W9124D-20-R-0017_JLAB_Services (28AUG20).pdf

SEE ADDENDUM

(No Collect Calls)

W9124D20R0017 28-Aug-2020

b. TELEPHONE NUMBER

(502) 624-2281

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 15 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124D9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RICHARD J. TORRES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011392976

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QM MICC-FT KNOX

KO DIRECTORATE OF CONTRACTIN

BLDG 1109B RM 250

FORT KNOX KY 40121-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W900NB 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

JROTC US ARMY CADET COMMAND

JROTC US ARMY CADET COMMAND

BLD 1001 1ST CALVARY REGIMENT ROAD

FORT KNOX, KY. KY 40121

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,000,000

NAICS:

711310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF72

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124D20R0017

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 11 Months Monthly Support Services

FFP

Contractor shall provide JLAB and Academic Bowl non-personal monthly support services IAW the PWS included herein during the performance period.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011392976

PSC CD: R408

NET AMT

0002 640 Each Cadet Lodging

FFP

Contractor shall provide Cadet lodging in support Academic Bowl and IAW with the Performance Work Statement included herein. Cadets- Double Occupancy; 160 Rooms X 4 nights= 640 each.

FOB: Destination

0003 1 Job Cadet Meals

FFP

Contractor shall provide meals in accordance with paragraph 5.2.30 and the Performance Work Statement included herein for the National Level Event during the performance period. Break out Meals: 298 Breakfast meals x 4 days x $ (rate) = $ total. 298 Lunch meals x 3 days x $ (rate) = $ . 298 Dinner Meals x 4 days x $ (rate)= $. The Grand total for this CLIN $_______________.

FOB: Destination

0004 1 Job Local Transportation

FFP

TIME AND MATERIALS CLIN. Contractor shall furnish local transportation for an estimated 503 personnel attending the 4 day National Level Event IAW the Peformance Work Statement included herein. RECEIPTS SHALL BE

PROVIDED.

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

0005 1 Job Travel

FFP

TIME AND MATERIALS CLIN. Contractor shall provide travel during the National Level Event IAW the Performance Work Statement herein. General and Administrative expenses or profit will not be allowed for this line item. The contractor shall comply with the Joint Travel Regulation (JTR) for this CLIN.

Vendor shall invoice once travel has been completed by the traveler. USE

GOV'T PLUG NUMBER $266,500.00

FOB: Destination

0006 1 Job Materials and Distribution

FFP

Contractor shall provide all materials and distribution IAW the Performance Work Statement included herein.

FOB: Destination

0007 632 Each Lodging (Cadre, Chaperones and Guests)

FFP

Contractor shall provide Cadre lodging in support Academic Bowl and IAW with the Performance Work Statement included herein. Cadre, Chaperones and Guests will be at a Single Occupancy 158 Rooms X 4 nights = 632 each.

FOB: Destination

0008 1 Job Adult Meals Cadre, Chaperones and Guests

FFP

Contractor shall provide meals in support Academic Bowl and IAW with the Performance Work Statement included herein. Break out Meals: Breakfast 158 Adults x 4 Days x $ (rate) = $ . 158 Lunch Meals x 3 days x $ . 158 Dinner Meals x 4 days x $ . Grand Total for this CLIN $_____________.

FOB: Destination

0009 1 Each Facility Use

FFP

In accordance with the PWS, provide facilities for the National Level event.

FOB: Destination

0010 1 Each

CMR

FFP

As directed by the Secretary of the Army IAW the guidance provided in the Performance Work Statement included herein.

FOB: Destination

1001 12 Months OPTION Monthly Support Services

FFP

Contractor shall provide JLAB and Academic Bowl non-personal monthly support services IAW the PWS included herein during the performance period.

1002 640 Each OPTION Cadet Lodging

FFP

Contractor shall provide Cadet lodging in support Academic Bowl and IAW with the Performance Work Statement included herein. Cadets- Double Occupancy; 160 Rooms X 4 nights= 640 each.

1003 1 Job OPTION Cadet Meals

FFP

Contractor shall provide meals in accordance with paragraph 5.2.30 and the Performance Work Statement included herein for the National Level Event during the estimated period June 19, 2019 through June 25, 2019. Break out Meals: 631 Breakfast meals x 4 days x $13.00 (rate) = $32,812 total. 491 Lunch meals x 3 days x $ (rate) = $ . 491 Dinner Meals x 4 days x $ (rate)= $. A VIP reception for 75 Attendees x $ (rate) =$ . Awards Reception for 550 Attendees x $ (rate) = $. Staff and Moderators Meals 50 x $ x rate = $. Grand total for this

CLIN $_______________..

1004 1 Job OPTION Local Transportation

FFP

TIME AND MATERIALS. Contractor shall furnish local transportation for an estimated 503 personnel attending the 4 day National Level Event IAW the Peformance Work Statement included herein. RECEIPTS SHALL BE

PROVIDED.

1005 1 Job OPTION Travel

FFP

TIME AND MATERIALS CLIN. Contractor shall provide travel during the National Level Event IAW the Performance Work Statement herein. General and Administrative expenses or profit will not be allowed for this line item. The contractor shall comply with the Joint Travel Regulation (JTR) for this CLIN.

Vendor shall invoice once travel has been completed by the traveler. USE

GOV'T PLUG # OF $266,500.00

1006 1 Job OPTION Materials and Distribution

FFP

Contractor shall provide all materials and distribution IAW the Performance Work Statement included herein.

1007 632 Each OPTION Lodging for Cadre Chaperones and Guests

FFP

Contractor shall provide Cadre lodging in support Academic Bowl and IAW with the Performance Work Statement included herein. Cadre, Chaperones and Guests will be at a Single Occupancy 158 Rooms X 4 nights = 632 each.

1008 1 Job OPTION Adult Meals Cadre, Chaperones and Guests

FFP

Contractor shall provide meals in support Academic Bowl and IAW with the Performance Work Statement included herein. Break out Meals: Breakfast 158 Adults x 4 Days x $ (rate) = $ . 158 Lunch Meals x 3 days x $ . 158 Dinner Meals x 4 days x $ . Grand Total for this CLIN $_____________.

1009 1 Each OPTION Facility Use

FFP

In accordance with the PWS, provide facilities for the National Level event.

1010 1 Each

OPTION CMR

FFP

As directed by the Secretary of the Army IAW the guidance provided in the Performance Work Statement included herein.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government

0009 N/A N/A N/A Government 0010 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 1004 N/A N/A N/A Government 1005 N/A N/A N/A Government 1006 N/A N/A N/A Government 1007 N/A N/A N/A Government 1008 N/A N/A N/A Government 1009 N/A N/A N/A Government 1010 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2020 TO

31-AUG-2021

N/A JROTC US ARMY CADET COMMAND

JROTC US ARMY CADET COMMAND

BLD 1001 1ST CALVARY REGIMENT

ROAD

FORT KNOX, KY. KY 40121

W900NB

0002 POP 30-SEP-2020 TO

31-AUG-2021

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 30-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-SEP-2021 TO

31-AUG-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 N/A N/A N/A N/A

1005 POP 01-SEP-2021 TO

31-AUG-2022

N/A JROTC US ARMY CADET COMMAND

JROTC US ARMY CADET COMMAND

BLD 1001 1ST CALVARY REGIMENT

ROAD

FORT KNOX, KY. KY 40121

1006 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1010 POP 01-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government JUN 2020 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.203-16 (Dev) Preventing Personal Conflicts of Interest (JUN 2020) (Deviation 2018-O0018)

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

DEC 2019

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

JUN 2020

52.212-4 Alt I Contract Terms and Conditions--Commercial Items (OCT 2018) Alternate I

JAN 2017

52.217-5 Evaluation Of Options JUL 1990 52.223-6 Drug-Free Workplace MAY 2001 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.242-15 Stop-Work Order AUG 1989 52.249-4 Termination For Convenience Of The Government (Services)

(Short Form)

APR 1984

52.249-5 Termination For Convenience Of The Government (Educational And Other Nonprofit Institutions)

AUG 2016

52.249-8 Default (Fixed-Price Supply & Service) APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7007 Limitation Of Government's Obligation APR 2014 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 Instructions to Offerors—Commercial Items

A. General: The following paragraphs below have either been amended or deleted from the basic provision 52.212-1:

Paragraph (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code is 711310, with a small business size standard for this acquisition of $35,000,000.00.

Paragraph (d) Product samples, is deleted. Paragraph (e) Multiple offers, is deleted. Paragraph (h) Multiple awards, is deleted.

Paragraph (i) Availability of requirements documents cited in the solicitation

1. The Mission and Installation Contracting Command (MICC) Center, Fort Knox Points of Contact (POC) responsible for providing information and responding to inquiries is the Contracting Officer (KO), Rick Torres, email richard.j.torres.civ@mail.mil; and Gloria Ritter, email gloria.r.ritter.civ@mail.mil.

2. Proposals shall be submitted electronically to Mr. Rick Torres, at richard.j.torres.civ@mail.mil; and Ms. Gloria Ritter, at gloria.r.ritter.civ@mail.mil; by the closing date and time as identified in block 8 of the SF 1449.

PROPOSALS SHALL BE SUBMITTED WITH EMAIL SUBJECT: “W9124D20R0017–

JLAB, FORT KNOX, KY”. An email response will be provided to acknowledge receipt.

3. Offeror shall be registered in System for Award Management (SAM) website at https://www.sam.gov prior to receipt of the proposal to receive an award. Offerors are reminded that failure to comply “shall render their proposal as non-acceptable.”

4. The NAICS code shall be on the Offerors System for Award Management profile https://www.sam.gov prior to receipt of proposal to receive an award. Offerors are reminded that failure to comply “shall render their proposal as non-complaint with the terms and conditions of the solicitation.”

5. The RFP shall only be changed by a formal written amendment issued by the KO.

B. GENERAL INSTURCTIONS

1. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of the Offerors' proposals. These instructions are provided in order to ensure a complete and thorough evaluation of the Offerors’ proposals. The selection of a source for award purposes will be conducted utilizing Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiations and FAR Part 12, Acquisition of Commercial Items, and supplemented by the Defense Federal Acquisition Regulations Supplement (DFARS), and the Army Federal Acquisition Regulations Supplement (AFARS).

In determining best value, the Government will, in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Part 15.101-1, employ a Trade-Off process allowing for award to other than the lowest priced offeror or other than the highest technically rated offer. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. The Government will evaluate offers using the criteria included in Addendum 52.212-2 Evaluation - Commercial Items for Award.

Noncompliance with the Request for Proposal (RFP) requirements and evaluation criteria may hamper the Government's ability to properly evaluate the proposal and cause the Offeror’s proposal to be determined nonresponsive and may result in the elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, understanding, and concurrence with the Performance Work Statement (PWS), and contract type.

3. The Government intends to award a single contract as a result of this solicitation. Offers received for less than the stated number of items listed in the SF1449 may be considered nonresponsive and eliminated from consideration for the award. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best terms from technical capability and cost or price standpoint. The Government may consider conducting limited exchanges if required in accordance with FAR 15.306 – Exchanges with Offerors after Receipt of Proposal. The Government reserves the right to conduct discussions if the KO later determines them to be necessary. If this occurs, a competitive range will be determined and Offerors will be notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of the necessary information to provide for the understanding and comprehensive evaluation of proposals. Hyperlinks are prohibited.

5. If an Offeror believes that the requirements in these instructions contain errors, ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents (Technical Exhibits (TEs) and Attachments) for this solicitation are available on the website at https://beta.sam.gov. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

8. Pre-Award Debriefings of Offerors. The KO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Pre-award Debriefing of Offerors).

9. Post-Award Debriefings of Offerors. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506 (Post-award Debriefing of Offerors). Upon such notification, unsuccessful Offerors may request and receive a post-award debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposal Format.

a. Exceptions/Assumptions/Deviations. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors (FAR 52.212-2, Evaluation – Commercial). Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, (if any), on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or the specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception/assumption may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately before solicitation closing upon identifying an area that may result in an exception/assumption.

This information shall be provided in the format below.

Table 1 – Solicitation Exceptions/Assumptions Solicitation References PG/PARA RQMT/Portion Rationale & Impact CLINs, PWS, FAR 52.212-1 (and Addendum), FAR 52.212- 2 (and Addendum), Technical Exhibits/ Attachments

Applicable page & paragraph numbers

Identify the requirement or portion to which exception/assumption is taken

Describe the rationale and impact of the exception/assumption

b. The proposal shall be organized into four (4) separate volumes. Each volume shall have a cover sheet clearly marked to identify the contents and shall be limited to the submission of the volumes to include a cover sheet stating the company’s name, address, telephone number, and Request for Proposal SF 1449. Digital copies shall be provided in Microsoft Word, PowerPoint, and/or Excel. File names to be “Volume#, Company Name –Initial” for the first submission. The file name of later submissions (if discussions are held) shall be “Volume#, Company Name, Revision X (the number of the revision). All text shall be single-spaced, with black font on white paper (Black and white requirement does not apply to graphics and photos). Company stationery and logos are acceptable). The text for all volumes shall be easily readable (12-pitch type or 10 points proportional spacing). All submissions shall comply with the following conditions. The margins for the top, bottom, left and right must be 1 inch. The header and footer must be .05 inch and the paper size must be 8.5” by 11”. Cross-references shall be utilized to preclude unnecessary duplication of data between sections. See the table below:

Table 2 – Proposal Submission Requirements Volume Title Factor Subfactor Number Of Copies Page

Limits I General 1 electronic copy N/A II Factor 1 Mission

Capability Subfactor 1 Management Plan Subfactor 2 Staffing Plan Subfactor 3 Technical Experience

1 electronic copy 50 pages

III Factor 2 Small Business Participation

1 electronic copy N/A

IV Factor 3 Price 1 electronic copy N/A

c. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

d. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

e. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

f. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

g. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2. Proposal Content. Failure to follow the below Contract Proposal preparation instructions will cause your proposal to be deemed unacceptable by the Government.

Volume I – General: Submission Instructions. The General volume shall contain the information identified below and organized in the same order as listed. Offerors shall submit the following:

a. Cover Sheet. The Offeror shall provide a cover sheet containing the following:

Company’s name.

Solicitation number.

The name, title, and telephone number of the company’s point of contact regarding decisions made concerning your proposal and who can obligate your company contractually.

Authorized Representative(s). The Offeror shall provide a letter signed by an officer of the company, on company letterhead, that states the name, title, and telephone number of the company/division point of contact regarding decisions made concerning your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

b. Table of Contents

c. SF 1449. Complete and sign Standard Form (SF) 1449 (Solicitation, Contract/Order for Commercial Items). An executed SF 1449 requires the Offerors to complete blocks 12, 17a (block 17a must include company name, address, telephone number, Dun and Bradstreet number (DUNS), Tax Identification Number, Commercial and Government Entity [CAGE] code, and email address), 17b, 30a, 30b, and 30c, as applicable. Offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

d. Amendment(s) – if applicable. Complete and sign Standard Form 30, Amendment of Solicitation. Acknowledge receipt of all Amendments (SF 30) issued since the original solicitation (SF 1449) issue date, if any.

Acknowledgment is made by completing Blocks 8, 15a, 15b, and 15c and returning the signed amendment(s) as issued.

e. Services and Prices. This section shall be submitted fully completed and error-free. It shall contain the Offeror’s prices for the established Contract Line Items (CLINS). The Offerors shall submit a Unit Price and Total Amount for each CLIN. It is the Offeror’s responsibility to ensure the information entered into this section is accurate and complete. Prices shall be proposed in whole dollars only.

f. Representations, Certifications, and Other Statements of Offerors

(1) The Offeror shall provide a completed FAR Provision 52.212-3 (Offeror Representations and Certifications Commercial Items). If an Offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov/, the Offeror shall complete only paragraph (b) of this provision. If an Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete paragraphs (c) through (p) of this provision.

(2) The Offeror shall provide a completed FAR Clause 52.209-5, Certification Regarding Responsibility Matters.

(3) The Offeror shall provide a completed FAR Clause 52.222-22, Previous Contracts, and Compliance Reports.

Volume II – Technical Factor 1. Submission Instructions. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and substantiating the validity of stated claims in the Offeror’s proposal.

Legibility, clarity, and coherence are very important. Responses will be evaluated against the Technical Factors defined in Addendum to FAR 52.212-2, The Basis for Award and Evaluation Criteria. The proposal should not simply rephrase or restate the Government's requirements, but rather the proposal shall provide a convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well-known techniques will be used,” etc., will be considered unacceptable.

Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

Relative importance of factors: Mission Capability (Technical) factor is significantly more important than Cost/Price, which is less important than Small Business Participation. Mission Capability Subfactors One, Two, and three are equal in importance. All non-price factors when combined are significantly more important than price.

The Mission Capability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirements. The evaluation will focus on whether the offeror’s proposal is either acceptable or unacceptable to meet the sub-factors below. The Technical volume shall contain the information identified below and organized in the order it is listed. Offerors shall submit the following:

a. Cover Sheet.

The Offeror shall provide a cover sheet containing the following:

- Company’s Name.

- Solicitation Number

- The name, title, and telephone number of the company’s point of contact regarding decision-making concerning your proposal and who can obligate your company contractually.

b. Table of Contents

Sub-Factor 1: Management Plan. Offerors shall provide a management plan to demonstrate an understanding of the requirement and the ability to successfully perform the required services. The offeror shall provide a narrative addressing specifically how the requirements of the PWS will be met, describe their capability to lead, manage, staff, train, develop, and engage a workforce possessing current, relevant experience and skills/knowledge, training, certifications, licenses, and permits to satisfactorily perform the Army JROTC Leadership and Academic Bowl (JLAB) services. Offeror shall describe their ability, without additional effort by the Government, to ensure staff obtains and continuously possesses all skills, certifications, training, and experience required for performance of work. Offerors shall delineate proposed organizational and management approaches and organization’s resources, tools and systems intended for the performance of the contract and address the following elements in the proposal for management and organization approach.

(a) Organizational Structure – Offerors shall describe the proposed organizational structure that can meet the Army’s requirements. This should include detail on specific departments/disciplines for both the offeror and proposed subcontractors, the personnel positions to be staffed within those departments/disciplines (identify number of personnel and titles for each), how the various agency groups will work together on behalf of the Army, and the estimated time to be dedicated to the Army contract for each position. Provide resumes including relevant experience for the following key personnel identified in PWS, paragraph 1.6.11: Contract Manager, Program Manager and Lead Designer. Offerors shall describe its current organizational structure in terms of number of employees and describe how it will utilize such assets to implement its proposed organizational structure for the Army’s requirement.

(b) Offerors shall describe how the PWS will be met with vendor’s capability to lead, manage, staff, train, develop and engage a workforce possessing the relevant experience and skills/knowledge to perform the JLAB competitions during the school year and leading up to the National Competition in Washington, D.C.

(c) Quality Control Plan – The proposed plan to ensure the requirements of the contract are provided as specified, including how the contract will be managed to ensure quality control across all contract services.

Sub-factor 2: Staffing Plan. The staffing plan must clearly depict the total number of hours and labor categories and shall not contain cost or price information. The plan shall include a narrative summary of qualifications of all key personnel in accordance with Paragraph 1.6.13 of the PWS. The plan shall describe Offeror’s approach to flexing and innovative scheduling techniques to mitigate overtime. All cross utilization of personnel shall be clearly explained and depicted. Man-hour matrices shall be provided, depicting the proposed labor effort for core operations. Employees shall be identified as exempt or non-exempt. If non-exempt, offerors shall clearly identify the specific level and title of the labor category. For conformed positions, offerors shall explain the rationale for development of the position. The plan shall include a man-hour matrix depicting the proposed labor effort, to include proposed subcontracted efforts. The Offeror shall clearly identify the:

- Labor category of each position, and the rationale of how each position was determined. (Note: positions are included in the Service Contract Act (SCA) Wage Determination 2015-4281.) The Offeror shall provide current and relevant supporting documentation IAW the Department of Labor categories and descriptions to validate current and complete analysis was conducted to determine the appropriate labor category of each position.

Sub-factor 3: Technical Experience. The Offeror shall select the most relevant contracts and/or subcontracts that clearly demonstrate experience in performing the type of work required by the PWS. The offeror shall relate each contract to the PWS, describing in detail why or how the effort is similar in size, scope, or complexity to the effort required by the PWS. Similar size, scope and complexity is experience conducting online web-based competitions, as well as hosting a live audience knowledge-based competition of at least 10,000 competitors in at least 1,200 locations worldwide. The offeror shall also include experience data of its proposed major subcontractors. Only experience within three years prior to the date for receipt of proposals is considered relevant. Experience of less than six months duration is not considered relevant. The Offeror shall include experience data of its proposed subcontractors if the subcontractor is proposed to perform 10% or more of the services under this contract.

Subcontractor experience may not be substituted for experience of the offeror in overall management of a project.

New corporate entities or offerors without relevant contract and/or subcontract experience may submit data on prior contracts involving work experience of key management personnel. In addition to other requirements of this section, the offeror shall discuss in detail the role performed by such personnel in contracts cited. Prior contracts may include work performed as part of a team or joint venture and other previous forms of its current organization. An Offeror without relevant contract and/or subcontract experience may submit data on prior contracts involving work experience of proposed key management personnel and their role in such cited contract. The Offeror shall include letters of commitment for proposed key management personnel if such personnel are not currently employed by the offeror.

Description of Previous Contracts:

- Experience with Online Competitions. Offeror shall describe their experience with military or civilian on-line competitions. Provide details on number and types of competitions; i.e. were the tests delivered online and typical scoring when finished. Describe how the exams or projects were returned to the organization or person, were they processed in a secure means to prevent identity theft or cheating. Describe what type of Online Support was available to the student or staff. Were the students provided a support team that could help guide them through the online experience, including providing any Student Readiness Orientation to help get them ready for their first online competition or exam? Elaborate on any accolades earned for Offeror’s website.

- Experience with Conducting In-person Competitions. Offeror shall provide experience with conducting in-person competitions. Provide examples of live question and answer type events or competitions hosted. Proposal shall include 1) duration and number of participants in the event; 2) preparation for the event and steps taken to build a team for a successful event; 3) description of tracking of results, to include follow-up actions after the event; and 4) After Action Reports and post contest reviews completed to reduce risk and improve success of future events.

- Experience with Travel Arrangements. Offeror shall describe experiences making travel arrangements for personnel, students, teachers and/or chaperones. Proposal shall include: 1) familiarity with the Joint Travel Regulation (JTR) and working with government travel vouchers; 2) experience using the JTR and Wide Area Workflow (WAWF) in detail; 3) knowledge of travel arrangements for large groups (500 or more) to include tracking costs, itinerary planning for travelers from a wide geographic region; 4) details if travel arrangements were made in all 50 states and overseas. Proposal shall include examples of any cost savings efforts, and any current relationships with carriers or travel agencies that might be used for this effort.

The Mission Capability Factor shall receive one of the adjectival ratings defined below. The Sub-factor ratings will be used to determine an overall rating for the factor.

In accordance with the Army Source Selection Supplement (AS3), Section 3.1, the Army methodology for evaluating Technical Approach and Related Risk is the Combined Technical/Risk Rating, (see Table 3 below). This methodology considers risk, in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

Table 3. Combined Technical/Risk Ratings Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirement and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

Volume III – Factor 2. Small Business Participation. All Offerors are required to submit a Small Business Participation Proposal and Subcontracting Plan in accordance with FAR 19.704(a) Subcontracting plan requirements. Plans shall individually address, and include separate percentage goals for using small business, veteran-owned small business, service-disabled veteran-owned small business, Historically Underutilized Business Zone (HUBZone) small business, small disadvantaged business, and women-owned small business; as a percentage of total subcontracting dollars. Small business offerors are not required to submit a subcontracting plan, but shall address the requirements of the Small Business Participation Factor below.

In Accordance With (IAW) Defense FAR Supplement (DFARS) 215.304(c)(i), the extent to which offeror’s identify and commit to small business performance of the contract shall be evaluated. Offerors shall submit a Small Business Participation Commitment Document (SBPCD) which specifies the offeror’s level and degree of commitment to small business utilization/participation in performance of this requirement. An SBPCD is required from all offerors, including companies with commercial plans and comprehensive subcontracting plans.

The Government will evaluate the following:

a) The extent to which such firms are specifically identified in proposals;

b) The extent of commitment to use such firms. (for example, enforceable commitments are to be weighted more heavily than non-enforceable ones);

c) The complexity and variety of the work small firms are to perform web support or lodging support;

d) The realism of the proposal;

e) Past performance of the offerors in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and 52.219-9 Small Business Subcontracting Plan; and

f) The extent of participation of such firms in terms of the value of the total acquisition.

All prime offerors, including small businesses, submitting a proposal are required to meet or exceed the Minimum Quantitative Requirement(s) (MQRs) relative to the total contract value as follows:

For purposes of this requirement, total contract value is defined as the cumulative value of the order awards received that have opportunities to utilize small business concerns throughout the life of the contract. Small business prime offerors may achieve small business participation (meet or exceed MQR) through their own performance/participation as a prime and also through subcontracting to other small businesses. All offerors are required to submit Small Business Participation Commitment Documents in accordance with the instructions in FAR. Small business participation commitments will become requirements and be incorporated into the resulting contract.

The contractor shall report actual achievement of small business participation results to the Contracting Officer on a quarterly basis and shall discuss performance in achieving the small business commitments/requirements.

Table 4 Small Business Participation Ratings

Outstanding Proposal indicates an exceptional approach and understanding of the small business objectives.

Good Proposal indicates a thorough approach and understanding of the small business objectives.

Acceptable Proposal indicates an adequate approach and understanding of the small business objectives.

Marginal Proposal has not demonstrated an adequate approach and understanding of the small business objectives.

Unacceptable Proposal does not meet small business objectives.

Volume IV – Factor 3. Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

Requirements for Data Other Than Certified Cost or Pricing Data, per FAR 52.215-20 Alternate IV. Offerors shall ensure that no pricing information is displayed in the Mission Capability Volume; however, this restriction does not preclude the offeror from describing staff levels relevant to its proposal.

The Government will fully evaluate all priced Contract Line Item Numbers (CLINs) 0001-1010 for award. For award purposes, the total proposed price for all CLINs will be added together into a total sum (contract value). The evaluation of all option CLINs 1001- 1010 will not obligate the Government to exercise any option. The Offeror’s Cost/Price proposal will be evaluated as follows.

FFP Evaluation. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Overall Cost/Price Proposal Evaluation: The overall Cost/Price proposal will be evaluated for the following:

Compliance: The Cost/Price proposal submitted by the Offeror will be evaluated for compliance based upon the submission requirements contained in the Cost/Price instructions. Price proposal shall be in Excel format and contain information identified in FAR 52.15-20 ALT IV. The price proposal shall contain no hidden formulas or external links.

Unbalanced Pricing: The Offeror’s overall Cost/Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (see FAR 15.404-1(g)(1) through FAR 15.404-1(g)(3)).

The Offeror’s Cost/Price proposal will be reviewed for errors. The Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.

Business Systems: The Government will verify the adequacy of the Offeror’s business systems.

Total Evaluated Price: CLINs 0001 through 1010. The Total Evaluated Price consists of summing the Offeror’s proposed fixed-price contract type “FFP” with one Time and Materials (T&M) CLIN in the base and one in the option period: CLIN 0005 and 1005. The offeror shall use a Government plug number of $266,500.00 for their pricing on these CLINS and $133,250.00 for the extension evaluation.

Table 5 – DIRECT LABOR TABLE

PWS SCA/

Exempt Labor Category

Productive Hours

Equivalent

FTE

Paid Hours

Wage Rate

Fringe Benefits

Taxes and Ins.

Total

(End of Provision)

ADDENDUM TO 52.212-2

ADDENDUM TO 52.212-2

The Basis for Award and Evaluation Criteria

A. Basis for Award

1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR Part 15, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single Offeror who is deemed responsible in accordance with the FAR, whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the best value and most advantageous proposal for the Government.

2. In determining best value, the Government will, in accordance with FAR 15.101-1, employ a TRADEOFF process allowing for award to other than the lowest priced offeror or other than the highest technically rated offer.

The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3, Source Selection. Offers will be evaluated using the criteria under “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

3. The Government will evaluate proposed prices for reasonableness using price analysis techniques. The Government anticipates adequate price competition for this commercial solicitation and will evaluate proposals in accordance with FAR 15.404 -1 Proposal Analysis Techniques, and instructions indicated in FAR Clause 52.212-1 (Instructions to Offerors – Commercial Items) and its addendum. Unbalanced, unreasonably high, inaccurate, or incomplete proposal prices may be grounds for eliminating a proposal from the competition either on the basis that the Offeror does not understand the requirement or that the Offeror has made an unreasonable proposal. Proposals that fail to meet the requirements set forth in FAR Clause 52.212-1 and its addendum will be rated as unacceptable.

B. Award for All of the Work. The Government intends to award a single contract as a result of this solicitation.

Offers received for less than the stated number of items listed in this solicitation will be considered ineligible for award. The Government intends to evaluate proposals and award a contract without discussions with Offerors in accordance with FAR 52.215-1—Instruction to Offerors – Competitive Acquisition and Addendum to…