Roller_Shades_Combined_Synopsis_amend_001.pdf

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

Combined Synopsis Solicitation

ROLLER SHADES for BLDG 3216 AT FORT JACKSON, SC

Post Date: 03 February 2017

Due Date: 23 February 2017

Solicitation Number: W9124C-17-R-5020

Notice Type: Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

North American Industry Classification System (NAICS) Code: 337920 Blind and Shade Manufacturing with a size standard of 1,000 employees

Product Service Code: 7230 Draperies, Awnings and Shades

Set-Aside Status: This acquisition is 100% set aside for Small Businesses

System for Award Management: The Contractor must be registered in the SAM database at www.sam.gov. "Registered in the SAM database" means that (1) the contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; and (2) The Government has validated all mandatory data fields and has marked the record "Active."

Contract Type: The Government is contemplating issuance of a single award contract pursuant to Federal Acquisition Regulations (FAR), Part 12.

The United States Army Master Resilience School (USAMRS) requires replacement of all window roller shades on the first and second floors of Building 3216. The roller shades will replace existing window coverings that are damaged or missing.

Site Visit:

Date: 9 February 2017 Place: 3216 Magruder Ave. Fort Jackson, SC 29207 Time: _1030_

The Site visit is not mandatory, but is strongly encouraged.

In accordance with the Performance Work Statement (PWS), contractors are required to measure the windows in building 3216 prior to installation of new shades. The purpose of the site visit is to allow interested quoters the opportunity to obtain accurate measurements of the windows prior to submitting their quote. While the site visit is not mandatory, it is strongly encouraged. Failure to inspect the site may reduce the Government’s confidence that the quote conforms to the PWS.

Other than questions regarding measurements, no questions will be answered at the site visit. All questions should be submitted via email to Carmen.n.falls.civ@mail.mil NTL 16 February 2017 @ 1000.

All answers will be posted to FBO.gov via an amendment NLT 17 February 2017 at 1500. EST.

Please submit registration for the site visit by sending your Company name and name of each attendee who is expected to attend to Carmen.n.falls.civ@mail.mil NTL 7 February 2017 @ 1300. The site visit shall begin at 10:30am please ensure you allow enough time to clear security at the gate to arrive at the site by 10:30am.

Performance Work Statement mailto:Carmen.n.falls.civ@mail.mil mailto:Carmen.n.falls.civ@mail.mil

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

For Roller Shades for Bldg 3216

Part 1

GENERAL INFORMATION

1. GENERAL: This is a contract for service to provide the purchase and installation of roller shades in Bldg 3216 of the United States Army Master Resilience School (USAMRS). These shades are designed to upgrade USAMRS’s academic facility with providing a more professional updated appearance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform the window roller shade installation as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The contractor shall take all measures during installation to prevent damage to Government and personal property. Property damaged during work shall be restored to previous condition by the contractor at no additional cost to the Government.

1.2 Background: The United States Army Master Resilience School (USAMRS) requires replacement of all window roller shades on the first and second floors of Building 3216. The roller shades will replace existing roller shades that are damaged or missing. The current facilities do not present a uniform appearance . USAMRS students are subjected to an unprofessional image and environment not conducive to learning or representative of an ALM2020 climate. USAMRS must have a first class facility that inspires students to learn and meet course objectives. This purchase will improve the interior appearance of USAMRS in support of the School’s upcoming mission expansion.

1.3 Objectives:

Installation of new window roller shades in bldg 3216.

1.4 Scope: The contractor shall provide all material, labor, equipment, and supervision required to accomplish the following:

1.4.1. Removal:

a. Remove existing window blinds.

b. Properly dispose of materials removed.

1.4.2. Preparation: Preparation for window roller shade installation:

a. The contractor shall measure the windows in building 3216 prior to installation of new shades.

b. Examine surfaces on which roller shades are to be installed to insure that the area is clean prepared for installation of new window treatment.

1.4.3. Installation: Install roller shades in bldg 3216 where previous materials were.

a. Color to be selected by the POC for each room once samples are provided from contractor.

b. Remove waste, fasteners and other cuttings from roller shades, vacuum carpet beneath window.

c. Property damaged during work shall be restored to previous condition by the contractor, at no additional cost to the Government

1.5 Period of Performance: 180 days from time of contract award.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

1.6 General Information: The contractor should be able to provide the roller shade specifications and manufacturer’s warranty.

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: During renovation, quality assurance checks will be conducted to ensure services closely associated with inherently governmental functions are not being performed. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on Holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1600 Monday thru Friday except Federal holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at USAMRS, 3216 Magruder Ave, Fort Jackson, SC 29207.

1.6.6 Type of Contract: This will be a firm fixed price contract for services.

1.6.7 Security Requirements: No security clearance is required.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding any equipment, information and property provided for attendee use.

1.6.7.2 Key Control: The contractor will not be issued a key for entrance into the facility.

1.6.8 Special Qualifications: No special qualifications are needed.

1.6.9 Post Award Conference/Periodic Progress Meetings: No post conference or progress meetings are needed.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when

Subject to Availability of Funds FAR 52.232-18 Amendment 0001 the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 and 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

The following is considered key personnel for USAMRS: Randi Catlin, Training Technician, 3216 Magruder Ave, Fort Jackson, SC 29207.

1.6.12 Identification of Contractor Employees: All contract personnel must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors are not required to wear badge while in the facility.

1.6.13 Contractor Travel: Not applicable.

1.6.14 Other Direct Costs: Not applicable

1.6.15 Data Rights: Not applicable

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not Applicable

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions

2.1.1. CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will be responsible for insuring that all miscellaneous items, excluding all furniture or items weighing more than 20 lbs, are removed prior to installation.

3.2 Facilities: Government facilities for work will be Bldg 3216 at USAMRS.

3.3 Utilities: Government utilities will be provided as needed.

3.4 Equipment: Government equipment will not be provided.

3.5 Materials: Government materials will not be provide.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Not applicable

4.2 Services: The contractor will be responsible for insuring that all furniture is moved and replaced upon completion of installation. The contractor shall notify the POC 1 week before commencing work so the furniture and miscellaneous items can be moved.

4.3 Secret Facility Clearance: No applicable

4.4. Materials: The Contractor shall provide materials as needed.

4.5. Equipment: The Contractor shall provide equipment as needed.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

The contractor shall provide all material, labor, equipment, and supervision required to accomplish the following:

5.0 Roller Shade System: Manual. Clutch Operated.

Color to be selected by the USAMRS POC.

5.0.1 Shade material shall be manufactured from a light filtering material that is appropriate for use in a classroom setting other manufactured materials shall be approved by the USAMRS POC and MICC contracting.

5.0.2 Blinds for a combination of 45 classrooms/ offices. There are an estimated 144 windows that shall be covered. Shades will be made from knitted shade cloth with at least 70 % protection from heat and UV waves.

5.0.3 Shades shall be manual with nylons pulls for raising and lowering the blinds.

5.0.4 Shades shall be horizontal. Shades shall be hung in classrooms and offices. There is no elevator and half of all the classrooms/ offices are on the second floor.

5.0.5 Removal of existing vertical blinds and install new interior manual roller shades with choice of 3% fabric, metal hem bar, nylon bead chain and top PVC valance.

5.1 Room number and window covering required. Measurements noted are approximate dimensions:

1st floor

ROOM WINDOW # EST

MEASUREMENTS

NUMBER OF SHADES

136 6 55 ½ h x 188 ½ w divided by 2 & 55 ½ H

92 ½ w

138 2 55 ½ H x 44 ½ w 2 139 2 55 ½ H 92 ½ w 1 140 2 55 ½ H 92 ½ w 1 134 2 55 ½ H 92 ½ w 1 133 2 55 ½ H x 44 ½ w 2 132 2 55 ½ H 92 ½ w 1 125 4 55 ½ h x 188 ½ w divided by 2

124 4 55 ½ h x 188 ½ w divided by 2

123 4 55 ½ h x 188 ½ w divided by 2

122 4 55 ½ h x 188 ½ w divided by 2

120 4 55 ½ h x 188 ½ w divided by 2

121 4 55 ½ h x 188 ½ w divided by 2

114 2 55 ½ H 92 ½ w 1 113 2 55 ½ H x 44 ½ w 2 111 2 55 ½ H 92 ½ w 1 109 6 55 ½ h x 188 ½ w divided by 2 & 55 ½ H 92 ½ w

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

108 2 55 ½ H x 44 ½ w 2 107 2 55 ½ H 92 ½ w 1 106 2 55 ½ H 92 ½ w 1 203 2 55 ½ H 92 ½ w 1 211 2 55 ½ H x 44 ½ w 2 212 2 55 ½ H 92 ½ w 1 207 2 55 ½ H 92 ½ w 1 206 2 55 ½ H 92 ½ w 1 205 2 55 ½ H 92 ½ w 1 204 2 55 ½ H x 44 ½ w 2 203 2 55 ½ H 92 ½ w 1 215 4 55 ½ h x 188 ½ w divided by 2

216 4 55 ½ h x 188 ½ w divided by 2

217 4 55 ½ h x 188 ½ w divided by 2

218 4 55 ½ h x 188 ½ w divided by 2

219 4 55 ½ h x 188 ½ w divided by 2

220 4 55 ½ h x 188 ½ w divided by 2

221 4 55 ½ h x 188 ½ w divided by 2

222 4 55 ½ h x 188 ½ w divided by 2

225 2 55 ½ H 92 ½ w 1 226 2 55 ½ H x 44 ½ w 2 227 2 55 ½ H 92 ½ w 1 229 2 55 ½ H 92 ½ w 1 231 2 55 ½ H x 44 ½ w 2 232 2 55 ½ H 92 ½ w 1 233 2 55 ½ H x 44 ½ w 2 234 2 55 ½ H 92 ½ w 1 236 2 55 ½ H 92 ½ w 1 239 4 55 ½ h x 188 ½ w divided by 2

240 4 55 ½ h x 188 ½ w divided by 2

247 4 55 ½ h x 188 ½ w divided by 2

248 4 55 ½ h x 188 ½ w divided by 2

250 2 55 ½ H 92 ½ w 1 total 144 81

Shade sizes vary depending upon the application. For uniformity window in groupings of more than one shall be covered by one shade. When windows are grouped in fours two shades shall be used to cover 2 windows per shade.

Single window: 55 ½ H x 44 ½ w Double window: 55 ½ H 92 ½ w Fourplex window: 55 ½ h x 188 ½ w divided by 2

5.1.2 Shade Size: Shade roller width shall be within 1/2-inch of maximum possible width as determined by physical limitations. To ensure a safe roll-up, a minimum of 15 inches of shade material shall remain on the roller when the shade is fully extended.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

5.1.3 Measuring for Shades: Measuring for shades and positioning shall be strictly in accordance with the shade manufacturer's instructions. Marks showing the precise position of all brackets, pulleys, and metal hemline positions as related to the factory measuring instructions shall be provided. All measurements shall be taken per instructions from shade manufacturer.

5.2 ROLLER SHADE INSTALLATION

5.2.1 Install roller shades level, plumb, and aligned with adjacent units according to manufacturer's written instructions. Allow clearances for window operation hardware.

5.2.3 Shades shall be installed in shade recess pockets or on wood or metal plates.

5.2.4 Spring tension in roller shall be manually adjusted so that shades roll comfortably and do not bind.

5.2.5 Adjust and balance roller shades to operate smoothly, easily, safely, and free from binding or malfunction.

5.2.6 Clean roller shade surfaces after installation, according to manufacturer's written instructions.

5.3. Protection and Cleaning - After completion of work, all components shall be inspected, adjusted if necessary, protected, put into working order and left clean, etc.

5.4. Daily Progress Repots – The Contractor shall provide to the designated POC, by 0800 each morning, Monday through Friday, a Daily Progress Report of all work accomplished on the previous day.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Although not mandated by any specific regulation, this contract supports:

Fort Jackson Strategic Plan Objective 3.1: Improve and optimize infrastructure and facilities;

3.1.3: Improve administrative work areas.

6.1. There are no regulations that govern window roller shades.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. TECHNICAL EXHIBIT 1, Fort Jackson Contractor Vetting Policy

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

PART 8

GENERAL SAFETY REQUIREMENTS

8. FIRE AND SAFETY REQUIREMENTS

8-1. Fire Prevention and Protection:

a. The Contractor and Contractor employees shall comply with AR 420-90, Fire and Emergency Services, and National Fire Prevention Association guidelines.

b. Installation fire prevention personnel may make periodic routine inspections for compliance.

8-2. Safety Program:

a. The Contractor shall implement a safety program to ensure that all operations and activities comply with Occupational Safety and Health Administration (OSHA) standards and other safety and health local general consensus standards.

b. The Contractor shall be thoroughly familiar with all safety and health requirements of this PWS in accordance with OSHA national consensus standards, including the requirement to establish a site specific standard operating procedure in accordance with OSHA Directives CPL 02-00-124 and CPL 2-0.124--Multi-Employer Citation Policy (Dec. 10, 1999), Multi-employer Worksite Policy.

c. The Government has the right to inspect and test all services related to safety standards, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

8-3. Protective Items: To comply with OSHA, Contractor personnel shall use protective clothing and equipment whenever and wherever required in the performance of services as determined in the contractors standard operating procedures related to tasks included in this PWS.

8-4. Safety Instruction: The Contractor shall provide initial indoctrination and continuing instruction to all employees to enable employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the appropriate offices for corrective or abatement action. Initial indoctrination shall be provided for safe work practices; proper use, care, and maintenance of equipment; reporting hazards, accidents, and mishaps; employee responsibility for accident prevention and fire prevention; fire evacuation routes and internal shelter areas.

8-5. Notification of Accidents and Damage to Government Equipment Property:

a. General requirements for reporting accidents and loss or damage to Government property are contained in AR 385-10, and DA PAM 385-40 for the Performance of Contract Property Administration.

b. Damage to Government property must be reported regardless of the dollar amount of damage.

The Contractor shall provide immediate notification of property damage to the hand receipt holder and the COR. The Contractor shall prepare a Report of Accident, U.S. Army Accident Report, DA Form

285. Forward the original and one copy to the KO within five (5) workdays after a reportable accident occurs.

8-6. INJURIES: The Contractor shall immediately notify the designated Government representative of any injury to a Contractor employee. The Government will advise the Contractor if additional information or forms are required. The Contractor shall prepare an OSHA form 301 and forward to the COR and KO within five (5) workdays after a recordable accident occurs. OSHA Accident reporting for contracted employees will be the responsibility of the contractor in accordance with 29 CFR 1904 and 1925.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

TECHNICAL EXHIBIT 1

Fort Jackson Contractor Vetting Policy

1. References:

a. DoDI 2000.16 Standard 18. DoD Antiterrorism (AT) Standards.

b. AR 535-13 Antiterrorism, 11 September 2008.

c. Directive-Type Memorandum (DTM) 09-012, “Interim Policy Guidance for DoD Physical Access Control.

d. Immigration and Nationality Act. SEC 274A – Unlawful Employment of Aliens.

2. Purpose: this policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorize a DoD Common Access Card (CAC). In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation. This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

3. Policy:

a. All contractors on Fort Jackson will be badge under the Contractor Verification System (CVS) program (using a CAC badge) or under the DES Standardized Contractor ID vetting program.

Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home can receive a temporary badge under the DES Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting Office supervisor using the Excel Spreadsheet sample format (enclosure 1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure 4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued. If no e-mail address is listed for the prime contractor, the COR will be notified.

(4) Maintain a current list of all prime and subcontractors currently performing work on Fort Jackson.

(5) Provide a fixed site vetting processing capability located in Bldg 4394.

d. Contractors.

(1) All prime contractors must provide a letter requesting contactor badges (enclosure 3 & 4) signed by a designated representative from the company listing all employees who require access to Fort Jackson. A separate letter will be submitted for each sub contractor. The letters will be provided to the Government Contracting Officer (COR) of their contract that is responsible for providing this information to the DES Vetting Office. Requested contract data is to be e-mailed to_________,or faxed to________with a cover sheet indicating it was sent from the COR. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check. Badge request will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their badge within ninety days.

(2) The contractor is responsible for collecting badges from employees and returning those to the DES Vetting Office once the employee ceases to work on the contract. The contractor will notify the DES Vetting Office when a badge is lost or cannot be recovered from the employee. In the event a badge is lost, the prime contractor will provide a request for replacement badge (enclosure 5) to the DES Vetting Office by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the badge and provide a document of his efforts to the COR and the Vetting Office.

(3) It is the contractor’s responsibility to provide arm bands or other special means to display ID badge so that the badge would not interfere with safety or the performance of duty.

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

(4) Contractors are required to verify all social security numbers for their employees prior to submitting the letter to the government COR. One recommended system for social security number verification is the Social Security Administration web based system at:

http://www.ssa.gov/employer/ssnv/htm. Refer to the step-by-step instructions for registering.

e. Badges.

(1) Can serve as a form of ID while on Fort Jackson for accessing the installation.

(2) Will be issued for the length of the contract, plus any additional time requested by the COR (not to exceed four years). If a contract is extended, the COR will notify the DES Vetting Office of the new contract end date. The prime contractor will be responsible for providing a list of names for all employees both prime and subcontractors whose badges need to be extended to the COR who will forward the information to the DES Vetting Office. The badges will be reissued one week prior to the original expiration date.

(3) Badges will be displayed at all times, and may be attached or worn in any manner on the front torso, the right or left arm, or around the neck on the outer most garment so they are easily visible for inspection.

f. Legal Hiring by Individuals. Section 274A of the Immigration and Nationality Act (enclosure 6) provides detailed procedural requirements employers must follow before hiring any individual. All employers, regardless of the size of their respective business, must verify the identity and work authorization of every new hire, citizen, or alien. This includes reviewing documents which establish the employee’s legal identity and his/her eligibility to be employed in the United States. If the employee is being hired for three or fewer days, verification must be done immediately when employment commences.

g. Non-compliance. Contractor employees found without badges can be escorted to post boundaries, and referred to the COR. Violations could form the basis for adverse contract action under the rights and remedies of the contract term and conditions.

4. Proponent: Directorate of Emergency Services, Physical Security, at (803) 751-2005.

http://www.ssa.gov/employer/ssnv/htm

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

Immigration Customs Enforcement (ICE) Mutual Agreement between Government and

Employer (IMAGE) Program

1. It is highly desired all prime and subcontractors working on Fort Jackson join the Department of Homeland Security (DHS) ICE Mutual Agreement between Government and Employers (IMAGE) Program and become IMAGE certified. A known vulnerability on Fort Jackson has been the presence of unauthorized aliens (undocumented workers) who have secured jobs by fraudulent means, including presentation of false documents, completion of fraudulent benefit applications, and theft of identities. To combat unlawful employment and reduce vulnerabilities that help illegal aliens gain employment, the Department of Homeland security (DHS) recently introduced the ICE Mutual Agreement between the Government and Employers (IMAGE) program. The goal is to assist employers in targeted sectors to develop a more secure and stable workforce and enhance fraudulent documentation awareness through education and training. The website for IMAGE is http:/www.ice.gov/partners/opaimage/

2. Upon enrollment and implementation of the DHS’s best hiring practices program participants will be deemed “IMAGE Certified”—a distinction DHS believes will become an industry standard.

3. All IMAGE participants gain membership to DHS’s Basic Pilot Employment Verification Program administrated by USCIS. Though this employee authorization verification program, employers can verify newly hired employees are eligible to work in the United States. The internet-based system is available in all 50 states and is currently free to employers. It provides an automated link to the Social Security Administration database and DHS immigration records. To sign up for participation in the Basic Pilot Employment Verification Program, visit the registration Web site http://www.is-dhs.com/EmployerRegistration/

4. For more information on the IMAGE Program, please visit the IMAGE FAQ page. You may request an information packet via the IMAGE Information Packet Request form.

http://www.is-dhs.com/EmployerRegistration/

Subject to Availability of Funds FAR 52.232-18 Amendment 0001

INA: Act 274A – Unlawful Employment of Aliens

Sec. 274A. [8 U.S.C. 1324a]

(a) Making Employment of Unauthorized Aliens Unlawful.-

(1) In general.-It is unlawful for a person or other entity-

(A) to hire, or to recruit or refer for a fee, for employment in the United States an alien knowing the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to such employment, or

(B) (i) to hire for employment in the United States an individual without complying with the requirements of subsection (b) or (ii) if the person or entity is an agricultural association, agricultural employer, or farm labor contractor (as defined in section 3 of the Migrant and Seasonal Agricultural Worker Protection Act), to hire, or to recruit or refer for a fee, for employment in the United States an individual without complying with the requirements of subsection (b).

(2) Continuing employment.-It is unlawful for a person or other entity, after hiring an alien for employment in accordance with paragraph (1), to continue to employ the alien in the United States knowing the alien is (or has become) an unauthorized alien with respect to such employment.

(3) Defense.-A person or entity that establishes that it has complied in good faith with the requirements of subsection (b) with respect to the hiring, recruiting, or referral for employment of an alien in the United States has established an affirmative defense that the person or entity has not violated paragraph (1)(A) with respect to such hiring, recruiting, or referral.

(4) Use of labor through contract.-For purposes of this section, a person or other entity who uses a contract, subcontract, or exchange, entered into, renegotiated, or extended after the date of the enactment of this section, to obtain the labor of an alien in the United States knowing that the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to performing such labor, shall be considered to have hired the alien for employment in the United States in violation of paragraph (1)(A).

(5) Use of state employment agency documentation.-For purposes of paragraphs (1)(B) and (3), a person or entity shall be deemed to have complied with the requirements of subsection (b) with respect to the hiring of an individual who was referred for such employment by a State employment agency (as defined by the Attorney General), if the person or entity has and retains (for the period and in the manner described in subsection (b)(3)) appropriate documentation of such referral by that agency, which documentation certifies that the agency has complied with the procedures specified in subsection (b) with respect to the individual's referral.

(6) Treatment of documentation for certain employees.-

(A) In general. - For purposes of this section, if-

(i) an individual is a member of a collective-bargaining unit and is employed, under a collective bargaining agreement entered into between one or more employee organizations and an association of two or more employers, by an employer that is a member of such association, and

(ii) within the period specified in subparagraph (B), another employer that is a member of the association (or an agent of such association on behalf of the employer) has complied with the requirements of subsection (b) with respect to the employment of the individual, the subsequent employer shall be deemed to have complied with the requirements of subsection (b) with respect to the hiring of the employee and shall not be liable for civil penalties described in subsection (e)(5).

(B) Period.-The period described in this subparagraph is 3 years, or, if less, the period of time that the individual is authorized to be employed in the United States.

(C) Liability.-

(i) In general.-If any employer that is a member of an association hires for employment in the United States an individual and relies upon the provisions of subparagraph (A) to comply with the requirements of subsection (b) and the individual is an alien not authorized to work in the United States, then for the purposes of paragraph (1)(A), subject to clause (ii), the employer shall be presumed to have known at the time of hiring or afterward that the individual was an alien not authorized to work in the United States.

(ii) Rebuttal of presumption.-The presumption established by clause (i) may be rebutted by the employer only through the presentation of clear and convincing evidence that the employer did not know (and could not reasonably have known) that the individual at the time of hiring or afterward was an alien not authorized to work in the United States.

(iii) Exception.-Clause (i) shall not apply in any prosecution under subsection (f)(1).

(7) Application to Federal Government._ For purposes of this section, the term "entity" includes an entity in any branch of the Federal Government.

(b) Employment Verification System.-The requirements referred to in paragraphs (1)(B) and (3) of subsection (a) are, in the case of a person or other entity hiring, recruiting, or referring an individual for employment in the United States, the requirements specified in the following three paragraphs:

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(1) Attestation after examination of documentation.-

(A) In general.-The person or entity must attest, under penalty of perjury and on a form designated or(A) In general.-The person or entity must attest, under penalty of perjury and on a form designated or established by the Attorney General by regulation, that it has verified that the individual is not an unauthorized alien by examining-

(i) a document described in subparagraph (B), or

(ii) a document described in subparagraph (C) and a document described in subparagraph (D).

Such attestation may be manifested by either a hand-written or an electronic signature. 2a/ A person or entity has complied with the requirement of this paragraph with respect to examination of a document if the document reasonably appears on its face to be genuine. If an individual provides a document or combination of documents that reasonably appears on its face to be genuine and that is sufficient to meet the requirements of the first sentence of this paragraph, nothing in this paragraph shall be construed as requiring the person or entity to solicit the production of any other document or as requiring the individual to produce such another document.

(B) Documents establishing both employment authorization and identity.-A document described in this subparagraph is an individual's-

(i) United States passport;

(ii) resident alien card, alien registration card, or other document designated by the Attorney General, if the document-

(I) contains a photograph of the individual and such other personal identifying information relating to the individual as the Attorney General finds, by regulation, sufficient for purposes of this subsection, (II) is evidence of authorization of employment in the United States, and (III) contains security features to make it resistant to tampering, counterfeiting, and fraudulent use.

(C) Documents evidencing employment authorization.-A document described in this subparagraph is an individual's-

(i) social security account number card (other than such a card which specifies on the face that the issuance of the card does not authorize employment in the United States); or

(ii) other documentation evidencing authorization of employment in the United States which the Attorney General finds, by regulation, to be acceptable for purposes of this section.

(D) Documents establishing identity of individual.-A document described in this subparagraph is an individual's-

(i) driver's license or similar document issued for the purpose of identification by a State, if it contains a photograph of the individual or such other personal identifying information relating to the individual as the Attorney General finds, by regulation, sufficient for purposes of this section; or

(ii) in the case of individuals under 16 years of age or in a State which does not provide for issuance of an identification document (other than a driver's license) referred to in clause (i), documentation of personal identity of such other type as the Attorney General finds, by regulation, provides a reliable means of identification.

(E) 4/ Authority to prohibit use of certain documents.- If the Attorney General finds, by regulation, that any document described in subparagraph (B), (C), or (D) as establishing employment authorization or identity does not reliably establish such authorization or identity or is being used fraudulently to an unacceptable degree, the Attorney General may prohibit or place conditions on its use for purposes of this subsection.

(2) Individual attestation of employment authorization.-The individual must attest, under penalty of perjury on the form designated or established for purposes of paragraph (1), that the individual is a citizen or national of the United States, an alien lawfully admitted for permanent residence, or an alien who is authorized under this Act or by the Attorney General to be hired, recruited, or referred for such employment. Such attestation may be manifested by either a hand-written or an electronic signature.

(3) Retention of verification form.-After completion of such form in accordance with paragraphs (1) and (2), the person or entity must retain a paper, microfiche, microfilm, or electronic version of the form and make it available for inspection by officers of the Service, the Special Counsel for Immigration-Related Unfair Employment Practices, or the Department of Labor during a period beginning on the date of the hiring, recruiting, or referral of the individual and ending-

(A) in the case of the recruiting or referral for a fee (without hiring) of an individual, three years after the date of the recruiting or referral, and

(B) in the case of the hiring of an individual-

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(i) three years after the date of such hiring, or

(ii) one year after the date the individual's employment is terminated, whichever is later.

(4) Copying of documentation permitted.- Notwithstanding any other provision of law, the person or entity may copy a document presented by an individual pursuant to this subsection and may retain the copy, but only (except as otherwise permitted under law) for the purpose of complying with the requirements of this subsection.

(5) Limitation on use of attestation form.-A form designated or established by the Attorney General under this subsection and any information contained in or appended to such form, may not be used for purposes other than for enforcement of this Act and sections 1001, 1028, 1546, and 1621 of title 18, United States Code.

(6) 5/ Good faith compliance.-

(A) In general.-Except as provided in subparagraphs (B) and (C), a person or entity is considered to have complied with a requirement of this subsection notwithstanding a technical or procedural failure to meet such requirement if there was a good faith attempt to comply with the requirement.

(B) Exception if failure to correct after notice.- Subparagraph (A) shall not apply if-

(i) the Service (or another enforcement agency) has explained to the person or entity the basis for the failure,

(ii) the person or entity has been provided a period of not less than 10 business days (beginning after the date of the explanation) within which to correct the failure, and

(iii) the person or entity has not corrected the failure voluntarily within such period.

(C) Exception for pattern or practice violators.- Subparagraph (A) shall not apply to a person or entity that has or is engaging in a pattern or practice of violations of subsection (a)(1) (A) or (a)(2).

(c) No Authorization of National Identification Cards.-Nothing in this section shall be construed to authorize, directly or indirectly, the issuance or use of national identification cards or the establishment of a national identification card.

(d) Evaluation and Changes in Employment Verification System.-

(1) Presidential monitoring and improvements in system.-

(A) Monitoring.-The President shall provide for the monitoring and evaluation of the degree to which the employment verification system established under subsection (b) provides a secure system to determine employment eligibility in the United States and shall examine the suitability of existing Federal and State identification systems for use for this purpose.

(B) Improvements to establish secure system.-To the extent that the system established under subsection (b) is found not to be a secure system to determine employment eligibility in the United States, the President shall, subject to paragraph (3) and taking into account the results of any demonstration projects conducted under paragraph (4), implement such changes in (including additions to) the requirements of subsection (b) as may be necessary to establish a secure system to determine employment eligibility in the United States. Such changes in the system may be implemented only if the changes conform to the requirements of paragraph (2).

(2) Restrictions on changes in system.-Any change the President proposes to implement under paragraph (1) in the verification system must be designed in a manner so the verification system, as so changed, meets the following requirements:

(A) Reliable determination of identity.-The system must be capable of reliably determining whether-

(i) a person with the identity claimed by an employee or prospective employee is eligible to work, and

(ii) the employee or prospective employee is claiming the identity of another individual.

(B) Using of counterfeit-resistant documents.-If the system requires that a document be presented to or examined by an employer, the document must be in a form which is resistant to counterfeiting and tampering.

(C) Limited use of system.-Any personal information utilized by the system may not be made available to Government agencies, employers, and other persons except to the extent necessary to verify that an individual is not an unauthorized alien.

(D) Privacy of information.-The system must protect the privacy and security of personal information and identifiers utilized in the system.

(E) Limited denial of verification.-A verification that an employee or prospective employee is eligible to be employed in the United States may not be withheld or revoked under the system for any reason other than that the employee or prospective employee is an unauthorized alien.

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(F) Limited use for law enforcement purposes.-The system may not be used for law enforcement purposes, other than for enforcement of this Act or sections 1001, 1028, 1546, and 1621 of title 18, United States Code.

(G) Restriction on use of new documents.-If the system requires individuals to present a new card or…