IB08 SOLICITATION AMENDMENT W9124D24Q0063-0001.pdf

0012065698

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The solicitation is amended to:

A. Incorporate the Questions and Responses received in response to the solicitation;

B. Revise the addendum to FAR 52.212-1, Instructions to Offerors, to change the question deadline to 11:00 am, 28 February 2024;

C. Revise PWS paragraph 1.4; and

D. Extend the offer due date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124D24Q0063

X 9B. DATED (SEE ITEM 11)

13-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Feb-2024

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D24Q0063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Questions & Responses for

1. Age of Room:

Since Built or Last Renovation (years)?

Response: The Enterprise Data Center Room was built in 1981 as annex to IT customer service department in bldg. 3400 first floor.

2. Do you require cleaning above the equipment?

Response: Cleaning above the equipment racks and cable trays is required during prescribed quarterly cleaning.

3. Preferred Service Timeframe: (Please check all that apply) Any Day Weekdays X Weekends Any Time 1st Shift 2nd Shift 3rd Shift

Response: The required service timeframe for cleaning is between the hours of 8:00am-

4:30pm during weekdays. See PWS paragraph 1.6.4.

4. When was the last professional cleaning?

Response: The last professional cleaning was conducted/completed January 26, 2024, by current contractor.

5. Fire Suppression System? (Please check all that apply)

Water Gas X None

Response: FM-200 (HFC-227ea) is a clean, gaseous agent containing no particles or oily residues. It is produced under ISO 9002 guidelines to strict manufacturing specifications ensuring product purity. FM-200 leaves no residue or oily deposits on delicate electronic equipment and can be removed from the protected space by ventilation.

6. Room Layout Density? (Scale 1-5)

(1) Most of the room is wide open space.

(5) Most of the room is filled with equipment.

Response: The room layout density scale is 3.

7. Are RAF panels screwed down?

Response: The Raised Access Flooring (RAF) panels are not screwed down.

8. Depth of Underfloor Plenum?

Response: The depth of the underfloor Plenum is 12 inches.

9. Is the underfloor an active airflow plenum?

Response: The underfloor is an open airflow throughout the Data Center.

10. Underfloor Contamination Level? (Scale 1-5)

(1) No visible debris and no dust on hand when slab is wiped.

(3) Visible debris and dust on hand when slab is wiped.

(5) Very dirty - dust blows up when floor tiles are lifted - large number of visible debris.

Response: The underfloor contamination level scale is 3.

11. Types of Cables in the Underfloor? (Please check all that apply) None Power X Data X Cable Trays X

Response: The types of cables in the underfloor are power, data and cable trays.

12. Flooring Surface? (Please check all that apply)

RAF with HPL surface X RAF with carpeted surface On slab epoxy or other sealed concrete On slab VCT On slab carpet Steps Ramp(s)

Response: The flooring surface is Raised Access Floor with High Pressure Laminate (HPL) surface.

13. Flooring Contamination Level? (Scale 1-5)

(1) Very clean - looks brand new.

(3) Visible contaminant build-up, scuff marks, etc.

(5) Very dirty - scuff marks, spots, dust bunnies, etc.

Response: The flooring contamination level scale is 2.

14. Finished Ceiling: (Please provide details)

None, Open to Deck Height Above Finished Floor (ft)?

Response: N/A

Suspended (ceiling tiles)

Response: The suspended ceiling tiles height above the finished floor is 8 ft.

Hard finished ceiling, e.g., drywall

15. Are there overhead cable trays/ladder racks?

Response: Yes, there are overhead cable trays/ladder racks.

16. Is the room divided by cages?

Response: No, the room is not divided by cages.

17. Do cage walls extend below RAF?

18. Are aisle containment systems installed?

Response: There are not containment systems installed.

19. Is it possible to have someone come walk the site for so we can provide an accurate estimate?

Response: A site visit will be held on February 27, 2024, at 09:00 AM (ET).

Offerors/Attendees shall meet at the front entrance of building 3400. Participation in the site visit shall be at the contractor’s expense. The site visit is an opportunity for contractors to see the data center room and is not meant to be used as a question-and-answer setting. All post site-visit questions shall be submitted to the Contract Specialist at amy.l.gawarecki.civ@army.mil and the Contracting Officer at hobart.t.wellman.civ@army.mil no later than February 28, 2024 at 11:00 AM (ET). No remarks or written responses to questions by government personnel shall change or qualify any of the terms or conditions of this RFQ. The RFQ may only be changed by a formal written amendment issued by MICC-Fort Knox.

20. Please confirm the total square footage of the area needing cleaning services is 5800 sq ft?

Response: The total square footage of the area needing cleaning services is confirmed at 5800 ft.

21. Is there an existing incumbent on this solicitation? If so, what was the amount this contract was previously awarded for? Or please provide the previous contract number.

Response: The existing contract is W9124D23P0037 and was awarded to Germrip LLC.

The total contract value is $9,000.00.

22. It is my understanding as I work on submitting a bid for the above referenced notice ID, that cleaning services that meet the requirements of this contract shall be performed over the course of one day, quarterly, with a 5-day prior notice before arrival. Is this correct, or shall cleaning services be performed over multiple days, quarterly?

Response: Historically, the quarterly cleaning services have been completed in one day.

The services are required to be conducted quarterly, but there is no requirement that services must be completed in one day. Yes, the work shall be scheduled with a minimum 5-day notice.

23. According to scope of work the described work is quarterly. However, it mentioned additional cleaning if needed. I would assume this would be then a modification, correct?

Response: PWS paragraph 1.4 is revised. In the case that additional work within scope is required, it would require a bi-lateral modification.

24. Would staff need badging completed to enter the building?

Response: Visitor badges will be issued to cleaning personnel at security check-in window and escorted by MEPCOM designated personnel to enter building 3400 onto the Data Center.

25. How soon will this contract be awarded?

Response: It is anticipated that the resulting contract will be awarded in early March.

26. How many tiles or estimated sq footage of tiles that need to be lifted and cleaned under?

Response: The estimated square footage of tiles needed to be lifted and cleaned under the Data Center is 5800 sq feet.

27. Do any filters need to be replaced?

Response: No filters need to be replaced in the Data Center.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Feb-2024 11:00 AM to 04-Mar-2024 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT (PWS)

Headquarters US Military Entrance Processing Command (HQ USMEPCOM)

Data Center Cleaning Services

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Data Center Cleaning Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Data Center Cleaning Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The USMEPCOM is the vital link between recruiting and training today's armed forces. The command's motto, "Freedom's Front Door" symbolizes the command's mission of determining the physical, mental, and moral qualifications of every member of the armed services. HQ USMEPCOM with headquarters in North Chicago, Ill., is a joint service command staffed with people from all five branches of service. The command, through its 65 Military Entrance Processing Stations, determines whether applicants are qualified for enlistment based on standards set by each of the services.

Currently the HQ USMEPCOM has a requirement to maintain a clean and safe environment for reliable computing operations to meet the needs to successfully provide real-time entrance processing and qualification services to the Accession Community, and other government agencies thereby putting future entrance processing time, and qualification background checks at risk by severely impeding the number of applicants that can be processed into the Armed Services.

1.3. Objectives: Cleaning Service for HQ USMEPCOM Data Center. The main goal of HQ USMEPCOM is to establish an ongoing cleaning program to ensure that the Data Center is always a clean, healthy, and a safe environment to work in by eliminating dust and dirt buildup, thus ensuring a robust and reliable connectivity in support of HQ USMEPCOM and our Accession Partners while protecting HQ USMEPCOM systems and Networks to maximize mission assurance.

1.4. Scope- Data Center Cleaning Services. Prior to the first cleaning, the contractor and government personnel will perform a walkthrough to gather specific cleaning requirements. The specifics requirements range from which floor tiles will be removed for cleaning to which electrical outlets are designated as available for use by cleaning personnel. The services include moping or vacuuming to pick up unwanted particles on the floor and subfloor and equipment and hardware cleaning. The data center shall be cleaned on a quarterly basis.

1.4.1.

1.5. RESERVED

1.6. General Information

1.6.1. Quality Control (QC): Reserved

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The contractor is NOT required to perform services on the holidays listed below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, during HQ USMEPCOM normal duty hours, 8:00 am - 4:30 pm Monday through Friday, except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings.

For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at HQ USMEPCOM, Bldg. 3400, 2834 Green Bay Road, North Chicago, IL 60064.

1.6.6. Type of Contract: The government will award a firm fixed price contract.

1.6.7. Security Requirements: Contractor personnel and all associated sub-contractors’ employees performing work under this contract shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13) at time of the proposal submission and must maintain the level of security required for the life of the contract.

1.6.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control: Reserved

1.6.7.2.1. Reserved

1.6.7.2.2. Reserved

1.6.7.3. Lock Combinations: Reserved

1.6.7.4. Anti-Terrorism and Information Assurance Training. IAW ATTP 4-10 (FM 3-100.21)

1.6.7.5. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/.

1.6.7.6. Reserved

1.6.7.7. Access and General Protection/Security Policy and Procedures:

Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.8. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.7.9. Reserved

1.6.7.10. Reserved

1.6.7.11. OPSEC Training: Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.8. Special Qualifications: This effort will require that all technicians have completed the DCCS Data Centre Cleaning Specialist Course located at https://www.capitolinetraining.com/courses/dccs-data-centre-cleaning-specialist-course/#Available%20as%20An%20Onsite%20Course. The training shall be completed before starting work in the Data Center.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the COR. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between hours of 8:00 a.m. and 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel: Reserved

1.6.14. Other Direct Costs: Reserved

1.6.15. Data Rights: Reserved

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. PHASE IN /PHASE OUT PERIOD: Reserved

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS AND ABBREVIATIONS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved

3.2. Facilities: Services will be performed at HQ USMEPCOM, Risk Management and Compliance Office, MEIT- RMO at 2834 Green Bay Road, North Chicago, IL 60064-3057.

3.3. Utilities: The Government will provide normal usage of water and electricity for companies providing this type of service. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: Reserved

3.5. Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Reserved

4.3. Materials: Reserved

4.3.1. Reserved

4.3.2. Reserved

4.4. Equipment: Reserved

4.4.1.: Reserved

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide onsite data center cleaning services on a quarterly basis for the establishment of a safe and clean environment to HQ USMEPCOM Data Center. The government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

5.2. Quarterly Cleaning Services: The contractor shall provide onsite data center cleaning services on a quarterly basis. The contractor shall maintain the data center cleaning standards IAW ISO 14644-1 (Class 8), which defines the airborne particulate cleanliness for controlled environments.

List of services to be provided:

1. Removal of underfloor contaminants

2. Cleaning of equipment such as cabinets, monitors, chairs, and desks

3. Cleaning of floor surfaces

4. Cleaning of glass or laminate surfaces

5. Vacuuming of overhead cable trays and cabling

6. Providing a full after action written report for Data Center.

5.2.1 First Quarter Cleaning Service: The first quarter service shall take place prior to April 1st of each year. The contractor shall:

5.2.1.1 Remove underfloor contaminants by lifting all accessible access floor tiles. Remove large debris by hand and vacuum all accessible areas of the subfloor plenum (sheet metal connecting HVAC) with triple-filtered High Efficiency Particulate Air (HEPA) vacuum with static/sounds suppression.

5.2.1.2. Equipment: Remove particulate, residue, and microcontaminants from the exterior of all accessible equipment such as cabinets, monitors, chairs, and desks using a static-dissipative solution and microfiber applicators.

5.2.2 Second Quarter Cleaning Service: The second quarter service shall take place prior to July 1st of each year.

The contractor shall:

5.2.2.1 Floor Surface: Remove contaminants from all accessible top-of-floor surfaces with HEPA vacuum (including crevices, underneath and around equipment as is readily accessible) then manually clean the floor with a chemical application of anti-static, access-floor-approved solution, and manual agitation of accessible floor surfaces to remove/reduce unsightly marks/scuffs and trapped particulate.

5.2.2.2 Glass: Clean all accessible vertical transparent glass or laminate surfaces with an anti-static, non-streak cleaner. Exterior windows shall be excluded.

5.2.3 Third Quarter Cleaning Service: The third quarter service shall take place prior to October 1st of each year.

The contractor shall:

5.2.3.1. Overhead Cable Tray: Vacuum all overhead cable trays and cabling using HEPA vacuum.

5.2.3.2. HEPA vacuum the raised floor surface to remove loose particulate prior to removing floor tiles (floor tile is Laminate Square with wood core encased with still on bottom of square) each quarterly visit. Raised Panel Access Floor Tiles are 24" x 24".

5.2.4 Fourth Quarter Cleaning Service: The fourth quarter service shall take place prior to January 1st of each year.

The contractor shall:

5.2.4.1 HEPA vacuum, damp wipe with lint-free wipes and particle-absorbent dust cloth wipes and spot scrub exterior surfaces of equipment cabinets, racks, and stand-alone equipment, e.g., mainframes.

5.2.4.2 HEPA vacuum, damp wipe and spot scrub exterior surfaces of support equipment, Computer Room Air Conditioning units (CRACs), Power Distribution Units (PDUs).

5.2.4.3. HEPA Vacuum, Damp Wipe and Spot Scrub major infrastructure components, e.g., interior windows, windowsills, wall mounted hardware.

5.2.4.4 Antistatic cleaning (minimizes static electricity) and machine scrubbing of high-pressure laminate raised floor surfaces.

5.3 The contractor shall provide a quarterly cleaning schedule to the COR listing the dates and times that they will be on site to perform the quarterly cleaning tasks. The schedule will be provided to the COR at least 5 days in advance of arriving on site.

5.4 Contractor shall submit After Action Report (ARR) via email to KO/COR NLT than 3 working days after quarterly cleaning has been completed. The AAR shall document the services performed, areas and equipment cleaned, and any other significant findings during quarterly service.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 5 Code of Federal Regulations (CFR) 2635.703, “Use of nonpublic information” Army Regulation 25-2, “Information Assurance “Army Regulation 380-67, “Personnel Security Program” Army Regulation 530-1, “Operations Security “Directive Type Memorandum 08-027, “Security of Unclassified DoD Information on Non- DoD Information Systems”

6.1.2 DoD Directive 2000.16, “DoD Anti-terrorism (AT) Standards”

6.1.3 DoD Directive 5200.8, “Security of DoD Installations and Resources and the DoD Physical Security Review Board (PSRB)”

6.1.4 DoD Directive 5220.22-M, “National Industrial Security Program (NISP)” DoD Directive 5500.07-R, “The Joint Ethics Regulation (JER)”

6.1.5 DoD Directive 8500.1, “Information Assurance”

6.1.6 DoD Directive 8500.2, “Information Assurance Implementation”

6.1.7 DoD Directive 8510.01, “Risk Management Framework for DOD Information Technology”

6.1.8 DoD Directive 8570.01, “Information Assurance Training, Certification, and Workforce Management”

6.1.9 DoD Directive 8570.01-M, “Information Assurance Workforce Improvement Program”

6.1.10 Section 508: Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS 5.2.1 First Quarter Cleaning Service

Provide the first quarter cleaning services in accordance with paragraph 5.2.1.

The performance shall be completed with no more than 10% discrepancies. The performance shall be conducted prior to April 1st of each year 100% of the time.

Reperform at no additional cost to the Government.

Performance quality will be documented in the Surveillance reports.

PWS 5.2.2 Second Quarter Cleaning Service

Provide the second quarter cleaning services in accordance with paragraph 5.2.2.

The performance shall be completed with no more than 10% discrepancies. The performance shall be conducted prior to July 1st of each year 100% of the time.

Reperform at no additional cost to the Government.

Performance quality will be documented in the Surveillance reports.

PWS 5.2.3 Third Quarter Cleaning Service

Provide the third quarter cleaning services in accordance with paragraph 5.2.3.

The performance shall be completed with no more than 10% discrepancies. The performance shall be conducted prior to October 1st of each year 100% of the time.

Reperform at no additional cost to the Government.

Performance quality will be documented in the Surveillance reports.

PWS 5.2.4 Fourth Quarter Cleaning Service

Provide the fourth quarter cleaning services in accordance with paragraph 5.2.4.

The performance shall be completed with no more than 10% discrepancies. The performance shall be conducted prior to January 1st of each year 100% of the time.

Reperform at no additional cost to the Government.

Performance quality will be documented in the Surveillance reports.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.6.7.5 AT Level 1

Training

Withing 30 days of contract award

1 Electronic COR

1.6.7.8 iWatch Training

Within 30 days of contract award or within 30 days of new employee start date

1 Electronic COR

1.6.7.11 OPSEC

Training

Within 30 days of employee start date and annually thereafter

1 Electronic COR

1.6.8 DCCS Data

Center Cleaning Specialist Course

Before starting work in Data Center

1 Electronic COR

1.6.11 Designation of

Contract Manager and Alternate

One time 1 Electronic COR

5.3 Cleaning

Schedule

Quarterly, at least 5 days in advance of arriving on site

1 Electronic COR

5.5 AAR

Quarterly, NLT 2 working days after quarterly cleaning has been completed

1 Electronic COR

FAR 52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR

2023)

THIS REQUEST FOR QUOTE IS ISSUED AS A COMMERCIAL ACQUISITION USING A

COMBINATION OF FAR PARTS 12 AND 13.

1. Offerors shall submit any questions regarding this Request For Quote (RFQ) Solicitation in writing to the contract specialist at amy.l.gawarecki.civ@army.mil and the contracting officer at hobart.t.wellman.civ@army.mil.

Questions shall be received by the contracting officer no later than 11:00 am Eastern Time (ET) on 28 February 2024 to allow a written response. No remarks or written responses to questions by government personnel shall change or qualify any of the terms or conditions of this RFQ. The RFQ may only be changed by a formal written amendment issued by Mission and Installation Contracting Command (MICC) Fort Knox, Kentucky.

2. Offeror shall ensure all required documents are included with the proposal:

a) Standard Form 1449, duly executed by an official authorized to bind the offeror. Offerors shall complete blocks 17a, 17b, 30a, 30b and 30c on page 1.

b) Offerors are reminded to complete and return all required certifications contained in this solicitation.

Certifications: FAR 52.204-24(d), & 52.212-3 Alt I

c) Offerors shall price all items. Failure to quote on all items may render the offer noncompliant and the offer may not be considered. Prices in the offer shall be completed using the Contract Line Item Number (CLIN) structure in the solicitation. Offerors shall submit all unit prices to the whole penny; any fractions will be rounded to the next higher whole penny per unit for evaluation and award purposes.

3. Facsimile proposals and amendments will not be accepted. Proposals shall be emailed to the contract specialist at amy.l.gawarecki.civ@army.mil and the contracting officer at hobart.t.wellman.civ@army.mil. Proposal shall be submitted so as to reach the MICC- Fort Knox no later than the date and time specified for receipt (see block 8 on the SF 1449, or the latest issued amendment). Quotes and acknowledged amendments that are late may not be accepted.

4. Amendments: All amendments will be posted to https://.sam.gov. It is the offeror's responsibility to acknowledge all amendments within their quote.

5. Basis of Award: The resulting contract will be awarded using Simplified Acquisition Procedures (SAP) to the offeror with the lowest price that meets the requirements of the solicitation and is deemed responsible in accordance with the FAR. The low offer will be analyzed to determine if the offeror’s proposed price is fair and reasonable utilizing price analysis techniques in accordance with the guidelines in FAR Subpart 15.4.

(End of Summary of Changes)