16-Q-5991_Applicant_Tracking_Solution_Justification_and_Approval_Sole_So____Redacted.pdf

MICC Control No. KNOX-SAT-2016-0286

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $150K)

1. Agency/Contracting Activity: Mission Installation Contracting Command- Ft. Knox, KY (MICC-Fort Knox)

2. Description of Action:

Nature: New Requirement Follow-On Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time and Materials

Funds: OMA Other Funds:_________

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $149,932.

b. Procure the Cornerstone on Demand Recruiting and Connect Implementation and Training

Services (COTS: commercial off the shelf, software as a service product) to include recruiting and connect functions, data feeds, onsite and virtual training, 24x5 premium support, 819 user seats and analytics.

4. Authority:

Action using Simplified Acquisition Procedures

FAR 13.106-1(b) (1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reason for Authority Cited: Cornerstone on Demand (CSOD) provides a low-cost, out-of-the-box, cloud-based, configurable talent acquisition COTS solution in a FedRAMP level 4 certified cloud environment and specializes in HR applications which closely replicate the functionality of Army G-1 CHRA’s “Local National Staffing Suite.” LNSS is an Army in-house, custom-coded solution and has been used by Army for approximately 15 years to provide semi-automated job vacancy announcement and referral list creation capabilities, but still requires some manual processes such as mailing forms to managers and applicants. Requirements for Army’s cloud solution are:

- Electronic preparation, posting and automated distribution of vacancy announcements

- Online registration for applicants/users

- Online application submission process for applicants/users

- Processing of Severely Handicapped Employee preference applicants

- Online rating of applications

- Online creation of referral lists

- Online display of rating results for applicants

- Electronic submission of referral lists to management

- Electronic submission of management applicant selection

- Electronic coordination of documents between Works Council, Handicapped Employee representatives and HR

- Online display of selection or non-selection for applicants

- Online preparation of Entrance-on-duty documentation

- Online closure of referral lists

- Online display of Entrance-on-duty information for applicants

- Ability to securely store and process Personally Identifiable Information (PII) such as SSN, DoB, place of birth, handicap status

- Multi-language capabilities and support, to include Italian, Korean, German and French

Market research was performed primarily through web searches and Gartner Inc. Our two foremost and inflexible requirements were language support for the primary countries in which Army recruits local national employees (Germany, Italy, Belgium and Korea), and secure FedRAMP-certified data storage and processing. Cornerstone met all the functional requirements with their COTS product as well as the languages and FedRAMP certification to level 4. FedRAMP is the Federal Risk and Authorization Management Program, which provides for a standardized approach to security for cloud products and services.

A Statement of Non-Availability (SoNA) No: 216710559 was approved along with the Goal 1 Waiver IT Waiver_20160223029985.

6. Actions to Increase Competition: HQDA will continue to monitor the market to search for the existence of other potential sources/supplies that can meet their requirements, however, Cornerstone has proven to be a cost-effective and qualified candidate that squarely meets our requirements.

7. Market Research:

Market research was performed by through the Gartner research firm utilizing our research subscription service and online searches using resources such as Google and capterra.com (Business Software reviews), during December 2015 – March 2016 Our search criteria and requirements were for a COTS/cloud SaaS solution to provide only employee acquisition, recruiting and onboarding (vs. a full-range HR solution including other functions such as training management, performance management, job description management, competency management, etc.)

8. Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No

Purchase order or contract number:_______________ Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale:_____________________________________________________________________________

9. Additional information to support the justification: N/A

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which is included in the abbreviated J&A is accurate and complete to the best of my knowledge and belief.

11. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: price analysis techniques.

12. Contracting Officer’s Approval:

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Dorothy R. McCormick Contracting Officer