IB08 W9124D24R0097 0003 Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation is amended to add Q&A form created follow ing the 22 August 2024 question closing date. All questions and answ ers have been attached along w ith the addition of DFARS 252.232-7006 Wide Area Workflow Payment Instructions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124D24R0097

X 9B. DATED (SEE ITEM 11)

13-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2024

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D24R0097

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A

W9124D24R0097 PPI Hooded Sweatshirts Q&A *Answers to each bullet pointed question are provided in red*

Is fabric swatch available for us?

Fabric swatch is not available as the requirement specifications are outlined in the solicitation.

If not, is fabric consisting of regular French terry 2 ends or 3 end?

Please see the specifications that are attached with the posted Solicitation as it outlines the fabric type, texture, etc.

Please provide us with corresponding size measurement specification to make 3 pre-award samples.

Specific sizing measurements are not needed for samples.

Please provide us with full size measurement specification from Small to X-Large for costing.

Specifications are attached in the posted Solicitation

Please provide us with label detail information on a garment The Government does not have label detail information, only the US Army Logo on the exterior of the sweatshirts – as reflective in the attached Specifications to the posted Solicitation.

Please provide us with color pantone# of all graphic Please see attached Specifications as they contain the specific Pantone color required.

We are considering dividing the total yearly quantities into equal monthly shipments for ease of production and delivery. However, I would like to confirm whether the government has specific expectations for the monthly quantities or a preferred approach for these shipments.

The Government does not have specific expectations for shipments as the quantities ordered could vary throughout the year, i.e. quarterly, semi-annually, etc. However, when orders are placed, via Delivery Order, shipment and delivery dates can be coordinated.

Will there be a requirement to focus on specific items (e.g., ROTC sweatshirts) during certain months, or can we ship a mix of ROTC, U.S. Army, and Army Reserves sweatshirts each month?

The requirement focus will be outlined in the Delivery Orders as they will reflect the quantity needed, as well as delivery expectations.

Is there any flexibility in how we structure the shipments and quantities, or does the government have a set schedule that we need to adhere to?

The Government has a set schedule. Unfortunately, that schedule is not known at this time.

Could you please provide the following details:

o Incumbent Information: Who is the current incumbent contractor for this project?

o Contract Number: Could you share the existing contract number associated with the incumbent?

o Contract Value: What is the total value of the current contract?

Unfortunately, we are unable to provide answers/guidance to your questions as this is the first requirement for hooded sweatshirts for the US Army.

How many units will be ordered at a time and how frequently?

Ordering can vary as the Government does not have a set ordering schedule. Orders will be placed via Delivery Order, after contract award is made, that will outline quantities, delivery information, etc.

Are there size specifications for the hooded sweatshirts?

Please see the attached Specifications, to the Solicitation, that is posted in SAM.gov

Will this be a fixed price for all 4 years?

Yes, this will be a Firm-Fixed Price contract. Please see the posted Solicitation for further details.

Are complete Purchase Descriptions or Technical Packs available for both the fabric as well as the garments?

All Descriptions and Specifications are attached to the Solicitation that was posted to SAM.gov

Are patterns available?

Patterns are not available

If the above are not available, can we offer our standard commercial specs for high-quality hooded sweatshirts?

Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s Specifications.

Do you have artwork for the US Army, US Army Reserves & US Army ROTC imprints ?

The only artwork that has been received is that reflective in the Specifications.

We notice that the solicitation lists 15 different items on pages 4-9. Other than the imprints, are there any differences between these items ? Are the base garments the same?

All garments are the same (hooded sweatshirts) and shall not deviate from the solicitation and future contract award.

Wanted to know if we are able to submit a bid using TAA compliant material?

You may submit a quote; however, you must remember that the contractor and the manufacturer must be Berry Amendment compliant.

Can you refer me to the correct part of this solicitation that spells out whether Buy America is in place fully? Is sourcing from Mexico not an option (Mexico is not listed in acceptable countries from what I have read).

Page 3 of the solicitation outlines the Berry Amendment language. Additionally, DFARS

225.70 discusses Berry Amendment in further detail.

We are looking at providing a quote for this solicitation, but were curious if there were more sewing specifications available? By that I mean like the lengths of the shirts, chest measurements, etc. Or if you could provide a reference, we could match that possibly.

There is no other additional specification information outside of what’s included in the Solicitation.

I have the means to fulfill the contract as stated however we are not the manufacturer of the product and we would only be working with the manufacturer to fulfill the contract. Is this as cut and dry as it seems or could we bid?

It is fine if you’re not the manufacturer and are more than welcome to submit a quote so long as the manufacturer is Berry Amendment compliant.

Would it be possible to obtain an image of the hoodies previously used for this contract?

This would help us ensure that the products we source closely match the government’s expectations.

Unfortunately, there is no procurement history, for the Army, for this requirement.

The solicitation outlines the contract period, but could you please confirm the expected time frame for the first shipment of hoodies? Additionally, is there any flexibility in this schedule?

The expected time frame for first shipment is unknown at this time. Shipments will be determined after contract award is made.

Could you confirm the specific size range and color required for each unit (ROTC, U.S.

Army, Army Reserves)? This information will be crucial in ensuring we meet the required specifications.

Please see the attached Specifications that were included in the Solicitation posting.

Do you have patterns for these sweatshirts? If not, where would I go to get them? Would the below be the pattern number?

Unfortunately, PPI hooded sweatshirts is a new requirement for the US Army and there are no set patterns.

Do you have size specifications, patterns, and logo file prints or do we create the samples out of scratch with no references?

There are no set patterns, nor do we have electronic copies of the logo(s). We are looking for a hoodie sample without prints for the purposes of the solicitation.

Will a 9 oz. 50/50 cotton/poly fleece sweatshirt be allowed?

Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s Specifications. Please refer to the specifications attached to the solicitation.

The solicitation states "The ends of the drawstring will be tied off and sealed to avoid fraying." Is there a method of sealing that you prefer? We can do plastic metal or rubber aglets, heat sealing, or a stitch to prevent fraying but are looking for guidance on which method you prefer.

As long as the drawstring of the hoodie is tied off, there is no preference.

Do you have the last awarded contract that I can refer to?

Unfortunately, there is no procurement history, for the Army, for this requirement

From what I understand the hoodie has to be made in the USA 100%? I also have hoodies that are made with USA grown cotton and sewn in Mexico. Would those qualify?

Please review Page 3 of the solicitation which outlines the Berry Amendment language.

Additionally, DFARS 225.70 discusses Berry Amendment in further detail.

We understand the sizes will be Small through X-Large. What specs should we propose for this item: Men’s, Women’s or Unisex?

Please provide Unisex size standards.

Should we use our own main and care labels, or do you need us to make and sew your specific Army main and care labels?

Please use your own labels.

What size do you prefer for the pre-award samples?

We have no preference of size for pre-award samples.

I ran into a problem with the company that will be fulfilling the terms of the contract.

They told me that they need permission in writing from the government in order to move forward with the screen printing in order for me to get the samples to you. If you could provide documentation for me to give them it would be greatly appreciated.

For purposes of the solicitation, we are looking for blank sample hooded sweatshirts so any screen printing would be unnecessary as of right now. If you were to be awarded the contract, written permission and files would follow.

Would you please let me know how is the schedule of the delivery and payments?

The Government does not have specific expectations for shipments as the quantities ordered could vary throughout the year, i.e. quarterly, semi-annually, etc. However, when orders are placed, via Delivery Order, shipment and delivery dates can be coordinated.

Are there any other fabric blends/compositions that are acceptable for this bid? Mainly 100% cotton. If a 50/50 blend is required does the Polyester yarn need to be spun in the U.S. as well?

Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s Specifications. Please refer to the specifications attached to the solicitation under descriptions per item. Please review Page 3 of the solicitation which outlines the Berry Amendment language. Additionally, DFARS 225.70 discusses Berry Amendment in further detail.

In terms of the size specifications, I meant size chart. I wasn't able to find a size chart for the item in the solicitation. Are item size specs created at the discretion of the manufacturer?

Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s Specifications. Please refer to the specifications attached to the solicitation under descriptions per item.

Are turnaround times designated by the offeror?

Turnaround times are considered when the government places the necessary orders.

Are payment terms designated by the offeror?

Payment terms are designated by the Government.

The fabric description described on pg. 41, 44, 46 as DESCRIPTION: USA made, 8oz heavy fabric 50% USA grown cotton, 50% polyester Double-lined hood with color matching drawstring at neckline. Double needle stitched front pouch pocket, waistband and cuffs. The ends of the drawstring will be tied off and sealed to avoid fraying.

Sweatshirt color shall be black. There are 2 general type of French Terry fabric, 2 ends & 3 ends. The 3 ends are thicker fabric than 2 ends due to the addition of a 3rd tie yarn and also, more expensive. Please clarify to submit accurate quote.

Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s specifications as you quoted above.

On pg. 3, All quotes shall include three (3) pre-award samples in order to verify technical compliance with specifications. The pre-award samples are not required to include the Army custom imprinting. This phrase does not indicate which size to make and to submit.

And please advise the page# for size measurement specification is on the solicitation.

We have no preference of size for pre-award samples. Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s specifications on pages 41, 44, & 43. The specifications are located under “Description” on each hooded sweatshirt product and as you quoted in the first question.

Please advise the page# for the full-size measurement specification is on the solicitation.

Standard commercial specs are acceptable and should be within the requirements contained in the solicitation’s specifications.

I would like to get clarification on PPI 418, PPI 122, PPI 638, are these referring to the resolution of the logo on the sweatshirts?

The numbers referenced are control numbers assigned by the Government.

Is there an incumbent, and if so, what is the contract number and the contract value and also for how many years?

Unfortunately, there is no procurement history, for the Army, as this is a new requirement.

On a Monthly Basis throughout the term for the contract are orders provided as needed?

Or is it multiple bulk orders at once?

The Government does not have specific expectations for shipments as the quantities ordered could vary throughout the year, i.e. quarterly, semi-annually, etc. However, when orders are placed, via Delivery Order, shipment and delivery dates can be coordinated.

Are payments sent net30 once invoices are sent out?

Please refer to DFARS 252.232-7006 on www.acquisition.gov or view when the solicitation has been amended to include Q&A and WAWF Payment Instructions.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

(End of Summary of Changes)