W9124D-17-R-0040-0001.pdf

0010922981

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W9124D-18-D-0040, SAN JOSE, CA, MEALS, LODGING AND TRANSPORTATION, IS HEREBY AMENDED AS FOLLOWS:

A. THE PER DIEM RATE IN SECTION L HAS BEEN CHANGED.

B. 52.212-5 HAS BEEN CHANGED.

C. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124D-17-R-0040

X 9B. DATED (SEE ITEM 11)

02-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Nov-2017

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 373

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D-17-R-0040

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

AMENDMENT TO FAR 52.212-1 (c) INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

QUANTITIES

Quantities are estimated only, based on the best information currently available to the government. Payment will be made for actual quantities received and accepted.

PAYMENT

The government will pay the contractor monthly for services performed during the preceding month, upon submission of proper invoices, the prices stipulated in this contract for actual services received and accepted, less any deductions provided in the contract.

TRANSFER OF OWNERSHIP

Contractors are reminded that federal contracts shall not be transferred without the government’s consent. If ownership transfers to a new operator, the contractor shall retain contractual responsibility for providing services until a novation agreement is executed and accepted recognizing the new contractor.

WAGE DETERMINATION

U.S. Department of Labor Wage Determination Number 2015-5641, Revision 4, dated 25 July 2017, is applicable to this contract and is included herein.

SECTION L

Instructions, Conditions, and Notices to Offerors

A. PROPOSAL SUBMITTAL AND INQUIRIES

1. Proposals shall be emailed prior to the closing date and time identified in the solicitation, to the Contracting

Officer (KO), Doris Nicholson, at doris.i.nicholson.civ@mail.mil.

2. Facsimile or hand-delivered submissions are not permitted and will be considered non-compliant. Only proposals submitted via email will be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer , Doris Nicholson. Address all questions or concerns the offeror may have and all questions regarding this solicitation in writing via email to Doris Nicholson, at doris.i.nicholson.civ@mail.mil.

B. GENERAL INSTRUCTIONS

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, In Accordance With (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with

FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. Offeror's proposal shall consist of four separate electronic files: General, Technical, Past Performance, and

Price.

2. Proposal Format

a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the Table 1 format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

c) The proposals shall be organized into four electronic files. Proposal font type shall be limited to Arial, Courier or Times New Roman equal to or larger than 12 font size. Graphics, photos, and charts may use color; however, offerors are cautioned to use colors that are legible if printed in black and white. Font size in tables, graphs, and charts is at the discretion of the offeror; however, information shall be legible.

Table 2 – Format and Page Limitation Guidance

File Name FORMAT PAGE LIMITATION General Volume PDF document No Page limitation.

Technical Volume PDF document 50 pages (excludes title page, table of contents, glossary of abbreviations and acronyms, and assumptions/exceptions).

Subcontractor Agreements (5 pages per agreement), Health Inspections, and Permits/Certification are excluded in the 50 page limit.

Past Performance Volume

PDF document 10 pages (excludes title page, table of contents, glossary of abbreviations and acronyms, and assumptions/exceptions).

Price Volume PDF document No Page limitation.

d) Proposal Limitation: The proposal shall not exceed the limits stated above (Table 2). If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The

Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e) Page Limit Includes: Except as noted above in Table 2, page limits includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

g) What Counts As A Page? A page shall be an 8 ½ X 11”. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h) Indexing. Each electronic file (volume) shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(i) General Volume. Solicitation and Offer Documents. This electronic file shall include the following:

a) Offerors are required to submit a completed Standard Form (SF) 1449 (Solicitation, Offer and Award). All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

b) TAB A. Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

c) TAB B. Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449} must contain an original signature in block 30a of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

d) TAB C. Amendments (SF 30); offerors shall check and acknowledge all amendments if issued. An authorized official of the firm shall sign the SF 30.

(ii) Technical Volume.

a) The Technical electronic file shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

b) The Technical electronic file shall, at a minimum, be prepared in a form consistent with the Performance

Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

-Table of Contents -Cross Reference Matrix -Exceptions/Assumptions (Identification and explanation of any exceptions or deviations). Additionally, identify any assumptions used in preparing the proposal.

-Required Documents for Proposal (see below) -Evaluation Criteria Section. The Technical factor is divided into the following two subfactors:

Subfactor 1 - Property Security/Safety Controls. The offeror’s proposed Property Security/Safety Controls. Offerors shall describe proposed security enhancements/measures as required by the PWS. The description shall identify the existing security enhancements of the proposed hotel, identify the location of the dedicated applicant check-in point, any proposed applicant lounge, designated smoking area, as well as describe the area surrounding the proposed hotel. Offerors shall provide a safety/security plan that address PWS 5.3.

Subfactor 2 - Quality Control. Offerors shall provide the name of the proposed hotel and provide its physical address. Offerors shall demonstrate fully that it currently possesses, or by the time of contract start date, can acquire, develop and have available, the technical qualifications stated in the solicitation which the Government has determined essential to the reliable, efficient and timely accomplishment for the required services.

Offerors are permitted to propose up to three hotel properties. By submission of its proposal, offerors agree to an on-site evaluation of its proposed hotel facilities, including sleeping rooms, dining area, kitchen, public restrooms, pool, fitness facility, proposed hotel vehicles (does not include DoD approved carriers) any other areas offered, and any other areas of the hotel when requested by the Source Selection Evaluation Board (SSEB) evaluation team. Upon request by the government, offerors shall present any and all facilities for evaluation. The offeror shall present for evaluation, one guest room of its choosing, and shall be prepared to present another guest room as randomly selected by the government. Failure to provide access to any proposed hotel facilities will result in the evaluation being halted and the proposal being determined unacceptable. The purpose of the on-site evaluation is to confirm the content of the written proposal and to assess the security and overall quality of the proposed hotel facilities. The government will neither entertain oral presentations nor enter into any discussions with the contractor and/or subcontractor during the on-site evaluation. Additionally, proposal revisions will not be accepted during the on-site evaluation.

Required Documents For Proposal

a. Most recent legible copy (no older than 12 months from the proposal submission date) of the proposed food preparation facility’s health inspection report. The facility must have received as a result of its latest city, county, or state health inspection, a score of “A" or "B"; "85 or above", or "pass", if a pass/fail inspection system is used. The score must be clearly annotated on the report. The contractor shall ensure the facility maintains these scores throughout the life of the contract. In localities where food inspections are not required, a statement to that effect, signed by the appropriate city, county, or state governmental official, shall be included in the offeror’s proposal in place of the food inspection report. NOTE: Current, unexpired copies of all permits and inspection will be requested just prior to award and submitted annually thereafter. The Sanitation Rating form is not acceptable.

b. One legible copy of all of the proposed hotel's current city, county, or state government-issued elevator operator's permit for each elevator located on the proposed property. The submission of expired permits or inspections will not be accepted. NOTE: Current, unexpired copies of all permits and inspection will be requested just prior to award and submitted annually thereafter.

c. One legible copy of all of the proposed hotel's current city, county, or state government-issued swimming pool inspection report or operator’s permit. The submission of expired permits or inspections will not be accepted. NOTE: Current, unexpired copies of all permits and inspection will be requested just prior to award and submitted annually thereafter.

d. One legible copy of each subcontractor agreement, executed by both the prime contractor and the subcontractor. Contractors shall not include within subcontractor agreements information that is deemed to belong in the technical proposal. The subcontractor agreement shall indicate that the subcontractor has read and understands the PWS and has agreed to perform in accordance with such, and understands and agrees to comply with the provisions of prevailing wage requirements. Each subcontractor agreement shall be no more than five pages.

e. One legible copy of any subcontractor agreement where the proposed subcontract hotel itself subcontracts for non-organic transportation and use of that non-organic transportation is being proposed by the prime contractor. This is to allow the Government to verify that the proposed subcontract hotel is fully aware of the transportation requirements, and that proposed non-organic transportation is DoD approved. Each subcontractor agreement shall be no more than five pages.

NOTE: Subcontracting agreements shall contain a provision that the subcontractor will not seek payment or make a collection effort against the applicants for meals, lodging, or transportation charges. Neither the contractor nor any subcontractor shall require or request applicants to sign any documentation acknowledging liability for meals, lodging or transportation charges. Failure to include this provision may result in non-acceptance of the subcontracting agreement and may be cause for the contract to be terminated for cause/default. Applicants may be requested to sign documentation acknowledging liability for any damage they may cause to their room or the hotel, and any other charges they might incur during their stay at the hotel, i.e., long distance calls, pay-per-view movies, etc.

(iii) Past Performance Volume.

a) The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant

Past Performance, focusing on and targeting performance which is relevant to the effort.

b) Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 49% of the proposed effort based on the total proposed price.

c) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than (than 3 years from solicitation issuance date) for the submitted data. The past performance data shall document a successful history of past contract performance. Past performance should be for services of similar in size, scope, or complexity to the requirement required herein. Documentation submitted shall include information for at least two contracts performed within the past three years of the solicitation issuance date and shall include a point of contact/reference with current telephone number (if reference is a government contract, contract information should be for the contracting officer who administered the contract; the contract number and the contracting officer’s representative, if applicable). The offeror may identify additional points of contact. The offeror may also describe any quality awards or certifications that indicate possession of a high-quality process for providing the services required. Include information on what segment of the company received the award or certification and describe when the award or certification was bestowed.

d) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(iv) Price Volume. Offerors shall complete the CLIN (BID) schedule (pages 5-8). Offerors shall submit all unit prices to the whole penny. Offerors shall select the appropriate the local General Services Administration (GSA) per-diem rate based on the county in which the proposed hotel is located and the full per-diem rate on which it based its proposed per-applicant price multiplied by the estimated annual number of applicants. If there are multiple per-diem rates or seasonal per-diem rates in the area of consideration, the Government will provide offerors a blended per diem rate.

The GSA per diem rate is the per applicant allowance for lodging (excluding taxes), meals and incidental expenses. GSA establishes per diem rates for destinations within the continental Unites States (includes Puerto Rico, Alaska and Hawaii). Current per diem rates in the continental United States (including Puerto Rico, Alaska and Hawaii) are found on www.gsa.gov by searching the city and state (or ZIP code).

Note: San Jose is comprised of one county. The Fiscal Year 2018 blended GSA per-diem rate is $284.50.

SECTION M

EVALUATION FACTORS FOR AWARD

A. Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high/unrealistically low, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition. The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

B. Award for All of the Work.

The Government intends to make a single award as a result of this solicitation. Offers received for less than the stated number of items listed in the Bid Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

C. Evaluation Approach

Failure to submit all required documents (see Section L) may render the proposal non-compliant and the proposal will not be considered. Evaluation criteria consist of factors and subfactors. The proposals will be evaluated under three evaluation factors:

Factor 1: Technical. The Technical factor is further divided into the following subfactors:

Subfactor 1 – Property Security/Safety Controls. The Government will evaluate the existing security enhancements of the proposed facility, confirmation of the contractor liaison on hotel property at all times while applicants are present, location of the dedicated applicant check-in point, electronic operational video surveillance of the hotel property, recording capability, minimum three diamond rating on American Automobile Association (AAA) as required by PWS 5.1.1, any proposed applicant lounge and/or designated areas that can accommodate at least 70% of the maximum number of applicants required daily, designated secured smoking area, as well as describe the area surrounding the proposed hotel to include presence of adjacent sidewalks, hotel windows and sliding doors shall not open more than six inches, emergency stairwells clean and clear of obstacles, and proposed security/safety plan that addresses PWS 5.3.

Subfactor 2 – Quality Control. Offerors shall demonstrate fully that it currently possesses the technical qualifications stated in the solicitation which the Government has determined the requirements are essential to the reliable, efficient and timely accomplishment for the required services. The Government will evaluate the offeror’s proposed measures to reduce the likelihood of overflow facilities as well as evaluate how the offeror plans to provide services each morning. At a minimum, offerors shall include proposed breakfast times, wake-up times, arrival times, and departure times. The Government will evaluate quality (cleanliness and condition) of the proposed hotel to include the following: the proposed property clean and in good condition; the lobby and dining areas free of any visible dirt; the bedding free of stains and visible dirt; the mattresses/box springs free of tears or stains; the carpets free of stains and visible dirt; hot water provided in the bathroom within 30 seconds; the tub free of hair, mildew, or mold; the toilet operational;

the bathroom floor free of visible dirt; and the room and bathroom free of unpleasant odors.

In cases where vehicles are used to pick applicants up from the MEPS, airport, or bus terminal, or locations that originate from a location other than the proposed hotel, offerors shall provide the physical address of that location. The Government will use https://maps.google.com to verify the commute time from that location to the MEPS, airport, and bus terminal to evaluate the 30 minute pick-up requirement can be met.

The Technical Factors will receive one of the adjectival ratings defined below. The subfactor ratings will be used to determine an overall rating for the factor.

Table 3. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2 – Past Performance. The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Past performance areas of evaluation include:

- Business Relations

- Quality of Service

- Schedule

- Cost Control

- Customer Satisfaction

(a) Each offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements.

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 3 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than 3 years from the solicitation issuance date; relevant in terms of similar nature of work, size and complexity.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(d) The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

(e) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Table 4. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(f) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Factor 3 – Price. Price will not be scored or rated. The number of applicants stated herein is estimated based on the best information currently available to the Government, but may not be the actual quantity experienced during the contract period.

a) The contractor shall indicate the classification, quantity, man-hours and status (whether full-time or part-time) of personnel, upon which its proposal was based (i.e., desk clerk, full time, 40 hours; cook, part-time, 30 hours). When exercising an option, the government may use this information to determine the reasonableness of a proposed price increase. Failure to provide this information may render the proposal noncompliant and the proposal may not be evaluated or accepted.

b) The proposed unit price shall be a per-applicant rate and shall be inclusive of regular applicants, walk-in applicants, emergency noon meals, contractor manpower reporting, any charges related to use of the Government Purchase Card (GPC), all associated taxes, and all deliverables required herein.

c) As part of its proposal, each offeror shall provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (CMR) requirement. Offerors shall determine, in the Bid Schedule, CLIN 0002, 1002, 2002 and 3002, to price or not-separately-price the CMR requirement. CLIN 0002, 1002, 2002 and 3002 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the CMR requirement.

d) Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-

1(b). Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

e) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and 1/2 of the 4th option. Offerors are not required to enter a price for the six-month period.

f) Unbalanced Pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.

Definitions:

i. Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

ii. Completeness/Accuracy. The offeror’s proposal is in compliance with the Price Volume instructions in the solicitation.”

PERFORMANCE WORK STATEMENT

SAN JOSE Military Entrance Processing Station (MEPS)

SECTION 1

GENERAL

1.1 Scope of Work. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, meal services, and transportation services as specified herein for armed forces/government agency applicants processing at the San Jose Military Entrance Processing Station (MEPS), currently located at 546 Vernon Avenue, Mountain View, California 94043. Services shall be provided as single night accommodations; this contract does not encompass long term stays. The contractor shall provide services in accordance with the terms, conditions, and specifications set forth in this Performance Work Statement (PWS). The contractor shall provide each applicant overnight lodging, a supper meal, a breakfast meal, transportation and onsite oversite by a contractor liaison to ensure safety and accountability for each applicant. Specifically, each applicant provided services under this contract will receive overnight lodging, dinner, breakfast the following morning, morning transportation from the lodging facility to the San Jose MEPS, evening transportation when necessary, and contractor applicant monitoring while at the lodging facility.

Services shall generally include the following:

1.1.1 Single and double occupancy hotel rooms (see paragraphs 5.2.1- 5.2.5);

1.1.2 Security for applicants (see section 5.3)

1.1.3 Meals (breakfast, supper, emergency lunches and late arrival meals) (see section 5.5);

1.1.4 Transportation (morning, point of entry, night tester, emergency, and shipper transportation if applicable is required herein) (see section 5.6);

1.1.5 Handling, processing and disposition of vouchers (see section 5.7); and

1.1.6 Complimentary parking located on hotel property for those applicants who are provided rooms in accordance with this contract and arrive in privately owned vehicles as well as complimentary parking for recruiters who drop off applicants.

1.2 General operational requirements.

1.2.1 Shall normally be required for applicants arriving on Sundays through Thursdays, and as many as 30 Fridays. Services may be required on other days due to emergency situations, such as canceled airline flights or inclement weather (i.e.

holdovers). Failure by the government to provide advance notice may be grounds for a claim for additional compensation by the contractor.

1.2.2 The government estimates that an average of 35 and a maximum of 150 applicants will require services daily.

Of the established annual total, less than three percent of the annual estimate will require single room accommodations. An estimated 50 applicants annually will require services under emergency situations. This number shall be an estimate only based on the best information available to the government at the time of notification. The contractor shall reserve requested rooms until 8:00 p.m. each evening. Each applicant shall be provided a room assignment, checked in, and provided a key within 15 minutes after his/her arrival at the lodging facility.

1.2.3 Estimates are based on the best information available to the government. During peak processing times, the actual number of applicants requiring service may exceed the estimates stated herein.

1.2.4 Historical data depicting the actual number of applicants for a 12-month period is provided at Technical Exhibit 2 (TE)

2. This historical data is provided for information only to reflect the variations in requirements throughout the year; it does not reflect actual or projected requirements and no way guarantees future performance.

1.3 Subcontracting.

1.3.1 The contractor shall furnish meals and lodgings from the hotel specified in this contract. The contractor shall not subcontract to any other establishment or any other location not specified in the contract without prior written approval of the contracting officer. Establishments proposed for subcontracting shall meet all specifications required in the performance of services under the terms of this contract.

1.3.2 Contractor and subcontractor personnel shall not socialize or otherwise attempt to fraternize with applicants. The contractor shall ensure all of its personnel and its subcontractor personnel involved with applicant service are aware of this requirement.

1.3.3 The contractor shall establish any required subcontracting agreements with establishments and furnish an executed copy of each with the contractor’s proposal. Each subcontracting agreement shall be executed and shall contain the contractor and subcontractor’s signature. Subcontracting agreements shall acknowledge that the subcontractor will not seek payment or make a collection effort against an applicant for meals, lodging, or transportation charges or require or request applicants to sign any documentation acknowledging liability for meals, lodging, or transportation charges. The subcontractor may request applicants sign documentation acknowledging liability for any damage caused to his/her room or the hotel, and may obtain a guarantee of payment (i.e. credit card or advance payment) for services not covered under this contract, such as in-room movies, long distance phone calls, room service, etc, if such services are made readily available to applicants.

1.4 Meals. Restaurant/dining facility shall be located in the hotel. Applicants shall not be required to go outdoors to access the area in which meals will be served. The restaurant/dining facility and food preparation facilities shall comply with state and local health department rules on food sanitation. Catered meals will not be accepted.

1.4.1 Breakfast. The contractor shall serve breakfast to applicants as specified herein. Breakfast shall be served en-masse.

1.4.2 Supper. The contractor shall serve supper to applicants within the time frame established herein. The contractor shall ensure supper is made available to applicants during the entire time period specified.

1.4.3 Late arrival meals shall be made available to those applicants arriving after the time at which supper ends. Late arrival meals shall be served at the primary lodging facility unless otherwise permitted by the COR.

1.4.4 Emergency Lunches. Lunch is not required daily, but shall be provided to applicants during emergency situations and when called for by the contracting officer or the COR. The contractor shall be capable of serving lunch as early as 11:00 a.m.

and until as late as 3:00 p.m. The government anticipates the need for approximately 50 emergency lunches per year.

1.4.5 The food preparation facility and/or facilities must have received as a result of its latest city, county, or state health inspection, a score of “A" or "B"; "85 or above", or "pass", if a pass/fail inspection system is used. The score must be clearly annotated on the report. The contractor shall ensure the facility maintains these scores throughout the life of the contract. In localities where food inspections are not required, a statement to that effect, signed by the appropriate city, county or state governmental official, shall be included in the contractor’s proposal in place of the food inspection report. The Government may verify online health department websites to confirm the validity of the health inspection documents provided.

1.5 Lodging. The contractor shall provide service to all applicants. Contractors shall only propose lodging facilities that are within 30 minutes driving time of the MEPS as verified using Google Maps and/or personal knowledge and experience of the SSEB members.

1.5.1 The MEPS will provide to the contractor the projected applicant processing list(s) by 3:00 p.m. daily, MEPS local time.

All rooms are reserved until 8:00 p.m., at which time they shall be automatically cancelled unless an applicant is guaranteed for late arrival. Applicants whose names are not reflected on the projected processing list provided by the MEPS shall be identified as “walk-in” and processed by the contractor as outlined herein. The annual estimated number of walk-ins is 678 Applicants that are on the projected processing list but that arrive after 8:00 p.m., and that are not guaranteed as a late arrival, will be processed as “walk-in”. Forms may be delivered by the MEPS to the contractor or faxed/emailed from the MEPS to the contractor. The contractor and the MEPS will agree upon a method of delivery.

1.5.2 The contractor shall be responsible for ensuring sufficient rooms are reserved daily to fulfill the requirements of this contract. The contractor shall not lodge applicants in a non-contract hotel without prior written approval of the COR. To minimize the need to lodge applicants in a non-contract hotel, the contractor shall block daily a sufficient number of rooms to lodge no less than the average number of applicants specified in paragraph 1.2.2 above, considering the possible requirement to lodge an odd number of males and/or females. During surge periods, the contractor shall adjust its daily room block to account for the potential increase in applicant numbers. See historical data at TE2. Upon receipt of the projection list from the MEPS at approximately 3:00 p.m., the contractor shall adjust the room block. All reservations shall automatically cancel at 8:00 p.m. unless the applicant is guaranteed for late arrival.

1.5.3 Lodging Overflow. Within 14 calendar days of contract award, the contractor shall submit for approval its lodging overflow procedures, to include identification of an overflow hotel. The contractor shall submit its overflow procedures to the KO and COR for review. The KO will approve or disapprove the procedures within 14 calendar days of receipt from the contractor.

1.5.4 At no time shall a female applicant be lodged in an overflow hotel.

1.6 Transportation. The contractor shall provide transportation services in accordance with Section 5.6 of this PWS.

1.6.1 Vehicles used to transport military applicants and/or military shippers shall:

1.6.1.1 Be DOD approved at the time the proposal is signed by the contractor, if using a commercial carrier;

1.6.1.2 Meet local and state inspection requirements and be appropriately insured at all times, if organic;

1.6.1.3 Be appropriately (professional quality) identified with the transportation provider or lodging facility name clearly visible. However, signs, banners, marquees, references, etc.