Performance Work Statement (PWS)_Draft.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

US Army

JROTC

Fulton County School District JCLC Warrior Fort Moore, GA

25 May – 30 May 2025

Part 1 General Information

1. General: This is a non-personal services contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a service(s) contract to provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to perform lodging, meals, facility usage, and science, technology, engineering, and mathematics (STEM) instructions for drones and robotics in support of 180 JROTC Cadets and 40 Cadre members participating in JCLC Warrior.

1.2 Background: Fulton County School District (FCS) JCLC Warrior is located at Fort Moore, GA. Fort Moore is used for all training required to conduct a JCLC such as Obstacle Course, Leaders Reaction Course, Water Survival Training, Rappel Tower, and Land Navigation whereas vendor provides all billeting, meals, and STEM requirements to support JCLC daily operations.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide lodging, facilities, meals, and STEM instruction in support of FCS with 180 cadets and 40 cadre members participating in JCLC Moore. The following JROTC programs will attend this JCLC: Banneker, Centennial, Creekside, Creekview, Langston Hughes, North Springs, Riverwood, Roswell, Tri-Cities, and Westlake.

1.3.1 Period of Performance: The Period of Performance (POP) shall be 25 May 2025 to 30 May 2025. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS. The contract request does not contain option years.

1.4 Objectives: The objective of this contract is to provide lodging, meals, facility usage, and STEM activities.

- Provide Cadets an opportunity to practice/test leadership skills in an unfamiliar environment.

- Allow Cadets a chance to participate in citizenship building exercises.

- Provide Cadets the opportunity to experience living and interacting with their peers from other units schools.

- Instruct leadership-type skills to Cadets in a “hands-on” military type environment.

- Provide an opportunity to participate in adventure training.

Geary, Jayden N CIV USARMY ACC MICC (USA) Specify the need for “advance cadre”

Brown, Titus The advance party ensures that the camp is prepared to receive the cadets as soon as they get off bus at camp. They inprocess cadets, inventory and receive keys, check rooms, confirm room assignments, determine company areas, determine areas for physical training, confirm risk assessment, and an assortment of other task prior to the cadets arriving.

Geary, Jayden N CIV USARMY ACC MICC (USA) Specify within document, the comments will not appear in final document.

Geary, Jayden N CIV USARMY ACC MICC (USA) So this does not include the Drones/Robots the government is providing in section 3?

Brown, Titus We will provide our own drones and robots because we want our cadets to use the same equipment that they will compete with when they return to school next year.

Geary, Jayden N CIV USARMY ACC MICC (USA) Specify within document, the comments will not appear in final document.

Geary, Jayden N CIV USARMY ACC MICC (USA) According to 5.2.2.3 they are also required to provide the training grounds that are to be provided by Fort Moore?

Geary, Jayden N CIV USARMY ACC MICC (USA) And facilities according to 1.4 objectives

Brown, Titus The facilities in 5.2.2.3 are specific to CSU. They are used in the evenings for “Best Company” competitions and in the mornings for physical training. For the 1.4 objective, the vendor enables the training at FMGA or provides the support at CSU.

Geary, Jayden N CIV USARMY ACC MICC (USA) Specify within document, the comments will not appear in final document.

- Provide an opportunity for Cadets to experience life in a college environment.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 72 clock hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) business days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on 26 May 2025, Memorial Day.

1.5.4 Operating Hours: RESERVED

1.5.4.1 Government Facility Office Hours: RESERVED

1.5.4.2 Government Facility Operating Hours: RESERVED

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0645 to 2100, the days Sunday through Friday the facility is closed during local or national emergencies. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility in Columbus, GA area.

1.5.7 Type of Contract: The Government will award a firm fixed price service contract.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Special Qualifications: {Insert any special certification or licensing requirements} (For example, although not intended to be language specifically for the RA to use, the following serves as a launch pad to assist in writing the requirement, “The Contractor shall ensure all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract." Contractor shall insure all employees meet board of health standards and food handling requirements as well as having

Deramos, Ranetta M CIV USARMY ACC MICC (USA) {Insert any special certification or licensing requirements} (For example, although not intended to be language specifically for the RA to use, the following serves as a launch pad to assist in writing the requirement, “The Contractor shall ensure all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract." Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.)

Brown, Titus We don’t have any special certifications or licensing requirements.

Remove extraneous words. Document needs to be easy to read and cohesive. {}[] phrases are guides for the RA to fill in, if nothing is to be filled in - remove these portions knowledge of safety regulations; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.)

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13 Safety: The following provides information pertaining to Safety and Accident Prevention:

Deramos, Ranetta M CIV USARMY ACC MICC (USA) (RA shall consult with the responsible Safety Officer and Activity manager assigned to performance location(s) – Sample narrative provided below may be used and edited as applicable.

Brown, Titus The example is not legible.

If there are no safety prevention information please remove.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Miscellaneous Services – means services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, meal in excess of the contract requirements, and other such services.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Geary, Jayden N CIV USARMY ACC MICC (USA) Define misc. services in section 2

Brown, Titus Done

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology KO Contracting Officer ODC Other Direct Costs OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide personnel to manage key control and provide limited preparation of rooms as necessary to meet its objectives. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Materials: RESERVED

3.3 Equipment: The Government will provide 15 drones and 10 robots to be utilized per 30 cadets. Two (2) cadets per drone and three (3) cadets per robot.

Is the KTR to provide ALL equipment/supplies, or is Fort Moore to provide the drones/robots?

This contract is for the vendor. We being the JROTC cadre will provide manager of keys and minimal room preparation. We/JROTC cadre will provide our drones and robots.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish lodging, meals, facility usage, and other items necessary to perform services as described in the PWS.

4.2 Materials: The Contractor shall provide all materials (toilet paper), supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide access to the recreation center, intermural fields, sport courts.

4.4 Medical Support: (If applicable, language will need to be tailored to the specific JCLC) The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification, an on-call physician.

4.5 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.6 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.9 Taxes: The Government is exempt from paying any sales taxes related to this contract.

Tax exemption forms will be provided to the contractor upon request.

{Insert known and contract-specific materials to be provided by the Contractor. For example (although it must be noted this example is not all inclusive, the RA must ensure addressing their specific requirements), “…Personal Protective Equipment, PPE, Office supplies and materials such as, paper, printer cartridges, and all other office supplies and materials needed in the performance of this contract; automated data processing equipment (ADPE) such as computers, copy, printer, and fax machines. All ADPE connecting to the Government network shall be reviewed and approved by the Government prior to purchase by the Contractor; office furniture; cellular and desktop telephones, etc. The Contractor may request a letter of authorization from the Contracting Officer to utilize Government supply sources such as Government Services Administration (GSA), UNICOR, etc.”}

Brown, Titus The only materials we receive from the contractor is toilet paper for each of the bathrooms. We bring our own computers, printers, paper, etc.

Geary, Jayden N CIV USARMY ACC MICC (USA) Specify within document, the comments will not appear in final document. This portion is still misleading - you just said here ONLY receiving toilet paper from the KTR. Supplies and equipment should me under 4.4 equipment not materials if toilet paper is the only material being provided. Section 4.4 is currently listing out facilities not equipment.

Deramos, Ranetta M CIV USARMY ACC MICC (USA) (If applicable, language will need to be tailored to the specific JCLC)

We will bring our own nurse for this camp and do not require this vendor to provide medical support.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for lodging, meals, facility usage, and STEM activities in drones and robotics.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The Contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual per bed with no more than two (2) cadets per room for double occupancy for 180 cadets and one cadre to a room for single occupancy for 40 cadre members. The Contractor shall provide separate shower area(s) with shower curtains, and toilet facilities and shall be equipped with functional HVAC system which shall be in working order prior to arrival and all work orders completed. Male and female cadets are to be housed in separate areas of the dormitories at the same facility with the appropriate gender Cadre and chaperones in the same dormitory. Staff will be housed separately from the cadets but at the same physical facility. Facility is not undergoing renovation or remodeling during the time of the JCLC.

5.2.1.1 Advance Party Lodging: The Contractor shall provide lodging area at the same physical facility for 16 Advance Party Cadre on 25 May 2025 for one (1) individual per bed with single occupancy.

5.2.2 Facilities: Facilities consist of the following:

5.2.2.1 Auditorium: The Contractor shall provide an auditorium with seating capacity of 300 on 26 May 2025 from 3:30pm – 7:30pm and on 30 May 2025 from 8:00am – 11:00am.

5.2.2.2 Gymnasium: The Contractor shall provide a gymnasium or similar facility for STEM activities from 27-29 May 2025 from 1:00pm – 5:00pm. STEM activities will include hands-on practical applications, classroom instruction(s), and competitions for robotics and drones. The Contractor shall provide an interactive campus orientation event daily from 27-30 May 2025 from 6:00pm – 7:00pm for 60 cadets each day.

5.2.2.3 Sports Fields: The Contractor shall provide daily access to the recreation center 27 – 29 May 2025 from 7:00pm – 8:30pm and daily access to the intramural fields 27 – 29 May 2025 from 6:00am – 9:30pm.

5.3 Meals and Food Services: The contractor shall provide meals for 180 Cadets and 40 Cadre members from 26 – 30 May 2025 and meet the following minimum requirements:

5.3.1 The Contractor shall provide and prepare all food, beverages, and all condiments, i.e., mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressing, syrup, salt and pepper, for use at each meal. The Contractor shall have all meals prepared and ready to serve 15 minutes prior to scheduled serving times as listed in PWS para 5.3.5.1.

{Insert the services and/or tasks to be provided by the Contractor. For example, include the “What” (outcome), “When” (frequency required), and a standard for measurement (not HOW for PWS). Standards to consider are commercial standards, industry standard, National Institute of Standards and Technology (NIST), American National Standards Institute (ANSI), DoD Manuals (http://www.dtic.mil/whs/directives/corres/pub1.html ), Army Regulations (http://armypubs.army.mil/ ), Environmental Protection requirements, Installation Management SOPs, Host Nation requirements, etc. Know and cite the paragraph and section when applicable}.

Brown, Titus I couldn’t access the links on my computer. Isn’t the information requested provided in paragraph 5.2.1.?

Geary, Jayden N CIV USARMY ACC MICC (USA) Possibly restrictive. Rephrase.

Brown, Titus See my addition in the sentence.

Deramos, Ranetta M CIV USARMY ACC MICC (USA) Why is there two lodging? Rename-Advance Party lodging

Brown, Titus Done

Geary, Jayden N CIV USARMY ACC MICC (USA) Are these in addition to the original 40 Cadre?

Brown, Titus They are part of the 40 but they come a day earlier than everyone else.

Geary, Jayden N CIV USARMY ACC MICC (USA) Are training facilities not apart of Ft Moore?

The recreation center is used for evening event at the university and the intramural fields are used for best company competitions in the evening and also physical training in the mornings at the university.

5.3.2 The Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, bowls, napkins, and utensils for each meal.

5.3.3 The Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment, tear down each meal service upon completion and remove debris from site.

5.3.4 The Contractor shall meet all local and state regulations pertaining to food safety and best practices.

5.3.5 Meal Times: The Contractor shall prepare and serve meals during the times indicated below. Grab and Go breakfast will be served on 26 May 2025 and box lunches will be served on 30 May 2025. Breakfast will be served from 07:00 a.m. – 08:30 a.m. Lunch will be served from 11:30 a.m. – 1:00 p.m. Dinner will be served from 5:00 p.m. – 7:00 p.m.

5.3.6 Meal Count:

ITEM

NAME

ESTIMATED QUANTITY

MEALS - Fulton County School District

1 Breakfast 26 May, 180 cadets / 40 cadre 220 Grab & Go

2 Lunch, 26 May, 180 cadets / 40 cadre 220

3 Dinner, 26 May, 180 cadets / 40 cadre

4 Breakfast, 27 May, 180 cadets / 40 cadre

Hydration – Gatorade or equal, 20 oz drink 27 May, 180 cadets / 40 cadre at breakfast

6 Lunch, 27 May, 60 cadets / 18 cadre

7 Dinner, 27 May, 180 cadets / 40 cadre

8 Breakfast, 28 May, 180 cadets / 40 cadre

28 May, 180 cadets / 40 cadre at breakfast

10 Lunch, 28 May, 60 cadets / 18 cadre

11 Dinner, 28 May, 180 cadets / 40 cadre

12 Breakfast, 29 May, 180 cadets / 40 cadre

Combine.

Done

29 May, 180 cadets / 40 cadre at breakfast

14 Lunch, 29 May, 60 cadets / 18 cadre

15 Dinner, 29 May, 180 cadets / 40 cadre

16 Breakfast, 30 May, 180 cadets / 40 cadre

17 Lunch, 31 May, 180 cadets / 40 cadre

Box Lunch

5.3.7 The Contractor shall prepare and serve a menu similar to the following in order to meet the dietary needs of JCLC participants. Menus shall be compliant with USDA guidelines and coordinated with the Government POC a minimum of 10 days prior to the event. Any changes shall be agreed upon at that time. All meals shall be served hot with exception of bag lunches.

Bottled water and beverages shall be made available at each meal. The Contractor shall adhere to the meals identified on the JROTC menu below or equally equivalent.

5.3.8 Menu sample:

MONDAY, 26 MAY 2025

Breakfast Menu: (Grab n Go) Ham, egg, and cheese croissants, Chicken biscuits, Assorted fruit Assorted juices, Milk, Bottled water

Lunch Menu Grilled balsamic pork chops, Baked potato, Mixed vegetables, Roast turkey, Assorted fruit Dessert, Assorted juices, Milk, Bottled water

Dinner Menu Fried chicken, Macaroni and cheese, Broccoli, Cauliflower, Rolls, Assorted fruit Dessert, Assorted juices, Milk, Bottled water

TUESDAY, 27 MAY 2025

Breakfast Menu Scrambled eggs, Boiled eggs, Grits, Oatmeal, Diced hashbrowns, Sausage links, Turkey sausage, Biscuits, French toast, Assorted fruit Assorted juices, Milk, Bottled water, Gatorade or Powerade

Lunch Menu Cheese pizza, Veggie pizza, Pepperoni pizza, Salad with assorted dressings, French fries, Cheeseburgers Assorted fruit, Ice cream, Assorted juices, Milk, Bottled water

Dinner Menu

Roasted turkey breast and dressing, Meatloaf, Sweet Potatoes, Cinnamon apples, Lima beans, Rolls, Assorted fruit Dessert, Assorted juices, Milk, Bottled water

WEDNESDAY, 28 MAY 2025

Breakfast Menu Scrambled eggs, Boiled eggs, Grits, Oatmeal, Tater tots, Breakfast steak, Biscuits, Waffles, Assorted fruit Assorted juices, Milk, Bottled water, Gatorade or Powerade

Lunch Menu Beef hotdog, French fries, Ham & cheese sub sandwich, Garden salad with assorted dressings, Assorted fruit Ice cream, Assorted juices, Milk, Bottled water

Dinner Menu Cheese tortellini, Marinara with meatballs, Alfredo sauce, Sauteed spinach with garlic, Salad with vinegarette dressing, Garlic bread, Assorted fruit Dessert, Assorted juices, Milk, Bottled water

THURSDAY, 29 MAY 2025

Breakfast Menu Eggs, Grits, Sausage, Turkey bacon, Pancakes, Biscuits, Assorted fruit Assorted juices, Milk, Bottled water, Gatorade or Powerade

Lunch Menu Grilled lemon thyme chicken breast, Roasted red potatoes, Haricot verts (green beans), Cauliflower, Rolls, Assorted fruit Ice cream, Assorted juices, Milk, Bottled water

Dinner Menu BBQ pulled pork, Potato salad, Baked beans, Steamed cabbage, Chicken wings, French fries, Rolls, Assorted fruit Dessert, Assorted juices, Milk, Bottled water

FRIDAY, 30 MAY 2025

Breakfast Menu Scrambled eggs, Boiled eggs, Grits, Oatmeal, Biscuit and gravy, Turkey links, Toast, Assorted fruit, Assorted juices, Milk, Bottled water

Lunch Menu: (Box Lunch) Ham and cheese sub sandwich, Turkey and cheese sub sandwich, Assorted potato chips, Assorted fruit, drink, Bottled water

5.3.9 Miscellaneous Services: The Contractor shall not be responsible for any miscellaneous charges incurred by the camp participant. The Contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, meal in excess of the contract requirements, and other such services.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 Cadet Command Regulation (CCR) 145-2, (JROTC, Organization, Administration, Operation, Training, and Support), 22 Aug 22.

Define misc. services in section 2

Brown, Titus Done

Deramos, Ranetta M CIV USARMY ACC MICC (USA) No longer required.

Roger

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

PRS #1 - PWS para (5.2.1) – Lodging

The Contractor shall provide lodging for 180 Cadets and 40 Cadre members from 26-30 May 2025.

Lodging provided for 180 Cadets and 40 Cadre.

Separate shower area(s) with shower curtain, toilet facilities, and functional HVAC system.

Male Cadets and Cadre are billeted separately from female Cadets and Cadre. No more than two (2) Cadets per room for double occupancy.

100% Compliance.

Everyone has a bed/bunk.

Ensure facility is not undergoing renovation or remodeling during the time of the camp.

PRS #2 - PWS para (5.2.1.1) - Lodging

The contractor shall provide lodging for 16 Advance Party Cadre on 25 May 2025.

Lodging provided for 16 Advance Party Cadre for one

(1) individual per bed with single occupancy.

100% Compliance.

Everyone has a bed/bunk.

Ensure facility is not undergoing renovation or remodeling during the time of the camp.

PRS #3 - PWS para (5.2.2.1) - Auditorium

The contractor shall provide an auditorium with seat capacity of 300 on 26 May 2025 and 30 May 2025.

Provide an auditorium with seat capacity of 300 on 26 May 25 from 3:30pm – 7:30pm and 30 May 25 from 8:00am – 11:00am

100% Compliance.

For Opening Ceremony and Graduation Ceremony.

PRS #4 - PWS para (5.2.2.2) - Gynmasium

The contractor shall provide a gymnasium or similar facility from 27-29 May 2025.

Provide a gymnasium or similar facility for STEM activities 27- 29 May 25 from 1:00pm – 5:00pm. Provide an interactive campus orientation event daily from 27-30 May 25 from 6:00pm – 7:00pm for 60 Cadets each day.

Facility with adequate space.

PRS #5 – PWS para (5.2.2.3) – Sports Fields, Recreation Center

Provide daily access to recreation center 27-29 May 25 from 7:00pm – 8:30pm and

The contractor shall provide daily access to recreation center and intramural fields 27-29 May 2025.

daily access to intramural fields 27-29 May 25 from 6:00am – 9:30pm.

Recreation Center provided for evening sporting activities and intramural fields for day and evening events.

PRS #6 – PWS para (5.3) – Meals

The contractor shall provide meals for 180 Cadets and 40 Cadre from 26-30 May 2025.

Provide three (3) meals per day. All meals shall be served hot with exception of the boxed lunch and ready to serve 15 minutes prior to scheduled serving time.

Everyone gets a meal.

KTR was only specified to provide STEM related materials.

These are explained in paragraph 5.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Meals (paragraph 4.7 and 5.3.6)

Meals to serve personnel daily from 26- 30 May 2025.

Provide a total of 2,654 meals

Each

Government Point of Contact

Meal Times (paragraph 5.3.5.1)

Daily from 26-30 May 2025.

Breakfast: 7am

– 08:30 am

Lunch:

11:30am – 1pm

Dinner: 5pm – 7pm

Each Government

Contact

Meal Count (paragraph 5.3.6)

Up to three (3) meals to serve personnel daily from 26-30 May 2025

Breakfast meals: 1,100 Lunch meals:

Dinner meals:

Contact

Meal Count (paragraph 5.3.6)

Hydration – Gatorade or equal 20 oz drink at breakfast 27-29 May

Breakfast Hydration:

1,320

Contact

Invoice Once 1 WAWF PIEE WAWF