J A_-_PR-0010729078_-_W9124D-16-P-0053_-_CATALOGIC_SOFTWARE_INC_Redacted.pdf

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Knox-2016-3

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(Actions NTE $650K for other than Simplified Acquisition Procedures)

1. Agency/Contracting Activity: Mission Installation Contracting Command -Fort Knox

2. Description of Action:

Nature: New Requirement X Follow-on Requirement

Mod to Existing Purchase Order/Contract Number

Pricing: X Firm-Fixed Price Time & Materials Cost

Funds: X OMA Other Funds:

Name of Proposed Contractor(s): Catalogic Software Incorporated

3. Description of Services or Supplies:

The total estimated dollar value of the proposed action is

This software maintenance request is for Catalogic Software DPX. This software provides users the capability to securely connect to the network and back-up files associated with network applications that are being supported by Catalogic applications. This software directly supports Soldiers and civilian employees such as Recruiters, Military Entrance Processing Station Liaisons, Guidance Counselors, Reserve Officer Training Corps Professor of Military Science and Recruiting and Cadet Command Board and Waiver members. HRC is procuring this software maintenance from the original equipment manufacturer (OEM), Catalogic Gold Support Services under PR 10729078.

4. Authority:

Actions other than simplified acquisition procedures (select one):

X FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c) (1)

FAR 6.302-2: Unusual and compelling urgency, 10 USC 2304(c)(2)

FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304(c)(5)

Other: <insert appropriate authority here

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5. Reasons for Authority Cited:

(1) Alternatives: Considered include stopping the Catalogic Software DPX services currently provided by Catalogic Software or to migrate to an alternative software product. Part of the mission of HRC is to provide Soldiers with HR support and Catalogic Software DPX services are essential to that mission. The system administrator and developers have spent many hours developing and testing the applications that utilize the Catalogic Software DPX services.

Purchasing a non- Catalogic backup program would cost the command thousands of dollars in development of other applications and could impact project timelines set by the developer and agreed on by the command. This could lead to costly delays to mission critical applications that impact the HRC command.

(2) Justification: The Catalogic Software DPX is a proprietary Catalogic product that is currently installed on the HRC Data Center servers to provide a secure back up of files associated with the network. Purchasing "like" products causes additional costs due to the man-hours of recoding and redesigning of the server farm that host these applications and the numerous hours needed to redesign the operating system to provide a communication link between a non-Catalogic program and the HRC server farm in order to achieve similar services

(3) Impact: Without this software maintenance, the HRC data center will not be able to provide mission critical applications to users such as Recruiters, Military Entrance Processing Station Liaisons, Guidance Counselors, Reserve Officer Training Corps Professor of Military Services and Recruiting and Cadet Command Board and Waiver members. HRC has spent considerable time and resources in the development of applications that use Catalogic Software DPX services.

Procurement of alternative software packages would require an investment in both the new software, training of developers, and administrators, and would result in suspension of the critical mission provided by Catalogic applications. This could lead to costly delays to mission critical applications that impact the command.

6. Actions to Increase Competition: Within HRC, there is an ongoing effort to automate administrative tasks to the fullest extent possible, thus reducing the total cost of ownership.

Products offering a high degree of automation utilizing the latest technologies will be considered for implementation. Accordingly, the Human Resources Command (HRC) will continue to monitor advancements in commercially available information technology products and services, particularly those listed within existing enterprise related contracts under the Army CHESS Program.

7. Market Research: HRC conducted extensive research a numerous web sites and initiated a request through the Army CHESS program. Catalogic Software DPX is not available on CHESS and the manufacture of Catalogic Software DPX, Catalogic Software Incorporated is the only manufacture that offer the Catalogic Software DPX products.

INTERESTED SOURCES: NONE

8. Procurement History:

Previous Purchase Order(s) or Contract(s): X Yes No

Purchase order or contract number: W9124D-15-P-0259 Was action competed? X Yes No

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Submitted By:

Position Title (Division Chief or higher):

Email address:

Signature:

Date:

9. Additional Information to support the justification. N/A

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The basis for determination: A review of the current software market websites coupled with the historical pricings provided.

12. Reviews: I have reviewed this justification and have no Small Business concerns.

Local Small Business Specialist (if value exceeds $150K)

Typed Name: Date:

I have reviewed this justification and find it legally sufficient.

Legal Counsel (if value exceeds $150K)

Typed Name:_______________________ Date:

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13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Doris Nicholson_ Contracting Officer US Army Mission and Installation Contracting Command, Ft Knox, Ky