IA02 SSJ - 3BDE JCLC CHICAGO - redacted.pdf

Control No: KNOX-SAT-2024-0088

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: 3BDE JCLC SJNWMA 2024

2. Description of Action: Meals, Lodging and Training Facilities for a Junior Cadet Leadership Challenge event from 9-13 June 2024.

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number W9124D23P0108 Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # Order # against Multiple Award IDIQ Contract Name or #

Order # against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours

Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: Military Personnel Army (MPA)

FY: 2024

Name of Proposed Contractor(s) and Address:

St. John’s Northwestern Military Academy, 1101 Genesee Street, Delafield, WI 53018

Brand Name Buy: Yes No

3. Description of Services or Supplies:

Meals, lodging, and facilities for a total of 300 Cadets and 86 Cadre from 9-13 June 2024; complete encampment to include, meals, lodging, outdoor training, climbing and aquatics for Chicago Public High Schools Junior Officer Training Corps (JROTC) Junior Cadet Leadership Camp (JCLC).

Saint John’s Northwestern Military Academy (SJNWMA) will be required to provide a complete support system for this encampment. SJNWMA will provide meals, lodging, linens, outdoor training spaces, climbing area, rappel tower, land navigation area, portable toilets, hand washing stations, pool and lake aquatics with lifeguards and

Control No: KNOX-SAT-2024-0088

Version – February 2017 safety boats, printers, and trained staff to accommodate all training requirements associated with this mission. See performance work statement for details by line items.

Period of Performance: 9 June to 13 June 2024 Total Value: $ 110,023.48

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

SJNWMA is the only reasonable source capable of providing the services of this contract. They are the only organization within a 200-mile radius from Chicago Public Schools and it possesses all the facilities necessary to conduct tough, challenging, realistic, and quality training for our cadets. If this contract were not awarded to this vendor, it will most likely not take place in 2024 due to increased travel costs.

6. Publicizing Contract Actions:

For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

7. Market Research:

a. Pursued Boy Scout of America organizations hosting this encampment. Although these organizations were willing to be hosts they just were unable to support the encampment. When we were planning this JCLC, we were unable to find a suitable place to conduct the type of adventure training and safety features we require. The following are some places found unsuitable for our requirements:

b. https://skydivechicago.com. We contacted Skydive Chicago located at 3215 E 1969th Rd, Ottawa, IL 61350. They are 1 hour 36 mins (75.4 miles) away from our location.

This facility caters to adults and has an emphasis on individual training. Our target group is 9-11 grade high school students with emphasis on collective teambuilding exercises.

c. http://www.adventuresaccessed.com. Adventures Accessed, LLC (DUNS: 77913561 CAGE Code: 7DNW7) 2901 N HOYNE AVE APT 3 Chicago, IL 60618-8262.

Adventures Accessed only offers one day events. Per CCR 145-2, JCLC must be 3 to 7 days in length.

d. http://pathwaytoadventure.org/camping/allseason. We contacted representatives from two local Boy Scout of America (BSA) organizations The BSAs were unable to facilitate for our large number of cadets during this time of the year.