SOLICITATION_AMENDMENT_0001_W9124D19T0002_WASHER_&_DRYER_REPAIR_07_NOV_18.pdf

0011260132

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation for Washer & Dryer Repair for Fort Knox is hereby amended as follow s:

Incorporate changes to block 8 of SF1449 to extend the offer due date from 07 November 2018 to 13 November 2018.

Incorporate changes to the Period of Performance from 12 November 2018 through 11 November 2019 to 19 November 2018 through 18 November 2019.

The Questions and Responses are now officially incorporated into the solicitation.

All other terms and conditions remain unchanged.

POC for this amendment is Taylor Wellman, hobart.t.w ellman.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124D19T0002

X 9B. DATED (SEE ITEM 11)

25-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Nov-2018

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 373

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D19T0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

A. The required response date/time is changed from 07-Nov-2018 11:00 AM to 13-Nov-2018 11:00 AM.

B. The period of performance is changed as follows:

CLIN 0001 - CLIN 0009 changed from 12 November 2018 through 11 November 2019 to 19 November 2018 through 18 November 2019.

CLIN 1001 – CLIN 1009 changed from 12 November 2019 through 11 November 2020 to 19 November 2019 through 18 November 2020.

CLIN 2001 – CLIN 2009 changed from 12 November 2020 through 11 November 2021 to 19 November 2020 through 18 November 2021.

CLIN 3001 – CLIN 3009 changed from 12 November 2021 through 11 November 2022 to 19 November 2021 through 18 November 2022.

CLIN 4001 – CLIN 4009 changed from 12 November 2022 through 11 November 2023 to 19 November 2022 through 18 November 2023.

C. The following Questions & Responses are now officially incorporated into the solicitation.

Questions & Responses

1. Can you provide further information on the Make and Model of the existing machines?

A. There are numerous Makes and Models. No other information will be provided.

2. Will the Government provide a date and time for a site visit?

A. There will be no site visit.

3. How many washers and dryers are in individual rooms?

A. None.

4. How many washers and dryers are in common laundry rooms?

A. All washers and dryers are in either common laundry rooms or latrines. See Technical Exhibit C for a

Building Listing of Washers and Dryers.

5. In regards to paragraph 5.6 (Clean Dryer Vents) of the PWS which stated that the Contractor shall Clean Dryer Vents and vent piping annually from the discharge of the dryer to the exterior of the building to include all exterior components.

5a: How many individual vents is a contractor responsible for?

A. Not known, some are individual vents and some are convergent vents.

5b: How many convergent vents is a contractor responsible for?

A. Not known, some are individual vents and some are convergent vents.

5c: When was the last time vents were cleaned? And by who?

A. Vents were last cleaned in 2018 by the current contractor.

6. Does the Government have building floor plans in sufficient details in regards to the venting of the driers for each one of the buildings so that we can calculate the distance and the height of the outdoor vents? If these drawing are available please provide.

A. Drawings are not available.

7. How many dryer vents are assisted by exhaust fans? If any are exhaust fan assisted is it the responsibility of the successful contractor to replace and maintain these exhaust fans?

A. An estimated 8-10 buildings have exhaust fans. Replacement and maintenance of fans will not be performed under this contract.

8. If during the annual dryer vent cleaning there is damage identified to vents and the vent supporting elements. Who has the responsibility to provide labor and materials to repair these items?

A. Repaired by others and not performed under this contract.

9. If salvaged serviceable parts are not available and new parts are required; it is assumed that the contractor would acquire the parts from a vendor. Does the contractor then invoice the Government for the reimbursement of the material under CLIN 0004?

A. Yes.

10. Could the Government please provide an equipment listing that includes the Installed equipment location, Manufacture, model and Part number?

A. Technical Exhibit C is a Building Listing of Washers and Dryers. As there are numerous Makes of equipment installed, the government is unable to provide a listing of the manufacturers, models and part numbers. .

11. For CLIN 0002 Hook up of equipment is the “unit” “each” one each item equals one piece of equipment i.e. One washer?

12. For CLIN 0008 Assessment of equipment is the “unit” “each” one each item equals one piece of equipment i.e. One washer?

13. Is the Contractor allowed to use the Government Dumpsters for waste material generated under this solicitation?

A. Yes

14. In regards to PWS Paragraph 5.2.1; can the Government please confirm that there will be one service request for each unit requiring service and that the Government does not intend to call in a single service call for multiple units?

A. One service request may include multiple units. The contractor will be paid for each unit repaired.

15. In regards to PWS Paragraph 5.2.2 the contractor shall not use locked buildings or locked laundry rooms as a reason not to repair machines. What is the procedure for gaining access if the service order POC is unresponsive?

A. Contact the Government QAE.

16. Please help clarify the relationship between an Assessment and a Repair. We assume that we may receive a service call to respond to a specific location and a specific unit (washer or dryer) and will be asked to assess its serviceability (troubleshoot). We would then return to our shop and prepare the assessment.

Upon completing the assessment of the repairs we would notify the QAE or KO of the extent (and cost) of the repairs required to make the unit serviceable again. If the QAE and/or the KO wants unit made serviceable again they will issue a separate repair service call. Is this correct?

17. Although there is some mention of the historical data it’s tied to “past yearly periods” that are not quantifiable. In order to give the Government to best price at the lowest possible risk to the contractor we are going to ask this question about the historical data. Would the Government lease provide the historical to complete the table?

A. The government does not maintain the detailed historical data necessary to complete the chart below.

The government is unable to provide any additional historical data.

18. Who is providing the washers and dryers? Are you looking to install and service only? If Fort Knox is providing equipment, I need to know the brand and model to check parts availability?

A. The Government provides the washers and dryers. The contractor shall install and service only. As there are numerous Makes and Models, the government is unable to provide this information.

19. Are any of the laundry rooms on other than the first floor? If so, need to know if there are elevators, or how many floors machine need to be moved, and method of delivery?

A. Yes, laundry rooms and latrines are in multi-story buildings, maximum basement plus 3 floors.

20. There was reference to 180 high efficiency washers. Need to know if this references a front load washer and if remaining are top load washers?

A. Yes, high efficiency washers are front load, all others are top load.

21. Please verify total count of machines, and number of top load washers and front load washers, if there is a mix. I ask because dryers were separated with single dryers and stacked dryers.

A. All known information is listed in Technical Exhibit C, Building Listing of Washers and Dryers.

22. Are dryers gas or electric?

A. All dryers are electric.

23. In regards to Salvaged Parts at paragraph 5.3 and 5.3.1. Will the Government provide a secure storage location for the Governments salvaged parts?

24. What is the current backlog of equipment requiring service or repair?

A. 30-35 machines.

25. In paragraph 5.8 please describe the steps that the contractor must take to complete an assessment? Does the Government have a form that the contractor must fill out meet requirement?

A. An assessment consists of operating the machine thru its cycles to insure it operates properly. The assessment line item will only be used when it is unknown if the machine operates properly.

Machines currently in use will not be assessed, the machines are considered to be operational until a repair is requested by the user. When a repair is requested the machine is considered to have already been assessed by the user as not operational. Assessments will be ordered very infrequently, none were ordered in the past year. The Government does not have a form for assessments.

(End of Summary of Changes)