PERFORMANCE_WORK_STATEMENT_as_of_4_FEB_19.pdf

PERFORMANCE WORK STATEMENT

Post-Wide Elevator Inspection, Maintenance and Repair

Fort Jackson, Columbia SC

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide for elevator inspection, maintenance and repair on Fort Jackson in Columbia, South Carolina. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform elevator inspection, maintenance and repair on the installation, as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall provide a Special Inspector Elevator who is listed on the South Carolina Department of Labor, Licensing and Regulation Website at http://www.llr.sc.gov/elevators/. The Special Inspector Elevator (SIE) shall be a disinterest individual who is not employed by the Contractor. All inspections, maintenance, and repairs shall be in compliance with the most current American National Standard Institute (ANSI), and American Society of Mechanical Engineer (ASME) standards for elevators. The Contractor will be required to display a Certificate of Elevator Inspection (GSA Form 55) which will be provided by the COR inside each elevator inspected and certified. An initial Inspection by the SIE will be required for each elevator NLT 90 days from the Contract Award date. Contractor shall install placard holders in older elevators that are currently missing placard holders. The Contractor shall perform all maintenance and services to the standards outlined in the aforementioned references.

1.2 Background: Fort Jackson has multiple story facilities with elevators that are required for handicap accessibility and ease of movement. These elevators require periodic inspection, repair and maintenance.

1.3 Objectives:

• Inspect elevators as specified by this PWS.

• Maintain elevators as specified by this PWS.

• Repair elevators as required.

• Respond to emergencies during periods of elevator malfunction.

1.4 Scope: Provide all plant, labor, materials, equipment, and supplies to inspect, maintain, and repair elevators on Fort Jackson, SC. Complete these tasks, in strict accordance with the below specifications of this contract. These are high visibility areas. The contractor shall ensure operations and work are conducted in a professional manner.

All work shall be completed in accordance with this PWS.

1.5 Period of Performance: The period of performance shall consist of one (1) Base Year and four

(4) 12-month options years.

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures all performed work complies with the requirement of the contract. Within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and http://www.llr.sc.gov/elevators/

Contracting Officer’s Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the KO acceptance in writing of any proposed change to the QCP system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0730 and 1615 Monday thru Friday, (emergencies exempt) except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Any deviation from this schedule shall be submitted for approval to the KO and COR, then coordinated with the Directorate of Public Works (DPW) Contract Management Branch, Building 2562 prior to any out of scope work being initiated. The Contractor shall correct any defective work at no cost to the Government. The Contractor shall perform all work required to complete service requests covered by this contract within times allowed after receipt of the service request. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at various locations on Fort Jackson.

1.6.6 Type of Contract: The Government will award a firm fixed price contract.

1.6.7 Security Requirements.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of ensuring all key(s)/ key cards issued to the Contractor by the Government are not lost or misplaced, and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to secured areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event a key is lost, the total cost for the replacement key is subject for recoupment from the Government.

1.6.7.2.1. In the event keys other than master keys are lost or duplicated, the Contractor shall upon the direction of the Contracting Officer, re-key or replace the affected lock(s); however, the Government at its option may replace the affected lock(s) or perform re-keying. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost for the replacement key is subject for recoupment from the Government.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know the combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 AT/OPSEC Requirements.

1.6.8.1 Antiterrorism (AT) Level 1 training: The Contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract. All Contractor employees, to include sub-Contractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and sub-Contractor employee, to the COR within five (5) calendar days after completion of training by all employees and sub-Contractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. This training shall be at no additional cost to the Government.

1.6.8.2 Access and General Protection/Security Policy and Procedures: The Contractor and all associated sub- Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DOD), Head Quarters Department of Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.8.3 iWATCH Training: The Contractor and all associated Sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within fifteen (15) calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after contract award.

1.6.8.4 Operational Security (OPSEC) Standing Operating Procedure/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the Government's critical information; why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator. The Contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. This training shall be at no additional cost to the Government.

1.6.8.5 OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training. This training shall be at no additional cost to the Government.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 0730 to 1615 Monday thru Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Not applicable.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: Not applicable.

1.6.16 Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In/Phase Out Period: The contractor is required to cooperate with an incoming contractor prior to conclusion of the contract, to ensure a smooth transition.

1.6.18. Standards of Conduct. The Contractor shall maintain satisfactory standards of employee competency and conduct, and for taking disciplinary actions against Contractor personnel as necessary. The Contractor shall remove from the job site any Contractor employee found under the influence of alcohol, illegal drugs, or any other incapacitating agent during the tour of duty. The Contractor shall remove any employee whose conduct or appearance debases or discredits Fort Jackson or the United States Government. The Government reserves the right to require removal from the job site of any Contractor employee who endangers persons or property, whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of required services. In such cases, the COR will advise the Contractor of the reason for requesting an employee's removal, or withdrawal of his authorization to enter the installation. The Government’s exercise of its right to grant and revoke access by particular individual(s) to its facilities will not constitute a breach or change to this PWS;

regardless of whether said individual(s) is employed by the Contractor, and regardless of whether said individual(s) is thereby precluded from performing work under the PWS.

PART 2

DEFINITIONS & ACRONYMS

2. Definition and Acronyms:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11. Quality Control . All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ANSI American National Standards Institute ASME American Society of Mechanical Engineers CCE Contracting Center of Excellence CFR Code of Federal Regulations CMB Contract Management Branch CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FPCON Force Protection Condition HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Head Quarters Department of the Army IAT Information Assurance Technician IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operational Security OSHA Occupational Safety and Health Administration PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PSUS Palmetto States Utilities Services PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SC DHEC South Carolina Department of Health and Environmental Control SC DOT South Carolina Department of Transportation SOP Standard Operating Procedures TE Technical Exhibit

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not Applicable

3.2 Facilities: Not Applicable.

3.3 Utilities: The Government will furnish electrical power and will ensure all outlets are operational as required.

The Government will maintain the main line power feeders and associated disconnect switches and breakers.

3.4 Security and Fire Protection: The Directorate of Emergency Services is the POC for these services on Fort Jackson.

3.4.1 Hot Work Permits: The Fort Jackson Fire Department will issue hot work permits as required. The Contractor shall contact the FJ Fire Department and receive a permit prior to performing welding or other hot work.

POC is Pete Hines at 803.751.1911.

3.5 Repairs beyond Contractor’s Control: Repairs required because of negligence, accident or misuse of the equipment by anyone other than the Contractor, his employees, subcontractors, servants or agents, or other causes beyond the Contract’s control except ordinary wear and tear, will be funded by the Government.

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide all plant, labor, materials, equipment, and supplies required for the inspection, maintenance and repair of elevators on Fort Jackson, SC. Emergency and routine service calls are also included in the specification.

4.2 Personnel: The Contractor shall provide sufficient personnel with no less than two years’ experience in inspection, maintenance and repair of elevators; specifically the types and ratings identified in this PWS, Technical Exhibit (TE)-3. The Contractor should provide a Special Inspector Elevators found on South Carolina LLR website listed in paragraph 1.1.. Helpers and apprentices will be permitted to work under the direct supervision of a certified journeyman mechanic. Any tradesman required for repairs shall be certified. The Contractor shall submit a list of welders and journeyman mechanics by name and code markings to the KO prior to starting work.

4.3 Work Schedule: The Contractor shall prepare and submit to the KO, no later than 5 days after contract award, a schedule showing the proposed dates for accomplishing all inspections required during the period of the contract.

Inspection requirements are specified in Technical Exhibit 3. Changes or deviations from this schedule shall be submitted to the KO, prior to implementation, for approval.

4.4 Routine Calls: The Contractor shall respond to routine repair calls and perform all maintenance and repair work required to return the equipment to an operable condition no later than the Close of Business (COB) of the following day. A routine call is defined as a request for a repair such that the repair required does not negatively the safe operation of the elevator.

4.5 Emergency Calls: The Contractor shall have two hour to respond to emergency calls. All maintenance and repairs required to return the equipment to an operable condition shall be complete within six hours. If circumstances preclude completion of the required work within the six hour limitation, the Contractor shall notify the KO or COR of the status of the job prior to leaving the job site. An emergency call is defined as a request for a repair such that the repair required does not allow the elevator to either function as intended or cannot safely function.

4.6 Administrative Supplies: The Contractor shall provide all needed supplies, equipment and furnishings. The reproduction of forms shall be accomplished at the Contractor’s expense.

4.7 Fuels: The Contractor shall provide all fuels, flares, and safety equipment required for the operation of equipment and vehicles in conformance with installation fire regulations, South Carolina Department of Transportation (SCDOT) and Occupation Safety and Health Administration (OSHA). All vehicles shall be equipped with fire extinguishers that are maintained in good working order.

4.8 Material/Components: The Contractor shall provide all materials and components required for the successful performance of this PWS.

4.9 Point of Contact: The contractor shall provide a POC and phone number who shall respond to service calls both emergency and routine.

4.10 Security: The Contractor is responsible for the protection of its property, equipment, and vehicles. In the event of a break-ins, theft, or disturbance, the Contractor shall immediately notify the Provost Marshall, assist in the investigation. The COR and KO will also be notified.

4.11 Wiring Diagrams: The Contractor shall provide a set of reproducible wiring diagrams covering all changed, modification, etc., initiated by the Contractor, which take place during the contract term. The diagrams will be furnished to the COR immediately following the modifications.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor will provide inspection, maintenance, and repair for elevators on Fort Jackson.

This PWS provides for complete maintenance and repair coverage of the complete elevator system. All work shall be performed in accordance with the standards and requirements set forth in ANSI and ASME Elevator and Escalator Code, latest edition.

5.2. General: This PWS provides for comprehensive and complete inspections including a Special Inspector Elevator, maintenance and repair of elevator systems including examinations, cleaning, painting, lubrication, adjusting, parts replacement, repairs and testing on all parts of the elevator equipment including, but not limited to machines, worms, gears, thrust bearing, drive sheaves, sheave bearings, brake pulleys, brakes, brake coils, linings, rope grippers, motors, SCR VFD, hydraulic power units, hydraulic pumps and valves, silencers, mufflers, controller, selectors, relays, contactors, solid state devices, transformers, resistors and all related control equipment.

Also included are safety governors, governor sheaves, car safeties, hydraulic plunger, bolster plate, jack packing, deflector and secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, limit switches, guide shoes (slide and roller), door operators, car and hatch door hangers, contracts, interlocks, auxiliary door closing devices, safety edges, photo eyes, emergency light systems including batteries, car fans, car lighting fluorescent tubes, light diffusers, lay-in ceiling panels, handrails car frames, platforms, emergency notification systems, and all other elevator related devices.

This PWS includes doors, frames and sills, underground hydraulic jack cylinders including underground piping and fittings, muzak, two-way communications equipment, fluorescent ballasts, and smoke sensors.

This PWS does not include car enclosures/car interior maintenance (including removable panels, door panels, car gates, plenum chambers, mirrors, bulletin boards, carpets and tile flooring).

5.2.1. Scheduled Maintenance: The contractor shall present preventive maintenance schedule for approval by the COR. This schedule will be in accordance with all applicable publications.

5.2.2. Examine: The Contractor shall examine the equipment at the intervals established IAW the lasted edition of the ANSI and ASME. A written report signed by the Contractor, shall be delivered to the COR. If the COR disagrees with the Contractor's determination, the COR and the Contractor shall use their best efforts to resolve the disagreement in a manner mutually agreeable to the parties. If an agreement is not achieved, the COR and the Contractor shall meet with the KO to resolve the issue. Items of an emergency nature shall be communicated by the Contractor to the COR immediately and followed up in written form if requested. Examinations of the equipment shall follow the basic procedures outlined in ANSI and ASME.

5.2.3. Clean: The Contractor shall clean all of the elevator equipment as well as the elevator equipment room, hoist-ways, and pits. Cleaning of the equipment shall occur at regular intervals sufficient to maintain a professional appearance and preserve the life of the equipment. The Contractor shall report to the COR the need for cleaning and/or janitorial services for any items not covered by this contract or which are otherwise not the responsibility of the Contractor.

5.2.4. Paint: The Contractor shall paint the elevator equipment at intervals to maintain a professional appearance, prevent rusting and preserve the equipment. All paint shall be suitable for the purpose intended and be of a high quality. Paint shall not emit hazardous or offensive odors. Application of the paint shall, in all circumstances, comply with applicable local codes and/or current ANSI Elevator and Escalator Codes.

5.2.5. Lubricate: The Contractor shall lubricate all moving parts of the equipment. Lubricants shall be applied at intervals recommended by the equipment manufacturer or as dictated through use of the equipment. All lubricants shall be suitable for the purpose intended and shall meet or exceed the minimum requirements specified by the manufacturer of the equipment to which the lubricant is applied. All lubricants shall be stored in approved containers and properly labeled.

5.2.6. Adjust: The Contractor shall make the necessary equipment adjustments when the operation of the equipment varies from its normal designed performance standards. The Contractor’s employees shall make adjustments with appropriate tools and instruments. Adjustments shall be made at regular intervals to maintain the elevator in optimum operating condition. Parts or assemblies which are worn or otherwise deteriorated beyond normal adjustment limits shall be replaced.

5.2.7. Replace: The Contractor shall replace all items covered under this Contract during the course of scheduled preventive maintenance. In the opinion of the Contractor and/or COR, a replacement shall be made to prevent an unscheduled elevator shutdown and to ensure the continued normal operations of the elevator. Replacements shall be made to extend the useful life of the elevator.

5.2.8. Replacement Parts: The Contractor shall ensure that a supply of spare parts sufficient for normal maintenance and repair of the elevators is available for immediate use. The quantity of the replacement parts maintained on the job shall be adequate to perform an effective preventive maintenance program. Motors, armatures, field coils, and any other major component shall be delivered to the job site within two (2) days of known requirement. Any used parts or parts that are not equal to or better than genuine manufacturer's parts are not acceptable and shall not be used by the Contractor on elevator equipment.

5.2.9. R o u t i n e R e p a i r s : The Contractor shall make (or cause to be made) all repairs which become necessary that fall under the maintenance agreement in this PWS. The Contractor shall be solely responsible for all cost for labor, materials, expenses and supplies which occur as a result of the stated repair.

5.2.9.1 Additional Repairs: Repairs that are not covered under normal maintenance or replacement parts. Prior to any repairs or replacing parts being made by the Contractor, the Contractor shall submit a written request to the COR to obtain approval to proceed. The Government reserves the right to obtain comparison pricing from other Contractors. The Contractor shall supply all labor, materials and supplies as outlined in the proposal. On completion of all repair work, the Contractor shall submit to the Government for payment an invoice detailing the nature of the work performed and related charges.

5.2.10. Periodic Testing: The Contractor shall perform periodic Safety Test(s) of the elevator components. The periodic test(s) shall be conducted in accordance with standards and procedures stated in ANSI and ASME Elevator and Escalator Code. Test results shall be recorded on forms supplied by the Contractor and acceptable to the COR.

Upon completion of test(s), copies shall be submitted to the COR signed by the elevator mechanic who performed the test(s) and an authorized representative of the Contractor. The Contract shall ensure a copy of the Special Inspector Elevator inspections and findings are provided to the COR.

5.2.11. Callback Service: For the purpose of this PWS, a callback is a request from the DPW COR to the Contractor requesting the Contractor to go to a specific elevator to correct any elevator problem and/or condition which needs attention before the Contractor's next scheduled preventive maintenance visit. Additionally, a callback is work that is performed by one person working alone, at the job site, for a period of less than two (2) hours. Work in excess of two (2) hours or requirement of a second person shall be considered repair work and the Contractor shall provide 24-hour callback service at no additional cost. The Contractor shall respond to any callback, i.e., shall be on-site, within a minimum of one (2) hour from the time in which the callback was reported to the Contractor.

5.2.12. Minimum Preventive Maintenance Frequency and Task:

The following preventive maintenance frequency and task lists are not inclusive of all required maintenance points for the variety of equipment available throughout the elevator industry. These maintenance frequency and task lists are designed to be examples of the preventive maintenance quality level required by this PWS. The Contractor is required to submit specific preventive maintenance frequency and task lists for each type of equipment prior to commencement of contract for Government approval. The Contractor is the Subject Matter Expert (SME) and shall ensure that all inspections and maintenance frequencies listed in ANSI and ASME have precedence over those listed in this PWS. Therefore, the Contractor shall update the COR of any or all changes of frequencies updated in ANSI and ASME.

5.2.12.1 GEARED PASSENGER AND SERVICE - VARIABLE VOLTAGE CONTROL:

5.2.12.1.1 Each visit:

5.2.12.1.1.1 Ride each elevator and observe performance, leveling, floor stops, door opening and closing operation and noise.

5.2.12.1.1.2 Test safety edges, photo eyes, detectors, door open buttons, and alarm bell.

5.2.12.1.1.3 Check for proper car and hall button operation and all indicator illuminations and lantern operations.

5.2.12.1.2 Monthly:

5.2.12.1.2.1 Clean and inspect machine, controller, selector, motor, VFD / SCR and governor.

5.2.12.1.2.2 Clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs, photo eyes and safety edge. Lubricate and adjust door operator and door accessory equipment.

5.2.12.1.2.3 Clean and inspect hoist-way door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision wing and hoist-way switches.

5.2.12.1.2.4 Clean and inspect governor tension sheave, car and counterweight buffers, compensating sheave assembly.

5.2.12.1.2.5 Check hoist motor and motor generator commutators and brushes. Replace or reseat as required.

5.2.12.1.2.6. Check for leaks and oil level in machine.

5.2.12.1.3. Quarterly:

5.2.12.1.3.1. Inspect motor coupling, end thrust, backlash, motor generator bearings, vacuum and clean motor.

5.2.12.1.3.2. Check and adjust brake and rope gripper; inspect and lubricate pivot pins.

5.2.12.1.3.3. Clean and adjust controller and selector components including contacts, relays and timers.

5.2.12.1.3.4. Check transformers and rectifiers. Vacuum or brush all controller and selector parts.

5.2.12.1.3.5. Check out complete safety circuit.

5.2.12.1.3.6. Check selector cables and/or tapes. Lubricate selector drive worm. Inspect selector drive.

5.2.12.1.3.7. Clean, inspect and lubricate governor linkage.

5.2.12.1.3.8. Inspect, rotate and equalize hoist cables. Inspect cable shackles and fastenings.

5.2.12.1.3.9. Check adjustment of roller/slide car and counterweight guides. Check bearings/liners and fastenings.

5.2.12.1.3.10. Inspect TM, slowdown, leveling and/or limit switches.

5.2.12.1.3.11. Clean and inspect all car and hoist-way door contacts and interlocks.

5.2.12.1.3.12. Check door closing force. Check car and hoist-way hangar rollers and adjust up thrusts.

5.2.12.1.3.13. Inspect door operator bearings and cams.

5.2.12.1.3.14. Clean and inspect governor tail sheave, compensating sheaves, compensation ropes and hitches and/or compensating chains, guides and hitches.

5.2.12.1.3.15. Clean and inspect car and counterweight buffers. Check buffer oil level and operation.

5.2.12.1.4. Semi Annual:

5.2.12.1.4.1. Check control and main line fuses, voltage readings, motor and VVVFD / SCR wire connections, overloads, armature clearance and brake cores.

5.2.12.1.4.2. Check motor overload devices, resistor and resistance connections.

5.2.12.1.4.3. Check car safety mechanism and governor rope hitch.

5.2.12.1.5. Annual:

5.2.12.1.5.1. Drop brake shoes, clean, lubricate and adjust; flush and replace worm gear oil.

5.2.12.1.5.2. Check all controller and selector terminals; check and clean all fuse holders.

5.2.12.1.5.3. Check car frame, overhead, car and counterweight sheaves, sills and pit.

5.2.12.1.5.4. Annual lubrication of motor, motor generator and machine bearings, deflector, compound and compensating sheaves and governor tension sheave bearings. Check all fastenings.

5.2.12.1.5.5. Annual car safety test; clean, inspect and lubricate governor and safety mechanisms; check buffer and rope gripper oil level.

5.2.12.1.5.6. Adjust motor control and perform logic systems operation check.

5.2.12.1.5.7. Clean hoist-way and hoist-way equipment including guide rails, counterweights, hoist-way door hangers, interlocks, closers, headers and related devices; check all fastenings on guide rails, brackets and entrances;

check traveling cables.

5.2.12.1.6. Five year:

5.2.12.1.6.1. Perform full load governor, safety and buffer test.

5.2.12.2. HYDRAULIC PASSENGER AND SERVICE:

5.2.12.2.1. Each visit:

5.2.12.2.1.1. Ride each elevator and observe performance, leveling, floor stops, door opening and closing, operation, and noise.

5.2.12.2.1.2. Test safety edges, photo eyes, detectors, door open buttons, and alarm bell.

5.2.12.2.1.3. Check for proper car and hall button operation and all indicator illuminations and lantern operations.

5.2.12.2.1.4. Check for leaks in power unit, hydraulic control valve, silencer, sound couplings and oil line.

5.2.12.2.2. Monthly:

5.2.12.2.2.1. Clean and inspect power unit, controller and motor; check drive belt tension and condition.

5.2.12.2.2.2. Check for leaks and oil level in power unit; clean power unit oil drip pan.

5.2.12.2.2.3. Clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs, photo eyes and safety edge; lubricate and adjust door operator and door accessory equipment.

5.2.12.2.2.4. Clean and inspect hoist-way door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision wing and hoist-way switches.

5.2.12.2.2.5. Clean and inspect hydraulic plunger, seals and packing. Check jack oil drip container.

5.2.12.2.2.6. Check guide rail lubrication drip containers in pit.

5.2.12.2.3. Quarterly:

5.2.12.2.3.1. Check motor and pump sheave alignment. Check motor and pump mounting fastenings.

5.2.12.2.3.2. Adjust hydraulic control valve; clean hydraulic control valve strainers; check hydraulic control valve locking nuts, adjustment screws and mounting fastenings.

5.2.12.2.3.3. Clean and adjust controller components including contacts, relays and timers; check transformers and rectifier; vacuum or brush all controller parts.

5.2.12.2.3.4. Check out complete safety circuit.

5.2.12.2.3.5. Check adjustment of roller/slide car guides; check bearings/liners and fastenings.

5.2.12.2.3.6. Inspect TM, slowdown, leveling and/or limit switches.

5.2.12.2.3.7. Clean and inspect all car and hoist-way door contacts and interlocks.

5.2.12.2.3.8. Check door closing force; check car and hoist-way hangar rollers and adjust up thrusts.

5.2.12.2.3.9. Inspect door operator bearings and cams.

5.2.12.2.4. Semi Annual:

5.2.12.2.4.1. Check control and main line fuses, voltage readings and motor wire connections.

5.2.12.2.4.2. Check motor overload devices, resistor/resistance connections and starters, contractors and contacts.

5.2.12.2.5. Annual:

5.2.12.2.5.1. Check all controller terminals; check and clean all fuse holders.

5.2.12.2.5.2. Check car frame, sills and pit.

5.2.12.2.5.3. Annual hydraulic pressure test; check relief valve seal and tag valve with current test information, date test was performed and performing company name.

5.2.12.2.5.4. Perform logic systems operation check.

5.2.12.2.5.5. Clean hoist-way and hoist-way equipment including guide rails, hoist-way door hangars, interlocks, closers, headers and related devices; check all fastenings on guide rails, brackets and entrances; check traveling cables.

5.2.13. Performance Standards: The intent of this PWS is that the elevator equipment be maintained in accordance with the original manufacturer's design.

5.2.13.1. The following are performance levels which is a part of the original design and which shall be maintained at all times:

5.2.13.1.1. Contract speed of all elevators, dumbwaiters and lifts. Variance from rated speed, regardless of load, shall not exceed 5% of the elevator contract speed.

5.2.13.1.2. Flight and Cycle performance times.

5.2.13.1.3. Accuracy of leveling shall be measured under all load conditions; the accuracy of leveling of ½ of an inch shall be used in this contract.

5.2.13.1.4. Opening and closing times of all hoist-way and car doors within limits of ANSI A17.1 Elevator and Escalator Code, latest edition.

5.2.13.1.5. Door reversal devices, detectors and/or all passenger sensor devices.

5.2.13.1.6. Variable car and hall door hold open times.

5.2.13.1.7. Individual car and group operations and devices.

5.2.13.1.8. Emergency fire service, emergency power, communications, emergency car light and alarm bell.

5.2.13.2. The following equipment performance criteria shall apply:

5.2.13.2.1. Flight Time is the elapsed time in seconds from brake open to brake close on a one (1) floor run of approximately 12'0" and/or elevator starting after the interlock circuit is made and elevator stops at the next landing.

5.2.13.2.2. Cycle Time is the elapsed time in seconds from car doors starting to close until the doors are three quarters open at the next landing on a one (1) floor run of approximately 12'0".

5.2.13.2.3. Door Open Time is the elapsed time in seconds from the time the car doors start to open after arriving at a landing until they are fully open.

5.2.13.2.4. Door Close Time is the elapsed time in seconds from the time the car doors starts to close after a call is initiated until they are fully closed with the interlock engaged; this must not exceed requirements as set forth in ANSI latest edition; closing time will vary slightly depending upon door opening width and weight of the doors.

5.2.13.2.5. Door closing force must not exceed the requirement of 30 pounds as set forth in ANSI latest edition; this is tested by stalling the closing car door in high speed and applying a spring pressure gauge against the leading edge of the door and reading the amount of pressure the door exerts to continue closing.

5.2.14 Emergency Signaling Device

The Contractor will ensure all Emergency Signaling Devices are operational in each elevator. Each Emergency Signaling Device shall be linked to the Directorate of Emergency Services on Fort Jackson. The Emergency Signaling Device shall function in accordance with the latest version of ASME and ASNI standards.

5.3. Environmental and Hazardous Materials Handling.

5.3.1 Ft. Jackson is subject to EPCRA reporting requirements. Therefore, any hazardous substance brought on the post must be identified and properly characterized to ensure they are tracked for reporting purposes.

5.3.2 The Contractor shall provide a means to supply and transport hazardous materials (HAZMAT) in support of HAZMART operations. The Contractor shall store, control, maintain, transport, and sustain HAZMAT operations IAW regulatory requirements.

5.3.3 Any hazardous materials furnished under this contract shall comply with applicable OSHA laws and regulations. (See Clause 52.223-3- Hazardous Material Identification and Material Safety Data and 252.223-7001 - Hazard Warning Labels elsewhere in this solicitation.)

5.3.3.1 The Contractor shall provide copies of MSDS data sheets for all products to the COR.

5.4.1 The Contractor and Contractor representative shall handle, transport, store, and dispose of all waste materials generated by any work performed under this contract in accordance with all applicable Federal, State, Local, or Installation laws, ordinances, regulations, court orders, or other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the Solid Waste Disposal Act, as amended (16 U.S.C. Sec 469, ET SEQ); Emergency Planning and Community Right-to-Know Act (42 U.S.C. 11011, ET.SEC.). In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. Any Hazardous Wastes requiring a manifest must be turned in to the DPW-Classification Unit for proper disposition. Should the Government be held liable for any noncompliance, neglect or improper actions resulting from the Contractor or the Contractor’s representative removal or disposal of hazardous waste, the Contractor shall reimburse the Government for all such liability. The Contractor is absolved of any liability for prior contamination of the site should it be identified.

5.4.2 The U.S. Environmental Protection Agency website (http://www.epa.gov/wastes/conserve/tools/cpg/about.htm) has the latest product list and specific recycled content requirements for each product. For additional information contact Tameria Warren, ENV, at (803) 751-9505.

5.4.3 The Contractor must be compliant with the Fort Jackson Spill Prevention Control and Countermeasures Plan

(SPCCP).

http://www.epa.gov/wastes/conserve/tools/cpg/about.htm)

5.4.3.1 The Contractor is responsible for hazardous substance spill prevention, training, clean up, and reporting, and must comply with the Fort Jackson Spill Response Plan (page l5 of the HSMP). The Fort Jackson Hazardous Substance Management Plan (HSMP), dated January 201 1, may be used for guidance. The HSMP is located at http://wwwjackson.army.miVsites/garrisorVdocs/442. For additional information contact Heather Thomas. ENV. at 803-75l-4231.

5.4.3.2 In the event of fuel or potentially hazardous material spillage by the Contractor and/or the Contractor’s representative, the Contractor shall be responsible for its containment, clean up, and related disposal costs. The Contractor shall immediately notify the Fire/Emergency services dispatcher and take appropriate actions to correct and prevent future occurrences. The Contractor shall have sufficient spill supplies available on-site to contain any spillage. If any federal, state, or local agency assesses any monetary fines, penalties, or assessments related to the Contractor and/or the Contractor’s representative handling, release, storage, generation, or disposal of hazardous materials, toxic substances or any other regulated substance the Contractor shall indemnify and hold harmless the Government its agents, and employees from every claim or liability, including attorney fees and court costs.

5.4.4 Fort Jackson has implemented a Sustainability Management System (SMS) to proactively deal with environmental impacts of its processes, activities, and services while supporting mission requirements and building community relationships.