I_A_2_DRAFT_PWS_FOR_SSS,_19-Q-6327,_MEALS,_CAMP_PANTHER,_22_MAY_19.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

HEADQUARTERS 4TH BRIGADE ARMY

JUNIOR RESERVED OFFICERS TRAINING CORPS (JROTC)

JROTC CADET LEADERSHIP CHALLENGE (JCLC)

GASTONIA, NORTH CAROLINA 28503

10-14 June 2019

Part 1

General Information

1. General: This is a non-personal services contract to provide meal service and labor as specified herein, for the JCLC Leadership Challenge, 10-14 June 2019. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall furnish meal services, supervision and labor and other items and non-personal services necessary to perform specified services in accordance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Reserved

1.3 Objectives: The contractor shall transport food and support equipment from the contractor’s facility to the designated serving location.

1.3.1 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meal and occupy the Dining Facility for approximately three hours to serve meals.

1.3.2 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others.

1.3.3. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4 Scope: The Contractor shall furnish meal services for 400 cadets conducted at Piedmont Council, Boy Scout of America, Gastonia, NC for the conduct of JCLC Leadership Challenge, 10-14 June 2019.

1.5 Period of Performance: This Period of performance is 10-14 June 2019.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Reserved

1.6.3 Recognized Holidays: Contractors shall not be required to work any of the below recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor shall conduct business between the hours of 6:30 a.m.

to 6:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at Piedmont Council, Boy Scout of America, Gastonia, NC Dining Facility.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall have a Badge from the Visitors Center and will be escorted with one of the Cadre staff to the appropriate area. This is the proposed submission, which must be maintained as the level of security required for the life of the contract. The security requirements are in accordance with Boy Scout of America Visitor procedures.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Reserved

1.6.7.3 Reserved.

1.6.8 Special Qualifications: Contractor shall have knowledge of safety awareness; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a profession demeanor when serving the food and be aware of all food safety requirements for preparing and serving food for an outdoor dining event.

1.6.9 Reserved

1.6.10 Reserved

1.6.11 Reserved

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall be required to wear Badges from the Visitors Center during their stay throughout the event at all times.

1.6.13 Reserved

1.6.14 Reserved

1.6.15 Reserved

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Reserved.

1.6.18 CONTRACTOR MANAGEMENT REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by slicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 2

DEFINITIONS & ACRONYMS

(This section includes all appropriate terms and phrases for this PWS. The definition must be clear and concise, not ambiguous. Carefully consider each definition because they will be binding for the duration of this contract, unless modified. In addition, include a complete listing of all acronyms and words or phrases they represent.

2. DEFINITIONS and Acronyms:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. Reserved

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICALSECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Reserved

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC DefenseManpowerDataCenter DOD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserved Officers Training Corps HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii)

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

This section should identify those items such as property, information and/or services that will be provided for the contractor’s use (without cost to the contractor) to allow them to provide the required services, such as materials, facilities, training, etc. Examples provided below.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide to the contractor instruction on the standard rules and regulations of the site in which the event will occur and services provided.

3.2 Facilities: The Government will not provide telephones or computer support for the vendor.

3.3 Utilities: Reserved

3.4 Equipment: Reserved.

3.5 Materials: The Government will provide standard rules and regulations for the vendor as to what is allowed on the site and what is not prior to the event. If certain cooking products will not be allowed on site, it will be forwarded to the vendor to allow them time to adjust their cooking time.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all meal services and labor as specified herein, for the Headquarters 4th Brigade Army JROTC Annual JCLC Leadership Challenge 2019. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Reserved

4.3. Materials: The contractor shall transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government Key Personnel. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall also provide all condiments for use at the meal.

4.4 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.5 Point of Contact: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.6 Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all meal services for the Headquarters 4th Brigade Army JROTC Annual Leadership Challenge 2019. All meals shall be prepared for 400 Cadets. The meals shall be conducted at Piedmont Council, Boy Scout of America, Gastonia, NC Dining Facility from 10-14 June 2019 between the hours of 6:30 a.m. to 6: 30 p.m. The Contractor shall furnish the cooking equipment and tables to put the food on. A Cadres member will meet them at the gate prior to the meal time to assist them with obtaining their visitors passes.

5.2. Access, General Protection, and Security Policy and Procedures. This standard language text is for contractor employees with and area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office. Director of Emergency

Services, or Security Office, Contractor workforce shall comply with all personnel identify verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.3. Task Heading.

5.3.1. Transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC. The contractor shall transport food and support equipment to and from the designated serving area at the training site.

5.3.2. Provide all food, condiments serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for dinner meal.

5.3.3. Wipe down and sanitize all tables at serving location.

5.3.4. Menus. The contractor shall provide a menu similar to the one stated in 5.3.5. The all meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award. Any changes to the menu for alternative replacement agreed upon at the time of menu submission.

5.3.5. Dinner Meal, 10 Jun 19: Turkey (1 Piece Ea), Mashed Potatoes (#13 Scoop), Corn (#13 Scoop), Tossed Salad & Dressing, Assorted Pies (1 ea), Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup)

5.3.5.1. Breakfast Meal, 11 Jun 19: Scrambled Eggs (2 Extra Large Eggs per person), Baked French Toast with syrup (2 pieces ea), Assorted Fruit, Cold Cereal, Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.3.5.2. Lunch (sack) Meal, 11 Jun 19: Sack lunch consisting of Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea).

5.3.5.3. Dinner Meal, 11 Jun 19: Lasagna with Meatballs in Sauce (1 Ea 7oz Slice), Tossed Salad & dressing, Rolls and Butter (2 Rolls/2 Tab Butter), Assorted Brownies (1 ea), Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.3.5.4. Breakfast Meal, 12 Jun 19: Scrambled Eggs (2 Extra Large Eggs per person), French Toast Sticks with Syrup (4 sticks per person), Assorted Fruit, Cold Cereal, Assorted Bagels, Milk/Juice (1 ea 8oz glass), and Coffee (1 ea 8oz cup).

5.3.5.5. Lunch (sack) Meal, 12 Jun 19: Sack lunch consisting of Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea).

5.3.5.6. Dinner Meal, 12 Jun 19: Turkey (1 Piece Ea), Mashed Potatoes (#13 Scoop), Corn (#13

Scoop), Tossed Salad & Dressing, Assorted Pies (1 ea), Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.3.5.7. Breakfast Meal, 13 Jun 19: Baked Assorted Frittatas (1 ea), Cinnamon Rolls (1 ea), Assorted Fruit, Cold Cereal, Milk/Juice (1 ea 8oz glass), and Coffee (1 ea 8oz cup).

5.3.5.8. Lunch (sack) Meal, 13 Jun 19: Sack lunch consisting of Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea).

5.3.5.9. Dinner Meal, 13 Jun 19: Parmesan encrusted chicken (1 Piece Breast or1 Piece Thigh and Leg Equivalent), VT Cheese Potatoes (#13 scoop), Tossed Salad & Dressing, Assorted Dessert Bars (1 ea), Milk/Juice (1 ea 8oz glass), and Coffee (1 ea 8oz cup).

5.3.5.10. Breakfast Meal, 14 Jun 19: Scrambled Eggs (2 Extra Large Eggs per person), Baked French Toast with syrup (2 pieces ea), Assorted Fruit, Cold Cereal, Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.3.5.11. Lunch (sack) Meal, 14 Jun 19: Sack lunch consisting of Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea).

5.4. Reserved.

5.5. Reserved..

PART 6

APPLICABLE PUBLICATIONS

6. Reserved

6.1. Reserved

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE/DISI

NCENTIVE

In accordance with PWS paragraph 5.1, Provide all meal for JCLC Leadership Challenge conducted at Piedmont Council, Boy Scout of America, Gastonia, NC Dining Facility from 10- 14 June 2019 between the hours of 6:30 a.m. to 6: 30 p.m. Meal is to be set up at 30 minutes prior to the prescribed time as noted above on 10-14 June 2019

Vendor shall deliver and set up all equipment required to prepare cook and serve the food 30 minutes prior to serving.

The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor shall ensure the facility is cleaned and sanitized to The Piedmont Council BSA Dining Facility standards.

Rated no less than 95%.

The contractor compliance may be entered in CPAR for the reporting period and the results of the data will be used to substantiate objective ratings of contractor Performance. The rating of less than acceptable performance could result in terminating the contract at the discretion of the Contracting Officer.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency Process Standard Submit To Meals for 400 cadets, i.e., the DoD Business Process and Agency Operating Models Report and the PWS paragraph number, i.e., PWS paragraph 5.1.

10-14 June 2019 location to be disclosed after award.

400 Buffet Cadet Hot Meals served with Entrée, two

(2) sides, beverage and desert.

Telephonically ATTN:

Government Point of Contact