JA_LRC_BASOPS_Bridge_Redacted.pdf

Control Number: HUA-14-2

JUST1FICATION REVIEW DOCUMENT

FOR OTHER TI-IAN FULL AND OPEN COMPETITION

Ilrogram: Multi-Functional Base Operations Support Services at Fort Huachuca, Arizona

I uthority: 10 U.S.C. 2304(c)(2) and FAR 6.302-2 Amount:

Rrepared by:

Donna Y. Kimura-Long Contract Specialist

Rrocuring Contracting Officer:

Anna R. DeLozier

J eclmical Representative:

PaulaD. Worley Contracting Officer's Represe~tati~e.

Requirements Representative:

Larry J. Locke Director Logistics Readiness Center

DSN: 821-2638

Date: 24 Oct 13

DSN: 821-1464

Date Reviewed: 30 Oct 13

DSN: 821-1413

Date Reviewed: 30 Oct 13

DSN:. 821-2041 "'D a.:TI-Q Date Reviewed: ....;.../=----- ...J

~~views: I I:aye reviewed this justification and find it adequate to support other than full and Jen competltron.

Director, Logistics Readiness Center:

Larry J. Locke / /)

Signarure:of~~·~ !Legal Counsel:

Srgnature: _ililQ .. . C

Micbae!J.Rudki; ~ ~

DSN: 821~2041

Date: 30 CJcr 13

DSN: 879-7449

Date: 3:>0 Os: .! 'le?l "~

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN CO:MPETITION

Contracting Activity: U.S. Army Contracting Command

I

2. Description of Action:

l

Aberdeen Proving Ground, Huachuca Division DOC Operations Branch

CCAP-CCH-D

600 Augur Avenue, Building 22208 Fort Huachuca, Arizona 85613-7070

I a. The proposed action is for the award of a Cost-Plus-Fixed-Fee bridge contract for the r6, lti-functional base operations support services for the A.tmy Sustainment Command, U.S.

t~Y Garrison and assigned/attached units and activities at Fort Huachuca, Arizona. These ~e!1Vices are essential for the Logistics Readiness Center (LRC) to meet mission requirements. The ~ebod of Performance will be for six months (1 November 2013 through 31 April20 14).

CDP,erations and Maintenance, Army appropriations will be used.

I b. FAR Clause 52.217-8, Option to Extend Services, will be incorporated into the contract.

T~is option to extend will be utilized only in increments minimally necessary to maintain sefices until a task order is awarded under the Enhanced Army Global Logistics Enterprise (tJ\GLE) program. A separate J&A or J&A amendment will be issued if it becomes necessary t I . h' . to exercise t IS optiOn.

II c. The estimated value ofthe action is for a six-month bridge contract to c o,ncide with EAGLE competition milestones for order award and a 60-day phase-in period for the resulting EAGLE order.

31. Description of Supplies/Services:

I a. The contract is for reduced installation level logistics support consisting of four fpnctions: General, Transportation, Material Maintenance and Supply and Services. The General fu~ction consists of administration and management operations, Government property Jlministration and property book accounting and limited physical security. Transportation c~~sists of property traffic management services (inbound and outbound), arranging port calls fpq overseas travel, prepa~ing all ~ecessary travel_ related documents to ship, receive and store p erlsonal effects, reduced mstal!atton Transportation Motor Pool (TMP) support, reduced levels o'f post bus service, 1 imited driver testing of assigned installation personnel and the shipping and r~cfiving of supplies. Materia[ Maintenance consists of preventive maintenance, lubrication, sh1icing, limited overhaul and rebuilding of components and estimating cost of repairs. This function has decreased considerably over the last three years, due to deployment of soldiers and Ilnlited funding. The Supply and Services function consists of requisitioning, receiving, storing abd. inventory of a reduced level of Class I, II and IV supplies; storing, issuing, accounting for apd turn in of Class V through the Ammunition Supply Point (ASP); receiving and turn-in of QJJss VU items and storage, issue and turn-in of Class IX repair parts.

b. In accordance with AFARS 5153.9005, the estimated total value is for the new br dge contract.

I j· Authority Cited: 10 U.S.C. 2304(c)(2), and FAR 6.302-2, Unusual and compelling urgency.

5. Reason for Authority Cited: Pursuant to FAR 6.302-:2(a)(2), the Government would be seriously ~ured unless the agency is permitted to limit the number of sources from which it solicits bids or prbposals. Solicitation W9124A-13-R-0002 was issued on 25 January 2013. An apparent awardee ~~s announced on or about 28 August 2013. A small business size challenge was filed by one of tpe apparent unsuccessful offerors. The Small Business Administration (SBA) was to have t'e~dered a decision on or about 8 October 2013. However, the government shutdown occurred on 1 9~tober 2013 and the SBA did not return to work untill7 October 2013. Meanwhile, the EAGLE pr0gram was moving ahead at an accelerated pace with a solicitation for the services at Fort *Jachuca ready to be issued by 25 October. Award to any other source would result in substantial 4up!ication of cost to the Government that is not expected to be recovered through a competed foHow-on contract for six months. In addition to the government paying for phase-in twice, a new 1~htractor would mobilize, ramp up and begin full performance then begin phase-out 90 days later.

ljUho, during both phase-in and phase-out a 100% inventory

, would require the government to pay for inventory cost two times. This would be Jnfair to a new contractor to expend a large amount of resources to ramp up for a six -month period drberformance.

~~l proposed source is VT Griffin Services, Inc. (VTG); 10745 Westside Way, STE 300;

1lpharetta, GA 30009-7639. VT Griffin is currently performing these services under the sole spilirce bridge contract W9124A-13-C-0001, and therefore has the knowledge, experience, rrspurces, and personnel with the required skills and certifications available to continue providing these services until a new contract can be competed and awarded. Although other sources could ~otentially perform this work, it is estimated that the use of any other source would result in delays in contract performance and inabilities to perform necessary services.

Jh~s bridge contract is necessary to ensure there is no disruption of services due to the cancellation df solicitation W9124A-13-R-0002. Subject solicitation was cancelled because it is not ecdnomically or logistically feasible to award this contract for six months before the EAGLE t~sk order is awarded with full performance commencing on 21 April2014, especially in view of th~ fact that a phase-in period is necessary for transition of services. The procuring office for the ibstallation level logistics support services under the EAGLE program is scheduled to release the rbjuest for proposals on 25 October 2013 and anticipate task order award on 10 February 2014.

r{ i~ imperative the Government continue to provide logistical support for units and tenant e!elnents assigned to and deploying from Fort Huachuca, Arizona. Logistical support is a vital elebent that cannot be disrupted or delayed without serious injury to the government. The i~abiiity of Fort Huachuca to provide logistical support for the war fighter would have a. direct i~pact on the readiness level of local and deploying troops from/through Fort Huachuca, afrecting their mission, morale and safety. At a minimum, failure to award a bridge contract

1 obld have a catastrophic impact on the General, Transportation, Maintenance and Supply and

ControlNumber: HUA-14-2

S1rvices infrastructure detailed in Paragraph 3. These functional areas and the requirements that b~ist under each area would immediately cease without contractor performance. For example, ~efloyment and the redeployment of the 11 111 Theater Tactical Signal Brigade would cease. This ~nigade plays a vital role in providing communication service worldwide for the Anny.

f>isruption of these services could potentially be catastrophic to the Army's mission.

-j\~ditionally, other DOD contingency missions and aircraft refueling (addressed below) would 9erse or be delayed causing serious injury to the government. The contractor also operates the <Central Issue Facility. Without contractor support, organizational clothing and individual J~llipment could not be issued. This clothing and equipment is vital for field training exercises, f1tich, is one of the primary missions of Fort Huachuca. Consequently, troop capabilities would surer. The contractor has the primary duty to ensure the safe operating conditions of all *~nsportation equipment and government facilities under their control. The contractor is ~esponsible for the safe delivery of aviation fuel to and fi·om aircraft at Fort Huachuca's Libby t~Y Airfield, for the operation of the Hazardous Material Facility and for the mechanical rhaintenance of all firefighting equipment.

~~taining the current contractor during the issuance of a solicitation for a task order under the EAGLE Basic Ordering Agreement (BOA) will protect the high levels of services needed for the rb~lti-functional base operations support services for the U.S. Army Garrison and ~sJigned/attached units and activities. Continuing with the current contractor would be the most 9of: e!fective u~e of the Govem~entresources invested thus ~ar in co~tinued mis~ion success by av01dmg a considerable loss ofttme and unacceptable delays ttl fulfilimg the requirement.

JJe to the accelerated implementation of the EAGLE task order and the delays in awarding a c:ortract as a result of the small business size challenge, itis not in the Government's best interest to compete this short term requirement. The solicitation preparation and evaluation would also r~dult in a duplication of effort and costs on the part of Government personnel, as well as P,rJposal preparation effort on the part of the competing vendors for a contract with a

I 1f' . d f . h ~e~ ormance per10 o stx mont s.

Solicitation W9124A-13-R-0002 was cancelled on 21 October 2013 and a notification letter was sbrlt to each offeror on the same day. A solicitation cancellation notice was posted to ASFIIFBO o'nl24 October 2013.

J ~fforts to Obtain Competition: Efforts to obtain competition for this action are not feasible nor is i~ in the Government's best interest. It is anticipated that several BOA holders will propose when t~dnew EAGLE solicitation is released.

7!.1Actions to Increase Competition: This action is required while preparing to release a new Et1JGLE solicitation. The government is currently fmalizing the required paperwork in order to rbl~ase the new EAGLE solicitation on 25 October 2013.

sl ~arket Research: Not Applicable. The new solicitation will be issued under the EAGLE p1rdgram out ofthe ACC-RI contracting office.

9. Interested Sources: In accordance with FAR 5.202(a)(2), this contract action is not required t6 6e posted. Unusual and compelling urgency precludes competition to the maximum extent pr cticable and the Government would be seriously injured if the agency complies with the time

~eriods specified in FAR 5.203.

to. Other Facts·

I a. Procurement History:

i I I cyntract Number Award Date Period of Performance Award Contractor Extent Competed I Amount on Amount Authority J&A

+9~ 24A-13-C-0001 31 Oct12 1 Nov12-31 Oct13 $5,535,297 VTGriffln Sole source I Services FAR 6.302-1{a)(2) l I VTGrlffin Sale source I f9F4A-12-c-ooo2 28-0ct-11 .1 Nov 11-31 Oct 12 $4,723,097 Services FAR 6.302-2(a)(2)

+9 f 24A-11-C-0006 26-Sep-11 1 Nov 11-30 Sep 14 $19,042,634 Wolverine Small business set-aside (Stop work on 14 Oct 11) Services (T4C) -

I I VTGriffin Sale source I ~sF4A-1o-e.ooo1 30-Mar-10 1Apr10-31 Oct11 $7,541,822 Services FAR 6.302-1{a)(2) l I VTGriffin ~9j24A-05-C-0002 29-Feb-04 1 Mar05- 31 Mar 10 $21,463,639 Services Full and open competition - I I

DABT63-98-C-0060

I I

25-Sep-98 Kellogg Brown 1 Nov98-25Apr05 and Root Services Full and open competlllon - I I

DABT63-93·C-0069

I I

24-Sep-93 1 Oct93-31 Oct98 Kellogg Brown and Root Services Full and open competillon -

II b. Acquisition Data Availability: The Government is finalizing the required paperwork in order to issue a solicitation under the EAGLE program.

II c. Unusual and Compelling Urgency: Pursuant to FAR 6.302-2( a)(2), the Government would ~e :seriously injured unless the agency is permitted to limit the number of sources from which it sp~icits bids or proposals and if the agency complies with the time periods specified in FAR j·y3.

1:'Yard to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through a competed follow-on contract for a performance period of six rhdnths.

I~ il imperative the Government continue to provide logistical support for units and tenant e1ebents assigned to and deploying from Fort Huachuca, Arizona. Logistical-support is a vital eiebentthat cannot be disrupted or delayed without serious injury to the government. The iha:bility of Fort Huachuca to provide logistical support for the war fighter would have a direct ito pact on the readiness level of local and deploying troops from/through Fort Huachuca, affecting their mission, morale and safety.

~Jaining the current contractor during the issuance of a solicitation for a task order under the EJiJGLE Basic Ordering Agreement (BOA) will protect the high levels of services needed for the rA~lti-functional base operations support services for the U.S. Army Garrison and aks:igned/attached units and activities. Continuing with the current contractor would be the most

I Control Number: HUA-14-2

Jo st effective use of the Government resources invested thus far in continued mission success by

~~v~oiding a considerable loss oftime and unacceptable delays in fulfilling the requirement.

1 d. Subcontracting Competition: VT Griffin Services, Inc will submit a subcontracting plan fo this bridge contract. ll e. Milestones for the acquisition of installation level logistics support services under the ~ OLE program: . ·

RFP release 25 October 2013 (RFP released on 28 October 2013) Task order award 10 February 2014 Phase-in 20 February- 20 April2014 Full performance 21 April 2014

11 Technical Certification: I certify that the supporting data under my cognizance, which are fucluded in the justification, are accurate and complete to the best of my knowledge and belief.

Paula D. Worley

Contracting Officer's Representative Date: ta~/.20'5 :6;

Signature~ ~ Q lt='tJ)

]2. Reauirements Certification: I certify that the supporting data under my cognizance, which fd included in the justification, are accurate and complete to the best of my knowledge and oelief.

Larry J. Locke

Director, Logistics Readiness Center

Ij3 Fair and Reasonable Cost Determination: I hereby determine that t e anticipated price to the G9vernment for this contract action will be fair and reasonable. Other than cost and pricing data '*ill be obtained to evaluate price reasonableness in accordance with FAR 15.403-3. This ibfonnation will include current Department of Labor Wage Detennination rates, Collective Ba~gaining Agreement and market information on other recently awarded similar contracts.

Anna R. DeLozier

Procuring Contracting Officer ACC-APG Huachuca Division

Date: DELOZIER.ANN~g~:.:!.~!';:

.R.1172537916f .. :~=".'.~ ...

Signature: ___ ___:t~./--_·'-'"_·,._ ... _., .... _. _~--lf.

Procuring Contracting Officer Certification: I certify that this justification is accurate and co plete to the best of my knowledge and belief.

Anna R. DeLozier

Procuring Contracting Officer ACC-APG Huachuca Division r·o--·· Date: DELOZIER.ANNJ,:~== A.R.11725379l6-~o:"~"'t.'i~lSll"•

Signature: ____ ._::--·_ ... _ .. _"'_1,..,_._•k_"""---

APPROVAL

B~sed on the foregoing justification, I hereby approve the award of a Cost-Plus-Fixed-Fee bridge 9ohtract, for the multi-functional base operations support services for the U.S. Army Garrison and as~igned/attached units and activities at Fort Huachuca, Arizona, for a period of performance of ~iJ months, on an other than full and open competition basis pursuant to the authority of 10 U.S.C.

~3p4(c)(2) and FAR 6.302-2, subject to availability of funds, and provided the services herein 4escribed have otherwise been authorized for acquisition. If the proposed contract action is not 9o{npleted with~ 180 days ;fro';l the bel?~ date, t!tis Justification and Appr~val shall be !etumed to the approval authonty for revahdatton. Addtttonally, If any changes to the reqmrements, basis for the j~s'tification, market conditions or increases in the estimated value of the proposed action occur at any thrle, the Contracting Officer shall document these changes in a memorandum and obtain rbJiew/concurrence from the approval authority.

lJlate: "'3 \ 0 c.jc"' '\ ~ Signature:£)_~~~ Debra K. Parra Special Competition Advocate