DRAFT_PWS_10-13_June_Newsome_High_JCLC.pdf

PERFORMANCE WORK STATEMENT

FOR

Newsome High JROTC 10-13 June 2019

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide services to support Newsome High JROTC. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Objectives: - Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.3 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC), for a maximum of 385 Cadets and 70 cadre members, at location provided by the contractor. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work:

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 4 days without option years. The Period of Performance reads as follows: 10-13 June 2019.

1.5. Place of Performance: The work to be performed under this contract will be performed at location provided by the contractor. The place of performance must be within 53 miles of 16550 Fishhawk Blvd., Lithia, FL 33547

1.6. Type of Contract: The government will award a service contract.

1.7. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0530 and 2200 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.9. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Housing Requirements. The contractor shall provide housing for 385 Cadets and 70 cadre members participating in Newsome JROTC. Dates are 10-13 June 2019. Housing must include one bed per individual inside any combination of tents with wood floors; screened in pavilions;

cabins, lodges or general purpose buildings. Billeting areas must provide adequate bathroom facilities to include clean, working showers and sinks with hot and cold running water; toilets or toilets and urinals with running water. Shower curtains or some other form of shower barriers are required. Contractor shall also make available certain recreational facilities (rappelling equipment and High and Low COPES training, leadership reaction course, obstacle course, 24-hr medical coverage facilities, and swimming area).

4.2.1. Cadet Billeting. Cadet billeting shall be configured to facilitate the 216 males assigned to 4 different companies of approximately 54 males each with each company in a separate campsite or together in 1 or 2 clean lodge buildings, bunk houses, and/or general purpose buildings in proximity to each other. The approximately 170 females must be housed separately from the males, either in different campsites, lodge buildings, bunkhouses and/or general purpose building(s) in proximity to each other. Female chaperones will stay in female camping area.

4.2.3. Contractor shall provide one (1) certified lifeguard for drown-proofing training. Contractor shall provide office space for the camp operations center from 10-13 June 2019, to include cleaning supplies, trained and qualified personnel to support COPEs, Aquatics, Rappelling, 2 full time licensed medical personnel for 24-hr First Aid station. All items to include first aid support facilities and operations headquarters will be located on the same site as the event.

4.2.4. Cadre Billeting. With the exception of female chaperones and male TAC officers and Assistant TAC officers, staff and training committee billeting shall be separate from cadet billeting. Ten (10) Cadre members will need accommodations in the vicinity of the Command Center with all other Cadre spread between Cadet Camp sites and other available lodging.

4.3. Audiovisual. The Contractor shall make available the dining facility and equipment for inclement weather. Inclement weather equipment includes lightening protective shelters, HQs building, and billets. In addition, the contractor should be prepared to provide on call a projector and screen at the dining. No other audiovisual equipment is required.

4.4. Transportation requirements. Contractor shall provide 10 golf carts and 9 Gators to transport event participants and equipment as required. Golf carts operators will only be the JROTC cadre.

4.5. Hand Held Radios. N/A, Contractor is not providing hand held radios (UHF/VHF Radios or similar radios) with charging stations capable of signal coverage throughout the confinements of the camp.

4.6. Training Venues Personnel. Contractor should provide the minimum personnel to support the different training venues (COPES, Rappelling, Land Navigation, Canoeing) to conduct safe training.

4.6.1. Two (2) days of use of the canoes/rowboats with instruction on the use of personal flotation devices (PED’s) and paddles/oars. Two (2) qualified lake front staff instructors to allow up to 45 cadets in canoes/row boats on the water at the same time shall also be provided.

4.6.2. Two days use of COPES Course

4.6.3. Two days use of the Land Navigation Course

4.6.4. Two days use of the Rock Climbing Wall and Rappel Tower

4.7. Meal Requirements. Contractor shall provide meals for camp participants from 10-13 June 2019. Meals will be provided as follows:

JCLC Camp:

10 June 2019: Dinner - 385 each for Cadets; 70 each for Cadre 11 June 2019: Breakfast - 385 each for Cadets; 70 each for Cadre

Lunch - 385 each for Cadets; 70 each for Cadre Dinner - 385 each for Cadets; 70 each for Cadre 12 June 2019: Breakfast - 385 each for Cadets; 70 each for Cadre Lunch - 385 each for Cadets; 70 each for Cadre Dinner - 385 each for Cadets; 70 each for Cadre 13 June 2019: Breakfast - 385 each for Cadets; 70 each for Cadre

4.8. Porta-Latrines. The porta-latrines shall be empty/cleaned daily starting 10 June 2019 to last day of emptying/cleaning 13 June 2019.

4.9. Ice Bags. Contractor should provide 150 pounds (20 pounds bags) of ice per day, and one commercial storage-container and an additional 150 bags of ice on the first day.

4.10. Portable Showers. Mobile Shower Vans. The contractor shall provide two mobile showers van positioned in a centrally convenient location. The contractor shall insure each mobile shower van is positioned, set up and ready to provide hygiene support upon cadet arrival to the location of the camp provided by the contractor. The shower vans will remain available to cadets throughout the duration of JCLC, 10-13 June 2019.

4.11. Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.12. Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.13. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Lodging Specifications. The contractor’s facilities shall meet the following minimum standards.

5.2. Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.3. The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed.

5.4. Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.5. Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the conference participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.6. Contractor shall provide all food and condiments for use at each meal.

5.7. Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.8. Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment.

5.9. The contractor shall prepare the following menu:

5.9.1. Dinner, 10 June 2019: Spaghetti with Meat Sauce, Green Beans, Garlic Bread, Apple Crisp, Soup & Salad Bar, Water, Gatorade, Iced Tea, Coffee, Peanut Butter & Jelly Sandwich Station

5.9.2. Breakfast, 11 June 2019: Pancakes, Scrambled Eggs, Bacon, Oatmeal, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

5.9.3. Lunch, 11 June 2019: Cuban sandwich, Chips, Pickle, Cole Slaw, Fruit, Jell-O, Soup & Salad Bar, Water, Gatorade, Iced Tea, Punch, Peanut Butter & Jelly Sandwich Station

5.9.4. Dinner, 11 June 2019: Ribeye Steak, Baked Potato, Green Beans, Dinner Roll, Dessert, Soup & Salad Bar, Water, Gatorade, Iced Tea, Peanut Butter & Jelly Sandwich Station

5.9.5. Breakfast, 12 June 2019: Biscuit, Sausage Gravy, Scrambled Eggs, Hash Browns, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

5.9.6. Lunch, 12 June 2019: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Soup & Salad, Water, Gatorade, Iced Tea, Peanut Butter & Jelly Sandwich Station

5.9.7. Dinner, 12 June 2019: Cheeseburger, Hot Dogs, French Fries, Baked Beans, Cole Slaw, Cake, Soup & Salad Bar, Water, Gatorade, Iced Tea, Peanut Butter & Jelly Sandwich Station

5.9.8. Breakfast, 13 June 2019: French toast, Sausage, Grits, Fruit, Cold Cereal, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

5.9.9. Meal Times, The contractor shall serve meals during the times indicated below:

0530-0700 Breakfasts 1130 -1300 Lunch 1700- 1830 Dinner

5.10. Training Venues Personnel. Contractor shall provide qualified and trained instructors to support the different training venues (COPEs, Rappelling, Aquatics, SCUBA, Archery).

6.0. CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided for this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 4.1 The contractor shall provide housing for 385 Cadets and 70 cadre members, for a maximum of 385 Cadets and 70 cadre members. Housing must include one bed per individual.

Contractor shall also make available certain recreational facilities (rappelling equipment and COPES training, leadership reaction course, obstacle course, 24-hr medical coverage facilities, golf carts and gators, porta-latrines, and water sites).

Cadre billets provided with beds, and lighting. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Lifeguard 10-13 June 2019 1 In person A LOCATION

PROVIDED BY THE

CONTRACTOR.

Cleaning supplies Cleaning supplies to use every day while JCLC is in session

1 In bulk Same as above

Licensed Medical personnel

Nurses/ EMTs to operate on a 24 hour rotational basis to provide medical support

3 With credentials

Same as above

Portable toilets Portable toilets to be available for use during the duration of JCLC

As required Multiple locations Same as above

Hand Held Radios n/a Each Same as above Golf carts/Gators To be used by designated personnel every day during JCLC

Golf carts Gators

Each Same as above

Meals Meals to serve approximately 385

3 breakfast 2 Lunch 3 Dinner

Each Same as above

Deliverable Frequency # of Copies Medium/Format Submit To cadets and 70 cadre per day

Training Venues Personnel

COPES, Aquatics, Land Navigation, Canoeing

Minimum required to conduct safe training

In person Same as above

Ice Bags 10-13 June 2019 150 each day 20 lbs. Same as above Portable Showers 10-13 June 2019 4 Each Same as above