Solicitation_Crane_ _PWS_ _L_ _M(new).docx

W9124B-16-R-0005

Section B - Supplies or Services and Prices

Phase In

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September through 14 October 2016 FOB: Destination

FOB: Destination

PURCHASE REQUEST NUMBER: 0010849369

MAX

NET AMT

UNDEFINED

PREVENTIVE MAINTENANCE CRANES

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017

MAX

0002AA

OH CRANES

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

0002AB

JIBS CRANES

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

0002AC

BRIDGE CRANES

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

0002AD

MONORAIL CRANES

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

UNDEFINED

NON SCHEDULED REPAIRS

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017

MAX

0003AA

EMERGENCY REPAIRS

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

0003AB

URGENT REPAIRS

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

0003AC

CALL BACK REPAIRS

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

MAX

0003AD

MONORAIL CRANES REPAIRS

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017

MAX

Life Cycle Program

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2016 - 14 September 2017 FOB: Destination

NET AMT

CMRA

The contractor is required to enter data into the Contract Manpower Reporting (CMR) system as defined in paragraph 13.0 of the PWS. Reporting period will be prior to 30 September of each Government fiscal year and must be reported by 13 October of each calendar year. Data must be accurate and complete and entered into CMR during the data gathering period of every year, or part of a year, for which the contract is in force. NOTE: If the reporting of Manpower Equivalents is not separately priced, insert "NSP" in the blank shown.

FOB: Destination

NET AMT

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

NET AMT

1002AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

NET AMT

1002AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

NET AMT

1002AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

1002AD

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

UNDEFINED

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

1003AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

1003AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

1003AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2017 - 14 September 2018

MAX

FFP

The contractor is required to enter data into the Contract Manpower Reporting (CMR) system as defined in paragraph 13.0 of the PWS. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 13 October of each calendar year. Data must be accurate and complete and entered into CMR during the data gathering period of every year, or part of a year, for which the contract is in force. NOTE: If the reporting of Manpower Equivalents is not separately priced, insert "NSP" in the blank shown.

MAX

UNDEFINED

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

2002AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

2002AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance15 September 2018 - 14 September 2019

MAX

2002AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

2002AD

MONORAIL CRANES

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

UNDEFINED

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

2003AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

2003AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

2003AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2018 - 14 September 2019

MAX

FFP

The contractor is required to enter data into the Contract Manpower Reporting (CMR) system as defined in paragraph 13.0 of the PWS. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 13 October of each calendar year. Data must be accurate and complete and entered into CMR during the data gathering period of every year, or part of a year, for which the contract is in force. NOTE: If the reporting of Manpower Equivalents is not separately priced, insert "NSP" in the blank shown.

MAX

UNDEFINED

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3002AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3002AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance15 September 2019 - 14 September 2020

MAX

3002AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3002AD

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

UNDEFINED

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3003AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3003AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3003AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

3003AD

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2019 - 14 September 2020

MAX

FFP

The contractor is required to enter data into the Contract Manpower Reporting (CMR) system as defined in paragraph 13.0 of the PWS. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 13 October of each calendar year. Data must be accurate and complete and entered into CMR during the data gathering period of every year, or part of a year, for which the contract is in force. NOTE: If the reporting of Manpower Equivalents is not separately priced, insert "NSP" in the blank shown.

MAX

UNDEFINED

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4002AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4002AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4002AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4002AD

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

UNDEFINED

NON-SCHEDULE REPAIRS

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4003AA

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4003AB

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

4003AC

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

FFP

Perform maintenance on crane equipment requested by the Government in accordance with the Performance Work Statement (PWS) and Technical Exhibits. 1. Period of Performance 15 September 2020 - 14 September 2021

MAX

FFP

The contractor is required to enter data into the Contract Manpower Reporting (CMR) system as defined in paragraph 13.0 of the PWS. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 13 October of each calendar year. Data must be accurate and complete and entered into CMR during the data gathering period of every year, or part of a year, for which the contract is in force. NOTE: If the reporting of Manpower Equivalents is not separately priced, insert "NSP" in the blank shown.

MAX

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0002AA

0002AB

0002AC

0002AD

0003AA

0003AB

0003AC

0003AD

1002AA

1002AB

1002AC

1002AD

1003AA

1003AB

1003AC

2002AA

2002AB

2002AC

2002AD

2003AA

2003AB

2003AC

3002AA

3002AB

3002AC

3002AD

3003AA

3003AB

3003AC

3003AD

4002AA

4002AB

4002AC

4002AD

4003AA

4003AB

4003AC

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

CRANE/HOIST SERVICES

National Training Center Fort Irwin, Barstow Daggett Army Airfield, California

1. GENERAL: The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) with a primary Firm Fixed Price (FFP) Delivery Order (D.O.) for inspection, testing, certification, maintenance and repairs of identified equipment with separate secondary D.O. for repairs, installations and the addition of equipment to the Technical Exhibit determined bilaterally by the Government and contractor to be beyond the scope of the primary FFP D.O. (see paragraphs 6.0 and 7.0) The contractor shall perform all required work, work includes; all labor, equipment, tools, transportation, supervision and the provision of all necessary materials, items, parts and consumables etc. to maintain the serviceability and certifications of the identified equipment. Secondary D.O. values will be determined on individual requirements as need arises for which the contractor will propose costs to complete work that shall bring identified and additional equipment into certified service.

1.1 LOCATION OF THE WORK: The work will be required at various locations at the National Training Center (NTC), Ft Irwin and at Barstow/Daggett Army Airfield. NTC is located approximately thirty-seven (37) miles north of Barstow and Army Airfield is located approximately twenty (20) miles east of Barstow. The Contractor shall be liable for all damage to government and personal property that result from their actions while on Ft. Irwin, Barstow/Daggett Army Airfield and the various other locations where work may be performed. Damage shall be returned to pre-damaged condition at no cost to the government.

1.2 CONTRACTOR QUALIFICATIONS: All Work shall be performed by a contractor with experience and certification in inspections, preventive maintenance, load testing, assessment and repair of overhead hoists and JIB cranes.

1.2.1 Experience and Certification: All contractor employees that work on equipment associated with this contract or supervise them, hereafter Crane Mechanics/Supervisors shall be CAL–OSHA Certified and Licensed for the work performed. These same employees shall have at least five (5) years’ experience in the same or reasonably similar work. The government may request copies of employee resumes for certification and experience review at any time, which the contractor shall deliver to the contracting officer with five (5) business days of the request. In the event that certifications have expiration dates the contractor shall maintain a Crane Mechanics/Supervisors Certification Log of all certified employees which includes the, contact information, certifying agency name and contact information, the date of the current certification and when the current certification expires. All certifications, licensing, or training documentation shall be submitted to the Contracting Officer Representative (COR) and the Quality Assurance Specialist (QAS) within ten (10) working days of contract award for all technicians and annually thereafter. When a new Crane Mechanics/Supervisors is assigned to perform work for this contract an updated Crane Mechanics/Supervisors Certification Log shall be submitted five working days prior to their commencement of work on this contract to the COR and QAS. Personnel certification and other licensure shall be current whenever contractors are on government property, when work is being performed and they shall have copies of proof on their person at all times. Copies of employee certification shall be provided to government within five (5) working days of contract award of the base year and the exercise of each option year contract.

1.2.2 Personnel Standards: The Contractor employees shall wear a shirt with the company name and employees name on it.t with company name and employees name

1.2.3 Government Rights: Failure of the contractor employees to abide by Government rules, regulations, laws, directives or requirements shall be grounds for removal (permanent or temporary as the Government determines) from the work site. Further the Government reserves the right for the contractor to permanently exclude any employee(s) for misconduct, security reasons, endangering persons or property, or employees who do not meet experience, training or certification requirements, etc.: The Contracting Officer (KO) is the only person authorized to make said requests and such action shall be at no cost to the Government. In the event that an employee removal is required, temporary or permanent, the contractor is not relieved of work responsibilities, schedules or other terms and conditions of the contract.

2.0 SPECIFIC TASKS: Inspection, testing, repairs and maintenance work shall be performed during normal working hours of 7:30 AM to 4:00 PM daily, Monday through Friday. The contractor shall coordinate all work and scheduling with the Contracting Officer's Representative (COR). The contractor shall notify the COR no less than two business days in advance of the need to access the facility to commence work. The notification shall include all information necessary on persons, equipment and vehicle that will be entering the work sites. Contractors or equipment and vehicles that fail to gain access to the work site shall not incur a cost to the Government. The contractor shall coordinate all activities with government facility managers or COR and facility resident management in order to minimize interruption to normal activities. In all reports, forms, checklists, etc. the contractor shall identify equipment in the same manner as it is presented in Technical Exhibit (TE-1), individual descriptions in paragraphs 2.0 and 4.0 do not offset this requirement.

2.1 Maintenance and Repairs: The contractor are responsible for the safe operating condition of the equipment. The intent of regular maintenance is to prevent equipment breakdown and subsequent repairs. It is recognized that maintenance cannot prevent breakdowns associated with excessive wear-and-tear or operator’s abuse. As such at times it will be incumbent on the Government to call for unscheduled maintenance and or repairs to aid the contractor in keeping the equipment in safe and usable condition. Repairs are categorized below.

2.1.1 Emergency Repairs: Emergency repairs are those that were not discovered during maintenance by the contractor and may include maintenance actions directly associated with the repair. The contractor shall respond to emergency repairs call requests by email to the COR within four (2) hours of notification from the COR or KO of needed repairs and shall be onsite within eight (8) hours to assess and repair the equipment after notification.

2.1.2 Urgent Repairs: Urgent repairs are those that were not discovered during maintenance by the contractor and were not previously scheduled. They may include maintenance actions directly associated with the repair. The contractor shall respond by email to the COR within four (4) hours of notification from the COR or KO of needed repairs and shall be onsite within twenty-four (24) hours to assess and repair the equipment after notification.

2.1.3 Call-Back Repairs: The contractor may be required to perform rework described in this paragraph if the contractor failed to perform repairs or maintenance satisfactorily; which is, the equipment was not repaired and maintained IAW with the contract requirements and failed in a fashion similar to a previous repair or as a result of poor maintenance. Rework and costs associated with it will be at no additional cost to the government. Rework shall be scheduled IAW paragraphs 2.1.1 – 2.1.3 as determined by the Government. The contractor shall track, record and report each instance of rework separate from other work as directed by the KO/COR, such direction may come in the form of a Contract Deficiency Report (CDR) and CDR process. Rework may be required for work or previous rework performed on the primary D.O. or secondary D.O.s. The necessity for rework may result in the issuance of a CDR as described in paragraph 9.5.

2.1.4 Life Cycle Management Program: The contractor shall develop a Life Cycle Management (LCM) program for the installed overhead and jib cranes. LCM planning is a key asset management tool that takes into account the implications of acquiring, operating, maintaining and disposing of the asset. This program is an integral part of strategic asset management, and enables funding and operational decisions to be made using appropriate evaluation tool and decision-making criteria, allowing the ability to prioritize maintenance efforts and plan for equipment replacement. The LCM program shall be based on Life Cycle Cost (LCC) analysis geared toward monitoring and predicting equipment condition, and is equally applicable to old and new equipment. The analysis shall include salvage value for the equipment to be removed. The contractor shall submit a Life Cycle Management Plan for Government review and acceptance. The initial LCM is due sixty (60) working days after start of base year contract. An updated version due thirty (30) working days after the beginning of each option year of the contract (see attachment for program Layout)

2.2 Inspections and Testing:

2.2.1 Phase-In Inspection: The contractor shall coordinate all the work and scheduling with the KO or the COR if the KO has approved this COR responsibility. A phase in inspection of the hoists and cranes shall be accomplished by the contractor within thirty (30) working days of contract award, findings and resultant need for repairs or maintenance shall be provided to the COR ten (10) working days later.

2.2.2 Quarterly Inspections: The contractor’s quarterly inspections including preventive maintenance are to be performed four (4) times a year. Quarterly Inspections shall be scheduled to coincide with Load Testing; that was last conducted in DEC 2013, so the both may be accomplished during the same visit.

2.2 Load Testing: Contractor shall perform load test certification on all cranes over three tons. Load testing will conducted every four (4) years to maintain certification found at OSHA Standards 29 CFR 1910.179. All identified equipment over three tons in capacity was load tested Dec 2013. Load testing shall include a Quarterly Inspections.

2.3 Reporting: All reports shall be submitted electronically by email as an editable Microsoft Word document and may be accompanied by Excel spreadsheet as needed. The electronic reports shall be submitted to the COR the next business day following the day covered in the report. Other reporting requirements are identified specific to the report type identified below.

2.4.1 Daily Work Report: The contractor shall submit at the end of each work day a report outlining all work or rework performed that day. It shall be turned into the COR before leaving the Fort Irwin and may be a hand written Form. For work done at Barstow Daggett Army Airfield the hand written form shall be turned into the Air Field Management COR, to be identified later, who will pass it to the COR. The report shall include: equipment identifier (number etc.); building numbers: time arrived on site, either Ft Irwin or the Air Field; departure time; description of the work performed. The report shall also include a brief description of deficiencies noted, and reference the associated Deficiency Report by date and number.

2.4.2 Deficiency Report: Contractor shall submit Deficiency Reports that provide an itemized list of all deficiencies found during inspections, maintenance and testing events. Deficiency reports shall be unique to each piece of equipment reported upon. They shall have a contract unique sequential number and the date of the report. Deficiency Reports shall be noted on the Daily Work Reports.

2.4.3 Inspection and Test Reports: These reports shall be in the format identified for the individual inspections and tests as identified in paragraph 2.2.

2.4.4 Assessment Reports: Assessment reports are unique to the circumstance surrounding the request for an assessment. The Report is therefore similarly unique and will be formatted and provided as required by the Government.

2.4.5 Quality Reports: Quality Control reports are due no later than the 10th of each month or as otherwise required in paragraph 9.0. Quality Reports shall be supplied to the KO, COR, and QAS.

2.5 Safety and Environmental Procedure: All Federal, State and Army safety and environmental regulations and guidance shall be strictly adhered to. If there is a conflict between them and precedence is not established therein, the stricter policy shall apply. Additional information is found in paragraph 12.5.

2.5.1 Worksite Safety: The contractor shall restrict non-contractors from the work area by exclusion. Rope/Tapes shall be placed at standard height, shall be florescent orange or green and be supported on 30-42 inch safety cones or poles every six (6) feet. The barriers shall be sufficient to with stand winds typical of the area in that they cannot be blow over. At no time shall anyone, contractor or other enter the cordoned area with the required safety gear and equipment.

2.5.2 Serious Incident Reporting: The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the Fort Irwin Directorate of Emergency Services, the Safety Office, and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the Contracting Officer's Representative (COR). The COR will forward the incident/accident report to the Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information.

2.6 Work Coordination: The contractor shall be responsible for coordination of all work activities with COR and others as describe in paragraph 2.0 this is done to minimize interruption to personnel normal activities. In the event the contractor is unable to schedule inspections or repairs after three (3) attempts, the contractor shall request the assistance of the COR and Contracting Officer to expedite access and scheduling. The Contractor shall schedule work a minimum of two (2) business days before wishing to begin work in each facility. An exception to this requirement would be related to Emergency (2.1.1) and Urgent (2.1.2) requirements.

2.7 Equipment Files: The contractor shall maintain an equipment file system with unique files for each piece of equipment on the TE-1. The file shall be electronic, however the contractor shall maintain a paper copy at their own expense. The file shall contain reports checklists, emails, and invoices etc. that are unique to the particular piece of equipment. The file shall maintain evidence of maintenance, repairs, inspection and tests and any other information that builds a history of the contractors work related to the piece of equipment and Governments role therein. These files are subject to inspection by the COR or QAS at any time.

3.0 Marking Equipment: All equipment shall be marked with the following information after maintenance, testing or inspection where future dates for maintenance, testing or inspection have changed as a result of these actions. These changes shall be stenciled or tagged on the equipment. The stencil size shall be a minimum of three (3) inches and shall be a distinct color as opposed to the predominant background color. Stencil location shall be clearly visible from the ground and operator’s position. Use color coding (paint based), pressure sensitive tapes, metal tags, or a combination of those methods to mark them. Tags shall be clearly labeled and new each time a change is made, reuse of an existing tag is forbidden. Tags shall be placed in two locations, on the operation controls and on the primary power input box on the equipment.

4.0 SCHEDULEING: All schedules shall be submitted electronically by email as an editable Microsoft Excel spreadsheet and may be accompanied by supporting Word documents. They shall be submitted as outlined in the following subparagraphs.

4.1 QUARTERLY Schedule: The Quarterly Schedule shall detail: crane identification; building number; type of planned inspection, test or maintenance; the anticipated dates of inspections, tests or maintenance and date of Schedule updates (4.2) and Progress meeting dates (4.4). The first Quarterly Schedule for inspection, testing and maintenance shall be provided to the COR forty (40) working days after award, in conjunction with the findings of the Initial Inspection during the Phase-In Period (2.2.1). All subsequent inspection, testing and maintenance schedules shall be submitted to the COR within five (5) working days the award date anniversary in each subsequent year.

4.2 Quarterly Schedule Update: The contractor shall update the quarterly schedule each quarter to reflect changes that occurred in the previous quarter and schedule changes for the remainder of that year. Quarterly schedule updates are due to the COR within five (5) working days of the beginning of the quarter.

4.3 Emergency, Urgent and Call-Back Repair Scheduling: Emergency, Urgent and Call-Back Repairs shall be scheduled IAW paragraphs 2.1.2 – 2.1.4, respectively.

4.4 Progress Meetings: The contractor shall schedule and coordinate a semiannual Progress Meeting with the KO and COR. The first to be scheduled no later than 180 calendar days after award. The KO may invite others as needed to meet the purposes and goals of the meeting. Government attendees will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, are being experienced. Appropriate plans of action shall be determined to resolve outstanding issues. The KO and/or COR may request progress meetings periodically with the contractor to review the contractor’s performance as it relates to increasing risk of performance failure and may be associated with CDR’s. These meetings shall be at no additional cost to the Government.

4.5. Quality Performance Evaluation Meetings. No less than quarterly, the contractor shall participate in performance/quality meetings during the performance period. The expected outcome of these meetings is to foster open communications about the contractor’s current performance and to look for opportunities to improve performance levels in the future. See paragraph 12.5.1 for additional information.

4.6 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5.

4.7 Schedule Communications: The contractor shall notify the COR by email and/or by telephone 48 hours prior to arrival. The Contracting Officer shall have full knowledge of his weekly activities.

5.0 Period of Performance: Period of Performance follows:

15 September 2016 – 14 September 2017 (Base Year) 15 September 2017 – 14 September 2018 (1st Option Period) 15 September 2018 – 14 September 2019 (2nd Option Period) 15 September 2019 – 14 September 2020 (3rd Option Period) 15 September 2020 – 14 September 2021 (4th Option Period)

6.0 FFP Primary Delivery Order: N/A

6.1 Existing Equipment: A portion of the contract will be FFP and includes; all regulatory and mandated testing and inspections to ensure the usability of the equipment at all times, as well as maintenance and repairs proposed as routine and within accepted wear-and-tear expectations

6.2 Additional Equipment: If it becomes necessary to add equipment to contract TE-1 the contractor will have the opportunity to propose the price of adding the equipment to their work inventory. Consideration shall be given to the initial FFP primary D.O. proposal when this added equipment proposal is evaluated by the government.

7. 0 Cost Secondary Delivery Orders: When the work requires effort and expense not covered by the FFP Primary D.O., an individual D.O. will be initiated before work can proceed. This situation occurs when the work effort is beyond “routine and within accepted wear-and-tear expectations” as defined in the contractor proposal as awarded. The contractor will propose a price to the Government in these circumstances which will require approval and budgeting process. The proposal shall include items identified as “Shop Stock” and but the government will not allow the costs for it: Labor, profit, overhead, non-stock items and other expenses may be included, as well as shipping costs as approved. Format of the proposals will be finalized at the Post Award conference. The proposal shall be itemized and labor shall be broken out to the hour. The contractor will submit three (3) bids from vendors for non-stock items with the proposal. If the contractor chooses items or equipment other than existing items/equipment, the contractor shall submit illustrations, schedules, performance charts, instructions, brochures, diagrams and other information of his "equal" and the ones referenced. The Contracting Officer (KO) reserves the right to request samples of "or equal" items when the information submitted for comparison is inadequate in determining acceptability. The contractor is required to obtain approval for all items prior to ordering them. In the event that proprietary items are required the contractor shall provide proof that only one vender is available. The contractor will be notified by e-mail or in writing by KO approving the proposal, denying it or suggesting changes that would make it acceptable. Once agreement of the parties have been reached a Notice to Proceed (NTP) on an FFP D.O. will be issued by the KO. The Government is not liable for actions taken by the contractor prior to the NTP.

8.0 Materials and Parts: All materials and parts shall be new, clean, and free from rust, scales, corrosions, defects and images. Items shall be of proper type, and design with characteristics for the intended use. New materials and components shall comply with UL Fire Protection Equipment Directory or FM Approved Guide and shall match existing materials/components to be replaced. Reconditioned parts are unacceptable. Parts that are replaced must be approved by the KO prior to installation.

9.0 QUALITY CONTROL: The Contractor shall establish, implement, and manage a Quality Control Program in accordance with FAR 46.105 Contractor Responsibilities, to ensure that all work is performed to the required performance standards. This program shall be modeled on Government or commercial standards and best practices and shall become institutionalized in the business culture of the contractor. Certification is not required by the International Organization for Standardization (ISO), Quality Management Systems. If the contractor chooses to employ an ISO Quality system they will be subject to a higher level of scrutiny.

9.1 Quality Control Plan (QCP): As the basis of the contractor’s quality control, the contractor shall develop, implement, update, and maintain a QCP that documents the contractor’s procedures for all quality control activities. The QCP shall provide a description of the quality control system covering all work provided under this contract, including that work done by any subcontractors and at a minimum shall include the information required in paragraphs 9.1.1 through 9.1.5.

9.1.1 Quality Relationships: Define the organizational structure and describe relationships between the QC element and other elements within the contractor’s organization, as well as between the QC element and the Government’s counterpart. The QCP should describe the QC position(s) and qualifications for personnel performing the quality control functions.

9.1.2 QCP Coverage: Describe the means by which the contractor will ensure quality performance standards described in the PWS and associated policies, regulations etc. are met.

9.1.3 Customer Quality Inputs: Establish a customer comment program for input and comment processing. This program should contain a process for validating complaints and providing feedback to the customer and to the Government regarding corrective action(s) taken. The contractor and designated COR will be jointly responsible for validating customer complaints; however, the COR will make the final determination of complaint validity. The contractor’s customer comment program should contain a comment tracking mechanism for trend identification and analysis. The contractor shall submit a monthly summary of all comments received and resulting actions if any. The summary shall include good, bad and neutral comments or complaints, it shall include the name, unit and the text of the complaints, date reported, date provided to the COR, date of validation, and if validated the date of resolution and how it was resolved.

9.1.4 Quality System Management of Rework: The QCP shall include processes for the correction of poor and unacceptable work discovered by the government or the contractor’s QC system. All rework associated with these findings shall be performed at no additional cost to the Government. All rework shall be tracked separate from normal work in regard to costs, schedule, etc. and shall be reported to the COR and KO.

9.1.5 Quality Performance Evaluation Meetings: The QCP shall include information regarding the Quality Performance Evaluation Meeting which will include scheduling, attendees, and a suggested agenda format. The agenda shall include customer comments and concerns, schedule adherence, cost and pricing issues, past performance, quality failures and successes and non-conformance and CDR analysis.

9.2 Quality Control Plan Submission and Update. The Contractor shall finalize its Quality Control Plan no later than fifteen (15) working days after the awarded of contract. The QCP shall be updated annually as a minimum, or more frequently as required due to changes in the Performance Work Statement (PWS), any new work or services to be provided by the Contractor that are not covered by the scope of the initial QCP shall require that the QCP be revised. Subsequent to each update or revision, the QCP shall be resubmitted for review by the COR prior to performance of such new work or services and accepted by the Contracting Officer.

9.3 Quality Control Records and Reports. The Contractor shall maintain a file of all documents related to the execution of the quality control activities. All documents shall be made available to the Contracting Officer and designated representative upon request. These records shall be kept through completion of the performance period and until final settlement of any claims under this contract.

9.5 Contractor Discrepancy Report (CDR): When the Contractor’s performance does not meet contract requirements or objectives, the government may issue a CDR in accordance with (IAW) Government policy and process. The Contractor shall respond to a CDR IAW policy and process as provided at the time of issuance. Government identified performance non-conformances or discrepancy are rated levels 1-3 based on severity of deviation from standards, the affect they have on customer mission and the degree of failure of the contractors QC Process or failure to implement it. The rating determines to whom the Contract Discrepancy Report (CDR) will be issued, the local supervisor/management or to the Corporate or Home Office. The contractor’s response to an issued CDR is determined by an established process and shall include but is not limited to the following:

a) Actions taken or planned to correct the specific discrepancy;

b) Action taken or planned to correct the weakness which allowed deficient products/services to be provided to the government for acceptance;

c) Target date(s) for implementation of planned actions;

d) Root cause of the discrepancy;

e) Corrective Action taken or planned to eliminate the root cause(s) and prevent recurrence of the discrepancy, to include addressing people, process, tools, equipment etc.;

f) Determination of whether other processes are affected by the identified root cause(s);

g) Determination of whether other products/services are affected by the identified root cause(s), including products or services already delivered to the customer or in the queue for delivery.

h) If your government approved Quality Control Plan (QCP)/quality control activities, etc. are your choice to use a higher quality system such as ISO or ANSI, you shall identify and describe the process (es) associated with the discrepancy, how/why the process (es) failed and proposed changes to the process (es) to prevent reoccurrence of the discrepancy. Process failure cannot be a personnel issue, if personnel failures are the cause of the discrepancy a quality process is at fault or missing that should have identified the personnel weakness and the process (es) associated with correcting the weakness. Include an explanation of how to obtain discrepancy/root cause associated contractor documents, both the original and corrected versions. After editing, you’re QCP/QMS etc. they shall be submitted to the KO within 30 days of CAP acceptance and shall be reevaluated and approved by the government.

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