W9124A-18-T-0004.pdf

SEE ADDENDUM

(No Collect Calls)

W9124A-18-T-0004 21-Dec-2017

b. TELEPHONE NUMBER

520-538-0395

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 22 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124A9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LISA PADILLA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011131047

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG

GARRISON COMMERCIAL ACQUISITION

BUILDING 22208

FT HUACHUCA AZ 85613

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W61RSF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6CF INSTALLATION SUPPORT

W6CF DIR DPW

BLDG 90312 MACHOL ST

FT HUACHUCA AZ 85613-6000

TEL: 520-533-1201 FAX:

(520) 538-6503FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,500

NAICS:

324110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF40

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124A-18-T-0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 32,000 Gallon Propane Base 2/1/18 to 1/31/19

FFP

The PROPANE provider shall provide all labor, equipment, materials, vehicles, and appliances necessary to perform all operations in connection with supplying and delivering Propane gas to Government-owned tanks at various locations throughout Fort Huachuca, AZ.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011131047

NET AMT

1000 32,000 Gallon Propane OY I 2/1/19 to 1/31/20

FFP

The PROPANE provider shall provide all labor, equipment, materials, vehicles, and appliances necessary to perform all operations in connection with supplying and delivering Propane gas to Government-owned tanks at various locations throughout Fort Huachuca, AZ.

2000 32,000 Gallon Propane OY II 2/1/20 to 1/31/21

FFP

The PROPANE provider shall provide all labor, equipment, materials, vehicles, and appliances necessary to perform all operations in connection with supplying and delivering Propane gas to Government-owned tanks at various locations

3000 32,000 Gallon Propane OY III 2/1/21 to 1/31/22

FFP

The PROPANE provider shall provide all labor, equipment, materials, vehicles, and appliances necessary to perform all operations in connection with supplying and delivering Propane gas to Government-owned tanks at various locations

4000 32,000 Gallon Propane OY IV 2/1/22 to 1/31/23

FFP

The PROPANE provider shall provide all labor, equipment, materials, vehicles, and appliances necessary to perform all operations in connection with supplying and delivering Propane gas to Government-owned tanks at various locations

SPECIAL INSTRUCTIONS

Award of this contract will be done using FAR Part 13 – Simplified Acquisition Procedures

Any contract with the government requires registration in the System for Award Management (SAM) and must be register in ORCA at website https://www.sam.gov.

Please provide you’re DUNs, Cage Code and Tax ID number as part of your proposal.

Please total all CLIN’s on your quote/proposal to show total overall price and include the FOB lead time as well as any reinstatement charges that may apply.

Please provide detailed drawings or specification sheets with your proposal if appropriate.

Please provide any reinstatement charges that may apply if necessary.

This requirement will be awarded as a Lowest Price Technically Acceptable (LPTA) contact.

Brand Name or Equal:

If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s need. The salient physical, functional, or performance characteristics that “equal” products and must meet are specified in the solicitation. (See FAR Clasue 52.211-6 for details on proposing offers which are “or equal”).

Evaluation Factors:

The Government will award a Firm Fixed-Price Contract on an all or none basis, to the lowest priced offer that meets all the terms and conditions of the solicitation. (See FAR Clause 52.212-1 Instructions to Offerors – Commercial Items and FAR Clause 52.212-2 Evaluation – Commercial Items) for details on the Government’s instructions and evaluation procedures.

Delivery Schedule:

The vendor selected must be able to deliver to Ft. Huachuca by delivery date specified after contract award. Request that address labels contain the contract number on all shipping documents.

All offeror’s who need access to the military installation must come through the Main Gate (Van Demon) of Fort Huachuca, located at the corner of State Highway 90 Bypass and State Highway 90.

Point of Contract for this action is:

Lisa Padilla Phone: 520-538-0395 Fax: (520) 538-6503 E-Mail: lisa.a.padilla.civ@mail.mi

SITE VISIT SCHEDULE:

POC: Jack Porter

PHONE: (520) 533-5722

EMAIL: jack.w.porter14.civ@mail.mil

WHAT: PROPANE RECOMPETE

WHERE: CONFERENCE RM., BLDG. 22208, 600 AUGUR ST. FT. HUACHUCA AZ 85613

WHEN: 1/8/2018

TIME: 11:00 A.M. ARIZONA TIME

PERFORMANCE WORK STATEMENT

PROPANE GAS DELIVERY

FORT HUACHUCA ARIZONA

1.0 GENERAL REQUIREMENTS.

The service provider shall provide all labor, equipment, materials, vehicles, and appliances necessary to perform all operations in connection with supplying and delivering Propane gas to Government- owned tanks at various locations throughout Fort Huachuca, AZ.

2.0 BACKGROUND INFORMATION.

2.1 LOCATION:

The Installation tanks are currently located at individual locations throughout Fort Huachuca to include, but not limited to the main Post area, the East, West and South ranges. Fort Huachuca consists of approximately 73,000 acres.

2.2 TANK SIZES:

Tank sizes range from 250 - 1,000 Gallon tanks. See Attachment 1 for tank inventory.

2.2.1 TANK INVENTORY:

Attachment 1 contains a current list of Propane tanks, building numbers, and the usage for 12 months. This list is current, all-inclusive as of 1July 2011, and is provided for informational purposes only. Tanks can be added or removed at any time. The Government POC will notify the Contractor of additions or removals of Propane tanks.

Attachment 1will be updated and distributed to the Contractor as needed.

3.0 OPERATIONS.

3.1.0 NORMAL WORKING HOURS:

Fort Huachuca normal working hours are 7:30 AM through 4:00 PM Monday through Friday, excluding Government holidays. The Contractor will be allowed to make propane deliveries between the hours 7:30 AM through 4:00 PM Monday through Friday. Urgent or emergency propane deliveries may be made at any hour when requested or approved by the Fort Huachuca Government POC. The Contractor shall respond within three hours for Emergency Propane Delivery.

3.2.0 INSTALLATION OPERATIONS:

Fort Huachuca is a controlled access installation. Unscheduled gate closures may occur at any time, and all personnel entering or exiting Fort Huachuca may experience a delay due to vehicle inspections, registrations, wearing of seat belts, inclement weather, etc. Delayed start times will be announced via radio, television, or through Fort Huachuca's website, Deliveries under this contract are considered to be mission essential; therefore, in the event that Fort Huachuca announces that all non-essential personnel will have a delayed start time, Contractor personnel will continue propane deliveries as scheduled. In the event of installation closure, the Contractor shall continue propane deliveries upon re-opening of the Installation.

3.3.0 VEHICLE REGISTRATION:

The Contractor may register their vehicle(s) requiring access to the Installation. Proper state registration, proof of insurance, a valid driver's license, and a vehicle registration letter signed by the Contracting Officer are required in order to register a vehicle. The Contracting Officer will provide the vehicle registration letter upon request by the Contractor. When employees no longer work at the facility on Fort Huachuca, the Contractor shall insure that Installation stickers are removed from the vehicle and returned to the Security office.

3.3.1 VEHICLE MARKINGS:

In order to clearly identify Contractor vehicles, the company name must be displayed on each vehicle in a manner and size that is clearly visible. All vehicles must display a valid state license plate.

3.3.2 CONTRACTOR PERSONNEL IDENTIFICATION:

The Contractor will provide Contractor Personnel an identifying badge that must be worn by each Contractor employee in a conspicuous place on exterior clothing. This badge will include the Contractor's company name and logo, employee's name, photograph, badge number, date issued, and expiration date. Contractor shall ensure that badges are surrendered upon completion of work under the order, termination of employment, or if an employee is barred from the Installation.

3.3.3 GENERAL EMPLOYEE QUALIFICATIONS:

All Contractor employees utilized under this contract shall be trained and qualified. The Contractor shall maintain records of employee training qualifications, certifications, and licenses. The Contractor shall employ only persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions. The Contractor employee must be in possession of a valid, appropriate, state driver's license for operating company or personal vehicles.

3.4 EMPLOYEE CONDUCT:

Contractor employees shall be appropriately dressed, including individual protective clothing and equipment, for the work to be done. The Contractor shall not allow any employee having possession of, or under the influence of alcohol or controlled substances to perform work. Government rules, regulations, laws, directives, and requirements which are in place or issued during the contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site.

Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently.

4.0 CONFLICTS OF INTEREST:

The Contractor shall not hire for this contract any person whose employment would result in a conflict of interest, or employment, which is prohibited by Department of Defense Joint Ethics Regulation 5500.7-R.

5.0 INSTALLATION ACCESS AND CONTROL.

5.1 SEARCHES:

All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property shall be subject to searches upon entering or leaving the Installation.

5.2 INSTALLATION ACCESS:

Entry to the Installation requires the following: Current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. Contractors/Subcontractors and their employees requiring access to the Installation will be required to comply with the Installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply.

5.3 PERMITS, TAXES, LICENSES, ORDINANCES AND REGULATIONS.

The Contractor shall, at the Contractor's expense, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, and comply with municipal, state, and federal laws, ordinances, rules and regulations applicable to the services under this contract.

6.0 ENVIRONMENTAL REGULATION.

The Contractor shall comply with all Federal, State, and local environmental laws and regulations. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. If as a result of Contractor noncompliance with any applicable environmental law or requirement, the government incurs any cost, (e.g. the cost of cleaning a hazardous waste spill); the Contractor shall indemnify the government and provide reimbursement for these costs. If federal, state or regulatory agency assesses any fine, penalty, or fee against the government that is attributable to Contractor noncompliance with any environmental law or requirement, the Contractor shall indemnify the Government for the amount of the fine and other government costs attributable to the violation. In the event of Contractor noncompliance with any applicable environmental law or regulation, the Contracting Officer will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the government's rights under any other provision of the contract. The Directorate of Public Works, Environmental Division oversees the management of Fort Huachuca's environmental protection and/or hazardous waste issues or problems. For concerns or questions, Environmental Division can be contacted at 520-533-5215.

7.0 CLAIMS LIABILITY ARTICLE.

Notwithstanding in FAR 52.212-4(p) to the contrary, the Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, demands, actions, debts, liabilities, and attorney's fees arising out of, claimed on account of, or in any manner predicated upon loss of or damage to the property of and injuries to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, employees, or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damages of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of the Contractor's agents, employees, or subcontractors in or about the Installation.

8.0 SERIOUS ACCIDENT AND INCIDENT REPORTING.

The Contractor (to include subcontractors) shall report all accidents and incidents, including occupational illnesses and injuries, encountered while performing work under this contract.

8.1 ON-POST Injures:

Only emergency medical care is available in Government facilities (R.W. Bliss Medical Center) to Contractor employees who suffer on-the-job injury or disease. Any emergency medical care shall be provided at the Contractor's expense.

8.2 REPORTING:

All accidents resulting in death, trauma, or occupational disease must be reported immediately to the Government POC.

8.3 INSURANCE.

Within 15 days after the award of this contract, the Contractor will furnish the Contracting Officer a CERTIFICATE OF INSURANCE as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below.

8.3.1 The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage.

8.3.2 Worker's Compensation: As required by Federal and State worker's compensation and occupational disease statutes.

8.3.3 Comprehensive General Liability: $1,000,000 per occurrence; $2,000,000 aggregate.

8.3.4 Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

8.3.5 Employer's Liability coverage: $100,000.00, except in states where worker's compensation may not be written by private carriers.

8.3.6 Other as required by State Law: The Certificate of insurance shall provide for at least 30 days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the FAR 52.228-5 Insurance clause.

9.0 DEFINITIONS

CONTRACT SPECIALIST. Individual who administers various contract-related tasks.

CONTRACTING OFFICER. A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings.

GOVERNMENT POC. Individual designated by the Contracting Officer to inspect work performed, to receive, approve and/or sign documents required to be submitted to the Government POC under this contract.

DEMARCATION POINT. The point where the contractor's equipment responsibility ends and the Government's begins. The demarcation point is the propane tank's regulator and shutoff valve when the Contractor supplies the propane.

PROPANE SYSTEM. Includes all Government owned tanks, controls, meters, regulators, piping, shut-off and control valves up to, and including, the first shutoff valve.

EMERGENCY. Propane run-outs or any Propane-related problem that poses a threat to the lives of Fort Huachuca patrons or the safety of Fort Huachuca property.

10.0 GOVERNMENT FURNISHED PROPERTY AND/OR SERVICES

10.1 GOVERNMENT OWNED PROPANE SYSTEM DEFICIENCIES.

The Government will take all necessary action to resolve any Contractor identified propane deficiencies.

10.2 DAMAGES TO GOVERNMENT FACILITIES.

Damages to Government property (as determined by the Contracting Officer) caused by the Contractor's failure to respond to reported run-out or low propane levels in a timely manner, will be repaired by the Contractor, or by the Government at the Contractor's expense, as determined by the Government. If repaired by the Government, any money due the Government will be deducted from the Contractor's payments.

The Contractor will be advised in advance of any such deductions.

11.0 CONTRACTOR FURNISHED PROPERTY AND/OR SERVICES

11.1 RESOURCES.

Unless otherwise stated, the Contractor will furnish all labor, supervision, equipment, materials and supplies necessary to perform the services as required by the contract.

11. 2 DELIVERY VEHICLES.

Trucks used in the transportation of the Propane ordered under this contract shall be in compliance with all Transportation and Propane Industry laws, regulations and standards at all times. Such vehicles and vehicle drivers are subject to examination at all times by the Contracting Officer or the Government POC. Vehicles will be marked in accordance with Section 1.2.4.

12.0 EMERGENCY SERVICES. Contractor must provide the following:

12.1 EMERGENCY RESPONSE 24 HOUR PHONE NUMBER:

Staff the emergency response phone number with trained and qualified personnel capable of handling emergency calls.

12.2 RESPONSE:

Dispatch the Contractor's emergency response personnel within 3 hours after receipt of notification from the Contracting Officer or the Government POC.

13.0 CONTRACTOR OPERATIONS AND SAFETY PROCEDURES.

Within 15 days of contract award, the Contractor will provide the Government POC, for review and approval, an electronic copy of the Contractor's operations and safety procedures manual. Includes procedures for transporting fuel, calibrating meters, conducting pre-fill inspections, and filling propane tanks, and billing in compliance with NFPA 58, DOT regulations, OSHA regulations, 49 CFR-173.315, 49 CFR-177, 49 CFR-383, and any applicable State or local regulations.

14.0 SPECIFIC TASKS FORT HUACHUCA INSTALLATION SITES.

Fill and maintain Propane tanks/systems at the designated Fort Huachuca sites listed in Attachment 1.

14.1 DELIVERY:

The Contractor is responsible for providing a continuous uninterrupted supply of Propane to On-Post facilities identified by the Government POC. Propane will be delivered via tank truck. The Propane tanks will not be "exchanged". Propane tanks will be left in place and filled.

14.2 AUTOMATIC FILL:

The Contractor shall establish and maintain an "automatic fill" delivery schedule which assures that the level of Propane in each tank does not fall below 30% of the tanks actual usable capacity at all times. The delivery schedule shall allow for regular filling of each tank to avoid falling below 30% of the tanks usable capacity. The Contractor shall provide the Government POC with a written copy of the delivery schedule upon request.

14.3 RUN-OUTS:

In the event the supply of Propane at any tank is exhausted, the Contractor shall, within 3 hours after receipt of notification from the Government POC or the Contracting Officer, deliver and fill the tank(s).

14.4 METER TICKETS AND BILLING:

The meter tickets will contain the following minimum information: delivery date, tank serial number, number of gallons delivered, and the truck number. Legible meter tickets must be available and provided upon request. Invoices, detailed summaries, and bills submitted to the Government will contain the following minimum information: delivery date, tank serial number, number of gallons delivered, and cost. Invoices or detailed summary must be hand delivered to the Government POC upon completion of delivery.

15. 0 TANK & ASSOCIATED EQUIPMENT MAINTENANCE AND REPAIRS:

The Contractor will be fully responsible for maintenance and repair of Contractor owned equipment.

16.0 DELIVERY LIMITS:

Notwithstanding any of the provisions above, the Contractor shall not make any deliveries that would exceed the number of gallons funded on outstanding, properly issued delivery orders. If the quantities on the outstanding, properly issued delivery orders are not sufficient to satisfy the Contractor's delivery requirements, the Contractor shall immediately notify the Contracting Officer or the Government POC at least two weeks in advance of the date that they anticipate running out of funding on any issued delivery order.

17.0 CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA).

Contractor shall prepare documents for CMRA reporting pursuant to Secretary of the Army Policy.

This is being used by Department of the Army to comply with most of the reporting required by the National Defense Authorization Act for FY2008, Section 807.

18.0 ADDITIONAL INFORMATION ALTERNATE DISPUTES RESOLUTION

In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (g) the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

Attachment 1: Propane Tank Locations & Approximate Fill Frequency Name BLDG # Tank SN Size NOTES

Buffalo Corral 13554 C1921 1000 Fill: Approx. 1/year

ASP 13524 C1348 250 ASP – Ammo Supply Center Fill: Approx. 1/year

ASP 13524 C1349 250 Fill: Approx. 1/year

EPG 16678 M1045905 500 ATF; Fill: Less than 1/year

EPG - NSM 12586 C1539 250 NSM – Near Site Maverick Red Force HW & Heat Fill: Approx. 1/year

Site Maverick 12584 996967 500 Fill: Less than 1/year

EPG – BTC 12508 C1920 1000 BTC – Black Tail Canyon Fill: Approx. 9/year

EPG – BTC 12508 C1944 1000 Fill: Approx. 9/year

West Gate 11510 C1536 500 Fill: Approx. 2/year Schedule change 2014

Black Tower 11666 5F000563 1000 UASTB Fill: Approx. 4/year

Black Tower 11666 5F000579 1000 UASTB Fill: Approx. 4/year

Black Tower 11660 C1922 1000 UASTB Fill: Approx. 2/year

Black Tower 11660 C1948 1000 UASTB Fill: Approx. 1/year

Laundry Ridge 13582 C1947 1000 EPG USAEPG-Radar Fill: Approx. 2/year

Laundry Ridge 13590 C1897 1000 EPG USAEPG Fill: Approx. 1/year

East Gate 87001 7SG066764 250 DES Fill: Less than 1/year

Main Gate 90008 7SG066791 250 DES

Fill: Less than 1/year

Fire Tower 57480 7SF017822 1000 Fire Dept.

Airfield Fill: Less than 1/year (Only for training)

Fire Tower 57480 7SF017823 1000 Fire Dept.

Airfield Fill: Less than 1/year (Only for training)

Fire Tower 57480 7SF019120 1000 Fire Dept.

Airfield Fill: Less than 1/year (Only for training)

Immigration & 71450 C1533 250 I&C - HSI Customs – HIS James Cobb 520-266-3959 Fill: Approx. 1/year

Sportsman Center 15423 C1894 1000 Post Fill: Approx. 3/year

Range 8 15366 9ET001529 250 Post Fill: Approx. 2/year

Two-Company 68328 7SF-057734 1000 Fire Dept.

Fire Station Fill: Less than 1/year

LS1 Effluent Pond` 15801 7SF048105 1000 Lift Station 1 Huachuca City Fill: Less than 1/year

LS2 Upper Huachuca 15770 7SF048109 1000 Lift Station 2 City Fill: Less than 1/year

LS3 SV Airport 93070 7SF048108 1000 Lift Station 3 Fill: Less than 1/year

HC Effluent 90735 7SF048107 1000 Lift Pump DB Detention Basin Fill: Less than 1/year

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1000 Destination Government Destination Government 2000 Destination Government Destination Government

3000 Destination Government Destination Government 4000 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-FEB-2018 TO

31-JAN-2019

N/A W6CF INSTALLATION SUPPORT

W6CF DIR DPW

BLDG 90312 MACHOL ST

FT HUACHUCA AZ 85613-6000

520-533-1201

W61RSF

1000 POP 01-FEB-2019 TO

31-JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

2000 POP 01-FEB-2020 TO

31-JAN-2021

N/A (SAME AS PREVIOUS LOCATION)

3000 POP 01-FEB-2021 TO

31-JAN-2022

N/A (SAME AS PREVIOUS LOCATION)

4000 POP 01-FEB-2022 TO

31-JAN-2023

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.247-34 F.O.B. Destination NOV 1991 52.252-6 Authorized Deviations In Clauses APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDA TO 52.212-1

Reference (c) above. Period for acceptance of offers. T h e offeror agrees to hold the prices in its offer firm for 45 calendar days from the date specified for receipt of offers.

INSTRUCTIONS TO OFFERORS:

Due to the expected high interest in this service acquisition, all questions pertaining to this solicitation shall be addressed to both the Contracting Officer, Gay Moss, and the Contract Specialist, Lisa Padilla, via e-mail to both parties at gay.r.moss.civ@mail.mil and lisa.a.padilla.civ@mail.mil. The applicable Performance Work Statement (PWS) paragraph number and solicitation CLIN shall precede all questions as applicable. The Government requests that you submit questions no later than 2:00 p.m. Arizona time, January 14, 2018, to allow the Government sufficient time to respond prior to the closing date. Questions submitted after 2:00 p.m. Arizona time, January 14, 2018 may not be answered due to availability of personnel and time constraints. All questions and answers will be posted to fbo.gov under the announcement number for this solicitation, without an identification of the requestor.

The first questions and answers (if any) will be posted to fbo.gov on January 17,2018. Offerors are responsible for submitting proposals by e-mail to addresses listed above by January 22, 2018 4:00 p.m. Arizona Time. The proposal must be complete, and respond directly to the requirements of this solicitation.

Technical: Proposal must address elements listed at Factor 1 – Technical (see clause 52.212-2).

Determination of Responsibility: Offeror must provide three (3) references that demonstrate experience with propane and timely delivery of the items outlined in the PWS. Determination of Responsibility is a requirement of FAR 9.104-1 (General Standards).

Price: Prospective offerors are required to propose unit prices in US Dollars (rounded to the nearest cent and no more than two decimal places) inclusive of Contract Line Items (CLINS) for all CLINS and option years. The offeror shall then enter the total amount in the total amount column and total all contract periods. The offeror must include a separate line item price at the Proposal Pricing Summary inclusive of the additional six (6) month period IAW FAR 52.217-8. The offeror should divide Option Period IV’s pricing in half then insert this number for the “Six Month Option Pricing”.

Proposal submission: Offerors complete proposal shall consist of:

Technical Proposal addressing elements in Factor 1 (see clause 52.212-2).

Three references supporting Determination of Responsibility.

Proposed unit prices (in US Dollars) and total prices (in US Dollars).

Proposed prices (in US Dollars) for each CLIN.

Proposal Pricing Summary (in US Dollars).

Completed 52.212-3, Offeror Representations and Certifications – Commercial Items, if not already completed in System to Award Management (SAM).

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation Factors:

Factor I – Technical ‐ Experience with propane identified in/similar to items in the PWS.

Factor II – Price

- Lowest Price Technically Acceptable (LPTA)

The Government will evaluate price to determine whether an offeror's proposed price for the requirement is accurate and complete. The total evaluated price will consist of the contractor's proposed price for the base period, all option periods and the option pricing for the additional six month period (FAR 52.217-8).

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or…