Atch 010 - Questions and Answers.pdf

W91248-21-R-0004 Attachment 010 – Questions and Answers

Q1. Is there a Service Contract Wage Determination applicable to this requirement, if so, can the Government provide the correct Wage Decision?

There is no wage determination specific to this requirement. Fair Labor Standards Act and Service Contract Labor Standards apply to this requirement and contract award.

Q2. Reference Page 3, Section B - Supplies or Services and Prices, is the Contractor required to submit its total price for Line Item 0001 as derived from Attachment 3, Pricing & Schedule and for Line Item 0002, Contractor Manpower Reporting? Also, is Section B, required to be submitted as a part of Volume II, Price?

The solicitation instructions require the submission of the pricing volume. There is no pricing required to be submitted for Section B. The rates established in the Price Schedule will be incorporated into the contract and utilized to place task orders. The quantities in the price volume are estimates based on projected requirements and will not be incorporated into the contract. The CLINs in Sections B represent a 5-year ordering period.

Q3. Can the Government annotate applicable Contract Clauses within 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items that apply to this solicitation/contract?

Yes. This amendment adds the clause by full text.

Q4. Can the Government validate that Past Performance Information and Evaluations will not be required as outlined in DARS Tracking Number 2013-00018, Past Evaluation Thresholds and Reporting Requirements?

Past Performance is not included in the solicitation instructions and is not part of the evaluation.

Q5. There are several actions requiring access to hanger bays, that may require the bays to be cleared to complete work (testing of duct smoke detectors on 2- and 5-year inspections, Low and High expansion foam, etc.).

a. Will these be able to be completed consecutively to not drive up the cost of lift rentals?

Yes, but advanced coordination will be required with the tenants. COR and PM will assist with coordination. These will likely need to be coordinated a month in advance.

b. With multiple locations being aircraft hangers with multiple bays, will the bays be cleared prior to the inspection to ensure the ability to access to needed areas?

Yes, but advanced coordination will be required with the tenants. COR and PM will assist with coordination. These will likely need to be coordinated a month in advance.

Q6. With the usually strong restrictions from base Environmental and the water treatment sections, what will be the requirements for flowing the foam (AFFF and HEF) systems and what will the disposal process be?

Any of the AFFF removed from the system will need to be collected by the contractor and coordinated/transported to Department of Public Works-Environmental the same day. The foam must be captured and must not be allowed to go on the ground, enter any sanitary sewer drain, or enter any storm water drain is the important thing especially since some of the AFFF foams are considered toxic. Upon collection and delivery Environmental, the contractor will provide the specific foam information SDS/Datasheets) and which building it came from. If they can provide a building number list with the foam information once they inventory everything and figure out what's what that would be fine too.

Q7. Foam sections state to conduct full foam test, is the intent to also include the price of refilling the concentrate into the price upon completion, or is this to be a deficiency if it gets to low to provide adequate coverage?

The offeror shall include the price to replace the concentrate that is used during the test.

If it is observed that the tank is too low to provide adequate protection, it should be noted in the inspection report/deficiency list.

Q8. Table 1: Wet-Pipe Sprinkler Systems ITM Tasks 5-Year #2 Anti-freeze Loops states Confirm correct solution mixture. Does the Government have a count as to how many Anti-Freeze loops are currently installed at Ft. Campbell?

There is no information available on a count of Anti-Freeze loops are currently installed at Ft. Campbell.

Q9. Table 7: Clean Agent Systems ITM Tasks 2-Year states to inspect the protected enclosure to verify integrity and ability to maintain agent concentration.

Is this intended to be a visual inspection, looking for new or existing penetrations that may not be sealed properly? Or will this require pressure testing of the protected enclosure to verify integrity?

A pressure test is not required. This task should be a thorough visual inspection. Any penetrations (new or existing) should be patched with fire caulking to maintain the enclosure’s fire rating, and these patches should be noted in the inspection report.

Any penetrations/issues that require a more in-depth repair shall be documented on the inspection report/deficiency list.

Q10. Table 9: Wet Chemical Systems ITM Tasks states it is a Semi-Annual task and the

Building Component List indicates 85 Systems, but it is only priced for 85 units. If this is a semi-annual requirement should it be 170 units (85 times 2)? Also, the same question for Table 10: Dry Powder Systems.

The rates/prices in the Pricing Schedule will be utilized to place funded task orders for quantities identified on the task order. The ‘Estimated Quantities’ provide on the Pricing Schedule are NOT guaranteed, definite quantities. They are indefinite quantities.

The Pricing Schedule identifies the proposed price/rate as ‘Price Each’. In the case of wet/dry chemical systems, it means the price for each semi-annual ITM.

Q11. Table 11 Fire Pumps ITM Tasks: Under the 2-year #6 Emergency Power Supply states “Test to verify availability and capacity for pump motor”.

a. If the operation and maintenance of backup generators are maintained by others (DPW or contractor), what will the process of coordinating this ITM Task?

The contractor shall coordinate with Electrical Systems shop, DPW personnel will be on-site to supervise.

Q12. 5.4.1. All work performed must be completed by personnel having at least a Level I certification from the National Institute for Certification in Engineering Technologies (NICET) for Fire Alarm Systems, Inspection and Testing of Water-Based Systems, or Special Hazard Suppression Systems.

To clarify can apprentices’ level employees be utilized to assist the NICET certified technicians on the inspections? Example: while the certified individual is testing, can the apprentice man the fire alarm panel to acknowledge and verify the alarm signals, or assist the certified technician in the field, (at no point would the apprentice be completing inspections in a facility unsupervised).

Apprentices may not “touch” the systems. They are allowed to verify/clear alarms and signals at the panel, but everything else must be on a visual basis (verify valve positions and gauge readings, etc).

Q13. 5.4.2. All personnel shall be licensed to work in both the States of Tennessee and Kentucky. Usually, if a company is licensed in any state, they can work at any military base. The requirements for both states will cause inflated prices for the additional licensing.

a. Is this a firm requirement, if one technician has Tennessee and another has Kentucky, with this meet the requirements?

At any given time, the personnel currently working/available to work have to be able to cover both states. If a technician licensed in TN is on leave, etc, another technician that is working or on call must be licensed in TN.

b. Will apprentice level employees be allowed to assist in the work, if continuously supervised by the licensed individual?

See answer to Question #12 above. A NICET 3 is required for supervision of all work.

Q14. 5.4.3. Testing of backflow devices on sprinkler systems require training and certification in both states of Tennessee and Kentucky. Tennessee certifications are offered by the State of Tennessee, and Kentucky certifications are offered by the Bluegrass Cross Connection Prevention Association (BGCCPA), the Kentucky Rural Water Association (KRWA), and other Associations.

a. Some of our technicians have Tennessee certifications, contact was made to the Bluegrass Cross Connection Prevention Association asking about the requirements for Ft. Campbell. This was their reply.

“The Commonwealth of Kentucky does not have a state-wide backflow prevention program. State regulations require each water provider to establish and maintain their own backflow prevention program. BGCCPA does recognize the state of Tennessee certifications. BGCCPA Certification is required by all Kentucky American Water company’s affiliates, and the cities of Georgetown, Louisville, and other municipalities.

Before you test backflow prevention devices within the Commonwealth, you should contact each water purveyor to determine their requirements.”

b. Per the above statement it sounds as if the water provider for Ft. Campbell would have their own certification program. However, they did state they recognize the Tennessee certification, but a copy of the certification, an application and a fee applies to be provided a certification for the water provider. Does Ft. Campbell have a Backflow certification program?

Fort Campbell does not have a backflow certification program.

c. If there is no program for the installation and our technicians have the Tennessee certification, will this be all that is needed?

Was not able to get in touch with the State of Kentucky. Fort Campbell does not have a backflow certification program.

d. If one technician has the Tennessee and another has Kentucky, with this meet the requirements?

The Tennessee certification will be all that is needed; all personnel working on backflow devices will be required to have the certification. See answer to question #22 above for additional information.

Q15. Per 5.4.4. Personnel performing Inspection, Maintenance, Cleanings, Repairs, and other work on Commercial Ducts/Hoods and Hood Suppression Systems shall be properly trained and qualified IAW NFPA 96. Technicians shall have a Certified Exhaust Cleaning Technician (CECT) certification from the International Kitchen Exhaust Cleaning Association (IKECA).

a. Our research of certified IKECA technicians resulted in not finding any within close location of Ft. Campbell. Will hood cleaners need to obtain this certification?

IKECA certification is not a requirement. Personnel working on hoods/suppression systems will still need a minimum of 5 years of experience with these systems as required in PWS Paragraph 5.4.

b. 5.4.4 states technicians shall have the IKECA certification, is it the intent that the Hood Suppression also have this certification? It is assumed that they would not, but clarification is needed.

IKECA certification is not a requirement. Personnel working on hoods/suppression systems will still need a minimum of 5 years of experience with these systems as required in PWS Paragraph 5.4.

Q16. Per the Pricing Schedule the Annual Cleanings with a quantity of 120 is listed. The PWS states in section 5.3.5.1. “IAW NFPA 96 Section 11.4, all commercial hoods/ exhaust systems will fall under systems serving moderate-volume cooking operations and are to be inspected every six months.”

a. There is only pricing for the Cleanings and not the Inspections of the Hood Exhaust Systems.

The pricing schedule accurately reflects separate pricing for cleanings and inspections.

Inspections are to be every six months, cleanings will be based off of inspection results.

We anticipate that the DFACs will need cleaning every six months, but CDCs will most likely need to be cleaned once every couple of years.

The rates/prices in the Pricing Schedule will be utilized to place funded task orders for quantities identified on the task order. The ‘Estimated Quantities’ provide on the Pricing Schedule are NOT guaranteed, definite quantities.

Q17. 5.6.1. The Contractor shall be required to maintain/update a database (electronic) file of facilities provided by the Government. This data base is a Microsoft Excel file.

The Contractor shall update the existing database information and provide corrections where necessary and include new facilities and equipment as they are identified. The existing database is believed to be reasonably accurate but not guaranteed to be. At the midpoint of each option year, or at the request of the COR, the Contractor shall provide an updated database submitted to the COR.

a. Will the Government notify the contractor when a new facility come online?

Yes

b. When new facilities are added, what will be the process of getting the facilities correct device components installed?

New facilities are to be built to standards as required in the Ft Campbell Design Guide and applicable UFCs, any deficiencies should be caught at acceptance.

c. Will the contractor be required to inventory the facility, or will documentation be provided to the contractor showing the appropriate information?

New facilities will have shop drawings/as-builts provided, and acceptance paperwork will list all devices and systems.

Q18. Due to there being many different types of facilities ran by different Government organizations, it is likely scheduling may be difficult. In the event a service is scheduled and the cleaner(s) arrive but the occupants will not allow them to complete the service, how can the cleaners be fairly compensated for the loss of time for travel and the loss of revenues due to the lack of cleaning?

We recommend that the COR and PM be included in all email traffic when scheduling services with the building occupants.

Q20. The pricing page includes building fire extinguishers, but there is no technical guidance reflected in the ITM tasks section. Are inspections limited to annual, or will it also include completing 6- and 12- year inspections? If a facility has multiple sizes and types of extinguishers are all to be inspected (10lb ABC, 20lb ABC, 50lb wheeled units, K-Type, Clean Agent, etc.)?”

Fire extinguishers will not be a part of this contract.

Q21. Most companies do not carry Level 4 Certifications as they are rarely used, can this be taken out of the solicitation?

There is not a reference to a Level 4 certification. PWS Paragraph 5.4.1. specifies a NICET Level 3 supervising all work (performed by at least a NICET 1).