PERFORMANCE_WORK_STATEMENT-11-17-15.docx

PERFORMANCE WORK STATEMENT

FOR INSPECTION, PREVENTIVE MAINTENANCE, ASSESSMENT AND REPAIR OF

OVERHEAD HOISTS AND JIB CRANES, POSTWIDE- NTC

FORT IRWIN, CALIFORNIA

1 GENERAL

1.1. Provide all labor, materials, and equipment required for inspection, preventive maintenance, load testing, assessment and repair of overhead hoists and mobile cranes, as listed (Technical Exhibit 1- Attachment 1).

1.1.1. It is expected that additions and subtractions to the TE will occur during the life of the contract due to construction and demolition of facilities.

1.2 QUALIFICATIONS OF THE CONTRACTOR:

1.2.1 All work shall be performed by a contractor with experience and certification in inspections, preventive maintenance, load testing, assessment and repair of overhead hoists and JIB cranes.

1.3. PERSONNEL: The Government reserves the right to require the contractor to remove any employee(s) for misconduct, for security reasons, or for otherwise endangering the physical security of persons or property on Fort Irwin. Removal of such employees for such causes does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform tasks and services required under this contract.

1.3.1. Contractor employees shall be well groomed, neat in appearance, and appropriately dressed for the work performed. The contractor shall not allow any employee who has possession of or who is under the influence of alcohol or other illegal substances to perform work under this contract. Government rules, regulations, laws, directives or requirements shall be grounds for removal (permanent or temporary as the Government determines) from the work site by the Contracting Officer.

1.3.2 . Proper state registration, proof of insurance and a valid driver’s license are required to operate a privately owned vehicle inside the post. Registration with Provost Marshal’s Office is also required.

1.4 Period of Performance: Period of Performance follows:

1 March 2016 – 28 February 2017 (Base Year) 1 March 2017 – 28 February 2018 (1st Option Period) 1 March 2018 – 28 February 2019 (2nd Option Period) 1 March 2019 – 29 February 2020 (3rd Option Period) 1 March 2020 – 28 February 2021 (4th Option Period)

1.5 QUALITY CONTROL: The contractor shall establish and maintain a quality control program to ensure that the requirements of this contract are satisfied. An Electronic copy of the contractor’s Quality Control plan shall be submitted to the contracting officer not later than the post-award conference. An updated copy of Quality Control Plan, giving the identification of his Quality Control (QC) Person shall be provided to the Contracting Officer (KO) on the starting date of contract and /or as changes occurs.(CDRL)

1.5.1.1.1. The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing Government discovered nonconformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.5.1.1.2. The Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts not later than 5 days after completion. This shall include any summary information used to track quality control, including any charts/graphs.

1.5.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.5.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6 GOVERNMENT QUALITY ASSURANCE: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.8.1.6. Anti-Terrorism Program

1.6.8.1.6.1. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and/or COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO and/or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.7 ACCESS CONTROL

1.7.8.1.5. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), HQ Department of Army (DA) or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.7.8.1.5.1. Fort Irwin will implement new access control procedures that affect vendors, suppliers, contractors, sub-contractors and service providers who require access to the installation.

One of the highest priorities of Fort Irwin is the safety and security of our personnel, families, civilian workers and visitors on the installation. In response to the Department of Defense and U.S. Army Policies, Fort Irwin is implementing more restrictive access procedures that affects non-military personnel who require access to the installation.

Security Requirement: Homeland Security Presidential Directive-12 (HSPD-12) mandates a Government wide standard for secure and reliable forms of identification issued by the Federal Government for physical access to federally controlled facilities and/or logical access to federally controlled information systems. The Common Access Card (CAC) is the DoD federal personal identity verification credential.

IAW Army Directive 2014-05, contractor personnel working under this contract are considered CAC eligible (require access to DoD-controlled installation or facility on a recurring basis for a period of 6 months or more) therefore, all personnel must have a favorable National Agency Check with Inquiries (NACI) background investigation. Initial issuance of a CAC requires the completion of a Federal Bureau of Investigation fingerprint check and the successful submission of the NACI (equivalent or higher) background investigation to the Office of Personnel Management. The contractor shall apply for a NACI within working days after contract award. The contractor shall contact the COR for security requirements at the Fort Irwin DES/Security and specialist. processing. Applications for background checks shall be made in accordance with the appropriate regulations. Contract personnel who have not initiated the required background investigation shall not be allowed to perform work under this contract. Contractors must be able to obtain CAC and as a result, must have a favorable NACI. An unfavorable NACI is justification for termination from this contract.

The Department of Defense Central Adjudications Facility (DoD CAF) will conduct centralized adjudications of favorable NACI background investigations. The DoD CAF will forward investigations that cannot be favorably adjudicated to the Defense Office of Hearings and Appeals (DOHA) for a final credentialing determination. DOHA will notify the contract personnel in writing and provide the opportunity to appeal unfavorable CAC credentialing decisions. Individuals may reapply for a CAC 1 year from the date of the final adjudicative denial or revocation.

Examples include, but are not limited to: semi-trailers, delivery trucks, heavy equipment movers and other vehicles of similar size, shape or design.

Vendors, suppliers, contractors, sub-contractors and service providers operating small to medium single rear axle privately owned passenger type vehicles may obtain a one day pass at the Main Gate Visitor Control Center. Hours of operation are Mon-Fri 0600-1700. Personnel operating the abovementioned vehicles may use the one day pass for access at any ACP. All occupants of the vehicle must have either a one day pass or an installation approved DoD issued identification card.

Vendors, suppliers, contractors, sub-contractors and service providers operating commercial vehicles or towing trailers of any type may obtain a one day pass at the MAIN Gate Commercial Vehicle Inspection checkpoint. The Main Gate Commercial Vehicle Inspection checkpoint is operational 24 hours a day, 7 days a week except between the hour of 0600 and 0800 Monday through Friday. Personnel operating the abovementioned vehicles may only enter the installation at the Main Gate Commercial Vehicle Inspection checkpoint. All occupants of the vehicle must have either a one day pass or an installation approved DoD issued identification card.

Access procedures for all personnel may change at any time due to installation security requirements.

2. DEFINITIONS:

2.1 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.6. PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.17. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

2.2. Contractor’s Personnel and Qualifications.

2.2.1. CONTRACTOR/SUBCONTRACTOR PERSONNEL:

2.2.1.1 Conduct & Dress: Personnel shall be properly attired at all times and easily recognized as contractor employees. The contractor shall provide each employee an identification badge that shall include the employees’ name, employee photograph, and contractor’s name. Identification shall be worn or attached to outer garment at all times. Full-length pants (no shorts), shirts (tee-shirt minimum), and proper shoes (no flip-flops, thongs, or open-toed sandals) are required.

No smoking in building. Department of the Army Smoking Policy (AR 1-8) shall be observed.

Smoking shall be permitted in designated areas only. Smoking allowed outside IAW Federal Law and Fort Irwin policy. The contractor shall ensure that all lunch and break time debris are contained, removed from the site at the end of each period and properly disposed of as specified. No item(s) in occupied building is to be used, i.e., telephone, brooms, etc. The contractor shall confine his personnel to the area within which the work is being performed.

Profanity is strictly forbidden. The utmost courtesy shall be extended to building occupants at all times. Conversation with occupants should be limited to and pertain to business at hand. Only necessary company operational vehicles shall be driven to project site. All privately owned vehicles shall be parked at contractor's storage area. Streets and driveways shall be left free at all times. Lights and air conditioners shall be turned off, doors and windows shut and locked after work in empty buildings.

2.2.1.1.1 Manpower Reporting: “The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address “https://contractor manpower.army.pentagon.mil”.

The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identify of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information);

(11) Location where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language: and

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

NOTE: The contractor shall include any cost associated in his overhead and will not be paid separately for this task.

2.2.1.2 Qualifications

2.2.1.2.1 Perform Preventative Maintenance on Hoist and Crane Systems:

The work shall be performed by journeyman/craftsperson level qualified persons trained and qualified in the maintenance and repair of subject hoist and crane system or subsystem. The craftsperson shall be knowledgeable and trained in the technical requirements of TB 43-0142 (Attachment 4), ANSI/ASME B 30, B30.17, B30.11, and OSHA Title 29, Part 1910.179.and all other referenced publications in this contract.

2.2.1.1.2 Hoist and Crane Technician Qualifications: All work shall be performed by experienced journeyman level individuals with a minimum of five (5) years experience in inspection, preventive maintenance, load testing, assessment and repair of overhead hoists and mobile cranes. All crane technicians shall be CAL-OSHA Certified and Licensed on inspection, certification .and preventive maintenance of overhead cranes.

2.2.2. CERTIFICATIONS All certifications, licensing, or training documentation to confirm qualification as outlined in Paragraphs 2.2.1.2 shall be submitted within 10 days of contract award for all technicians. Also, any time a new technician is hired, certification shall be submitted within 3 days of employment to the Government. The government has the right to request dismissal of any technicians that do not possess the adequate experience and/or certifications. Subcontractor personnel engaged in activities specified by this contract shall also be required to possess certificates of training, licenses, permits, and necessary experience as required herein and in accordance with state, county, and other local jurisdictions

2.3. ACRONYMS:

AFARS-Army Federal Acquisition Regulation Supplement AR-Army Regulation CFR- Code of Federal Regulations CONUS- Continental United States (excludes Alaska and Hawaii) COR-Contracting Officer Representative DA-Department of the Army DFARS-Defense Federal Acquisition Regulation Supplement DOD-Department of Defense FAR-Federal Acquisition Regulation KO-Contracting Officer OCI-Organizational Conflict of Interest PIPO-Phase-In/Phase- Out POC- Point of Contact PRS- Performance Requirements Summary PWS-Performance Work Statement QA-Quality Assurance QAP-Quality Assurance Program QASP-Quality Assurance Surveillance Plan QC- Quality Control QCP- Quality Control Plan TE-Technical Exhibit

2.3. RESPONSE: Contractor shall respond to “Notice to Proceed” when given either verbally or in writing with in Twenty-Four (24) hours.

2.4. NOTIFICATION PROCEDURES.

2.4.1. Contractor shall provide forty-eight hours notice to the COR prior to beginning any work including inspections and repair.

2.4.2 SCHEDULE OF WORK AND PROGRESS MEETINGS:

2.4.2.1 The contractor shall be responsible for coordination of all work activities with COR in order to minimize interruption to personnel normal activities. The contractor shall coordinate all his work and provide a tentative schedule to the COR at the beginning of each quarter. In the event the contractor is unable to schedule inspections or repairs within three (3) attempts, the contractor shall notify the COR and Contracting Officer for assistance. The Contractor shall schedule inspections and preventative maintenance work a minimum of five (5) business days before wishing to begin work in each facility.

2.5. SPECIAL CONDITIONS:

2.5.1. The contractor is responsible for knowledge of and compliance with all environmental laws, regulations, and programs of this installation, the County, State and Federal agencies that relate to or may arise under the performance of this contract. Included, but not limited to is awareness of the Fort Irwin Environmental Management System and its applicability to contracted services and compliance with applicable standards for the prevention, control and abatement of environmental pollution in full cooperation with the Installation, Federal, State, and local Governments

2.5.2. Penalty charges resulting from citations against Department of Defense, Department of the Army, or Fort Irwin, California, or its agents, officers, or employees due to the contractor's failure to comply with environmental laws, regulations, and programs, that relate to or may arise under the performance of this contract may be deducted or set--off by the Government from any monies due the contractor, and with respect to such citations, the contractor will further take any corrective or remedial actions as directed by such agencies.

2.6. WARRANTY:

2.6.1. The contractor shall provide a warranty to last one (1) full year from the date of acceptance to cover workmanship and materials Any rework shall be done at no additional cost to the Government.

2.7. PERMITS:

2.7.1 Electrical: No electric equipment shall be modified or installed within or on any Fort Irwin building, structure, or premises, nor shall any alteration or addition be made in any such existing equipment without first securing an Electrical Permit from the DPW.

2.7.2 Confined Work Space: Contractor shall observe OSHA Regulation 29 CFR Parts 1910 regarding permitting, entry and working within confined spaces. Contractor is required to provide his work plan to the Contracting Officer's representative prior to entering any confined space.

2.9. RESERVED

2.10. POWER OUTAGES AND SHUTDOWNS:

2.10.1. Power Outages and shut downs that affect adjacent facilities, except for short-term shutdowns must be scheduled and approved by the Contracting Office. Any request for a short term shutdown shall be submitted seven (7) days in advance. The request shall give the approximate length of time required for the proposed work and the methods to be used.

2.12. MAINTENANCE OF PROJECT/WORK SITE:

2.12.1. All debris, tools, supplies, etc., shall be removed or stored in such a manner as not to interfere with the use of the facility while work is ongoing; under circumstances of a work delay or suspension, all contractor material shall be removed from site.

2.13. Protection:

2.13.1 Protection of Existing Property: Before beginning any work, the Contractor shall carefully survey the site and the extent of the work. The Contractor shall take all necessary precautions to avoid water damage from testing operations (flushing, draining, etc). The Contractor is responsible for providing hoses, or other means to avoid creating a nuisance, hazardous conditions or water damage to surfaces or equipment within the facilities during testing and inspection. Water damaged items shall be repaired or replaced as approved by the Contracting Officer at no additional cost to the Government. Accidental discharged chemical systems, caused by the Contractors, shall be cleaned from all surfaces and equipment immediately and disposed of properly. Damages to surfaces, equipment or other items, caused by discharged systems, accidental or during testing, shall be repaired/replaced as approved by the Contracting Officer at no additional cost to the Government. The Contractor shall replenish all chemical substances consumed during testing and maintenance or due to accidental discharge.

2.14 DISPOSITION OF MATERIAL: Proper disposal of materials and equipment from inspection and maintenance tasks is the responsibility of the contractor. Unless specifically stated otherwise the contractor may decide to dispose of material at DRMO or other suitable location of his choice. Weight tickets shall be provided to the COR on all disposed of materials.

2.14.1. Miscellaneous Salvageable and Recyclable Materials:

2.14.2 Miscellaneous Metals and Scrap Rubber: Scrap metals and scrap rubber may be delivered to DRMO for recycling. The metals can be steel, aluminum, brass, copper and bronze.

Empty containers (55 gallon drums, 5 gallon cans, etc.) that have contained petroleum, antifreeze, paint, acid, etc., cannot be accepted as scrap metal and shall be emptied of any liquid contents in accordance with applicable regulations and then flattened and placed in dumpsters at the convenience center.

2.14.3 Wood Pallets and Cardboard: Wood pallets and cardboard must be segregated from debris. The wood pallets may be transported to the waste energy plant. The cardboard shall be taken to the recycle plant or to the convenience center listed above. The cardboard shall include corrugated cardboard, cereal box type cardboard and brown paper sack type paper.

2.14.4 The contractor is encouraged to engage in “swapping” with vendors when possible.

An example of this is for batteries – many suppliers will take old batteries for disposal and recycle when new batteries are purchased. Provide a report stating what and the quantity of material when this is done as applicable to the COR for delivery to the Environmental section showing compliance with diversion policies. Weight tickets received from salvage and recycle facilities shall be provided for this same purpose. Turn in statements and copies of weight tickets to the Contracting Officer.

2.14.8. The contractor is not permitted to use the Fort Irwin refuse dumpsters, that may be located near work sites, for disposal of materials.

2.14.9 Hazardous Materials:

2.14.9.1 Gas Containers: Canisters, bottles and tanks used for storing and transporting compressed gases (refrigerants, propane, butane, etc.) shall be empty before disposal. Empty containers shall meet the following requirements before disposal. All compressed gas shall be removed from the container in accordance with applicable regulations. The container shall then be vented prior to being placed in the scrap metals or refuse. This may be done by opening or removing the valve or puncturing a hole in the container. The contractors shall retain partially full and reusable containers.

2.14.9.2 Miscellaneous Hazardous Waste: Hazardous waste shall be disposed in accordance with applicable regulations.

2.14.9.3 Mercury Containing Items: Mercury containing items such as mercury vapor, metal halide, high pressure sodium, and fluorescent light bulbs, gauges, switches or any other mercury containing items shall be considered and handled as hazardous waste for recycle. The contractor shall, through the COR, contact DPW, Environmental Division, Pollution Prevention Branch, for instructions.

2.16. HOURS OF OPERATION:

2.16.1. Normal work hours shall be during the hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. Any other hours are required to be approved by the COR on an as needed and requested basis; this service(s) will be performed after hours in most locations as coordinated with the COR.

2.17. RESTRICTED TRAFFIC ROUTES: Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

2.18. SAFETY ISSUES:

2.18.1. The contractor shall comply with requirements of EM 385-1-1, SAFETY AND HEALTH REQUIREMENTS MANUAL – USACE (See http://www.usace.army.mil/inet/usacedocs/ eng-manuals/ceso.htm, and all applicable federal OSHA standards.

2.18.2. Lock-out/Tag-out for Safety: The Contractor shall use a locking device that secures a valve or lever in the "off" position when a repair, inspection, or construction or new installation is required and also to clean or move any equipment. The contractor shall notify the COR of all lock-out/tag-out Making any exception to this rule could result in serious injury and death.

2.18.3. Lock-out: Blocking the flow of energy from the power source to the equipment - and keeping it blocked out - is called a lock-out system. A locking device is usually a key or combination lock arrangement.

2.18.4. Tag-out: Tag-out means placing a tag on the power source to warn co-workers or others not to turn the power on. The information on the tag shall include the name of personnel who put it there, the date, time the work begins, and type of work to be performed.

2.18.5. Basic Rules: Before shut down, the Contractor shall ensure that authorized employees know the type, magnitude, and hazards of the energy to be controlled; and shall verify the method or means of the system. He shall inform all affected employees of the lockout. The equipment shall be turned off, and the Contractor shall lockout energy sources and tag-out at the disconnect point. Any stored or residual energy may be released at that time so the equipment can be tested.

The Contractor shall restore energy safely.

2.19. ENVIRONMENTAL ISSUES:

2.19.1. If hazardous chemicals or POL spills occur at the job site, the contractor will contain the spill with contractor furnished spill kit materials. While the spill is being contained, the COR shall be notified. The containing and notification of the spill should happen simultaneously.

2.19.1.1. No liquids or hazardous waste created or used during construction of the facility shall be deposited in the landfill. Disposal of such waste shall be done in accordance with environmental regulations. Manifests for disposal must be coordinated through the DPW Environmental Division.

2.19.1.2. The Emergency Planning and Community Right-To-Know Act (EPCRA) requires that site specific information concerning hazardous chemicals use and releases be provided. The Contractor is required to maintain an inventory of hazardous materials. This inventory will be provided to DPW Environmental Division prior to receipt of final payment.

2.19.1.3. Inventories of hazardous substances listed in the Act shall include quantities received, amount used, and quantities turned in for disposal. The amount that is not accounted for will be considered as quantities that were released to the environment. Based on this new requirement it is imperative that strict inventory controls be placed on hazardous substances that are being used on Fort Irwin. Questions in reference to the EPCRA can be directed to the COR.

2.19.2. OZONE: The contractor shall submit separately the General Conformity Rule form to provide information concerning equipment types, hours of operation, number of personnel, etc.

The Air Quality Program will then do calculations for estimated emissions. Submission shall be prior to start of any work and list whatever type equipment will be used and estimated hours of use. This is for the duration of the contract.

2.19.4 Air pollution restrictions applicable to this project do not allow materials to be burned on the Government premises.

2.19.5 Suspect Asbestos-Containing Materials: If, at any time during the project, the contractor discovers suspect asbestos-containing material(s) which have not been previously identified in the contract, the contractor shall not proceed with the work, and shall notify the Contracting Officer’s representative immediately.

2.19.6 Disposal of Line Voltage Smoke Detectors: Devices which contain a radioactive isotope shall be coordinated with the COR

2.20. ELECTRICAL:

2.20.1. Special Electrical Note: Regardless of the electrical characteristics stated in the description of proposed equipment, fixtures, switches, motors, controllers, panels, transformers, etc., the contractor shall verify voltage and phase existing in the field prior to placing any orders or making any purchases. All supplies, items, and/or accessories shall be compatible (whether new or existing) with existing equipment. Discrepancies and/or variations in characteristics will not relieve the contractor from furnishing proper items at no additional cost to the Government.

2.21. SUBMITTALS. Submittals shall be submitted as outlined below:

2.21.1. Materials. Electronic submittals of all materials submittals shall be provided to the Government when requested and prior to installation.

2.21.1.1. If the contractor chooses items or equipment other than existing items/equipment, the contractor shall submit illustrations, schedules, performance charts, instructions, brochures, diagrams and other information of his "equal" and the ones referenced. These materials will be used for comparison purposes in determining the acceptability of the "equal" unit. The Contracting Officer reserves the right to request samples of "or equal" items when the information submitted for comparison is inadequate in determining acceptability. The contractor is required to obtain approval for all items, regardless of whether identical to the ones referenced in the contract documents or a substituted "equal".

2.21.2. Reports: Reports as specified in Section 5, Deliverables, shall be submitted in One

(1) hard copy and Two (2) electronic copies on CD to the following address:

Military Installation Contracting Command (MICC) Building 505 Ft Irwin, CA 92310-5095 or

2.21.3. Operation and Maintenance Manuals. Contractor shall submit two (2) copies of bound instructions and two electronic (CD) copies covering operation and maintenance of all new or upgrades equipment prior to acceptance of work. Instructions shall be in hardcover 3-ring binder with contract number, project number, building number, project title and contractor's name, address and telephone number on the binding and the front cover. A table of contents and a list of equipment in place shall be submitted within the O & M manual showing:

Number of each unit Item and type model and Serial numbers Size or capacity Manufacturer Cost or Value The operation and maintenance manuals shall also contain the following:

1) Complete list of subcontractors noting item of work, subcontractor’s name, address, telephone number, and the name of the person to contact.

2) Color Schedules. Schedules shall include, for each material, manufacturer's name and address, color and color number.

3) Manufacturer's recommendations for operations and maintenance of all fixtures, equipment, and systems including charts, diagrams, performance curves, catalog data and maintenance manuals.

2.21.4 General Conformity Rule form

.2.21.5 Fort Irwin Spill Plan

GOVERNMENT-FURNISHED PROPERTY: NA.

4 CONTRACTOR-FURNISHED ITEMS: Contractor shall furnish all labor, materials, and equipment to provide inspection, preventive maintenance, load testing, assessment and repair of hoists and mobile cranes, throughout the post.

5 SPECIFIC TASKS:

5.1 INSPECTION AND PREVENTIVE MAINTENANCE: The initial inspection work of the hoists and cranes shall be accomplished by the contractor within 30 days after contract award. The contractor shall coordinate all his work and scheduling with the Contracting Officer or his authorized representative (COR). A schedule detailing building number and date of anticipated inspections shall be submitted to the Contracting Officer and/or COR within ten (10) days from contract award and subsequent to the start of each option period.

The contractor shall notify the COR each day as outlined in the schedule upon arrival and before departure, or after completion of each service. For safety and security purposes, the Contracting Officer shall have a full knowledge of his every day activity or services done within the installation.

5.1.1 The contractor shall perform annual inspections and preventive maintenance tasks IAW Technical Exhibit 2, the checklist is based on the Crane Manufacturers Association of America (CMAA) Overhead Crane Inspection Checklist”, on each crane or hoist as listed in Technical Exhibit 1, in accordance with the requirements of TB 43-0142, ANSI/ASME B 30, B30.17, B30.11, and OSHA Title 29, Part 1910.179. If unable to inspect annotate on the report, and coordinate rescheduled inspection with COR, as well as when repairs will be performed.

Contractor shall submit a written “Deficiency Report”, that provides an itemized and written report of all deficiencies found during the system inspections and testing, a format will be provided in the Microsoft Office application of Excel.

The Government may request an offer/pricing from the Contractor for each needed repair, and as defined by the Government. The Contractor’s offer and supporting pricing information shall be broken down by labor, materials, overhead, profit, as well as any subcontractor cost required to complete the repair work. This information will is required in order to evaluate the proposed price for fair and reasonableness and in order to determine a firm fixed price prior to issuance of a Delivery Order. Delivery Order can be denied for execution, if the submitted firm fixed price is not in the best interest of the Government. These proposals shall be submitted to the Contracting Officer by five working days after completing the inspections in accordance with the inspection scheduled.

5.1.1.1 The date of the next inspection shall be annotated on the report; and stenciled or tagged on the equipment. The stencil size and location shall be clearly visible from the ground and operator’s position. Use color coding (paint based), pressure sensitive tapes, metal tags, or a combination of those methods to mark them. If any system is found unsafe, the contractor shall perform the Lock-in and Tag-out procedure, as outlined in para 5.4., and that unit must be reported immediately to the Contracting Officer Representative. After inspections the contractor shall remove or destroy any existing or old tag, if found on the body of the machine or of equipment. He will fix a final tag accordingly. There should be no confusion about the date service was performed or the operational status of the inspected equipment.

5.1.1.1.2 Load Testing: The contractor shall perform Load Test for each electrical hoist or crane as ordered by the contracting officer. Load tests are performed to check the condition of the structure of the crane. Contractor shall submit a written “Deficiency Report”, that provides an itemized and written report of all deficiencies found during the system inspection and testing a format will be provided in the Microsoft Office application of Excel.

The Government may request an offer/pricing from the Contractor for each needed repair, and as defined by the Government. The Contractor’s offer and supporting pricing information shall be broken down by labor, materials, overhead, profit, as well as any subcontractor cost required to complete the repair work. This information will is required in order to evaluate the proposed price for fair and reasonableness and in order to determine a firm fixed price prior to issuance of a Delivery Order. Delivery Order can be denied for execution, if the submitted firm fixed price is not in the best interest of the Government. These proposals shall be submitted to the Contracting Officer within 5 working days after completing the inspection in accordance with the inspection scheduled. Load Testing shall be performed IAW TE-3, Load test procedures (Attachment 2).

5.1.1.1.3 MARKINGS: Crane booms and other basic units shall have the load rating and date of the next annual inspection stenciled or tagged. The stencil size and location should be clearly visible from the ground and the operator’s position. Hoists, chains, slings, and hooks shall have the item identification number, load rating, and next period inspection marked on them. The contractor shall use color coding, pressure sensitive tapes, metal tags, or a combination of these methods to mark them. Hooks shall not be painted.

5.1.2 It is the government’s intent to request repairs required and discovered via annual inspection or load testing during the contractor’s initial 30 day performance period for inspection and preventative maintenance. If an unscheduled repair is required prior to the initial or annual inspection; preventive maintenance and load testing shall be performed at the completion of the inspection.

The Government shall request an offer/pricing from the Contractor for each needed repair, and as defined by the Government. The Contractor’s offer and supporting pricing information shall be broken down by labor, materials, overhead, profit, as well as any subcontractor cost required to complete the repair work. This information will is required in order to evaluate the proposed price for fair and reasonableness and in order to determine a firm fixed price prior to issuance of a Delivery Order. Delivery Order can be denied for execution, if the submitted firm fixed price is not in the best interest of the Government.

5.2 ON-SITE ASSESSMENT : The contractor shall respond to unscheduled inspections for on-site assessments for repair calls within Twenty Four (24) hours after verbal notification by the contracting officer (KO) or Contracting Officer Representative (COR).

These on-site assessments, will be identified as a service call. The invoices for assessments shall be submitted quarterly for payment. A lack of compliance, or continued pattern of lack of compliance shall result in a Contractor Deficiency Report (CDR) by the Contracting Officer as recommended by the COR.

5.2.1 REPAIRS. Should the contractor determine that repairs are needed in order to obtain the requirements as identified in 5.1 through 5.2 to provide certification of the hoist/crane or maintain long term operability, the Contractor shall submit a proposal to the contracting officer; the proposal must contain all supporting pricing information and shall be broken down by labor, materials, overhead, profit, as well as any subcontractor cost required to complete the repair work. This information will is required in order to evaluate the proposed price for fair and reasonableness and in order to determine a firm fixed price prior to issuance of a Delivery Order.

Delivery Order can be denied for execution, if the submitted firm fixed price is not in the best interest of the Government. Upon Engineer’s approval for the repair(s), the Contracting Officer will issue a Delivery Order authorizing the required repairs. The Government may decide to use a different method of performing repairs if determined to be more beneficial to the Government.

5.2.4 ADDITIONAL CRANES: Initial inspections, annual inspection, and preventive maintenance/load testing on any additional hoists and cranes shall be added by modification to the contract at the firm fixed prices stated in the bid schedule for inspection and preventive maintenance and load testing. All repairs required for any additional hoists and cranes shall be in accordance with section 5 of this performance work statement.

5.3 SCHEDULE AND REPORTS

5.3.1 Inspection and maintenance work shall be performed during normal working hours of 7:30 AM to 4:00 PM daily, Monday through Friday. The contractor shall coordinate all his work and scheduling with the Contracting Officer's Representative (COR). The contractor shall notify the COR a minimum of twenty four (24) hours in advance of commencing work.

Coordinate all activities with facility personnel in order to minimize interruption to normal activities. The Contractor shall schedule inspections and preventative maintenance in writing a minimum of five (5) working days prior to wishing to do work in each facility

5.3.1 The schedule must be within a four (4) hour block of time during regular business hours, i.e.; morning or afternoon. If the contractor cannot make the schedule on time, they will be required to provide the COR a minimum of two (2) working days notice that the schedule will be changed and again the contractor will be required to provide a two week notice of the four (4) hour block of time when the crane will be inspected and marked.

5.3.2 Dates shall be scheduled and coordinated with the COR.

5.3.3 IAW paragraph 5.1 reports are due within five (5) calendar days after the initial and final inspections, in addition to the deficiency report the contractor shall submit an inspection report detailing all items checked and preventive maintenance performed. Preventive Maintenance Checklist is located at Attachment 3.

5.3.4 Each day work is performed (Inspection/PM/Repair) the contractor shall provide to the COR a Report which list all items inspected, load testing done and preventive maintenance tasks had been performed. The appropriate checklist on Technical Exhibit-I, may be used for this report with appropriate data noted.

5.3.5 The Contractor shall be responsible for all damage to premises and structures caused by the Contractor during remediation. Damage shall be repaired to the original condition at the Contractor’s expense using original criteria.

5.4 LOCK-IN & TAG-OUT: The contractor shall use a locking device that secures a valve or a lever in “OFF” position at the time of inspection. Preventive maintenance or repair any equipment making any exception to the rule could result in serious injury and death. If any hoist or its parts is found to be unsafe, contractor shall tag-out and lock-out hoist immediately and report it to the Contracting Officer. Tags shall include the CORs number and contact information and not be installed without the COR having been notified.

5.5 CLEAN-UP: Debris, waste and other foreign materials shall be removed from the work site by the contractor and disposed in waste to energy plant located on Ft Irwin, CA.

5.7 MATERIALS AND EQUIPMENT

5.7.1 All materials shall be clean, free from rust, scales, corrosions, defects and damages. Items shall be of proper type, and design with characteristics for the intended use.

5.7.2 New materials and components shall comply with UL Fire Protection Equipment Directory or FM Approved Guide and shall match existing materials/components to be replaced.

Reconditioned parts are unacceptable. Any replaced parts shall be approved by the Contracting Officer prior to installation work.

5.8 PROTECTION OF GOVERNMENT PROPERTY: The contractor shall provide drop cloths, covers, shields and other protective equipment required to protect the building and furnishings from damage during performance of these services. The contractor shall move and reposition equipment which may interfere with the performance of the work.

5.9 TECHNICAL SAFETY INSPECTIONS (TSI):

5.9.1 The Technical Safety Inspection including Load Test shall be performed by an authorized contractor’s inspector. The TSI sticker shall be placed on all acceptable equipment after testing completed.

5.9.2 The contractor shall furnish a written schedule to the designated point of contact or contracting officer no later than fourteen (14) days prior to start the Technical Safety Inspection (Load Test).