W9124924Q0007.pdf

SEE ADDENDUM

(No Collect Calls)

W9124924Q0007 18-Mar-2024

b. TELEPHONE NUMBER

706-791-1813

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 25 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912499. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRODERICK JENKINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012073849

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QM MICC-FT GORDON

KO DIRECTORATE OF CONTRACTIN

BLDG 29718 419 B STREET

FORT GORDON GA 30905-5719

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W33BWH 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W2MB DFSC

W2MB DFSC

4930 N 31ST STREET

BUILDING 925 FORT GILLEM

FOREST PARK GA 30297-5122

TEL: 571-305-4115 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

541380

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF35

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Off Site Fee Base YR

FFP

This is a non-personnel services contract to provide forensic laboratory accreditation. Please see attached PWS for additional details. On-site Surveillance, DNA QAS Audit, and Annual Accreditation Fee is included in price. Eight (8) assessors on-site for between two (2) and four (4) days FOB: Destination

PURCHASE REQUEST NUMBER: 0012073849

PSC CD: H166

NET AMT

0002 1 Job Annual Accrediation Fee Base YR

FFP

Contractor is responsible for Entering Order data, Total Invoice Amount, Contractor Contact data, and Location data. After completing the reporting requirement, if charges apply, submit invoice for manpower reporting service in

WAWF.

FOB: Destination

1001 1 Job OPTION On Site Fee OY 1

FFP

This is a non-personnel services contract to provide forensic laboratory accreditation. Please see attached PWS for additional details. Remote Surveillance and Annual Accreditation Fee included in price.

FOB: Destination

1002 1 Job OPTION Annual Accrediation Fee OY 1

FFP

Contractor is responsible for Entering Order data, Total Invoice Amount, Contractor Contact data, and Location data. After completing the reporting requirement, if charges apply, submit invoice for manpower reporting service in

WAWF.

FOB: Destination

2001 1 Job OPTION Off Site Fee OY 2

FFP

This is a non-personnel services contract to provide forensic laboratory accreditation. Please see attached PWS for additional details. On-site Reassessment and DNA QAS Audit - Eighteen assessors who will be on-site for between two (2) and four (4) days with a day included for travel. AAF is included FOB: Destination

2002 1 Job OPTION Annual Accrediation Fee OY 2

FFP

Contractor is responsible for Entering Order data, Total Invoice Amount, Contractor Contact data, and Location data. After completing the reporting requirement, if charges apply, submit invoice for manpower reporting service in

WAWF.

FOB: Destination

3001 1 Job OPTION Application Fee OY 3

FFP

This is a non-personnel services contract to provide forensic laboratory accreditation. Please see attached PWS for additional details. On-site Reassessment and DNA QAS Audit - Eighteen assessors who will be on-site for between two (2) and four (4) days with a day included for travel. AAF is included FOB: Destination

3002 1 Job OPTION On-Site Asses Fee OY 3

FFP

Contractor is responsible for Entering Order data, Total Invoice Amount, Contractor Contact data, and Location data. After completing the reporting requirement, if charges apply, submit invoice for manpower reporting service in

WAWF.

FOB: Destination

3003 1 Job OPTION Annual Accrediation Fee OY 3

FFP

Contractor is responsible for Entering Order data, Total Invoice Amount, Contractor Contact data, and Location data. After completing the reporting requirement, if charges apply, submit invoice for manpower reporting service in

WAWF.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 23-APR-2024 TO

22-APR-2025

N/A W2MB DFSC

W2MB DFSC

4930 N 31ST STREET

BUILDING 925 FORT GILLEM

FOREST PARK GA 30297-5122

571-305-4115 FOB: Destination

W33BWH

0002 POP 23-APR-2024 TO

22-APR-2025

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 23-APR-2025 TO

22-APR-2026

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 23-APR-2025 TO

22-APR-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 23-APR-2026 TO

22-APR-2027

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 23-APR-2026 TO

22-APR-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 23-APR-2027 TO

22-APR-2028

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 23-APR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 23-APR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

PWS

PERFORMANCE WORK STATEMENT (PWS)

Defense Forensic Science Center

Laboratory Accreditation Maintenance

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide forensic laboratory accreditation for the Defense Forensic Science Center (DFSC), which includes the US Army Criminal Investigation Laboratory (USACIL). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the needed services defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Defense Forensic Science Center, comprised of the USACIL, is the only full-service forensic laboratory in the Department of Defense (DOD). It provides forensic services for criminal investigations within DOD and is on the forefront of battlefield forensics. The USACIL has been accredited for forensic laboratory work since 1985 and the scope of accreditation was expanded in 2016. The DFSC is currently accredited in the forensic disciplines of Forensic Biology (DNA), DNA Databasing (CODIS), Digital Evidence and Document Examination, Firearms and Toolmarks, Fire Debris and Explosives, Latent Prints (including Footwear and Tire impressions), Seized Drugs, and Materials/Trace Evidence. The DFSC has over 300 full-time staff, which includes approximately

200 examiners/technicians, at the parent laboratory facility at Gillem Enclave and a variable number of mobile laboratories stationed throughout the world.

The current standard for accreditation is the ISO/IEC 17025 General requirements for the competence of testing and calibration laboratories. This objective standard has been accepted by laboratories and manufacturing industries and has since been adapted for forensic laboratories through the addition of amplification documents (specific to the accrediting body) which specify requirements for forensic testing laboratories. Accreditation is a critical requirement for all forensic laboratories and is listed as one of the key recommendations for improving the state of forensic science in the National Academy of Sciences Report Strengthening Forensic Science in the United States: A Path Forward (2009).

Accreditation to the ISO/IEC 17025 standard provides independent, third-party objective evidence of compliance and international recognition of the quality of the forensic services provided by the DFSC. Additionally, accreditation to the Federal Bureau of Investigation’s (FBI) Quality Assurance Standards (QAS) for Forensic DNA Testing and DNA Databasing Laboratories is mandatory for submission and access to the national Combined DNA Identification System (CODIS) and other related databases.

1.3 Objectives:

Perform an assessment of the DFSC’s compliance to ISO/IEC 17025 and other applicable, forensic-related amplification document(s)

Provide an assessment report, to include any findings Assess remedial actions taken by the DFSC to address any findings Accredit the DFSC if the assessment (and any necessary remedial actions) demonstrates compliance with accreditation requirements.

Monitor the DFSC’s conformance during the terms of accreditation via both site visits and off-site “desk audits” Provide a certificate of accreditation that will demonstrate that the DFSC management system meets the recognized international standards for forensic laboratories

1.4 Scope: The forensic laboratory accreditation provided will be for the DFSC. The accreditation tasks outlined in this PWS must be completed in accordance with the following standards:

ISO/IEC 17025 International Standard (General requirements for the competence of testing and calibration laboratories)

ISO/IEC 17043 International Standard (Conformity assessment – General requirements for proficiency testing)

ILAC G-19: Modules in a Forensic Science Process FBI Quality Assurance Standards for Forensic DNA Testing Laboratories FBI Quality Assurance Standards for DNA Databasing Laboratories Memorandum of Understanding Between the Federal Bureau of Investigation, Laboratory Division and

U.S. Army Criminal Investigation Command, Defense Forensic Science Center for Participation in the Quality Assurance Standards (QAS) Audits of Deployed and/or Mobile DNA Laboratories which outlines the following requirements:

• Private interviews shall be conducted via telephone or video conferencing with at least two DNA analysts at each DFSC laboratory facility. Compliance verified through review of photographs shall be noted as such in the audit document.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months plus up to three

(3) option years.

23 April 2024 – 22 April 2025 Base Year: Surveillance (“Desk audit”) (1st Quarter, FY 2021) 23 April 2025 – 22 April 2026 Option Year 1: On-site assessment (1st Quarter, FY 2022) 23 April 2026 – 22 April 2027 Option Year 2: Surveillance (“Desk audit”) (1st Quarter, FY 2023) 23 April 2027 – 22 April 2028 Option Year 3: Reaccreditation (1st Quarter, FY 2024)

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the Contractor’s basic Quality Control Plan shall be provided to the Contracting Officer for approval not later than 10 calendar days after receipt of award. An updated copy shall be provided to the Contracting Officer and COR as changes occur.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the quality assurance surveillance plan. These standards primarily focus on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. The standards define how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Federal Government Holidays: The contractor is not allowed to perform services on holidays.

New Year’s Day 1st day of January Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran’s Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business between 0800-1700 hours Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Defense Forensic Science Center. The USACIL is located on Gillem Enclave, Forest Park, GA, and will supply government-provided workspaces and computer resources for contractor staff. If the Contractor determines that travel is needed, the Contractor shall receive written Government authorization prior to initiating any travel under this PWS.

1.6.6 Type of Contract: Mission and Installation Contracting Command, Fort Gordon, GA intends to award a firm-fixed price non-personal service contract.

1.6.7 Security Requirements: Contractor employees performing services under this PWS including any temporary fill-ins are required to possess U.S. citizenship. FBI employees included as Technical Assessors, as coordinated by the OQIT, will be available for any portions of the audits that require personnel with a U.S. Government issued Secret security clearance.

1.6.7.1 Installation Access: All contractor employees, including subcontractors, shall comply with applicable installation and facility access security policies and procedures at all work and TDY locations. All contractors and subcontractors will be issued an Installation Pass issued through the Automated Installation Entry (AIE) Security System to access the installation. The Gillem Enclave military installation is a limited access post. Unscheduled gate closures by the military police may occur at any time. In accordance with Army Regulation 525-13, paragraph 5-19, all prospective contractors will undergo a verification process by the installation Provost Marshal Office, Director of Emergency Services to determine the trustworthiness and suitability prior to being granted access to federal property. This will be accomplished using the National Crime Information Center (NCIC) Interstate Identification Index (III). This is the minimum baseline background check for entrance onto Army Installations for non-CAC holders to include entrance of visitors (Ref AR 190-13, paragraph 8-2). All personnel entering or exiting the installation may experience a delay due to vehicle inspections, registration checks, verification of seat belt use, etc.

All vehicles and personnel are subject to search and seizure. The search and seizure provisions shall apply to contractor personnel while within Fort Gordon's area of jurisdiction. Contractor personnel shall comply with all entry control requirements and security policies/procedures in effect. Security procedures may change without notice.

1.6.7.2 Eligibility Verification for Employment. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S.

employers must complete and retain a Form I-9 for each individual they hire for employment in the United States.

This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.

1.6.7.3 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.4 Key Control: N/A

1.6.7.5 Lock Combinations: N/A

1.6.7.6 Safety: Contractors will be expected to conform to the DFSC requirements for employee safety including, but not limited to, OSHA, post fire safety requirements, general laboratory safety protocols, etc.

1.6.7.7 Training: The Contractor’s assessors must be trained by the contractor and have forensic laboratory experience.

The Contractor must fully describe how they select/engage, train, qualify, and maintain their pool of assessors.

Contractors may be required to complete Anti-terrorism (AT)/Force Protection (FP)/Operations Security (OPSEC) and IWATCH training prior to arrival or within 30 days of arrival and complete on-going training as needed. The training websites will be listed in the contract cover sheet.

1.6.7.8 Identification of Contractor Employees: In accordance with FAR 37.114 contract employees shall identify themselves as a contractor at all times while on the job, e.g., in the workplace, when attending meetings, in email, when answering government telephones, or when making phone calls.

1.6.7.9 ID Badges: Contract employees shall wear proper identification (e.g., a DFSC visitor’s badge) at Government workplaces at all times.

1.6.7.10 Display of ID Badges: Contractor personnel shall wear the Visitor badge at all times when performing work under this contract to include attending government meetings and conferences. Unless otherwise specified in the contract, each contract personnel shall wear the Visitor badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

1.6.7.11 Answering Telephones: Contract personnel shall identify themselves as contract employees when answering and making calls on government telephones.

1.6.7.12 Utilizing Electronic Mail: When Contractor personnel send e-mail messages to government personnel while performing on this contract, the contract personnel e-mail addresses shall include the company name together with the person’s name (ex: John Smith, Contractor, ABC Company).

1.6.8 Special Qualifications:

The Contractor shall be the accrediting body (AB).

The AB must be a recognized multi-lateral agreement (MLA) or mutual recognition agreement (MRA) signatory as applicable to the following:

Inter-American Accreditation Cooperation (IAAC) and/or Asia Pacific Accreditation Cooperation

(APAC)

International Laboratory Accreditation Cooperation (ILAC) International Accreditation Forum (IAF)

The AB must be accredited to the ISO/IEC 17011 International Standard (Conformity assessment - General requirements for accreditation bodies accrediting conformity assessment bodies).

The AB shall be recognized/approved by the FBI to perform Quality Assurance Standards DNA Assessments for the following:

Forensic DNA Testing Laboratories DNA Databasing Laboratories

The AB must have the ability to assess and accredit all of the DFSC’s disciplines/sub-disciplines and monitor conformance during the term of accreditation.

The AB must have more than five years of experience in assessing to the ISO/IEC 17025 Standard and the FBI QAS requirements.

The AB must be able to provide enough auditors to assess over 200 DFSC forensic or technical staff records.

The AB’s assessors must be trained by the contractor and have forensic laboratory experience.

The AB must have a policy and procedure for the signing of non-disclosure agreements with the laboratory organization under assessment.

The AB must be capable of performing audits and assessments of mobile laboratories. The AB must be willing to perform assessments remotely through live records assessment and virtual observation of remote facilities.

The AB must be able to provide flexible accreditation cycles, including desk audits. Cycles may be two, four, or five years.

The AB must not require the DFSC to provide assessors for the assessment of other laboratories as a function of accreditation.

The AB must not require the DFSC to provide ground transportation to visiting assessors.

The AB must be active in the forensic science initiatives involving organizations such as the National

Institute of Standards and Technology, Association of Forensic Quality Assurance Managers, American Board of Criminalistics, International Laboratory Accreditation Cooperation, and the International Organization for Standardization.

1.6.9 DNA Sample. A contractor’s or sub-contractor(s) employees whose place of performance is described as the DFSC, located at 4930 N 31st Street, Forest Park, Georgia 30297-5205 and has performance under this PWS for a time period of two weeks or more is required to give a DNA sample and information at no cost to the Contractor or his/her employees. The DNA sample, which consists of swabbing the inside of one’s mouth, will be collected and maintained by the Combined DNA Index System (CODIS) Branch of the United States Army Criminal Investigation Laboratory (USACIL). The information, to include names of donors, signatures of donors, and dates of collection, and the representative samples will not be released outside the USACIL, unless directed by court order. Likewise, the retention of this information and DNA samples should be considered permanent.

1.6.9.1 The information and DNA sample solicited from a government contractor, or the employees of your sub-contractors are needed by USACIL to develop and maintain a comprehensive Staff DNA Database. The purpose of the Staff DNA Database is the detection of inadvertent transfer of staff DNA to forensic evidence or offender samples. In this context, “staff” includes employees, civilian and military, and contractors working at the DFSC or other law enforcement activities, as well as some visitors. The information and sample will be used for internal quality control purposes. Your participation through the collection of this DNA sample and information, and those of your employees and the employees of your subcontractors, is a mandatory requirement under this PWS. Any unwillingness to provide the information and the DNA sample of even one employee contracted under this PWS having performance at the DFSC’s place of performance and for two weeks or more will be seen as a breech to a material clause of this PWS.

1.6.9.2 In accordance with DoD 5400.11-R (C2.1.5), dated 14 May 2007, your participation, and the participation of your employees, and the employees of your sub-contractors, will be considered mandatory, the penalty for non-compliance, the Contractor shall be required to reimburse the Government for all cost incurred.

1.6.9.3 For all purposes, under this request for quotation, and/or eventual Task Order, the collection, use, and maintenance of a DNA sample and the collection of the requested information will be considered as a mandatory requirement of the contractor.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is administratively closed.

1.6.13 Contractor Travel: Travel is authorized in performance of the tasks outline in this PWS if required. The Contractor must receive written authorization from the Contracting Officer or designated Contracting Officer Representative prior to initiating any travel.

1.6.14 Other Direct Costs: No other direct costs are anticipated for performance. Reimbursable costs must be in conformance with the task order requirements and authorized in advance by the COR and the Contracting Officer.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15.1 Privacy Act: Privacy Act. Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.6.15.2 Non-Disclosure Agreement: Employees will be required to sign non-disclosure agreements as needed as well as elevated privilege agreements.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements), or perform evaluation services which may create current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and, in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 PHASE IN /PHASE OUT PERIOD: N/A

1.6.17 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 ACCREDITING BODY (AB). Independent, third-party organization delegated to make decisions about the status, legitimacy, or appropriateness of an institution or program.

2.1.2 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8 DESK AUDIT. Limited-scope examination of documents and records that is done off-site.

2.1.9 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the position of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.10 IEC. International Electrotechnical Commission; authorizing body for standards documents.

2.1.11 ISO. International Organization for Standardization; authorizing body for standards documents.

2.1.12 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.14 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.15 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.16 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.18 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19 WORK WEEK. Defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AB Accrediting body ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DFSC Defense Forensic Science Center DMDC Defense Manpower Data Center DNA Deoxyribonucleic Acid DOD Department of Defense FAR Federal Acquisition Regulation FBI Federal Bureau of Investigation FXD Forensic Exploitation Directorate HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out PM Preventative Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QAS Quality Assurance Standards QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RT Real Time USACIL U.S. Army Criminal Investigation Laboratory

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Service: When work is performed at the government site, the Government will provide workspace and computer resources as needed.

3.2 Facilities: The Government will provide access to the administrative and technical areas as required for the performance of the required assessments.

3.3 Utilities: The Government will ensure that all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include powering down workstations at the end of the business day.

3.4 Equipment: The Government will provide access to equipment necessary to perform the required work. This can include: printers, computers, computer peripherals (e.g., disc drive, mouse), telephones, and any other technical equipment on site at the laboratory needed for the completion of the accreditation assessment.

3.5 Materials: The Government will provide consumable materials needed in the performance of the required services. This can include: office supplies, gloves, lab coats, face masks, and any other consumable equipment on site at the laboratory needed for the completion of the accreditation assessment.

3.6 Per the MOU between the FBI and DFSC, USACIL will coordinate with the FBI (in concert with the accrediting body) for participation of an FBI employee in each external audit of USACIL to assist the DFSC in satisfying its requirements of FBI QAS for the deployed and/or mobile laboratories. The selection of the FBI personnel will be the sole discretion of the FBI Laboratory. The designated FBI employee shall be available to assist with any portions of the audits that require personnel with the appropriate security clearance level.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide all necessary trained experienced technical personnel to perform onsite or offsite service as described in this PWS. Services include the costs for any necessary documentation. The contractor shall provide all necessary equipment and personnel to perform said tasks.

4.2 Secret Facility Clearance: The FBI employee to be included as a Technical Assessor for QAS audits must have a U.S. Government issued Secret security clearance.

4.3 The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work.

The name of this person and alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily services as defined in this PWS. Contract manager or alternate shall be available 8:00 a.m. through 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

4.4 The Contractor shall provide the Contracting Officer and the Contracting Officer’s Representative a list of telephone numbers where the primary service representative may be contacted during normal working hours and for emergency service calls. The Contractor shall have communication services with his/her own Contractor’s service representative to the COR at all times.

4.5 The contractor shall furnish the Contracting Officer’s Representative (COR) a signed copy of the monthly service report. The detailed report is due within one (1) week after the service period.

W9124924Q0007

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor will assess the DFSC’s conformance to ISO/IEC 17025 and any other applicable forensic amplification documents, generate an assessment report, provide a certificate of accreditation for the DFSC if warranted, and monitor the DFSC’s conformance during the term of accreditation.

5.2 Task Heading: N/A

5.3 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all DoD, Army, CIDC and DFSC applicable regulations, publications, manuals, and policies and procedures when performing all services pursuit to this PWS and contract.

NUMBER DATE DESCRIPTION MANDATORY

AR 200-1 Dec 07 Environmental Protection X AR 385-10 Nov 13 Army Safety Program X

EM-385-1-1 Aug 11 Safety and Health Requirements Manual

X

OSHA All OSHA guidelines X

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective STANDARDS PERFORMAN

CE

THRESHOLD

Method of Surveillance

Incentive (Positive and/or Negative)

PRS #1.

PWS 1.6.17 Conforms to applicable safety directives

All safety protocols including, but not limited to, OSHA and general laboratory safety, etc. when performing on-site services.

100% compliance

Periodic inspection

Daily Rate.

PRS # 2.

Base Year (1st Quarter, FY 2021) and Option Year 2 (1ST Quarter, FY 2023): Conduct an off-site document review (desk audit) to monitor the DFSC’s continued conformance to the applicable standards

The Contractor must assess the DFSC against the current versions of the following:

ISO/IEC 17025 standard Any additional, applicable forensic-related amplification document(s).

Request quality documents for desk audit NLT 60 days in advance of the set deadline for submission

100% Periodic inspection

Daily Rate.

PRS # 3.

and Option Year 2 (1ST Quarter, FY 2023): Provide an assessment report, to include any findings

Generate and provide a report of all assessment findings, to include direct proof of any noncompliance to the Quality Manager within 15 days.

100% Validated Complaints received by COR

Contractor performance will be documented in

CPARS.

PRS # 4.

and Option Year 2 (1ST Quarter, FY 2023): Assess remedial actions taken by the DFSC to address any findings

Evaluate DFSC’s proposed actions to address any findings for completeness and compliance to the relevant standards and clauses.

Notify the DFSC about the suitability of the proposed actions within 15 days of submission.

Review success of actions taken on previous year’s findings.

Monitor plans of action for open findings.

100% Validated Complaints received by COR

Contractor performance will be

PRS # 5.

and Option Year 2 (1ST Quarter, FY 2023): Continue the accreditation of the DFSC, to include USACIL, if warranted after assessment of compliance/conformance to ISO/IEC 17025 and other applicable, forensic-related amplification documents

Provide written documentation that demonstrates that the DFSC management system meets recognized international standards for forensic science laboratories within 30 days of successful completion of remediation by the DFSC.

100% Validated Complaints received by COR

Contractor performance will be

PRS # 6.

Option Year 1 (1st Quarter, FY 2022): Conduct an on-site assessment (surveillance or re-accreditation) to monitor the DFSC’s continued conformance to the applicable standards

The Contractor must fully describe the size of the proposed assessment team and the proposed number of assessors in each discipline.

The Contractor must assess the DFSC against the current versions of the following:

ISO/IEC 17025 standard

100% Periodic inspection

Contractor performance will be

FBI QAS DNA Testing and DNA Databasing standards

Any additional, applicable forensic-related amplification document(s).

Conduct on-site assessment of USACIL and GFXC sites and on-site or remote assessment of OCONUS mobile laboratory sites.

Hold daily debriefings with the Center’s top management (or designees).

Provide out-brief on all assessment findings, to include direct proof of any noncompliance to Center Directors, top management, and branch chiefs (last day of onsite assessment).

Provide written documentation of assessment results prior to departure or at close-out meeting.

PRS # 7.

2022) and Option Year 3 (1ST Quarter, FY 2024): Assess remedial actions taken by the DFSC to address any findings

Evaluate DFSC’s proposed actions to address any findings for completeness and compliance to the relevant standards and clauses

Notify the DFSC about the suitability of the proposed actions within 15 days of submission by the DFSC.

Review success of actions taken on previous year’s findings

Monitor plans of action for open findings

100% Validated Complaints received by COR

Contractor performance will be

PRS # 8.

2022) and Option Year 3 (1ST Quarter, FY 2024): Continue the accreditation of the DFSC, to include USACIL, if warranted after assessment of compliance/conformance to ISO/IEC 17025 and other applicable, forensic-related amplification documents

Provide written documentation that demonstrates that the DFSC management system meets recognized international standards for forensic science laboratories within 30 days of successful completion of remediation by the DFSC.

100% Validated Complaints received by COR

Contractor performance will be

PRS #9.

Contractor Management Reporting (CMR) of contractor manpower.

Routine By October 31 every year.

100% Inspection Contractor performance will be

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To CMR data, PWS Para 5.3.

Period of performance not to exceed 12 months ending September 30 (Government fiscal year); reported by 31 October of each calendar year.

One (1) Original Paper…