IB08 Amendment W9124D24Q0149-0001 Birmingham JCLC STEM - Final.pdf

0012092552

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This Amendment increases the quantity for CLIN 0002 cadet lunches by 380 from 1,900 to 2,280 and the quantity for CLIN 0008, cadre lunchs by 100 from 500 to 600.

This Amendment extends the offer due date from 16 May 2024 at 10:00 AM EST (Fort Knox local time) to 17 May 2024 at 10:00 AM EST (Fort Knox local time).

This Amendment updates the Performance Work Statement paragraph 5.2.3.3 Feeding Times to identify date and time for additional lunches.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124D24Q0149

X 9B. DATED (SEE ITEM 11)

02-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-May-2024

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D24Q0149

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-May-2024 10:00 AM to 17-May-2024 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The pricing detail quantity has increased by 380.00 from 1,900.00 to 2,280.00.

CLIN 0005

The pricing detail quantity has increased by 100.00 from 500.00 to 600.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 31-MAY-2024 TO

17-JUN-2024

N/A BIRMINGHAM CITY SCHOOLS

BIRMINGHAM CITY SCHOOLS

125 63RD STREET NORTH

BIRMINGHAM AL 35212

205-231-8740 FOB: Destination

W900NB

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 31-MAY-2024 TO

17-JUN-2024

N/A BIRMINGHAM CITY SCHOOLS

BIRMINGHAM CITY SCHOOLS

125 63RD STREET NORTH

BIRMINGHAM AL 35212

205-231-8740

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 31-MAY-2024 TO

17-JUN-2024

N/A BIRMINGHAM CITY SCHOOLS

BIRMINGHAM CITY SCHOOLS

125 63RD STREET NORTH

BIRMINGHAM AL 35212

205-231-8740

To:

CAGE

POP 31-MAY-2024 TO

17-JUN-2024

N/A BIRMINGHAM CITY SCHOOLS

BIRMINGHAM CITY SCHOOLS

125 63RD STREET NORTH

BIRMINGHAM AL 35212

205-231-8740

The following have been modified:

PWS

Performance Work Statement (PWS) Birmingham City Schools

JROTC Cadet Leadership Challenge (JCLC)/STEM Columbiana 2024 United States Army Cadet Command

Alabama JROTC Programs

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide residential experience for a total estimated 570 Cadets. There will be three (3) four (4) day cycles with 190 Cadets and 50 JROTC instructors per cycle. Cycle 1 shall run from 31 May-3 June 2024. Cycle 2 shall run from 7-10 June 2024. Cycle 3 shall run from 14-17 June 2024. The Period of performance is 31 May to 17 June 2024. The four-day residential camp will consist of three cycles with 190 Cadets per cycle participating. During the residential camp, the contractor shall provide meals and lodging in accordance with the Performance Work Statement (PWS).

The participating Cadets are from JROTC battalions across the State of Alabama.

1.2 Background: One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools.

To help address this need we intend to expand STEM education in our curriculum for Army JROTC Cadets. To have the biggest impact on Cadets, United States Army Cadet Command (USACC) requires a location that can provide leadership and STEM education to enhance the activities schedule for JROTC Cadets from programs throughout the state of Alabama. The selected venue must also have the organizational structure and facilities to support lodging and meal requirements at one location.

1.3 Scope: The Contractor shall provide non-personal service(s). Contractor shall furnish facilities, furniture, equipment, management, supervision, and labor to provide lodging accommodations, as specified herein for JROTC Cadet Leadership Challenge (JCLC) 2024, for a maximum of 570 cadets and 150 cadre total for all three cycles of training during the time period of 31 May-17 June 2024.

1.4 Objectives:

Increase Cadet’s awareness of STEM academic programs and career fields.

Enhance Cadet’s personal leadership skills and character development.

Inspire academic excellence, increase the Cadets’ desire to continue education beyond high school, and increase the Cadets’ desire to pursue STEM related career opportunities.

Increase Cadet’s awareness of the importance of physical fitness by conducting physical fitness activities, taking into consideration each individual Cadet’s physical capabilities/limitations.

1.5. General Information

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at a location provided by the contractor.

1.6 Security Requirements: The following information is provided on security related matters.

Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The contractor shall provide certified lifeguards/spotters for waterfront usage for a weeklong training course.

1.9.1 Special Qualifications:

Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall ensure medical personnel and Lifeguard are certified and current. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.) Certified and trained personnel are required at all events.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting

Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor is awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best-value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal. Key personnel are as follows:

Environmental Training Specialist - Shall be the teacher for all scheduled environmental classes.

Primary teacher shall have a college degree in environmental science, chemistry, or biology.

Lifeguards – Shall be on hand for safety during all water training activities. Lifeguards shall have a valid lifeguard certification awarded by the American Red Cross. The contractor shall provide a POC to serve as a program manager with decision authority. The name of this individual shall be provided to the KO and COR at contract award.

PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

Actions that prevent the loss or damage of Cadets and support cadre personal property. Action that prevents physical harm to the Cadets and supporting cadre.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures are taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field

AR Army Regulation CCR Cadet Command Regulation CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, materials, equipment, facilities, lodging, meals/food, supervision, management, and services required to perform work IAW this PWS.

4.2 Materials: The Contractor shall provide all anticipated property. Personal Protective Equipment (PPE), office supplies and materials such as paper, printer cartridges, and all other office supplies and material needed in the performance of this contract; automated data processing equipment (ADPE) such as computers, copy printers, and fax machines.

3 Vehicles and Equipment: The contractor shall provide all vehicles and equipment necessary to transport personnel and equipment (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer.

4.4 Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the events. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification, an on-call physician.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for billeting in the dormitories/cabins during the period 31 May 2024 to 17 June 2024. Location must be able to accommodate 190 cadets and 50 cadre per cycle on the premises. The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins to all authorized personnel. The Contractor shall provide the necessary management, supervision and labor required to set up, serve, clean up and remove trash from the dining area. Contractor shall have the serving area established and be ready to serve no later than 15 minutes prior to each scheduled mealtime. The Contractor shall provide a minimum of two serving lines for each meal to expedite the service. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to support the lodging requirements of the PWS.

5.2 Tasks:

5.2.1 Lodging: The contractor shall provide three (3) troop lodges that each accommodate 30 to 40, for a total of 102 bunk style beds with mattresses. Cadre will sleep in a separate lodging area.

Chaperones will be housed with cadets in order to maintain supervision at all times. The contractor shall provide separate lodging to accommodate 50 Cadre to sleep.

5.2.2 Billeting: The contractor shall lodge male and female cadets on separate floors and/or in separate buildings or lodging areas. The facility shall provide separate lodging accommodations for cadre. The facility shall be able to accommodate male and female cadre in separate rooms based on gender. The contractor shall provide separate restroom and shower facilities for males and females. The showers shall have a shower curtain and a divider between showers to afford privacy while showering.

5.2.3 Meals.

5.2.3.1 Menus. The contractor shall provide a menu like the one stated in 5.2.3.2. The dinner meal shall be served hot. All meals shall be served hot, must be nutritionally balanced and follow USDA dietary guidelines. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 10 days. Any changes to the menu for alternative replacements shall be coordinated upon at that time. Water shall be served with all meals. Note: consideration / accommodations must be made for vegetarian meals for approx. 5-8 people per meal.

5.2.3.2 Sample Menu:

Breakfast 1: Scrambled Eggs, bacon, hashed brown potatoes, cold cereal, toast, milk/assorted juices, and coffee.

Breakfast 2: Scrambled Eggs, creamed ground beef on a biscuit, hash brown potatoes, assorted fruits, milk/assorted juices, and coffee Lunch: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc., chips, 2 choices of desert, fruit punch, milk & coffee (and condiments)

Dinner 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments) Dinner 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments) Note: consideration / accommodations must be made for vegetarian meals for approx. 5-8 people per meal.

5.2.3.3 Feeding Times:

Birmingham 4H JCLC/STEM Cycle 1 Date Headcount

Cadets Headcount Cadre

Event Serving Time

31 May 2024 190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 1 June 2024 190 50 Breakfast 0700-0730 190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 2 June 2024 190 50 Breakfast 0700-0730 190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 3 June 2024 190 50 Breakfast 0700-0730 190 50 Lunch 1200-1230

Birmingham 4H JCLC/STEM Camp Cycle 2

Cadets Headcount Cadre

Event Serving Time

7 June 2024 190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 8 June 2024 190 50 Breakfast 0700-0730

190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 9 June 2024 190 50 Breakfast 0700-0730

190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 10 June 2024 190 50 Breakfast 0700-0730

Birmingham 4H JCLC/STEM Camp Cycle 3

Cadets Headcount Cadre

Event Serving Time

14 June 2024 190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 15 June 2024 190 50 Breakfast 0700-0730

190 50 Dinner 1700-1730 16 June 2024 190 50 Breakfast 0700-0730

190 50 Lunch 1200-1230 190 50 Dinner 1700-1730 17 June 2024 190 50 Breakfast 0700-0730

5.2.3.4 The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins to all authorized personnel.

5.2.3.5 The Contractor shall provide the necessary management, supervision and labor required to set up, serve, clean up and remove trash from the dining area.

5.2.3.6 Contractor shall have the serving area established and be ready to serve no later than 15 minutes prior to each scheduled mealtime.

5.2.3.7 The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.2.4: Training Facilities: The contractor shall provide the following service for three training cycles of JCLC 2024 AL 4H. There are three training cycles with 190 Cadets and 50 Cadre in each training cycle. The first training cycle is from 31 May to 3 June 2024. The second training cycle is from noon on 7 June to 10 June 2024. The third training cycle is from 10 June to 17 June 2024.

5.2.4.1. The contractor shall provide nine days usage of the large swimming pool that is a minimum of 25 meters in length and 9 feet in depth or a comparable area of private lake. The contractor will provide lifeguards and spotters.

5.2.4.2. The contractor shall provide nine days of use of the low and high challenge ropes course, leadership reaction course, climbing tower, and obstacle course. Contractor shall provide qualified and trained instructors. The contractor shall start off by providing team building games and activities that are performed in an open field to get the groups to “form”. The contractor shall use this time to see the group dynamics and put the cadets in groups for the three courses. The contractor shall next progress to the leadership reaction course/obstacle course. The contractor shall supervise and provide guidance to the groups through an obstacle course of 11 elements that each group of cadets need to work through as a team. Finally, the contractor shall provide and supervise the groups of cadets through at least four different high rope bridges and at least one zip line for the low and high challenge ropes course.

5.2.4.3. The contractor shall provide nine days of use of the land navigation course with instructors and necessary markers. The contractor shall provide 4 to 5 acres of terrain that is a combination of wooded, open ground and some minor hills on which to conduct land navigation training. The contractor shall provide maps to the cadets, if needed.

5.2.4.4. The contractor shall provide nine days usage of the athletic field about the size of a football field. The athletic field should be an open field with no obstacles that allow any number of sports to be played by the cadets.

5.2.4.5. The contractor shall provide nine days use of the canoes/canoe course with the necessary trained guides. The contractor shall transport the cadets to the drop off and pick up points on the river. Between travel to and from the drop off and pick up sites and time on the river, the contractor shall provide river trips six (6) to seven and a half (7.5) hours in length. If the weather looks questionable, the contractor should perform the canoeing on a lake near the shore so the cadets can be taken off the lake quickly if the weather gets worse. The contractor shall provide fishing or additional team building exercises for those who choose to stay at camp instead of going on the canoe course.

5.2.4.6. Water containers shall be located at each training site. Contractors shall fill containers with ice and water three times daily (start at 0700, 1100 and 1400).

5.2.4.7. Porta-johns shall be located at sites when bathroom facilities are not within the training site for accommodations and shall have a hand washing station for field hygiene.

5.2.48 The Contractors shall follow all applicable state and local fire and safety codes and regulations.

-Use CDC recommended cleaning products to clean and sanitize all lodging, meeting spaces and common areas -Clean all billeting locations daily -Clean all common areas and bathrooms every 4 hours.

-All personnel are required to wear mask inside and outside.

-Place hand sanitizer location throughout all common areas.

-Follow CDC requirements in food preparation and delivery.

5.2.4.9. Transportation Requirements: All training locations shall be within walking distance.

5.2.4.10 Contractor shall provide team building and self-awareness activities along with campus orientations. The contractor shall provide activities, which require cadets to work together as a part of a team and for cadets to become more aware of their strengths and weaknesses. The contractor shall provide low wall, high wall activities, team land navigation course and a leadership reaction course.

5.2.4.11 Contractor shall be a regionally accredited public institution with an established STEM related activity to enhance cadet experience.

5.2.4.12 Contractor shall provide the on-campus administrative capability to in/out-process JROTC Cadets and instructors. participating in the Leadership/STEM program. The contractor shall provide administrative procedures for receiving cadets, assigning them to appropriate lodging based on like gender, assignment to small teams, and maintaining files with parent permission documents for dispensing prescription/over-the-counter medication as required.

5.2.4.13 Curriculum. The proposed curriculum shall include details of instructional periods and collect environmental samples from the lake and observe them under microscopes. Cadets shall receive a tour of the wildlife reservation and be given instructional information on how and why we are protecting the wildlife.

5.2.4.14 Contractor shall provide a STEM Exploration Orientation Program with the goals of:

increasing Cadet Awareness of STEM academic programs and career fields; enhancing their personal leadership and character development; inspiring academic excellence; increasing the desire to continue education beyond high school and increasing the desire to pursue STEM related career opportunities.

5.2.4.15 Contractor shall provide hands-on activities in Engineering/Environmental Science, practical exercise to develop a STEM Leadership Project, Problem-Based Learning activity, team building and leadership development activities, Leadership and STEM Guest Speakers, physical fitness, and social activities. Each team will rotate through this station on a 3-hour basis between 8-6 with an hour break for lunch and two 30-minute breaks. Rotation times will be managed on training schedule.

5.2.4.16 Contractor shall provide at least 9 upper-level college Engineering/Environmental students (rising junior, senior or graduate) to coach, mentor, and guide groups of 15-20 Cadets through each cycle and complete a brief assessment/evaluation on each Cadet at the end of the cycle.

5.2.4.17 Contractor shall follow JCLC 2024 training matrix provided by the government POC. If there are changes to the training matrix, the recommendation is sent to the POC 24 hours before implementation.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1. Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

6.2. Organization, Administration, Operations Training and Support (CCR 145-2-1)

6.3. Army Physical Security Program (AR 190-13)

6.4 Operating Procedures for the Army Food Program (DA PAM 30-22)

PART 7

ATTACHMENT and TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverable Schedule

Technical Exhibit A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLS)

1. Meals/Snacks.

(PWS reference: 5.2.3, 5.2.3.1, 5.2.3.2, 5.2.3.3, 5.5,

5.5.1 and 5.5.2)

Provide meals/snacks.

100% completion rate.

2. Lodging.

(PWS reference: 5.1, 5.2.1, 5.2.2

Provide campus lodging for 190 cadets and 50 cadre for a period of four nights. (Total lodging requirement over the three cycles period is 570 cadets and 150 cadre).

100% completion rate

3. Training Classrooms/Office Space/Storage Rooms (PWS reference: 5.2.4,

5.2.4.1 5.2.4.2, 5.2.4.3 5.2.4.4, 5.2.4.5, 5.2.4.6,

5.2.4.7 5.7, 5.10, 5.11, 5.12.,

5.13 and 5.14)

Provide classrooms (capable of handling 60 personnel each), two offices, and one storage room for use by JROTC cadre and STEM instructional staff.

100% completion rate.

4. Registration.

(PWS reference: 5.9)

Provide on-campus administrative capability to in/out process JROTC cadets and instructors participating in Leadership/STEM program.

100% completion rate.

5. Curriculum Support.

(PWS reference: 5.10)

Provide hands-on Leadership/STEM related activities, practical exercises to develop STEM leadership project, problem-based learning activities, site visits, team building activities, guest speakers, physical fitness, and social activities.

6. Instructor Support.

(PWS reference: 5.13)

Provide at least 9 upper level engineering/environmental college students (rising junior, senior or graduate to coach, mentor, and guide 15-20 cadets each through each cycle and complete a brief assessment/evaluation of each cadet at the end of cycle.

Technical Exhibit B

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies Medium/Forma t Submit To 001- Certificate of certified lifeguards/spotters (PWS reference:

1.9)

Once at the beginning of the period of performance.

1 Electronic JROTC Represent ative

002-Itemized invoice for service rendered

Once at completion of contract.

1 Electronic WAWF

(End of Summary of Changes)