W9124C-17-R-0016_81st_RSC_Childcare_Solicitation.pdf

PDF 547 KB Posted May 25, 2017

Attached to: 81 ST YELLOW RIBBON CHILDCARE
Solicitation number: W9124C-17-R-0016
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Jackson

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SEE ADDENDUM

(No Collect Calls)

W9124C-17-R-0016 25-May-2017

b. TELEPHONE NUMBER

803-751-1420

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 09 Jun 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124C9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KIMBERLY MARSH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011035243

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT JACKSON

4340 MAGRUDER AVE

FORT JACKSON SC 29207

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W904GZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W8YM 81 AR RGNL SUPPORT CMD

81 WILDCAT WAY

COLUMBIA SC 29207-6070

TEL: 910-570-9479 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

624110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124C-17-R-0016

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Job Child Care - Base Year 2017

FFP

Child Care - Base Year 2017 to provide childcare IAW with PWS

Scheduled dates are as follows:

June 16-18, 2017 August 18-20, 2017 August 25-27, 2017

FOB: Destination

PURCHASE REQUEST NUMBER: 0011035243

NET AMT

0002 3 Job Child Care - Base Man Power

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.

1001 7 Job OPTION Child Care - 1st Option Year 2018

FFP

Child Care - 1st Option Year 2018 to provide childcare IAW with PWS

Tentative dates are as follows:

January 19-21, 2018 February 9-11, 2018 April 20-22, 2018 May 11-13, 2018 June 15-17, 2018 August 17-19, 2018 September 21-23, 2018

1002 7 Each OPTION Child Care - 1st Option Man Power

FFP

2001 7 Job OPTION Child Care - 2nd Option Year 2019

FFP

Child Care - 2nd Option Year 2019 to provide childcare IAW with PWS

Tentative dates are as follows:

January 11-13, 2019 February 8-10, 2019 April 12-14, 2019 May 17-19, 2019 June 7-9, 2019 August 23-25, 2019 September 13-15, 2019

2002 7 Job OPTION Child Care - 2nd Option Man Power

FFP

PERFORMANCE WORK STATEMENT

5.1.4.26. Child and Youth Rooming Requirements

5.1.4.26.1 The Contractor shall provide appropriate staff to cover the ratio for (6) rooms.

Note: Each room will have 25 feet per child/youth except for the infant rooms will have 35 feet per infant to accommodate cribs.

Note: Maximum Group Size per Room 2 Ratio Groups Only Note: The contractor shall provide (2) Caregivers who shall be present at all times while children/youth are in each room Note: The contractor shall be able to provide staff member(s) who are licensed/certified to work with children with special needs

5.1.4.26.2 The contractor shall be available to provide child care services for a minimum of three events for the remainder of fiscal year 17 (FY17); and for a minimum of 4 and no more than 7 events for FY18 and FY19. The contractor shall provide enough support to cover a range of 125 - 200 children by ratio age groupings and square feet per child/youth. Contractor shall ensure the space provided allows for separation of infants (0-18 months), toddlers (19-36 months), pre-school (3-5 yrs), school age (6-12 yrs), and teens (13-18 yrs) for safety and appropriate programming.

Contractor shall outline their staff and management approach to provide child care services for children attending Yellow Ribbon Events. Staff and Management approach must be included with the proposal.

The contractor shall ensure the childcare rooms meet the following:

• All Rooms shall meet fire code.

• All Rooms shall have a minimum of two exits from each room

• All Rooms shall have Fire and Emergency Evacuation plan posted

• Designated evacuations location(s) shall be identified for childcare.

• All Rooms shall meets Americans with Disabilities Act (ADA)

Requirements

• All Rooms shall be free from health and safety hazards o All Cords shall not (e.g., electrical, window blinds) be hanging within a child’s reach.

o All furniture in room shall be secure or removed. Furniture and fixtures shall be in good repair.

o All windows or doors to balconies shall be securely shut and locked.

o All Rooms electrical plugs shall be covered o All Rooms furniture/fixtures/carpets shall be clean and sanitized.

o All Rooms shall be free from lead paint and asbestos.

5.1.4.26.3 All childcare/youth rooms will be within close proximity of each other (same floor when possible), if not, all shall be on adjoining floors (e.g. 6th and 7th floors) with access points that can be controlled. Recommend a minimum of two exits from each room be available. Restrooms need to be in close proximity to the childcare/youth rooms.

5.1.4.26.4 The contractor shall ensure rooms requiring a refrigerator, hands free trash cans with lids for sanitary disposal of soiled diapers, and potable drinking water are continuously available.

5.1.4.26.4.1 Contractor shall have a plan in place for parents to come in and administer medication. Contractor shall respond to calls from caregivers and ensure all rooms are set up to have the caregiver’s workspace in the same room and within reasonable distance from children.

5.1.4.26.4.2 Ensure rooms allow for the separation of infant/pre-toddler, toddler, preschool, school-age and youth for safety and appropriate programming.

5.1.4.26.4.3 All Rooms shall accommodate 25 feet per child/youth except for the infant rooms must have 35 feet per infant to accommodate cribs. All Rooms shall accommodate a maximum of two (2) ratio group breakouts with no less than 25 square feet per child and no more than 24 estimated number of children based on age grouping and space per child.

5.1.4.26.4.4 All bathrooms and hand washing sinks are easily accessible from childcare rooms. Contractor shall provide at least two (2) step-stools for children to properly wash hands.

5.1.4.26.4.5 The contractor shall ensure space is available for Childcare registration and childcare daily sign in/out of children.

Age -Groups Child/ Care Provider

Ratio Square feet per Child required?

Projected # of Children

Attending 0-12 months 4 children per 1 provider 35 square feet per child

Minimum Room Size 300 square feet

TBD

13-24 months 5 children per 1 provider 35 square feet per child

Minimum Room Size 350 square feet

TBD

25-35 months 7 children per 1 provider 25 square feet per child

Minimum Room Size 350 square feet

TBD

3-5 years old 10 children per 1 provider 25 square feet per child

Minimum Room Size 500 square feet

TBD

5-6 years old (Kindergarten)

12 children per 1 provider 25 square feet per child

Minimum Room Size 750 square feet

TBD

6-12 years old (1st- 6th Grade )

15 children per 1 provider 25 square feet per child

Minimum Room Size 750 square feet

TBD

13-17 years old (7th-12th Grade )

15 children per 1 provider 35 square feet per youth

Minimum Room Size 1,050 square feet

TBD

Note: Maximum Group Size per Room 2 Ratio Groups Only Note: Minimum Room Size is based on 2 Ratio Groups

5.1.4.26.5 The venue shall provide the following:

• All Rooms shall have telephone available for use.

• All Rooms shall have a snack prep area.

• All rooms shall have drinking water and small cups accessible at all times.

• All Rooms shall have a hands-free, covered trash can available for use.

• All Infant, Pre-Toddler, Toddler and Pre-school rooms shall all have carpeted floors.

• All Infant, Pre-Toddler and Toddler Rooms shall have

Refrigerator and Microwave located in snack prep area.

• All Infant and Pre-Toddler Rooms shall have Portable Cribs in a designated area that can supervise at all time within sight/sound.

• All Infant and Pre-Toddler Rooms shall have cribs based on number of registered children identified that meet the standards described on the US Consumer Product Safety Commission on Crib Information. See http://www.cpsc.gov/info/cribs/indes/html for the standards.

• All Infant, Pre-Toddler, and Toddler Rooms have a diaper changing area with trash can with lid for soiled diapers in sanitary manner.

o Diaper changing can be set up 6 feet away from where children will eat snacks or food prep area.

• All Toddler and Pre-school rooms shall have space designated for napping that can be supervised at times within sight/sound.

• 2 Youth Rooms shall have a large screen TV and VCR/DVR player.

5.1.4.26.7 Contractor Appearance: The Childcare providers shall wear a clearly identifiable shirt with company name or logo and present a neat and clean appearance.

The following will not be permitted:

• tight fitting or jeans with holes http://www.cpsc.gov/info/cribs/indes/html

• tank tops

• flip-flops

• high heels

• extremely long fingernails

• scarfs or head-dressings (unless for religious reasons)

5.1.4.26.8 The contractor shall provide adequate trained personnel for estimated children requiring care and youth supervision. Government must have the capability to add or subtract children 72 hours prior to the Event. Government will pay for the “minimum final number” of children which will be established 72 hours prior to the (YRRP). The Government will pay for the “minimum final number” even if fewer children actually attend. Government will provide weekly updates of the children registrations from awarding of the contract until the final update 72 hours prior to the (YRRP).

5.1.4.26.9 The contractor shall ensure space allows for separation of age groups for safety during pick-up and drop off.

• Provide basic care such as diapering, toileting, feeding, first-aid, hand washing supervision and accountability of children.

• Implement activity plans and adhere to program schedule.

• Set up, provide and clean up AM/PM Snack Daily

• Implement activity schedules for each age group and provide along with proposal (Sat: 7:30 am - 5:00 pm and Sun: 7:30 am - 12:00 pm)

• Follow activity plan and lead activities

• Actively interact with children, facilitate activities and engage in play.

• Strictly follow child guidance policy which uses positive strategies.

Punishment.

• Do not use any type of physical discipline toward any child at any time.

• Do not use timeouts.

• Do not withhold water, sleep, play or use of bathroom from children at any time.

• Use materials to offer developmentally appropriate and engaging activities.

a) All rooms shall meet and follow all fire codes.

b) All rooms shall have a minimum of two exits from each room

c) All rooms shall meet ADA Requirements

• All rooms shall be free from, health and safety guidelines and measures.

d) All large furniture in room shall be secure or removed. Furniture and Fixtures shall be in working order.

e) All windows or doors to balconies shall be securely shut and locked.

f) All rooms electrical plugs shall be covered

• All rooms furniture/fixtures/carpets shall be clean

• Ensure Infants are placed on their backs to sleep. Sleeping areas for infants will not have surfaces that conform to the face, including a soft pillow, soft mattress, comforter, or stuffed toy

• Broken toys/games/dolls are removed

• All toys/games/dolls/puzzles are cleaned and sanitized

• All rooms shall be free from lead paint and asbestos

• Use positive tone of voice.

• Ensure personal belongings are stored in a secure place and inaccessible by children

• No use of cell phone at any time while caring for children.

• Do not take personal photographs or videos of children in care.

5.1.4.26.10 The contractor and child care staff shall have these minimum Qualifications:

• Must be 18 years of age or older.

• Must have a minimum of six months of child care experience.

• Must have a comprehensive background check and fingerprints. Must be able to provide copy with proposal.

• Completed all the state and national (if applicable) license training requirements for the state in which the services are performed.

• Pediatric first aid and CPR certification

• Must be able to lift a 40lb. child safely without straining; able to bend, and sit on floor.

• Must be in compliance with all applicable Army Regulations regarding child care services.

• Must meet all annual training hours applicable to areas of Child Growth and

Development, Curriculum Activities, Early Childhood Areas, Health, Safety, Nutrition, Guidance and Blood-Borne Pathogen training required by OSHA.

5.1.4.27.1 Registration, Health and Safety. Contractor shall ensure a minimum of one

(1) knowledgeable staff member is available Thursday, by 10:00 a.m. to coordinate with government representative regarding set-up and layout of childcare rooms. Contractors must be available for registration on Friday from 10:00 a.m. until 6:00 p.m. and on Saturday and Sunday for the duration of the event. During registration, contractor will ensure that photos, parental release for pictures, activities forms to include documenting medical conditions, dietary restrictions, special needs, parental contact information, etc.

are available for parent’s signature/consent. For the safety of the children, a process must be in place (i.e. a numbered bracelet issued to each child and parent) to ensure full control of custody, to include details of each child’s dietary and medical needs. This information shall be obtained from parent or legal guardian at time of pre-registration or initial drop off. Childcare contractor shall include safety and child accountability procedures (copy of documentation to be provided with proposal).

b. All children in care shall have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Contractor shall implement a sign-in/sign-out procedure. Each child shall be signed in/signed-out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in his/her child upon arrival, and sign his/her child out for meals and upon departure at the end of the day. Child care providers shall document time of departure and time of return when taking children to the restroom.

c. Contractor shall ensure to implement sleeping recommendations to reduce risk of Sudden Infant Death Syndrome or SIDS:

• All infants sleeping in cribs must be placed to sleep on their backs.

• Cribs should be supplied by the requesting Army POC or the venue.

Cribs shall meet the standards described on the US Consumer Product Safety Commission Crib Information website: http://www.

cpsc.gov/info/cribs/index.html

• If infants are able to roll on to their stomach, they are allowed to do so, but they must still be placed on their backs to sleep by childcare provider

• Infants must not be left sleeping in car seats, swings or other restraining devices

• Infants must not be put to sleep with bottles in their cribs.

• Soft toys, stuffed animals, blankets, other bedding must not be placed in infant cribs.

• If children can pull themselves up, they will no longer be placed in a crib.

• Back-to-sleep crib placards must be placed prominently on/above each infant’s crib in a clear sleeve which also contains a signed copy of the parental Infant Sleep Position Agreement

d. Ensure younger children do not have access to materials for older children that may present a safety or choking hazard.

e. Have a first-aid kit readily accessible.

f. Contractor shall practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

g. The Contractor shall perform general clean-up and pack-up procedures. The room/rooms and equipment will be cleaned at the end of each day in readiness for the next day, to the standards required by the state and federal regulations for childcare facilities. The contractor will ensure that at completion of the event, the room/rooms are left in the same condition as they were accepted from the venue staff.

h. Contractor shall not give any medications including over-the-counter medication. ALL medications must be administered by parents. Parents will http://www.cpsc.gov/info/cribs/index.html http://www.cpsc.gov/info/cribs/index.html keep medication with them away from the child care area. Parents are fully responsible for medication administration to include rescue medication.

i. Childcare POC needs to do a practice drill to ensure parents can reach their child to administer rescue medication within 2 to 5 minutes and can communicate clearly with the Army POC to notify parents. The Army POC and the Childcare POC need to educate parents on this key responsibility before and during the event.

j. Contractor shall notify parents immediately to pick-up ill child. Children who appear to be ill or show visible signs of fever or any of the below symptoms will not be permitted to remain in the childcare rooms.

• Temperature in excess of 100.5 degrees F. auxiliary for infants under 3 months of age and in excess of 101 degrees F. for infants and children over 3 months of age.

• A child with a fever cannot return to care until 24 hours fever-free have passed and be able to participate in the program.

• Inability to participate in daily activities.

• Obvious illness such as:

• Impetigo — Red oozing erosion capped with a golden yellow crust that appears stuck on ; Scabies — Crusty wavy ridges and tunnels in the webs of fingers, hand, wrist and trunk; Head lice/nits — Whitish-gray clot attached to hair shafts.

• Symptoms of other contagious diseases such as measles, mumps, hepatitis, and strep infections.

• Undiagnosed or contagious rash.

• Vomiting or diarrhea (three separate episodes before parent must pick up).

• Productive cough or discharge from nose that is yellow or green.

5.1.4.27.2 Licensing and Insurance Compliance

5.1.4.27.3 Contractor shall be licensed and/or bonded. State Accredited and have the appropriate number of accredited personnel available for the event.

5.1.4.27.4 Contractor shall provide proof of child care staff’s accreditation with proposal (i.e. . Failure to provide proof may result in elimination of consideration for the contract.

5.1.4.27.5 Contractor shall have minimal liability insurance prior to award or purchase order (copy of documents shall be provided with proposal).

5.1.4.27.6 Local, State, and Federal Background Investigation Requirements. The childcare provider shall provide a list of each employee working the event and the documentation that background checks have been returned as favorable.

Comprehensive background check includes both federal and state background checks, FBI fingerprint checks, a sexual offender registry check and a child abuse registry check. (no later than 72 hours prior to Event date) IAW 42 U.S.C. 13401. Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) and DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” September 11, 2015, incorporating Change 1, Effective July 14, 2016.

5.1.4.27.7 All materials will be approved prior to the Event by the same.

A) The contractor shall plan and organize on-site care, including providing sufficient number of trained care givers, set up rooms, provide materials, equipment and supplies to assist in the set-up of activity areas within the child/youth care space for each age group.

B) The contractor shall coordinate with the YR POCs who will have support agencies (i.e. Military Family Life Consultants, Project Y.E.S! 4-H, Operations Military Kids, AR Child, Youth & School Specialist etc.)

providing activities for children/youth from the ages of 6-17 years of age.

The contractor shall agree to work with these agencies to provide age appropriate activities.

5.1.4.27.8 Supplies

Contractor shall provide all personnel, equipment, supplies, snacks and materials necessary to furnish full-time quality childcare.

• Paper towels

• Extra baby wipes

• Extra diapers (all sizes)

• Vinyl Glove non-porous and latex gloves

• Paper plates (snack)

• Paper cups

• Labels

• Hand sanitizer (to be used only when a sink is not immediately available and shall be followed by hand washing as soon as possible)

• Batteries

• Walkie-Talkies

• First Aid Kits , Bandages, Digital Ultra Thermometer for Each Room

• Garbage bags

• Disposable latex-free gloves

• Bleach water or other disinfectant (if allowed by state licensing)

• Plastic spray bottles for bleach water or disinfectant

• Clipboards

• Accountability system Supplies -wrist bands- light color or Photo

/Name tag etc.…

• All General office Supplies

• All supplies for activities

• At least two (2) step-stools

• Additional cribs/play pens (*venue will furnish a limited supply)

• All age-appropriate materials and supplies to the following areas:

Creative Arts.

Blocks/Construction Games Manipulative Music/Movement Library/Quiet Games Active Physical Play Make Believe/Performing Discovery/Sensory Movie DVD (Pre-school-Teen only)

5.1.4.27.9 Contractor shall be within close proximity of each other (same floor when possible) with access points that can be controlled. Recommend a minimum of two (2) exits from each room be available. Restrooms need to be in close proximity to the child/youth rooms.

5.1.4.27.10 The contractor shall provide each room with a refrigerator, hands free trash can, with lid for infant room for sanitary disposal of soiled diapers, and drinking water to be continuously available.

5.1.4.27.11 The contractor shall ensure cribs meet the standards described on the US Consumer Product Safety Commission on crib information. Provide all equipment required to care for 0-17 age group, including Cribs see http://www.cpsc.gov/info/cribs/indes/html for the standards.

5.1.4.27.12 The childcare provider must present at the event proof of first aid and at least 6 months of early childhood development training for each caregiver.

5.1.4.27.13 The child care provider’s signed credentials shall be attached to or included with the solicitation submission and shall be incorporated by reference into any resultant contract. Legal Compliance: the caregiver shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance as a caregiver under this contract and shall be solely responsible for all costs associated with said compliance.

5.1.4.27.14 State childcare license(s) with current annual inspection report shall be submitted with quote and shall have caregiver’s registered name in the Systems for Award Management (SAM). If the contract is subcontracted, it must be a licensed childcare facility accredited in the state the facility is located in and meet all State, Local and Federal requirements with quote. State business license and State accreditation certificate and annual report shall be submitted with quote and shall have contractor's registered name. The caregiver shall provide proof of liability insurance in accordance with Federal Acquisition Regulation 37.103d.

http://www.cpsc.gov/info/cribs/indes/html

5.1.4.28 Contractor shall also be responsible for providing personal protective items (i.e. vinyl gloves) for their employees

5.1.4.28.1 Contractor shall provide all equipment (games, toys, music, books, paper, pencils, and crayons, etc.) required for engaging in age appropriate activities required for all age groups.

5.1.4.28.2 Coordinate with hotel to receive and ship materials/supplies needed for the children’s program at contractor’s expense. Contractor shall coordinate with hotel venue to secure lodging for the event at contractors expense.

5.1.4.28.3 Meals: Breakfast and Dinner meals are provided by hotel venue on Saturday. Breakfast is provided by hotel venue on Sunday. All snacks on Saturday and Sunday are provided by the contractor.

5.1.4.28.4 Children shall be picked up and signed out by parents/legal guardian attending the event for meals.

5.1.4.28.5 Contractor shall plan and purchased snacks for am/pm. Contractor shall provide child friendly snacks and shall take into consideration any food allergies identified by a child’s parent/guardian and take all necessary precautions to prevent that child from being served, coming into contact with, or otherwise ingesting those foods in which he/she has allergies to. Known food allergies shall be identified along with the final head count of children requiring childcare to the maximum extent possible and collected on the child’s registration form submitted by parent or guardian. All children must be directly supervised when eating (caregiver must be at the table with them).

Infant bottles must never be propped and infants who can hold a bottle must held when being bottle fed.

5.1.4.28.6 Care Provider shall ensure:

• Only children with medically documented allergies or on special diets should bring their own food. This food should be labeled with child’s name and date.

• Sippy cups or bottles from home must be labeled. Children should not walk around with Sippy cups or bottles in their hands. This is a choking hazard and will increase the chance of another child drinking out of it transferring germs.

• Milk or other dairy products should only be provided if there is adequate refrigeration.

• If juice is served it should be 100 percent fruit juice and should only be provided once a day. Juice must not be served in a bottle.

• Water must be available at all times.

Avoid all food that is commonly a choking or allergy hazard such as, but not limited to:

Choking Hazards Common Allergens

Grapes Hot dogs Apples (for infants and toddlers) Raw carrots (for infants and toddlers) Popcorn

Peanuts/Peanut butter/Nuts Wheat Strawberries Eggs Dairy products

Snacks ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Goldfish crackers/String cheese Vanilla wafers

Juice/milk/water

Apple slices and cheese Juice/milk

Cheese sticks/crackers Juice/milk

Ritz crackers/Tuna Juice/milk

Blueberry muffins Apple juice/milk

Oranges/Oatmeal cookies Juice/milk

Cornbread Juice/milk

Chips/crackers and salsa/bean dip Juice/milk

Soft pretzels and cheese dip Juice/milk

Breakfast ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Pancakes and applesauce Juice/milk

Cheerios and bananas Juice/milk

Oatmeal and raisins Juice/milk

Muffins and sliced fruit Juice/milk

Bagels and cream cheese, apples Juice/milk

English muffins and jam, peach slices Juice/milk

French toast sticks and cantaloupe cubes Juice/milk

Waffles and pears Juice/milk

Breakfast pizza and pineapple Juice/milk

Lunch/Dinner ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Tuna sandwiches, veggies and dip, apple slices

Juice/milk

Ham and cheese sandwiches, applesauce, veggies and dip

Juice/milk

Soft tacos (meat, cheese, sour cream, lettuce, diced tomatoes, soft tortillas)

Corn, pears Juice/milk

Hamburgers with buns Pickles

Baked beans Applesauce

Chicken salad Peas

Bananas Juice/milk

Chicken drumettes Green beans Mixed fruit Juice/milk

Chicken nuggets Mashed sweet potatoes

Green beans Cantaloupe cubes/slices

Juice/milk

Tomato or vegetable soup and breadsticks

Orange slices Juice/milk

Meatballs (cut up as needed) Mashed white potatoes

Cooked carrots Pineapple Juice/milk

Quesadillas Salsa Beans

Lettuce salad Pears

Meat or cheese ravioli Corn

Seedless watermelon Juice/milk

Sliced ham or turkey Baked potatoes

Broccoli Cheese

Mandarin oranges

TENTATIVE YELLOW RIBBON SCHEDULE

FY2017

FY2018 FY2019

June 16-18 August 18-20 August 25-27

January 19-21 February 9-11 April 20-22 May 11-13 June 15-17 August 17-19 September 21-23

January 11-13 February 8-10 April 12-14 May 17-19 June 7-9 August 23-25 September 13-15

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 7.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

1.00 3.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 15-JUN-2017 TO

11-JAN-2018

N/A W8YM 81 AR RGNL SUPPORT CMD

W8YM 81 AR RGNL SUPPORT CMD

81 WILDCAT WAY

COLUMBIA SC 29207-6070

910-570-9479

W904GZ

0002 POP 15-JUN-2017 TO

11-JAN-2018