Amendment_00001.pdf

0011181597

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amarillo MEPS Boxed Meals Solicitation, W9124D-19-Q-6165

1. PWS 3.3.1.1 Bread - is changed to add the w ord "minimum" to the requirement in 6 inch length.

2. All other terms and conditions of this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124D19Q6165

X 9B. DATED (SEE ITEM 11)

15-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Mar-2019

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 373

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D19Q6165

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

AMENDMENT TO FAR 52.212-1 (c) INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

QUANTITIES

Quantities are estimated only, based on the best information currently available to the government. Payment will be made for actual quantities received and accepted.

CHANGES

Changes in or deviation from the scope of work shall not be effected without a written modification executed by the contracting officer. Only the contracting officer may approve any changes.

INVOICES

On a monthly basis, the contractor shall submit a detailed invoice to the Government Point Of Contact (POC) no later than the third work day of the month following the month in which services were performed. The contractor shall obtain signature of the Government POC and shall make a copy of each for his/her records. The contractor's monthly invoice shall indicate the total number of meals provided for each service code for pre (applicant) and for each service code for post (shipper).

PAYMENT

The government will pay the contractor monthly for services performed during the preceding month, upon submission of proper invoices, the prices stipulated in this contract for actual services received and accepted, less any deductions provided in the contract.

QUOTE FORMAT AND CONTENT

The offeror shall submit one copy of its quote. The quote shall consist of the following:

1. Standard Form 1449, duly executed by an official authorized to bind the offeror;

2. The unit prices in the price schedule (NOTE: failure to quote on all items will render the quote non-compliant and the quote will not be considered. Prices in the quote shall be completed using the CLIN (bid) schedule in the RFQ.

3. One copy of any required subcontractor agreement, fully executed by both the prime contractor and the subcontractor (if any portion of the effort is to be subcontracted);

4. One legible copy of the state or local government health inspection report, if and as required, for the proposed food service preparation facility. The health inspection report shall be completed less than 12 months from the date quotes are due. The facility must have received a score of “A” or “B”; 85 or above” or “pass”, if pass/fail inspection system is used. The score must be clearly annotated on the report. Failure to provide an acceptable health inspection report will render the quote non-compliant.

BASIS OF AWARD

The government will award a single contract to the responsible offeror whose quote with acceptable past performance proposed the lowest price. The government will:

1. Ensure all required documents are included with the quote;

2. Evaluate price of those offers found to have an acceptable performance record;

3. Failure to submit all required documents will render the offeror's quote non-compliant and the quote will not be considered;

4. In the event an offeror is found to be unacceptable in past performance pursuant to FAR 19.6 “Certificates of Competency and Determinations of Responsibility”, the Contracting Officer may seek a Certificate of Competency (COC) prior to making an award decision.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

PRODUCT AND DELIVERY SPECIFICATION DETAIL

Amarillo MEPS

SECTION 1

1.1. The contractor shall provide noon (boxed lunch) meals, as specified herein, for the Armed Forces applicants processing at the Amarillo Military Entrance Processing Station (MEPS) Amarillo Texas. The Amarillo MEPS is located at 1100 S. Fillmore, Suite 100 Amarillo, TX 79101-4318.

1.1.2 The contractor shall furnish meals from the establishment at the location specified in the contract.

Subcontracting to any other establishment or furnishing meals from any other location shall be permitted only with prior written consent of the contracting officer (KO).

1.1.2.1 The contractor and any subcontractor shall meet the specifications herein for the product required.

1.1.3 The contractor shall provide noon meals every Monday through Friday, excluding legal holidays and training days scheduled by the MEPS, as well as a maximum of 28 Saturdays annually, for a total estimated 264 days per year. Extra meals (i.e. mission day meals) may also be required on as many as two of the processing days per month for applicants processing late into the afternoon or evening. The government will provide the contractor with the annual operations schedule prior to contract start and upon change. The government will notify the contractor in advance when services are not required on a scheduled Saturday.

1.1.3.1 Extended Hours Processing Days. On these days, commonly referred to as mission days, the MEPS require additional meals for applicants processing into the late evening hours at the MEPS location. MEPS will determine the number of meals required for applicants processing late and add them to the regular noon meal order. See paragraph 3.7.

1.1.4 The number of meals provided during a previous 12-month period is provided for information only at Technical Exhibit 2.

1.2.2 Contractor shall begin delivery as specified on the effective date of the contract.

1.3 The contractor shall maintain a program of self-inspection, acceptable to the government, to ensure compliance with this contract. Records of inspections shall be maintained and made available to the KO or his/her designated representative when requested.

1.4 Within 30 calendar days after contract start date, or within 10 days of new employees or subcontractor employees commencing performance under this contract, all contractor employees, to include subcontractor employees, requiring access to government installations, facilities and/or controlled access areas shall complete the training listed in paragraphs 1.4.1 through 1.4.3 below. Upon completion of training, the contractor shall submit to the COR a certificate (where a certificate is provided) or the name of each affected employee who has completed training. All training will be made available at the following website:

http://www.mepcom.army.mil/contractors.aspx.

1.4.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas, and support USMEPCOM mission on-site or remotely shall complete AT Level I awareness training within twenty calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within seven calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil.

1.4.2 IWATCH training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within twenty calendar days of contract award and within forty calendar days of new employees commencing performance with the results reported to the COR NLT 7 calendar days after contract award.

1.4.3 OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.5 All contractor employees, to include subcontractor employees, requiring access to government installations, facilities, and/or controlled access areas shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures as provided by the government POC. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce shall comply with all identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this task order awarded hereunder, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in the contractor security matters or processes.

SECTION 2

DEFINITIONS

2.1. Acceptance. The act of an authorized representative of the government by which the government accepts delivery of products ordered.

2.2. Armed Forces Applicant. An individual voluntarily applying for entrance into the Armed Forces, Coast Guard or any other Government Agency.

2.3. Contracting Officer (KO). A person duly appointed with authority to enter into and administer contracts on behalf of the Government.

2.4. Legal Public Holidays [as established pursuant to 5 U.S.C. 6103(a)]:

New Year's Day 1 January Martin Luther King, Jr.'s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on a Saturday, the preceding Friday is the observed day. If a holiday falls on a Sunday, the next Monday is the observed day. The MEPS will normally be closed on holidays, but applicants will normally require meals and lodging on holidays to process at the MEPS on the following day. There are APPROXIMATELY FIVE training days per year. The contractor will be notified in advance of the specific dates as no meals will be required on those dates.

2.5 Military Entrance Processing Station (MEPS). Military activity responsible for administering aptitude tests, medical examinations, and administrative processing of Armed Forces applicants.

2.6 Mission Day Meal – a second meal for applicants processing late into early evening or night at the MEPS on an Extended Hours Processing Day commonly referred to as mission day.

2.7 Quality Control. Actions taken by a contractor to control the production of goods or services so that they will meet the requirements of the contract.

2.8 United States Military Entrance Processing Command (USMEPCOM). Major command responsible for administering the operation of MEPS.

SECTION 3

FOOD SPECIFICATIONS

3.1 The food shall be delivered in box lunches. Each individual box lunch shall consist of a sub-type sandwich, lettuce tomato, bag of chips, cookie, apple, straw, and napkin. See paragraphs 3.3.1 through 3.3.7 below for specifications on box lunch content. Lunches shall be delivered to the Amarillo MEPS at the address specified in paragraph 1.1 above and shall arrive no later than 8:30 a.m. daily.

3.2 The contractor shall deliver box lunches in a cooler or similar type container that will protect the contents and maintain a proper temperature to guard against spoilage. The contractor shall deliver meals to the Operations Control Desk. The government will transfer meals from contractor-owned coolers/containers to a government-owned refrigerator prior to the contractor’s departure.

3.3 The contractor shall provide the following on a daily basis:

3.3.1.1 Bread (Submarine Buns).

White, submarine style – minimum 6 inch in length, weighing 2.5 oz. minimum, fresh.

Whole Wheat, submarine style – minimum 6 inch length, weighing 2.5 oz. minimum, fresh.

3.3.1.2 Meat, 7.5 oz minimum

Ham, baked or boiled, sliced Turkey, sliced Roast Beef, sliced

3.3.1.3 Cheese, 2 slices (minimum total of 1 oz.) (Except on veggie subs)

Swiss Provolone American

3.3.2 Veggie submarine sandwiches shall be pre-prepared and shall consist of lettuce, onions, pickles, green peppers, tomatoes, and cucumbers, as a minimum, and shall contain at least 4 slices (minimum of 2 oz) of cheese in lieu of any meat product.

3.3.3 Lettuce and Tomato shall be wrapped individually, separate from each other, separate from the sandwich, to include those box lunches with veggie sandwiches.

3.3.4 Chips, plain, one bag, one ounce or larger nationally known brand (Frito Lay, Jays, Herrs, Wise).

3.3.5 Dessert, one large (5”) or two medium (2.5”) chocolate chip cookies, pre-packaged.

3.3.6 Fresh Apple or Orange, one medium – minimum 1/3 pound.

3.3.7 One straw and one paper napkin, 13 inches x 13 inches minimum.

3.3.8 Beverages. The contractor shall submit its proposed selection of soft drinks to the KO for approval prior to contract start and prior to any change of a previously approved selection. While all of the following types of beverages are required on a daily basis, the majority furnished daily shall be carbonated soft drinks. Beverages shall consist of the following:

3.3.8.1 A variety (i.e. cola type, root beer, lemon/lime such as Sprite, 7-up, Sierra Mist) of nationally known brand (i.e. Pepsi, Coke, Royal Crown) carbonated soft drinks, both diet and regular, in cans or bottles, minimum of 12 oz serving;

3.3.8.2 Cold water, bottled, 500 ml or 20 oz serving;

3.3.8.3 Ice tea, can or bottle, minimum 12 oz serving;

3.3.8.4 Whole milk, 1/2 pint container.

3.3.9 Condiments. The contractor shall include in each box lunch two individual serving packages of the following:

yellow mustard, brown mustard, mayonnaise, low fat mayonnaise, relish, salt, pepper, oil, and vinegar.

3.4 All food items, other than drinks specified in paragraph 3.3.8, shall be delivered to the MEPS prepackaged in a box, bag, or container large enough to hold all items without crushing.

3.5 Waxed paper, saran/plastic wrap, or glassine bags shall be used for wrapping non pre-packaged items.

3.6 The government estimates that an average of 13 served noon meals shall be required daily with a maximum of

25. The MEPS will notify the contractor by 6:30 a.m. daily with the number of lunches required for that day.

3.7 Mission Day Meal. Mission day meals shall follow the specifications outlined above. However, on mission day, the contractor may provide additional selections, such as hot sandwiches, from which the applicants may choose.

3.8 Additional Requirements:

3.8.1 Each lunch shall be packaged in serving containers sturdy enough to protect contents. Each container shall be clearly marked (i.e., ham, turkey, veggie, roast beef).

3.8.2 No items shall be provided or otherwise made available for sale or choice to non-applicants.

3.9 Meal Vouchers. The contractor shall perform administrative functions to account for meals provided to MEPS applicants. Necessary forms and instructions will be made available to the contractor by the government POC. By 6:30 a.m. daily, the MEPS will notify the contractor via facsimile or electronic copy the number of lunches needed that day for each service. The contractor will be provided copies of USMEPCOM Form 727-E, Copy 5 Diner (Lunch) Meal Authorization and Receipt Voucher. The contractor shall return all signed copies to the MEPS government POC after the delivery is made.

3.10 Invoices: On a monthly basis, the contractor shall submit a detailed invoice to the MEPS no later than the third work day of the month following the month in which meals were delivered. Monthly invoices shall be generated from the Form 727-E and noon meal worksheet which is provided to the contractor daily. The contractor's monthly invoice shall indicate the total number of lunches provided for each daily delivery.

3.11 Payment: The government will use the Government Purchase Card (GPC) to pay for supplies received under this contract in lieu of issuing orders on a Standard Form (SF) 1449. The contractor shall have the capability to accept the GPC at the time of contract award, and shall maintain such capability during the life of the contract.

Failure to maintain credit card acceptance capability may constitute contractual default pursuant to FAR 52.212- 4(m), titled "Termination for Cause". NOTE: For information purposes only; a maximum of 17 credit cards may be used each month to process payment against this contract.

3.12 The government POC is 1SG Bradley Toles.

TECHNICAL EXHIBIT 1

DELIVERABLES

Section Title Format Date Required

Frequency Copies Distribution

1.4.1 AT Level I

Awareness Training

Certificate Within 30 days of contract award or within 10 calendar days of new employees start date.

Initially and Upon

Change

1 Government

POC (1)

1.4.2 iWatch Awareness Training

Written Confirmation

Within 30 days of contract award or within 10 calendar days of new employees start date.

Initially and Upon

Change

1 Government

POC (1)

1.4.3 OPSEC

Training

Certificate Within 30 days of contract award or within 10 calendar days of new employees start date.

Initially and Upon

Change

1 Government

POC (1)

3.3.4 Brand name

of Chips

Written Prior to start of contract and upon any change.

Initially and as needed.

1 Contracting Officer (1)

3.3.8 Brand name

of Drinks

Written Prior to start of contract and upon any change.

Initially and as needed.

1 Contracting Officer (1)

3.9 Meal

Vouchers

Written Form 727-E

NLT than the end of the work day.

Daily 1 Government

POC (1)

3.10 Invoices Written NLT than the

third work day of the month following the month in which the delivery was made.

Monthly 1 Government

POC (1)

TECHNICAL EXHIBIT 2

HISTORICAL DATA SUMMARY

Amarillo Military Entrance Processing Station

LUNCH

MONTH QUANTITY

March 2018 272 February 2018 268 January 2018 290

December 2017 221 November 2017 236 October 2017 248

September 2017 285 August 2017 352

July 2017 338 June 2017 311

May 2017 309 April 2017 282

Total 3,412

NOTE: The above historical data, reflecting the actual number of lunches provided during the period shown, is provided for information purposes only. This does not guarantee future performance.

(End of Summary of Changes)