PWS Organist and Song Leader.docx

PERFORMANCE WORK STATEMENT

ORGANIST AND SONG LEADER

DEPARTMENT OF MINISTRY AND PASTORAL CARE (DMPC)

DWIGHT D. EISENHOWER ARMY MEDICAL CENTER (DDEAMC)

FT. Eisenhower, GA 30905

1. GENERAL

1. GENERAL: This is a non-personnel services contract to provide Organist and Song Leader worship services at Dwight D. Eisenhower Protestant and Roman Catholic Worship Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform organist and song Leader worship services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Contract provides pianist/organist and song leader for the Department of Ministry and Pastoral Care. Contract continuance complements religious services supporting the spiritual needs of DDEAMC patients, family member, service members, and staff. Request to start new contract to enhance spiritual readiness and resilience. Enhances worship experience upholding music as an integral element of spiritual devotion. (DoD Directive 1304.19); 10 U.S. Code 3547; AR 165-1- 23 June 2015

1.3 Objectives: Regularly Scheduled Worship Services. The organist and song leader shall provide a performance for the Protestant and Catholic worship services one time weekly per service. The DDEAMC chapel pastor or Ministry Staff will provide the organist and song leader the date and time of regularly scheduled chapel services. The chapel pastor or Ministry Staff will provide the organist and song leader a minimum of 24 hours prior notice only if the time and date of a regularly scheduled worship service is changed.

1.4 Scope: Musical qualifications – Organist. Scope

a. The organist shall be thoroughly trained in using an organ or a piano if organ is not available.

b. The organist shall be able to read music and be able to play by sight hymnals for both the catholic and protestant services.

A bachelor’s degree in music is preferred. The organist shall be trained and experienced in leading contemporary worship using current praise and worship songs and choruses. The organist shall be required to play hymns/songs at the prescribed tempo desired by the pastor of the service. The organist shall have thorough knowledge of contemporary worship music, to include music for weekly regularly scheduled services, and where applicable, special/holy day services such as memorials, funerals, holy days of obligation, Thanksgiving, and Christmas. The organist shall be notified one week in advance by the chapel pastor or Ministry Staff to provide for special numbers.

c. The organist will be responsible to sublet for song leader. There is one contract requiring two people to

1.4.1. Song Leader qualifications- Scope

The song leader shall be able to sing, read and direct music as needed for both the catholic and protestant services using the chapel hymnals. The song leader shall be trained and experienced in leading contemporary worship using current praise and worship songs and choruses. A bachelor’s degree in music is preferred. The song leader shall be required to lead and sing hymns/songs at the prescribed tempo of the organist and chapel pastor. The song leader shall have a thorough knowledge of contemporary worship music to include music for weekly regularly scheduled services, and as needed, special holy day services, memorials, remembrances, funerals, and holidays such as Ash Wednesday, Thanksgiving, Christmas Eve, Christmas, and New Year’s Day and shall be available for a performance at these services as needed. The song leader shall be notified one week in advance by the chapel pastor or Ministry Staff to provide for these special requests.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and (3) 12-month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control

a. Regularly Scheduled Worship Services. The organist and song leader shall provide a performance for the Protestant and Catholic worship services. The chapel pastor or Ministry Staff will provide the organist and song Leader the date and time of regularly scheduled services. The Ministry Staff or chapel pastor will provide the organist and song leader a minimum of 24 hours prior notice only if the time and date of a regularly scheduled worship service is changed.

b. Contractor may provide qualified substitutes in rare occasions when the organist and/or song leader is unable to provide for scheduled services or requested special services. The contractor must notify the chapel pastor and resource manager in advance that a qualified substitute will be performing and must grant approval of the substitute. The substitute must be a screened qualified candidate. The substitute shall provide services in accordance with the terms and conditions established in the purchase order. The Government has no contractual obligations with the substitute. Compensation for service provided by a substitute shall be made to the contractor and not to the substitute.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

1.6.3 Recognized Holidays:

Christmas Eve (Provide support as needed) Independence Day Christmas Day (Provide support as needed) Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, on Chapel Services days (to include Protestant Worship Services and Roman Catholic Worship Services on their regular scheduled service days and Special Events).

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Dwight D Eisenhower Army Medical Center Chapel.

1.6.6 Security Requirements: Contractor personnel performing work under this contract must have a general Fort Gordon Gate Pass at time of the start of contract.

1.6.6.1 Contractor personnel performing work under this contract must become familiar with all security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract.

1.6.6.2 All contractor employees performing work on site shall report to the Security office and obtain vendor credentials for the duration of the work. Contractor employees shall wear their badge credentials at all times while on site.

1.6.6.3 All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Information Assurance Awareness Training prior to access to the information system and then annually thereafter.

1.6.6.4 AT level 1 (general): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor submits certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel.

1.6.6.5 The contractor and all associated subcontractors' employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.6.6 The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees' commencing performance, with the results reported to the COR no later than 45 calendar days after contract award.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end-product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide music room in rear of chapel.

3.2 Equipment: The Government will provide sheet music, electric piano, organ and sound support as needed such as: microphones.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES:

N/A

5. SPECIFIC TASKS:

5.1 Performance - A performance is the song leader leading the congregations by singing during appropriate times during one complete regularly scheduled worship service from the beginning prelude of the service through the postlude. A minimum of one up to a maximum of five weekly regularly scheduled performances may be required. A performance includes all hymns appearing in the worship bulletin or as directed by the chapel chaplain/pastor.

5.2 Special Services – the song leader leading the congregations by singing during appropriate times other than regularly scheduled weekly services. Special services may include but not be limited to special/holy day services, memorials, remembrances, funerals, holy days of obligation, and holidays such as Thanksgiving, and Christmas. The contractor will be provide with a maximum of one week's prior notification and a minimum of 24 hours prior notification of the need of special services.

5.3 Special Requests - If requested, song leader will sing by him/herself with a unique theme that corresponds with the sermon theme.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. AR 165-1

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

TECHNICAL EXHIBIT 1 – Performance Requirement Summary

Exhibit 1

Performance Requirements Summary (PRS)

Performance Requirements Summary

Song Leader: Song leader shall be able to sing, read and direct music as needed for both the catholic and protestant services using the chapel hymnals

Comply initially and as required 100% of the time. Song Leader shall direct music for both services as required

COR/SME Review

The organist: Organist shall play hymns/songs at the prescribed tempo desired by the pastor of the service

COR/SME Review

Special Request: Contractor shall perform special request dedicated to the theme of the sermon as requested

Organist & Song Leader Special Services shall be performed upon request

Document on file