Justification_and_Approval__Redacted.pdf

Control No: W9124A-14-D-0001/D801

Version – August 2015

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: CCAM-OS-O, US Army Aviation and Missile Command, Redstone Arsenal, AL 35898

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________

Blanket Purchase Agreement (BPA) Number _______________

Order/BPA# _______ against FSS Contract #_____ _________

Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # ___2____ to existing PO/TO/DO/Call Order #

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours

Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: __16_____

Name of Proposed Contractor(s) and Address:

__Xerox Corporation _________________________ __1303 Ridgeview Dr. Bldg 300 ________________ __Lewisville, TX 75057_______________________

Brand Name Buy: Yes No

3. Description of Services or Supplies: This contract action is to exercise Option Year 1 and add additional printer services to contract W9124A-14-A-0001/D801. This contract established a leasing contract with CHESS Vendor, Xerox, for Multifunctional Device (MFD) Printers to support LOGSA’s printing services. Option Year 1 will exercise the following items: 12 EA Level 3 B/W 5845APTG, 6 EA Level 3 Color W7845PTG, and 5 EA Level 4 Color W7855PTG. The additional printer services requested include the following: 10 EA Level 1 Color WC6655XG. The price for Option Year 1 is and additions is

Base Period: 9/30/15 to 9/29/16 Value: $ Option Period 1: 9/30/16 to 9/29/17 Value: $ Option Period 2: 9/30/17 to 9/29/18 Value: $ Option Period 3: 9/30/18 to 9/29/19 Value: $

Modification for Additional Services: 9/30/16 to 9/29/17 Value: $

Total:

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name

FAR 8.405-6(a)(1)(i)(A) Urgency

FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable

FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable

FAR 16.505(a)(4) Brand Name

FAR 16.505(b)(2)(i)(A) Urgency

FAR 16.505(b)(2)(i)(C) Logical Follow-on

FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. Xerox is the only reasonable source for additional services to be added to the existing contract because of the high costs of having two different vendors supplying printer equipment. Servicing equipment is more economical and efficient if one source is responsible for maintenance. Additionally, the additional services will integrate with the current printers LOGSA employs, while also allowing for seamless, and minimal disruptions due to work force familiarity with existing equipment.

b. If this contract action is not received, LOGSA stands to incur additional procurement costs for a new contract. These additional items are crucial for completion of daily activities of the work force. Additional maintenance costs could be incurred due to having multiple vendors.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f)

FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C)

FAR 16.505(a)(4)(iii(C)

7. Market Research: Prior to September 2015, LOGSA purchased printer leasing via a contract through DLA; however a CHESS MFD contract (W9124A-14-D-0001/D801) was established on 21 September 2015. This action was competitively awarded. In July/August 2016, LOGSA reviewed the market conditions and the existing needs for printer services, and determined that exercising option year 1 and adding additional services was the more efficient and economical path forward. This action was posted in CASL on 17 August 2015, and updated 21 August 2016.

8. Other Facts: This contract was competitively awarded in 2015 through the CHESS MFD vehicle.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon (describe technique to be used, e.g. price analysis, cost analysis, etc.).

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.