide all, but not limited to, personnel for manage judging of the fitness competition, managing set-up/tear-down/clean-up/overnight security of all equipment, tents, and fitness equipment, to perform the task outlined in this

PWS.

4.3 Vehicles and Equipment: The Contractor shall provide shipping truck if required for equipment, and vehicles for support personal required for set up, execution and tear down which shall be included in the contractor total quote. The Contractor shall include, but not limited to exercise equipment to perform the task outlined in this PWS. There will be ground covering protection in the location of the equipment prior to equipment set up. Contractor shall comply with turf protection standards during setup and tear down. See guidelines pertaining to grounds protection reference NPS Event Planning Guide; see link to NPS.gov under Part 6

4.4 Background Checks: If unforeseen circumstances or weather prevents the event to be held on the National Mall the contractor must ensure all personnel to include delivery drivers, set-up staff and competition judges are registered and incompliance with Fort McNair base access requirements see link to Fort McNair website under Part 6.

PART 5

SPECIFIC TASKS

5. Specific Task:

5.1 Basic Services: The contractor shall provide services for the HQDA Best Squad Competition (BSC) event to be held 10-12 October 2025 as outlined in Part 1 through 1.24.

Setup to occur 0800 10 October 2025 and completed no later than 2100 Eastern 10 October 2025. Tear down to take place at conclusion of event and completed no later than 1600 on 12 October 2025. Contractor will provide all necessary personnel, equipment and materials required to meet the Governments needs as outlined in this PWS. Contractor will provide a minimum of six Functional Fitness trained and certified judges and all equipment to support twelve teams of five people for the HQDA Best Squad Competition-Community Event Fitness Competition event occurring at The National Mall in DC and Regional or Local Community- Based Fitness Teams running the competition lanes following the BSC. Support will include:

six judges for event; provide overall design of course and oversight of event to manage competition of squads; provide event briefing to competitors on the 11th of Oct prior to event start. Contractor will oversee the HQDA Best Squad Competition and provide the rankings to the COR following the competition. Contractor shall comply with ground protection guidance during setup and teardown to prevent damage to The National Mall greenery in accordance with National Parks Services(NPS) Level-1-Turf-Protection-Planning-Guide-Primer - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov) NPS Event Planning Guide;

see link to NPS.gov under Part 6.

The Contractor will be available at event site overseeing continuously during setup and execution of event. The contractor shall be responsible to provide overnight security beginning at 1800 on10 October 2025 to 0700 on 11 October and 1800 on 11 October to 0800 on 12 October to safeguard all equipment listed in Part 5, to include Military/Government equipment displays. The Contractor is responsible for all contracted personnel to include subcontractors to conduct themselves in a professional form. The Contractor shall perform to the standards in this PWS.

5.2 The contractor shall:

5.2.1 The contractor shall be present at the National Mall to recon the site (30) days prior to the event and be available in person in the National Capital Region (NCR) by 0800, 09 Oct 2025.

5.2.2 The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services to support the HQDA Best Squad Competition-Army Community Event as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

5.2.3 Contractor shall ensure NPS guidelines are adhered to during setup and teardown in order to mitigate any damages to the turf or any NPS property. Reference The National https://www.nps.gov/nama/learn/management/level-1-turf-protection-planning-guide-primer.htm https://www.nps.gov/nama/learn/management/level-1-turf-protection-planning-guide-primer.htm

Mall, Turf Management and Event Operations Guide for the National Mall and Memorial Parks - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide; see link to NPS.gov Part 6

5.2.4 Services: The Contractor shall provide the following:

Contractor will provide all equipment for supervising set up and tear down.

5.2.4.1 Pre-event (set up): 10 Oct 0800-2100. Contractor will be onsite prepared to begin set-up of special event temporary structures, ground protection and fitness equipment. Fitness equipment will not be placed on the ground until after ground protection is in place.

5.2.4.2 Event: 11 Oct. The Contractor shall ensure that all required equipment is in place and fully prepared for operation no later than 0900 hours on the day of the competition. This includes setup, operational checks, and readiness for immediate use. Upon completion of the competition, the Contractor shall provide the Contracting Officer's Representative (COR) with a complete report of the competition results. This report shall be delivered in a format acceptable to the COR within [insert number] hours of the competition's conclusion. Any discrepancies, malfunctions, or deviations observed during the competition shall be promptly reported to the COR.

5.2.4.3 Post Event: 11 Oct – 12 Oct. Tear down to take place at conclusion of event and completed no later than 1200 on 12 Oct 2025.

5.2.5 Setup three (3) Functional Fitness lanes, equipment will be placed on top of installed protective ground covering to fit a minimum of 50 meters by 100 meters space in accordance with attachment B. Reference The National Mall, Turf Management and Event Operations Guide for the National Mall and Memorial Parks - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide; see link to NPS.gov Part 6.

5.2.6 Contractor shall provide a Master of Ceremonies (MC) to facilitate the following;

welcoming spectators, announcement of units competing and execution of the competition, closing the event.

5.2.7 Contractor shall Provide oversight of the competition of squads (approximately 60 personnel) and be able to support event with equipment and a minimum of seven judges to judge the BSC competitors. Six Certified Fitness Staff must hold a minimum of Level 3 CrossFit Certification and one judge Level 4 CrossFit Certification to score the BSC Functional Fitness competitors. Judges must be onsite NLT 0700, 11 Oct until 1600, 11 Oct.

5.2.8 Contractor shall provide overnight security for contractor provided equipment and material outlined in PWS Part 4 as well as Military Equipment/Static Displays.

5.2.9 Contractor shall provide personnel for setup and tear down. Setup to begin at 0800 on 10 October 2025 and completed no later than 2100 EST 10 October 2025. Tear down to take place at conclusion of event and completed no later than 1600 on 12 October 2025.

5.2.10 Provide event and safety briefing to competitors No Later Than (NLT) 11 October 2025 prior to event start.

5.2.11 Contractor shall provide the following plans for the HQDA Best Squad Competition- Community Event Fitness Competition:

5.2.11.1 Fitness Competition Plan at the time of quote submission to the KO

5.2.11.2 Pre-event Preparation and Post event tear down plan to the COR (5) days after award

5.2.11.3 Quality Control Plan to the KO and COR five (5) days after award

5.2.11.4 Contractor shall provide at a minimum the following list of equipment to facilitate the event. Contractor is responsible for ensuring all requested equipment is provided, setup, and torn down as outlined in this PWS.

5.2.11.5 15 Echo Stationary Cardio Bikes

5.2.11.6 15 Ski Ergs (stationary rowers, adjustable weight)

5.2.11.7 15 D-Balls (various weights up to 70 lbs, 3 D-Balls of each weight to support 3 lanes, 5 D-Balls for each lane)

5.2.11.8 15 KettleBells (various weights up to 70 lbs, 3 KettleBells of each weight to support 3 lanes, 5 KettleBells for each lane)

5.2.11.9 3 x Worm (adjustable weight)

5.2.11.10 1 x A-Frame Rig (15 ft tall, 50 ft. Long)

5.2.11.11 3 x 15 ft ropes (for climbing ropes on A-Frame)

5.2.11.12 15 Cloth Jerry Cans Sandbag (up to 100lbs each, to support 3 lanes, 5 Cloth

Jerry Cans Sandbag for each lane)

5.2.11.13 15 Weighted vest (20 lbs each)

5.2.11.14 15 Stair Climbling machines

5.2.11.15 15 3x3 Echo Glute Ham Developer (GHD)

5.2.11.16 Equipment: The Contractor shall provide the following:

Provide the following equipment at a minimum to facilitate the event:

o (1) Stage 25’ x 40’ o Tents setup and tear down

(2) 20’x40’ (tent frames and vinyl cover, flooring and weighted cylinders, as required by NPS. Tents will not have side walls/no lighting)

(2) 20’x20’ (tent frames and vinyl cover, flooring and weighted cylinders, as required by NPS. One tent will have side walld, one tent will not have side walls/no lighting) o Composit Ground Flooring White Heavy Duty, setup and tear down

(1) 16’x20’x2’ to support Stage

(3) 8’x8’ to support Fitness Equipment

(3) 4’x12’ to support Fitness Equipment

(2) 12’x12’ to support Army Assets 800 square foot roadway flooring o (2) Fortklifts with turf approved tires o (6) Standard Porta Toilets o (3) ADA Porta Toilerts o (3) Handwashing stations o (1) Sound Equipment o (10) 2’x8’ Folding tables o Trash and Recycling receptacles, removal and cleanup following the event

(20) Large trash cans

(10) large recycling cans Trash and recycling removal services and disposal. Trash cans will be in place on the National Mall Friday 10 Oct NLT 1200 and clean up services will begin on Saturday 11 Oct 1700.

o Audio/sound equipment in accourdance with National Mall and Memorial Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide;

see link to NPS.gov Part 6 o (2) Generator 40kw Powercords Yellow Jacket to cover Powercords in walking areas Protective barrier around generator. National Mall and Memorial

Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide; see link to NPS.gov Part 6

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 National Park Service (NPS) Event guide (Event Planning Guide - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov) https://www.nps.gov/nama/learn/management/event-planning-guide.htm

6.1.14 National Park Service (NPS) ground coverage (Event Planning Guide - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov)

6.1.15 Fort McNair Base Access Control and Gate Information

https://nwc.ndu.edu/Students/Map-Access-Gate-Information/ https://www.nps.gov/nama/learn/management/event-planning-guide.htm https://www.nps.gov/nama/learn/management/event-planning-guide.htm https://nwc.ndu.edu/Students/Map-Access-Gate-Information/

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List and Attachments

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment A – Event Location Map

7.4 Attachment B – Layout

7.5 Attachment C – Alternate Location

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMA

NCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

Incentive / Disincentive

Para 1.5.1

QCP

Quality Control: contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS

100% complete as confirmed by the

COR

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Para 1.7.1 Contractor shall attend/ participate and furnish input to meetings requested by the Government

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

Para 1.10.1 Contractor shall provide required equipment to execute the Competition as required by Government, Six Certified Fitness Staff must hold a minimum of Level 3 CrossFit Certification and one judge Level 4 CrossFit Certification to score the BSC Functional Fitness competitors.

to score competitors

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

Para 1.10.2 Contractor will provide a First Aid tent indicating medical team with medical supplies, two Emergency Medical Technician (EMT), one Advanced EMT or Paramedic licensed in the DC area.

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor para 5.2.1

Contractor shall be present at site recon thirty (30) days prior to event Contractor shall be available in person in the National Capital Region (NCR) for additional coordination by 09 Oct 2025.

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

Para 5.2.11.1 Contractor shall provide all equipment listed 5.2.11.1 thorugh 5.2.11.16

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Para 1.5.1 - Quality Control Plan (QCP)

Contractor shall be submitted within 5 days after contract award

1 Electronically via email in PDF or Word

KO and

COR

Para 5.2.5 Contractor shall provide event and safety brief to competitors

1 Electronically via email in PDF or Word

KO and

COR

Para 5.2.11.1 Contractor shall provide Fitness Competition Plan at time of quote submission

1 Electronically via email in PDF or Word

KO and

COR

Para 5.2.11.2 Pre-event Preparation and Post event tear down plan to the COR (5) days after award

1 Electronically via email in PDF or Word

COR

Para 5.2.10.3 Contractor shall provide Quality Control Pan

1 Electronically via email in PDF or Word

KO and

Attachment A - Event Location Map

Attachment B - Layout

Attachment C – Alternate Location

Fitness Center – bldg. 69

Parade Field

Fitness Competition