Responses_for_Questions_on_CULP_W9124D-18-R-0051_(20SEP18).pdf

Questions-Answers on W9124D-18-R-0051 Administrative Support for CULP Program

Question 1. Who is current contractor and contract number?

1A. Language Link Corp (W9124D-15-C-0039)

Question 2. What is the Period of Performance and the total dollar value of the current contract?

2A. 30 SEP 2017 through 29 SEP 2018 $698,000.00

Question 3. Since the proposal submission date is 25 September 2018, does the government intend to complete evaluations and make an award by 30 September 2018?

3A. Yes. The Government intends to make an award no later than 28 SEP 2018 and have the vendor immediately begin coordination of phase –in with the Army to effect full performance.

Regarding Section 1.6.4.1, which reads: “During the deployment execution (May-Aug) irregular hours and work days, and work weeks exceeding 40 hours may be required to provide support for teams deployed, and at Fort Knox. Such support services may be required at irregular hours including early mornings, evenings, and weekends. Support services may require telephonic or face-to-face interaction. During the deployment season (May-Aug), contract PM shall judiciously grant contractor vacation and other leaves of absence. PM must inform Government POC and outline a viable plan showing how all requirements will be accomplished during contractor’s absence.”

Question 4: Will overtime be approved for this irregular work requirement?

4A. No overtime will be approved. The contractor will need to adjust work hours for SCA employees so they don’t exceed 40 hours during the week. The Project Manager or Assistant Project Manager may have to work extra hours to comply with mission requirements.

Question 5. Is a Facilities Clearance required for this contract?

5A. There are no Facilities Clearances required.

Question 6: What are the current OT hours that each position receives on average?

6A. There is no current OT hours data available.

Question 7: How often is travel required for subject matter experts to travel to a Government location in support of the mission?

7A.) Travel is estimated to be about 5% or less.

Question 8: How often is overseas travel required?

8A. There is a possibility of the vendor having to attend one overseas conference a year.

Question 9. Is it possible to substitute or supplant Program Manager and/or Assistant Program Manager uniformed military experience if they can demonstrably "possess a thorough knowledge and experience of the Army organizational structure, mission objectives, functions, procedures, agency regulations, and policy pertaining to the Department of the Army?" to the satisfaction of the KO, COR, and all relevant stakeholders within CU&LP as determined by the government?

9A. Yes. It is possible for a vendor to substitute uniformed experience if they can demonstrate to the Government they meet this requirement.

Question 10. Does the five year experience in the military (outlined in 10 EVALUATION CRITERIA, 2. Key Personnel (page 6 of RFP) and in Section 1.6.11 of the PWS), have to be per role or can a plurality of years of military experience be considered acceptable for fulfilling this requirement if KO and COR determine that the Program Manager and Assistant Program Manager both "possess a thorough knowledge and experience of the Army organizational structure, mission objectives, functions, procedures, agency regulations, and policy pertaining to the Department of the Army" apart from their joint uniformed military experience?

10A. If it can be determined that the Program Manager and Assistant Program Manager both "possess a thorough knowledge and experience of the Army organizational structure, mission objectives, functions, procedures, agency regulations, and policy pertaining to the Department of the Army" apart from their joint uniformed military experience the five year military experience requirement will be satisfied.

Question 11. Is the Program Manager/Assistant Program Manager 5 year military experience (outlined in 10 EVALUATION CRITERIA, 2. Key Personnel (page 6 of RFP) and in Section 1.6.11 of the PWS) limited to military experience in the Army or in any branch of the Armed Forces? If a Program Manager or Assistant Program Manager is familiar with Army terminology and has the requisite armed forces experience, would that be considered satisfactory?

11A. Experience is not limited to only military experience in the Army or other branches of the Armed Forces. Military experience may be in the form of civilian service associated with military service.

Question 12. Are CLINs 0002, 1002, 2002, set unchangeable figures ($25,000) or is that an approximation for the travel CLIN cost per annum?

12A. The $25,000.00 amount is unchangeable. That is the estimated travel cost for the year.

Question 13. What does “incidental equipment” mean in the context of this solicitation (reference page 56, “Part 3: Government Furnished Property, Equipment, and Services”)? Will the contractor be required to provide any additional equipment?

13A. The incidental equipment that will be provided by the Government will be computers, monitors, printers, telephones and office supplies. The contractor is not required to provide any additional equipment.

Question 14. How far in advance does the Government intend to notify the contractor of overtime work?”

14A. The Government will notify the vendor approximately 7 business days prior.

Question 15. On page 3, paragraph 4, the Government informs offerors that “Offeror shall submit with its proposal all information required under the section titled ‘INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS’”. We do not see, however, a section with such a title. Could the Government provide clarification as to where in the solicitation this paragraph is intended to draw the offeror’s attention to?

15A. Delete this reference to ‘INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS’” and follow notes 1 through 10 (pages 3 through 6 of the solicitation).

Question 16. On page 5, under the instructions for the “Mission Capability”, the Government includes a recommended staffing chart labeled as “Table 2 – Staffing Chart”, although there is no “Table 1” which the Government suggests to be included in the proposal. Would the Government clarify whether or not it would prefer this chart be labeled as “Table 2 – Staffing Chart” in the offeror’s proposal, regardless of whether or not it is the second table to appear in the offeror’s proposal?

16A. Table 1 is at the top of page 5. It was mistakenly cropped off.

Table 1

File Name FORMAT PAGE LIMITATION General Word or PDF document compatible with MS Word

2007 or Adobe Reader 9 No Page limitation; OFFERORS SHALL

USE THE CLIN (BID) SCHEDULE IN THE RFP

Technical Word or PDF document compatible with MS Word 2007 or Adobe Reader 9

25 pages (excludes title page, table of contents, glossary of abbreviations and acronym, and assumptions/exceptions;

resumes are not included in the page limitation)

Pricing Data Spreadsheet compatible with MW Word 2007 or MS Excel 2007

No Page limitation

Question 17. On page 5, in the contents of paragraph 8, “Proposal Content”, the Government divides the requirements for the General, Technical, and Pricing Data documents between paragraphs A, B, and C. Paragraph B, however, begins by saying “Completed representation and certifications included herein;” before giving instructions on the Mission Capability. Would the Government clarify if it would like the Representations and Certifications to be in the General or Technical document?

17A. The Government requests that information be in the Technical document.

Question 18. Reference: Page 6 of 76, paragraph 10. EVALUATION CRITERIA. Offeror’s proposals will be evaluated as either Acceptable or Unacceptable, 3. Past Performance, last sentence “The following adjectival ratings in Table 4 will be used to evaluate Past Performance:”. RFP W9124D18R0051 does not contain a Table 4.

18A. There is no Table 4. See Table 3. Below for the Performance Evaluation Ratings

Table 3 Rating Description

Acceptable Based on the offeror’s performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Question 19. There are no specific instructions on where and how to include past performance write-ups.

19A. The offeror shall submit a list of relevant Government and/or private sector contracts and subcontracts it has performed, or is performing, within the past three years. Relevant is defined as same or similar to the proposed effort in size, scope, or complexity. On-going contracts/subcontracts shall have been performed for a minimum of six months. The list shall include contracts and/or subcontracts performed be proposed major subcontractors.

The list of contracts shall contain the following information:

1. Contract/order number and award date (for projects under task orders or delivery orders, include task/delivery order number).

2. Description – briefly describe contract objectives and specific task(s) performed by the offeror – include place of performance.

3. Dollar value – include all option periods, if applicable.

4. Type (e.g., indefinite delivery/indefinite quantity (IDIQ), firm fixed price (FFP), cost reimbursement, time and material, etc.)

5. Period of performance – give start date and original and final completion dates, or state ongoing – include option periods, if applicable.

6. Contractor information – include cage code, DUNS number, company point of contact (POC), telephone number, and e-mail address.

7. Government Administrative Contracting Office or commercial contracting activity POC, telephone number, and e-mail address.

8. Any quality awards and/or quality certifications (related to performance of the contract/subcontract).

9. If there were any Problems and corrective actions – briefly describe any problems and circumstances encountered during performance that significantly impacted delivery, schedule, or cost – describe corrective actions taken and effectiveness of such actions.

Include a copy of any cure notices or show cause letters received on each contract listed and a description of any corrective action taken.

Question 20. Could you clarify where to include, how to include (e.g. information sheet or summary write-up), and page limitations for past performance?

20A. Include that information in the Technical section.

19A. The offeror shall submit a list of relevant Government and/or private sector contracts and subcontracts it has performed, or is performing, within the past three years. Relevant is defined as same or similar to the proposed effort in size, scope,...