PWS Grounds Maint C and E.pdf

Performance Work Statement (PWS) – Grounds Maintenance Schedules C and E

Performance Work Statement (PWS)

Grounds Maintenance Schedules C and E

Ft Campbell, KY

FE191039J [Schedule C] – TN Cantonment FE191059J [Schedule E] - Airfields

MAR 2020

Table of Contents

INTRODUCTION .................................................................. ERROR! BOOKMARK NOT DEFINED.

Background

Objectives

Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS)

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support

2.6.1 Project Support

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition

3.3 Contractor Manpower Reporting Application (CMRA)

3.3.1 Reporting Labor Hours

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms .................................. Error! Bookmark not defined.

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7.2 Applicable Directives, Publications. ................... Error! Bookmark not defined.

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE) Error!

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7.4.1 Utilities ........................................................ Error! Bookmark not defined.

7.3 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE) .. Error!

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7.6 U.S. Department of Labor (DOL) Wage Determination (WD) .. Error! Bookmark not defined.

Introduction. This is a non-personal services contract to provide Grounds Maintenance for Ft Campbell, KY. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, off-post storage and maintenance facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

Background.

1.1.1 Fort Campbell, KY is located on the state line of Kentucky and Tennessee. In Kentucky it is located in both Christian and Trigg counties. In Tennessee it is located in both Montgomery and Stewart counties. The installation does not have any natural boundaries between the two states.

1.1.2 The installation is roughly in an L-shape with the short leg running north / south and positioned on the western end of the “L”. Fort Campbell has approximately 105,000 acres of land space with 7,300 acres in the cantonment area. The geology, hydrology, climate, major soil association, wetland delineation, vegetation, and soil types found on Fort Campbell are recorded at the Natural Resource Conservation Service (NRCS), Clarksville, TN. This information is consulted when pesticide applications are considered that could affect soils or water quality runoff.

1.1.3 The installation uses contract grounds maintenance services to manage between 7,500-8,000 acres per year. This work is divided into four categories. Schedule [A] is for grounds within the cantonment area that are considered high visibility. Schedules [B] (for Kentucky) and [C] (for Tennessee) are for grounds within Ft. Campbell that are considered common areas. Schedule [D] is for grounds maintenance on the ranges and training areas. Schedule [E] is for the grounds maintenance of the Campbell Army Airfield (CAAF) and Sabre Airfield and the adjacent grounds and administrative areas around the airfields. This contract pertains to Schedule [C] – Tennessee Cantonment Area, Schedule [D] Campbell Army and Sabre Army Airfields; and, Schedule [E] the two airfields at Campbell Army Airfield (CAAF) and Sabre airfield.

1.1.4 There are portions of the installation that are mowed by separate contracts such as the Campbell Crossings in the housing area; DODEA (schools); Morale Welfare and Recreation that manages the golf course and sporting facilities; and, MEDDAC which manages the hospital facilities.

Objectives. Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill grounds maintenance, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions.

1.3.1 Fort Campbell summers are warm and humid, and winters are moderately cold.

Two types of air masses primarily influence the climate of the area. One air mass originates from the Gulf of Mexico and brings warm moist air over the mid-state area.

The other air mass consists of generally cool, dry, continental air from north and west of Tennessee and Kentucky. The average annual precipitation is about 48 to 56 inches.

The largest precipitation is in winter, and the smallest is early in fall. The average annual temperature at Clarksville is 60 degrees F. Temperatures are more than 90 degrees on about 71 days each year and are below 32 degrees on about 79 days.

During an average winter, the ground is frozen to a depth of about 5 inches. The average cumulative snowfall in the area is about 11 inches.

1.3.2. Extended periods of very cold or very hot weather are unusual. Occasional periods of very mild temperatures occur almost every winter. During the peak summer season, occasional periods of cool, dry weather break up stretches of hot, humid weather. The greatest change in average daily maximum and minimum temperatures occurs from October to November and February to March, when cold air moves southward across the States early in the morning and lowest late in the afternoon. Also, an annual variation exists in the relative humidity; average daily values are higher in winter and are lower in spring. The average relative humidity in mid-afternoon in spring is less than 55 percent; during the rest of the year it is about 60 percent.

1.3.3 The first and last freeze/frost dates for the Middle Tennessee/Kentucky area are from November 13 through March 23. There are normally 205 frost-free days in the growing season.

1.3.4. Grass species are mixed between the dominate cool season grasses (fescue, orchard grass) and warm season (Bermuda) grass. Many broadleaf species are present to include plantains, lespedeza and clovers. Some stands may predominate with any type of grass or broad leaf species. Interspersed throughout the cantonment area are

Johnson grasses, clover, and onion grasses. These grasses grow at a considerably faster rate than the dominant warm and cool season grasses.

1.4 Facility Access. N/A

1.5 Traffic Flow. Selected roads in the cantonment area are closed during duty days from 6:30 – 8:00 a.m. for military physical training. Also, the Mabry and Angels gates that connect the cantonment area to the Ranges and Training Areas are closed on weekends and Days of No Scheduled Activities (DONSAs).

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government.

The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. N/A

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS 404 tasks

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The PoP is as follows:

Base Year 01 MAR 2020 – 28 FEB 2021

The Government anticipates the first mowing of all Schedules will begin on or about

15 APR 2020 with the exception of Schedule D.

The Government anticipates the mowing season to end mid-November 2020.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in the contract attachments identified as “maps.”

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0730 – 1600 hours, except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.1.3.2.1 Contractor Working Hours: The Contractor shall be responsible for providing services, between the hours of 7:30 A.M. to 4:30 P.M., Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor may work outside of the hours at no additional cost to the Government if approved in advance by the COR. The contractor shall inform the Government of the location he plans to work for any work performed outside of normal working hours.

2.1.3.2.2 The Child Care centers on the installation will only be mowed on Saturdays to ensure children are not injured by the mowing equipment.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.4.1 The Contractor shall provide personnel support within (04) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain approval from the COR. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. This is a Performance-based contract and inclement weather delays will not be authorized.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. Medical services for contractor personnel are the responsibility of the contractor. However, the Government will provide, on an emergency basis, medical services for job-related injuries while an employee is performing under this contract on a reimbursable basis. Emergency medical care is available to the contractor employees at Blanchfield Army Community Hospital.

For emergency ambulance service, call 911(Cell phone users call (270) 798- 1221/1224).

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees. N/A

2.1.11.1 Key Personnel.

2.1.11.1.1 DELIVERABLE. The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0730 - 1630 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract are not required to have a security clearance. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Common Access Card (CAC). N/A.

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. N/A.

2.1.11.1.5 The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., company logo/name, or uniform) from Government employees. Contractor employees shall wear high visibility shirts/jackets/vests with clearly visible company identification. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.5.1 Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs or any other incapacitating agents. Contractor shall ensure employees utilize protective equipment, in compliance with EM385-1-1, while working to include at a minimum: high-visibility/reflective shirts (with short sleeves at a minimum, i.e. no cut-off shirt sleeves) with company Logo clearly legible, hardhats, and safety boots. Shirts to be replaced when Logo is unserviceable and/or unreadable.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 1 day or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management. N/A.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). N/A.

2.2.2.1 GFEBS Certification. N/A.

2.2.2.2 Preventive Maintenance Orders (PMO). N/A.

2.2.2.3 Operations Work Orders (OWO). N/A.

2.2.2.4 GFEBS Support. N/A

2.2.2.4.1 Database Tasks/Requirements. N/A

2.3 As-Builts and Geospatial Information System (GIS). N/A

2.3.1 Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.1.2 Training. N/A

2.3.2 Real Property Records Updates. N/A.

2.3.3 GIS. N/A

2.3.4 GIS Support Services. N/A

2.3.5 GIS Files. N/A.

2.3.6 Other Documents. N/A

2.4 Historic Property or Archaeological Site. N/A

2.4.1 Repair and Replacement. N/A

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Ft. Campbell no longer requires vehicle registration. However, the Contractor shall provide evidence of vehicle ownership and vehicle liability insurance upon requesting access to the installation. Access is requested through the Directorate of Emergency Services (DES) located at the Visitor Center, T.C. Freeman Gate or Gate 7.

2.5.1.3.1 Contractor Vehicle Identification. Contractor vehicles shall be clearly identified with company name. Signage/logos shall be sufficient enough to be seen from 50’ away. Contractor shall submit samples of signage for approval to the COR. This includes all equipment used for grounds maintenance operations on the installation, except for hand-held trimmers and trailers attached to vehicles. All mowing equipment that will be operated on the roadway shall have a slow moving vehicle triangle permanently affixed to the rear of the vehicle/equipment.

All vehicles and equipment may be inspected, and maintained in operating order, per EM385-1-1.

Safe Operating Vehicles: The COR is authorized to inspect contractor’s work vehicles at any time to ensure they are in a safe operating condition.

Fire Extinguishers: Fire Extinguishers are to be mounted in contractor’s vehicles while working on this PWS.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Director of Emergency Services.

2.5.1.5 Physical Security. N/A. There will be no Government Furnished Equipment for this project.

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award. iWatch and Anti-terrorism training presentations are attached as Technical Exhibits.

2.5.3 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.5.3.1 DELIVERABLE. Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.3.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.5.3.3 EM385-1-1. The Contractor shall comply with the Safety Standard EM385-1-1.

The anticipated minimum PPE (Personnel Protective Equipment) is hard hat, safety shoes, vision and hearing protection, long pants/trousers, and shirts with sleeves (no cut off sleeves) in accordance with EM385-1-1.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.4.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the States of Kentucky and/or Tennessee. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

2.5.5 Environmental Requirements.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 N/A

2.5.5.3 DELIVERABLE. Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies.

The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The

Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation).

The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.5.3.1 Herbicides. The Contractor must be certified/licensed in appropriate Environmental Protection Agency (EPA) and Kentucky and Tennessee Department of Agriculture categories for the application of herbicides. Required documentation of certification or licensure for new Contractor personnel shall be filed with the Contracting Officer, or COR, within 24 hours prior to performance of service by any Contractor personnel.

2.5.5.3.2 Herbicide Application: All herbicides must be approved by the installation Pest Management Coordinator. Submittals are required monthly for all applications.

Contractor shall submit all herbicide plans to the KO. Typical applications shall use a glyphosate product with a pre-emergent to reduce retreatment. All damage associated with the use of herbicides is the responsibility of the contractor. If there are vehicles, equipment, or other non-movable items that cannot be relocated by the government, the contractor will be required to treat around and/or underneath these items by hand. All spray equipment must be removed from the installation nightly. No storage of herbicides is allowed on Fort Campbell. Contractor assumes all cost associated with application at no extra cost to the government. Contractor shall follow manufacturer’s recommendation for application rate. NOTE: Contractor must be certified in EPA categories III (Turf) and VI (Right-of-Way) in either Tennessee or Kentucky for the application of herbicides.

2.5.5.3.3 Contractor shall only use approved herbicides and pesticides per the installation Pest Management Plan. Contractor shall submit his/her herbicide plan for approval. The Herbicide Plan shall be submitted to the KO. The Herbicide Plan shall include the type of herbicide (Material Safety Data), and herbicide personnel certifications. All applications will be in accordance with the label. Contractor must report all usage quantities to the COR on the 5th day of the following month. Information required includes: Area treated, square footage, chemical name, EPA registration number, Pounds of Active Ingredient, quantity of finished solution, applicator name, certification # and license and date.

2.5.5.4 DELIVERABLE. Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.

The Contractor shall submit a Spill Plan to the COR for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

2.5.6 Contingency Plans.

2.5.6.1 General. The Contractor shall establish, maintain, and implement contingency plans for mobilization, disaster, and labor dispute contingencies. The plans shall assume no Government support to the Contractor workforce. The Contractor shall, within thirty

(30) days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor’s organization. The DCC shall participate and coordinate with the installation contingency and mobilization planning activities. The DCC shall participate in the installation mobilization planning and execution conferences; and shall modify and maintain appropriate Contractor contingency plans to compliment or enhance corresponding installation plans. The Contractor shall submit all plans to the KO for approval.

2.5.6.2 Mobilization Contingency Plan. This plan shall establish procedures, personnel, and means of maintaining or expanding performance of all PWS requirements in the event of rapid deployment or sudden build-up of military forces. The Contractor shall submit a Mobilization Contingency Plan within (30) days of contract award.

2.5.6.3 Disaster Contingency Plan. This plan shall establish procedures, identify personnel, document essential PWS disaster services and identify the means of maintaining essential PWS services during disasters. Disaster means natural disaster (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack or other special circumstances identified by the Government. The Contractor shall submit a Disaster Contingency Plan within thirty (30) days of contract award.

2.5.6.4 Dispute Contingency Plan. This plan shall establish procedures and identify responsible personnel to provide the services below, with no interruption in the event of a labor dispute:

a. Identify and address critical Preventive Maintenance and inspection tasks,

b. Maintain electrical emergency generators, and

c. Process and execute emergency and urgent service and work orders.

The plan shall establish procedures and time frame to secure replacement personnel in the event of a strike; and shall also record the Contractor’s experience with and establish Contractor procedures for collective bargaining. The Contractor shall submit a Labor Contingency Plan NLT contract start date.

2.5.6.5 Plan Updates. The Contractor shall update these plans as changes occur and shall submit a copy of the proposed plan to the KO for approval at least thirty (30) days prior to the proposed effective date of the updated plan.

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. Applicable only for CLS 411 and 420.

2.6.1 Project Support. N/A

3.0 Performance Requirements and Standards.

3.1 High Level Objectives (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels

(AQLs).

3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.1.2 Damage Report. The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected.

3.2 Transition. Contractor shall be prepared to begin mowing operations on 1 APR of each option year.

3.3 DELIVERABLE. Contractor Manpower Reporting Application (CMRA).

3.3.1 Reporting Labor Hours. The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address:

https://CMRA.ARMY.MIL.

The required information includes the following:

a. Names of the KO and COR;

b. Contract number, including task and delivery order number;

c. Beginning and ending dates covered by reporting period;

d. Contractor's name, address, phone number, e-mail address, identity of

Contractor employee entering data;

e. Estimated direct labor hours (including subcontractors);

f. Estimated direct labor dollars paid this reporting period (including subcontractors);

g. Total payments (including subcontractors);

h. Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each subcontractor if different);

i. Estimated data collection cost;

j. Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Activity (RA) (the Army RA is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

k. Locations where Contractor and subcontractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

l. Presence of deployment or contingency contract language; and

m. Number of Contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost incurred to comply with this reporting requirement.

Reporting period shall be the PoP not to exceed twelve (12) months ending thirty (30) September of each Government FY and must be reported by 31 October of each calendar year. The Contractor shall use a direct data transfer to the database server or fill in the fields on the website. The direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The Contractor shall report the required information to the CMR system’s secure database.

The COR/ACOR is responsible for verifying that the Contractor has reported the required data.

4.0 Performance Requirements Summary (PRS) Matrix

Required Services

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Incentive (Positive and/or Negative)

# 1 The Contractor shall comply with grass mowing, trimming, and clean-up (i.e.

blowing grass back onto mowed areas)

The Contractor shall provide services IAW PWS, para 5.0

Successful completion of areas submitted as completed per cycle. (Per contractor’s Daily Reports.) No more than 2 uncorrected deficiencies per cycle.

Random Sampling and Customer Complaints;

Inspections and complaint validations performed by the

COR.

Correction of deficiencies within 24 hours of notification or Unsatisfactory.

Identified areas with uncorrected deficiencies shall be deducted from the payment for that cycle

#2 Contractor shall keep drainage and asphalt areas free of debris at all times

IAW PWS,

para 5.0

Successful completion of areas submitted as completed per cycle. (Per city’s Daily Reports.) No more than 2 uncorrected deficiencies per cycle.

Random Correction of deficiencies within 24 hours of notification

# 3. The Program Manager shall be available after normal duty hours to serve as the central point of contact for Contractor operations.

The Contractor shall provide a central point of contact IAW PWS, para.

2.1.11

Zero Deviation from performance standard

100% daily and verification/confirmati on by the

COR/ACOR.

Non-conforming services will result in Non- Conforming Reports issued to Contractor and potential negative CPARS report.

#4 The Contractor shall develop and maintain a Quality Control Plan approved by the Engineer of Record.

The Contractor shall provide a QCP IAW PWS, para, 4.2.

Zero Deviation from performance standard.

Review and acceptance by the by the KO on submission of QCP and each revised

QCP.

Contractor will not be authorized to commence mowing until he has an approved QCP

#5 Contractor shall comply with submitting accurate Daily Reports for areas completed NLT 0800 on the following work day.

IAW PWS

Part 5 and all subsections.

100% received on-time and accurate, per cycle. City shall submit a Daily Report, which accurately reflects all areas completed.

Daily electronic receipt of completion reports (includes deficiency correction reports when applicable).

None.

Accurate reports must be submitted on-time or

#6. The Contractor will ensure that the licenses or certificates and training of Contractor personnel are kept current. Copies of these licenses or certifications will be provided to the

COR/ACOR.

The Contractor shall perform

IAW PWS,

para. 2.5.5.3

Zero Deviation from performance standard (Risk assessed high risk)

100 Percent Inspection of copies of these licenses or certifications

Contractor will not be authorized to use herbicide without certified person

#7 Contractor shall comply with herbicide reports

IAW PWS

Part 5 and all subsections

100% received on-time and accurate, per cycle.

Electronic receipt of schedule within specified timeframe

Accurate reports must be submitted on-time

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP).

QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

4.2 Quality Control Plan (QCP). Quality control is the responsibility of the Contractor.

The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work.

The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

5.0 Common Levels of Service (CLS).

The Contractor shall provide overall management, supervision, personnel, labor, generalized or specialized equipment necessary to maintain, repair, operate, and perform all the CLS functions of the Base Operations specified below. This shall be done IAW all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference.

The Contractor shall ensure that all work meets or exceeds the specifications for the listed CLS.

CLS Service Title Attachment No.

404 Grounds Maintenance Appendix 1

6.0 Deliverables.

DELIVERABLE FREQUENCY

# OF

COPIES

MEDIUM

FORMAT

DISTRIBUTION

(PWS, para.

2.1.6.1) Accident Requiring Emergency Medical Treatment

Immediate. Not later than two (2) hours after the incident

N/A Email or Telephone

KO or COR

(PWS, para.

1.1.9) Quality Control Plan

Submit with Contractor’s Proposal.

This will be used as part of the Bid Proposal Selection review.

Updates: All QCP updates shall be accepted by the KO

Electronic Copy

MS Word KO

(PWS, para.

2.1.11.1) Provide name of Program Manager

Submit resumes and organization chart (to include contact info) for initial and replacements

Electronic Copy

MS Word KO

(PWS,

para.2.5.5.3) Herbicide training Completion Certificates

Certificates filed within twenty-four (24) hours prior to employees commencing performance.

1 Copy of Certificate

COR

(PWS, para.

2.5.5.3) Safety Data Sheets (SDS) for approval on all materials

Five (5) days before delivery of the material

Copy of each sheet

.PDF

See FAR 52.223-3 Hazardous Material Identification and Material Safety Data

2.5.3.1) Safety Plan

Review and Acceptance: During phase in and within 10 days of commencement of work. Revisions: five

(5) calendar days prior to effective date of change

Electronic

Email

Herbicide Plan and Herbicide use.

Appendix 1

10 days prior to use and provide a monthly report

1 copy COR

7.0 Related Documents.

Definitions and Acronyms.

7.1.1 Definitions.

7.1.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

7.1.1.2 Child, Youth and School Services (CYS). Overarching naming convention for Child Development Center (CDC), Youth Activity Center, and School Age Services (SAS).

CYS is used when referencing all programs.

7.1.1.3 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Spill Plan. (PWS, para. 2.5.5.4)

Contact by written notification within one

(1) hour

Electronic Copy

Coordinate with COR

KO

(PWS, para. 3.3.)

Contractor Manpower Reporting Application

(CMRA)

Annually NLT October 31, or IAW requirements at cmra.army.mil

Online Entry

Via website

IAW

requirements at cmra.army.mil

7.5.2.1) Contractor Vehicles Registration

First working day of contract start date, insurance presented upon application of vehicle registration

By making application

Vehicle Registration Section of the Provost Marshal’s Office iWatch Training.

Para 2.5.2.1

GOV’t provides initial training within 30 calendar days after contract award.

Contractor provides training to new employees within 5 days of hire

Electronic Copy

List of Personnel Trained

7.1.1.4 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

7.1.1.5 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

7.1.1.6 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

7.1.1.7 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

7.1.1.8 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

7.1.1.9 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

7.1.1.10 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

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