Jackson_JA_2018_95_Redacted.pdf

Control No.: MICC 2018-95

Program: Full Food Service

Version – March 2018 FOR OFFICIAL USE ONLY uninterrupted food services are provided. Due to the disproportionate headcount in excess of 258,599 weekly, a delay in the award of this six (6) month extension to any other source negatively impacts Fort Jackson’s mission support of feeding Soldiers because it would require time for the other source to start up services and replace the incumbent contractor. Accordingly, the required services are deemed to be available only from the incumbent which has resources in place, is providing the service, and, as such, precludes disruption in services.

a. Background. This is not a new requirement; the Contractor must continue to provide all resources and services to perform FFS in DFACs located at Fort Jackson, SC. The DFACs are staffed entirely by contractor personnel. Under the terms and conditions of the contract, the Contractor provides all resources except Government Furnished Property (GFP), to include labor, equipment, tools, materials, supervision and other associated work efforts for food service management, food production, and headcounter services, for the nine (9) DFACs.

(1) The current firm-fixed-price (FFP) bridge contract was awarded under the authority of 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services will satisfy agency requirements, n 29 June 2018 in the total amount of $9,721,515.28. The need to exercise the option to extend the services for an additional six (6) months under FAR Clause 52.217-8 was not previously anticipated and therefore, it was not evaluated as part of contract award for W9124C-18-C-0016. The requirement was subject to the Randolph-Sheppard Act (R-SA), which provides a priority for blind vendors recognized and represented under the terms of the R-SA, in the award of contracts for, among other things, the operation of cafeterias on Federal property.

(2) The period of performance (POP) for the current bridge contract W9124C-18-C-0016 is a one (1) month base, and two (2) one (1) month option periods (1 July 2018 – 29 September 2018: the original end of performance date of 30 September 2018 was reduced by one day per contract modification).

b. Alternatives.

(1) Suspension of Food Program Services: The services procured by this contract are tied directly to the mission success of the Department of Defense and cannot be suspended without a highly negative impact on the mission of the Army and Fort Jackson to provide physically, mentally and emotionally trained soldiers through proper nutrition. The breakout of the weekly headcount fluctuates between 92,103 for breakfast, 2,227 for brunch, 71,724 for lunch, and 92,545 for dinner. The FFS is a critical component that enables Fort Jackson to successfully complete its training mission for Initial Entry Training, Advanced Individual Training, the Non Commissioned Officer Academy, Reserve units, and Navy personnel as well as permanent party that support the training mission. If there is a lapse in service, Fort Jackson’s mission to provide the Army with trained, disciplined, motivated and physically fit warriors will be greatly jeopardized. As a result, the suspension of FFS is not a viable option.

Version – March 2018 FOR OFFICIAL USE ONLY

(2) Use of In house Resources. In accordance with 10 U.S.C. §2492 and Department of Defense Instruction 4105.67, installations are authorized to use appropriated subsistence funds to contract with Army Non Appropriated Fund Instrumentalities (NAFIs) to provide food service support to enlisted personnel when no other appropriated fund food service support is available.

Authorization must be obtained from their respective Installation Management Command. Fort Jackson NAFI facilities (Food Court, Pizza Hut, and Burger King, Officer's Club, NCO Club) do not have the capability of providing food service to over 50,000 soldiers attending basic training, advanced individual training, and institutional training. Fort Jackson NAFIs do not have the proposed staff or kitchen equipment necessary to serve the proposed number of meals required based on past history. The Logistics Readiness Center (LRC) does not have the personnel or resources to perform the food service mission. Per AR 30-22, The Army Food Program, paragraph 3-42(c) (2), permanent party Soldiers (military) are not allowed to perform dining facility attendant functions on a regular detail basis without prior approval from Headquarters, Department of the Army. Fort Jackson has a minimum population of permanent party Soldiers and therefore does not have the capability of providing food service. There are no military occupational specialty (MOS 92G10) food service specialists or non-commissioned officers (MOS 92G20-40) assigned to Fort Jackson to perform as cooks making it impossible to provide services with internal resources.

(3) Exercise FAR Clause 52.217-8, Option to Extend the Services for an additional six (6) months for FFS to the incumbent is currently providing full food services under contract W9124C-18-C-0016 with its blind vendor, has both the manpower and the resources to adequately perform these mission critical services. This is the best value to the Government for performance of exercising FAR Clause 52.217-8 without incurring additional administrative burden or cost. There is no other capacity available to feed on average 37,000 meals each day.

c. Justification.

(1) The exercise of FAR Clause 52.217-8 is necessary because the MICC-Fort Sam Houston contracting office has not been able to reach an agreement after three (3) rounds of negotiations for the follow-on full food service contract for Fort Jackson. Until the new FFS contract is awarded (projected award date is undetermined at this time), it is essential that full food service operations are sustained without disruption to satisfy the requirement to feed Soldiers. Presently, there is no known source that could immediately begin performance of food service in the Fort Jackson DFACs.

(2) In accordance with FAR 6.302-1(a)(2)(iii), the Contracting Officer has determined that the only source available that will satisfy continued FFS requirements at Fort Jackson, SC for the requested extension. Award to any other sources would result in a substantial duplication of $3,594,526.10 in cost; weekly headcount $13.90 x 258,599; to Fort Jackson that is not expected to be recovered through competition. Awarding to other than the

Version – March 2018 FOR OFFICIAL USE ONLY would not be cost effective due to start-up costs, manning problems including recruitment, and possible relocation fees associated with awarding to other than the incumbent.

(3) As discussed in detail, above, any delay in award of this six (6) months extension would hinder Fort Jackson’s ability to continue to feed Soldiers and negatively impact Soldiers’ health, welfare and morale. serves an average of 37,000 meals in the DFACs each day. The number of troops using the DFACs fluctuates between 8,000 (December through March) during low season to 16,000 (April through November) during the high season. This potential six months extension requirement is within the high season.

The Soldiers conduct training requirements that are physically and mentally challenging and require good nutrition. Thus, only the Fort Jackson Dining Facilities, supplemented by field feeding, and Meals Ready to Eat, as needed, can meet this requirement.

(4) The magnitude and complexity of management and operation of food services performed under this contract requires a minimum of a 30 day phase-in period for a new contractor. Anestimate of 37,000 meals is served in the facilities each day. It takes three (3) hours to prepare food and 1½ hours to clean and prepare facilities for the next meal period.

Furthermore, if awarded to other than a new contractor would be required to recruit, mobilize and train at least 1,300 plus personnel to meet the current mission. Awarding to other than would not be realistic or cost effective due to the manning problems that may include recruitment and possible relocation fees associated with awarding to other than the incumbent. Possible start-up costs and delays entail: inventory of Government equipment in each facility; uniform costs for employees and staff; on-site and home office set-up to include operational fees; vehicle start-up costs; equipment purchase or rental fees;computer compliance costs to operate on Government provided networks; and initial sanitation training certificates.

(5) All options to the current contract W9124C-18-C-0016 have been exhausted. The best alternative is to exercise the six (6) months extension under FAR Clause 52.217-8, Option to extend services, which was originally included in the contract, and allow the to continue performance of the contract.

d. Impact: Based on the above information, there are no alternatives for this situation that are logistically feasible or allowable by the Mission and Installation Contracting Command. There are insufficient food outlets both on and off-Post to support a sudden influx of several thousand extra diners, particularly during weekday lunch hours. There is a critical need to have continue services beyond 29 September 2018. Fort Jackson is the largest and most active Initial Entry Training Center in the U.S. Army training 50 percent of all Soldiers, both male and female, entering the Army each year. As previously detailed, failing to maintain the Fort Jackson food services contract would result in mission failure.

6. Efforts to Obtain Competition: As part of market research a refined search utilizing the Small Business Administration’s (SBA) Dynamic Small Business Search Engine (DSBS) and

Version – March 2018 FOR OFFICIAL USE ONLY targeting specific economic groups identified 1,560 companies that are small business firms under NAICS code 722310. Market research supports that the follow-on requirement can be satisfied by soliciting as a commercial 100% small business competitive set-aside; however, this follow-on requirement is subject to the R-SA, which provides a priority for blind vendors and in the award of contracts for, among other things, the operation of cafeterias on Federal property.

The follow-on contract was solicited as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) with a priority given to the and its blind vendor in accordance with the Randolph-Sheppard Act. A pre-solicitation notice was posted on 23 February 2018 at http://www.fedbizopps.gov notifying industry of the follow-on requirement.

7. Actions to increase competition: The follow-on contract was solicited as a 100% Service- Disabled Veteran-Owned Small Business (SDVOSB) with a priority given to the and its blind vendor in accordance with the Randolph-Sheppard Act.

8. Market Research: Extensive market research was conducted for the follow-on requirement.

On 18 September 2017 a market research report was completed and signed by the Contracting Officer. Competition is anticipated for the follow-on requirement. Even so, the Contracting Officer determined that it is impracticable to award a competitive short term (six month) contract due to the time constraints, the ability to perform and overcome the initial learning curve, and the high cost inefficiency to obtain competition for so short an extension. A competitive follow-on contract is anticipated to be awarded pending successful completion of ongoing negotiations.

9. Interested Sources: The is currently performing the services and is the only known source that can perform at the required performance level while maintaining continuity of services for this critical mission. No other sources but the incumbent will becontacted.

10. Other Facts:

a. Procurement History:

(1) The current Full Food Service Bridge Contract W9124C-18-C-0016 was awarded directly under the authority of 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services will satisfy agency requirements to the

. This contract was originally scheduled to expire on 30 September 2018 (it was lessened by one day to 29 September 2018 by contract modification). The previous Contract W9124C- 13-C-0007 was solicited competitively and awarded to the under the Randolph-Sheppard Act priority.

a Justification and

Approval (J&A) for Other Than Full and Open Competition was approved on 25 March 2013 for an interim bridge contract, W9124C-13- C-0010, which was awarded to the then incumbent contractor, .

, and directed the awardee to commence performance under contract W9124C-13-C-0007. The final