PWS-ENCHAMPMENT_SVCS-17-Q-5582_(1).pdf

PERFORMANCE WORK STATEMENT (PWS)

MUSCOGEE COUNTY SCHOOL DISTRICJCLC 2017

JROTC CADET LEADERSHIP CHALLENGE (JCLC) BENNING

Lodging, Facilities, Meals

Columbus State University

FORT BENNING, GA

4 - 9 June 2017

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide the following: Transportation of JROTC Cadets and Cadre from Columbus State University (CSU), Columbus, GA to Fort Benning, GA and return. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform transportation of JROTC Cadets and Cadre as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Lodging - JCLC Benning is located at Fort Benning, GA the Home of the United States Maneuver Center of Excellence and Columbus State University (CSU). Fort Benning is used for all training required to conduct JCLC whereas CSU provides all billeting and the majority of the meal requirements to support JCLC daily operations.

1.3 Objectives:

• To enable all Cadets to participate in citizenship-building exercise.

• To enable Cadets to practice leadership in an unfamiliar environment.

• To give Cadets the opportunity to experience living and interacting with their peers in a military setting.

• To enable JROTC cadre to instruct military skills in a "hands on" military environment.

• To allow for participation in adventure training not available on campus.

• To take advantage of the recreational facilities available on the installation, and to HAVE FUN!

1.4 Scope: Lodging – The contractor shall provide lodging, facilities, and meals in support of the joint Muscogee County School District (MCSD) with 300 Cadets and cadres and Atlanta Public (APS) with 330 Cadets and cadres JCLC 2017 for a maximum of 630 Cadets and cadres. MCSD from – 0700 hours, 4 June through 1400 hours, 9 June 2017 and APS from 0700 hours, 5 June through 1400 hours, 9 June 2017 for MCSD. The contract shall provide services IAW terms, conditions, and specifications set forth in this statement of work to meet the needs of MCSD and APS:

1.5 Period of Performance: The period of performance shall be from 4 June – 9 June 2017.

1.6 General Information

1.6.1 Quality Control: Not Applicable.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform during a holiday.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 AM – 5:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in the Columbus, Georgia area.

1.6.6 Type of Contract: The government will award a firm fixed price service contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Bus Operator, Rental Car Agent/Site Agent, CSU Residence Life. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5:00p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Also, have thorough understanding of organizational policies and procedures; ability to contact appropriate personnel in reasonable amount of time to solve issues; ability to make decisions on behalf of the contractor.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CSU Columbus State University DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officer Training Corps KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Cadets will remove all trash from the buses upon arrival at each destination.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials. Not Applicable.

4.4. Equipment. The contractor shall provide buses with qualified operators.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Lodging -

5.1.1 Housing Requirements: Housing will include one bed per individual, bath with shower curtain, light bulbs, and toilet facilities and will be equipped with functional HVAC system should be in order prior to arrival and all work orders completed. Request Courtyard I for Muscogee County school District for 300 Cadets and cadres and Maryland Circle units if necessary from – 0700 hours, 4 June through 1400 hours, 9 June 2017. Request Clearview Dorm for Atlanta Public School consisting of 330 Cadets and cadres from 0700 hours, 5 June through 1400 hours, 9 June 2017. Also, ensure all rooms are inspected, work orders, and repairs completed prior to customer arrival.

5.1.2. Provide facility, food, management and serving of all meals.

5.1.2. Provide facilities for Opening Ceremony and Graduation. Also, provide recreation facilities and access to ball fields.

5.1.3. Meal times.

Meal Times. The contractor shall serve meals during the times indicated below:

Benning Cycle I:

MCSD Cycle: Times TBD

1200-1330 Lunch 4 June 2017 (300 Each) Sack Lunch 1700-1900 Dinner 4 June 2017 (300 Each) 0630-0800 Breakfast 5 June 2017 (300 Each) 1140-1400 Lunch 5 June 2017 (10 Each)

1700-1900 Dinner 5 June 2017 (300 Each) 0600-0800 Breakfast 6 June 2017 (300 Each) 1140-1400 Lunch 6 June 2017 (10 Each) 1700-1830 Dinner 6 June 2017 (300 Each)

0600-0800 Breakfast 7 June 2017 (300 Each) 1140-1400 Lunch 7 June 2017 (10 Each) 1700-1900 Dinner 7 June 2017 (300 Each)

0630-0800 Breakfast 8 June 2017 (300 Each) 1140-1400 Lunch 8 June 2017 (10 Each) 1700-1900 Dinner 8 June 2017 (300 Each) 0600-0800 Breakfast 9 June 2017 (300 Each)

1000-1200 Lunch 9 June 2017 (300 Each) Sack Lunch

Lunch 4 June 2017 for 255 Cadets and 45 cadres) Sack Lunch Dinner 4 June 2017 for 255 Cadets and 45 cadres Breakfast 5 June 2017 for 255 Cadets and 45 cadres

Lunch 5 June 2017 for 10 cadres Dinner 5 June 2017 for 255 Cadets and 45 cadres

Breakfast 6 June 2017 for 255 Cadets and 45 cadres Lunch 6 June 2017 for 10 cadres Dinner 6 June 2017 (300 Each) Breakfast 7 June 2017 for 255 Cadets and 45 cadres

Lunch 7 June 2017 for 10 cadres Dinner 7 June 2017 (300 Each) Breakfast 8 June 2017 for 255 Cadets and 45 cadres

Lunch 8 June 2017 for 10 cadres Dinner 8 June 2017 for 255 Cadets and 45 cadres Breakfast 9 June 2017 for 255 Cadets and 45 cadres Lunch 9 June 2017 for 255 Cadets and 45 cadres) Sack Lunch

APS Cycle: Times TBD

1200-1330 Lunch 5 June 2017 (330 Each) Sack Lunch 1700-1900 Dinner 5 June 2017 (330 Each) 0600-0800 Breakfast 6 June 2017 (330 Each) 1140-1400 Lunch 6 June 2017 (10 Each) 1700-1930 Dinner 6 June 2017 (330 Each)

0600-0800 Breakfast 7 June 2017 (330 Each) 1140-1400 Lunch 7 June 2017 (10 Each) 1700-1900 Dinner 7 June 2017 (330 Each)

0600-0800 Breakfast 8 June 2017 (330 Each) 1140-1400 Lunch 8 June 2017 (10 Each) 1700-1900 Dinner 8 June 2017 (330 Each) 0630-0800 Breakfast 9 June 2017 (330 Each) 1000-1200 Lunch 9 June 2017 (330 Each) Sack Lunch

Lunch 5 June 2017 for 270 Cadets and 60 cadres Dinner 5 June 2017 for 270 Cadets and 60 cadres Breakfast 6 June 2017 for 270 Cadets and 60 cadres

Lunch 6 June 2017 for 10 cadres Dinner 6 June 2017 (330 Each) Breakfast 7 June 2017 for 270 Cadets and 60 cadres

Lunch 7 June 2017 for 10 cadres Dinner 7 June 2017 (330 Each) Breakfast 8 June 2017 for 270 Cadets and 60 cadres

Lunch 8 June 2017 for 10 cadres Dinner 8 June 2017 for 270 Cadets and 60 cadres Breakfast 9 June 2017 for 270 Cadets and 60 cadres Lunch 9 June 2017 for 270 Cadets and 60 cadres) Sack Lunch

5.2.12 Menu:

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk by slicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable service/Component's CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Not Applicable.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

Provide Housing for Cadets and Cadre

Billets provided with bed, lighting, desk, and locker. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Billets with safe and secure and secure systems, windows, and shower/bathroom

Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered.

Auditorium Provide facility with proper lighting, AV, PA system, tables for graduation awards, lighted fire exits, and extinguishers.

Minimum requirement is facility with fire exits and serviceable fire extinguishers.

If minimum standards cannot be met a remedy will be offered to offset costs.

Meals Provide staff to operate kitchen which includes food prep, cooking, serving, set-up, take down, and clean-up of kitchen and dining areas.

There is no room for deviation for food service to maximize safe food prep and consumption for Cadets and Cadre.

Food area will be inspected by a BDE rep.

Rep will make recommendations on negative findings.

Contractor will be able to make on the spot corrections. However, if gross negligence is shown food operation will recommended shutting down or not feed Cadets at no cost.

Facilities (Recreation Center and recreation ball fields)

Recreation Center provided for evening sporting activities with required staff to manage the specific.

Faculties will be available daily from 5-9 p.m.

Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies Medium/Fo rmat Submit To

Room Status (any maintenance issues)

72 hours prior to 4 June 2017

2 e-mail

LTC SANDERS

Sanders.Herbert@muscogee.k12.ga.us

LTC BENEFIELD

Updated Menu 72 hours prior to 4

June 2017 2 e-mail LTC Sanders/LTC Benefield

Serving Times 72 hours prior to execution

1 e-mail LTC Sanders Sanders.Herbert@ muscogee.k12.ga.us

Facilities 72 hours prior to execution

1 e-mail LTC Sanders Sanders.Herbert@ muscogee.k12.ga.us

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

Housing 4 – 9 June 2017, 255 Cadets (Muscogee) 255 4 – 9 June 2017

Housing 4 – 9 June 2017, 45 cadres (Muscogee) 45 4 – 9 June 2017

Housing 5 – 9 June 2017, 270 Cadets (APS) 270 5 – 9 June 2017

Housing 5 – 9 June 2017, 60 cadres (APS) 60 5 – 9 June 2017

ITEM

NAME

ESTIMATED QUANTITY

MEALS - Muscogee County School District

Lunch 4 June 2017, 255 Cadets/45 cadres 300 Sack Lunch

Dinner 4 June 2017, 255 Cadets/45 cadres 300

Breakfast 5 June 2017, 255 Cadets/45 cadres 300

Lunch 5 June 2017, 10 cadres 10

Dinner 5 June 2017, 255 Cadets/ 45 cadres 300

Breakfast 6 June 2017, 255 Cadets/45 cadres 300

Lunch 6 June 2017, 10 cadres 10

Dinner 6 June 2017, 255 Cadets/ 45 cadres 300

Breakfast 7 June 2017, 255 Cadets/45 cadres 300

Lunch 7 June 2017, 10 cadres 10

Dinner 7 June 2017, 255 Cadets/ 45 cadres 300

Breakfast 8 June 2017, 255 Cadets/45 cadres 300

Lunch 8June 2017, 10 cadres 10

Dinner 8 June 2017, 255 Cadets/ 45 cadres 300

Breakfast 9 June 2017, 255 Cadets/45 cadres 300

Lunch 9 June 2017, 255 Cadets/45 cadres 300 Sack Lunch

MEALS - Atlanta Public Schools

Lunch 5 June 2017, 270 Cadets/60 cadres 330 Sack Lunch

Dinner 5 June 2017, 270 Cadets/60 cadres 330

Breakfast 6 June 2017, 270 Cadets/60 cadres 330

Lunch 6 June 2017, 10 cadres 10

Dinner 6 June 2017, 270 Cadets/ 60 cadres 330

Breakfast 7 June 2017, 270 Cadets/60 cadres 330

Lunch 7 June 2017, 10 cadres 10

Dinner 7 June 2017, 270 Cadets/ 60 cadres 330

Breakfast 8 June 2017, 270 Cadets/60 cadres 330

Lunch 8 June 2017, 10 cadres 10

Dinner 8 June 2017, 270 Cadets/ 60 cadres 330

Breakfast 9 June 2017, 270 Cadets/60 cadres 330

Lunch 9 June 2017, 270 Cadets/60 cadres 330 Sack Lunch

30 University Hall Auditorium, APS - 5 June 2017 , (12pm - 6pm) 1

31 University Hall Auditorium, MCSD – 9 June 2017 , (7am - 12pm) 1

Mock Pavilion, 5 – 8 June 2017

33 Recreation Center/Pool Usage, Daily Access June 5 - 8 June 2017 (6:30pm - 9pm) 1