Hoist_and_Crane_PWS_FE190499J.DOCX

INSPECTION, PREVENTIVE MAINTENANCE, ASSESSMENT AND REPAIR OF OVERHEAD HOISTS AND CRANES, POSTWIDE

FORT CAMPBELL, KENTUCKY

Part 1

1. General: This is a non-personal services contract to provide Hoist and Crane Inspection, Preventative Maintenance and repairs. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Hoist and Crane Inspection, Preventative Maintenance and repairs as defined in this Performance Work Statement (PWS), Section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Campbell has approximately 150 overhead hoist and cranes in use in various facilities throughout the installation including but not limited to vehicle maintenance and air craft hangars.

1.2.1 It is expected that additions and subtractions to Technical Exhibit 3 (Inventory) will occur during the life of the contract due to construction and demolition of facilities. Additions and removals will be done at the stated cost in the contract for each.

1.3 Objectives: The objective is to meet the inspection and preventative maintenance requirements of Technical Bulletin 43-0142 (TB 43-0142), Safety Inspection and Testing of Lifting Devices, to maintain safety and operational status of equipment and facilities.

1.4 Scope: To perform annual Inspections and preventative maintenance of hoist and cranes post- wide. The Contractor shall accomplish these inspections, preventative maintenance and repairs as ordered on delivery orders within the time allotted.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Federal Observed Holidays: The contractor is not required to perform services on the following Federal holidays.

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0730 and 1600 unless otherwise approved by the Contracting Officer and coordinated through the COR Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Fort Campbell, Kentucky.

Deliverable: Quality Control Plan

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.4.1 The Government will consider an interim plan within 10 days after Notice to Proceed. However, the contractor shall furnish for approval by the Government, not later than 10 days after receipt of Notice to Proceed, the Contractor Quality Control (CQC) Plan with which he proposes to implement the inspection and quality control requirements of the contract. The plan shall identify personnel, procedures, instructions, records, and forms to be used. If the contractor fails to submit an acceptable QC plan within the time herein prescribed, the Contracting Officer (KO) may refuse to allow work to start if an acceptable interim plan is not furnished.

1.6.4.2 Control: Contractor Quality Control is the means by which the contractor assures himself that his construction complies with the requirements of the contract plans and specifications.

The controls shall be adequate to cover all operations.

1.6.4.3 The contractor shall maintain current records of quality control operations and activities performed including the work of suppliers and subcontractors. These records shall be on an acceptable form and indicate a description of trades working on the project, the numbers of personnel working, the applicable weather conditions encountered, any delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a requirements type contract.

1.6.7 Not Applicable.

Deliverable: Cetification of Competencies

1.6.8 Special Qualifications: The work shall be performed by journeyman/craftsperson level qualified persons trained and qualified in the maintenance and repair of subject hoist and crane system or subsystem. The craftsperson shall be knowledgeable and trained in the technical requirements of TB 43-0142, ANSI/ASME B 30, B30.17, B30.11, and OSHA Title 29, Part 1910.179.and all other referenced publications in this contract. Contractor shall provide one electronic copy of ANSI.ASME B 30, B30.17, B30.1 as a submittal after contract award.

1.6.8.1 Hoist and Crane Technician Qualifications: All work shall be performed by experienced journeyman level individuals with a minimum of five (5) years’ experience in inspection, preventive maintenance, load testing, assessment and repair of overhead hoists and mobile cranes.

1..6.8.2 Electrical Work: This contract may include repair work where systems are repaired or replaced that require a licensed electrician IAW CAM Regulation 420-4 (Quality Assurance “Electrical” Inspection Standards) These include but are not limited to times when repairing or replacing systems that require connections are made in the equipment disconnect, repairs to the circuit from the main disconnect panel to the equipment disconnect or even replacement of a defective disconnect.

1.6.8.2 Certifications: All certifications, licensing, or training documentation to confirm qualification as outlined in Paragraphs 1.6.8.1 shall be submitted within 10 days of contract award for all technicians. Also, any time a new technician is hired, certification shall be submitted within 3 days of employment to the Government. The government has the right to request dismissal of any technicians that do not possess the adequate experience and/or certifications. Subcontractor personnel engaged in activities specified by this contract shall also be required to possess certificates of training, licenses, permits, and necessary experience as required herein and in accordance with state, county, and other local jurisdictions

Deliverable: Personnel Roster of Employees

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor will attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a contract manager (Site Superintendent) who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 a.m. to 1600 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor shall provide each employee an identification badge that shall include the employees’ name, employee photograph, and Citi Approved Enterprises, LLC. Identification shall be worn or attached to outer garment at all times. Provide a sample badge within 30 days of contact award.

1.6.13 Marking of Contractor Vehicles: Contractor vehicles will be clearly marked with the company name of the awarded contractor, by use of magnetized door placards on each side of the vehicle.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. Removal of such employees for such causes does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform tasks and services required under this contract. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.14.1 Conduct & Dress: Personnel shall be properly attired at all times and easily recognized as contractor employees. The contractor shall provide each employee an identification badge that shall include the employees’ name, employee photograph, and contractor’s name. Identification shall be worn or attached to outer garment at all times. Full-length pants (no shorts), shirts (tee- shirt minimum), and proper shoes (safety toed leather) IAW EM 385-1-1 are required. Reflective vests or shirts, hard hats, eye, ear and hand protection where applicable. No smoking in buildings. Department of the Army Smoking Policy shall be observed. Tobacco use is prohibited in all DA-occupied workplaces except for designated smoking areas only. Smoking allowed outside as long as area is kept clean and neat at all times. The contractor shall ensure that all lunch and break times debris are contained and removed from the site at the end of each period and properly disposed. Profanity is strictly forbidden. No item(s) in occupied buildings are to be used, i.e., telephone, electronic equipment, etc. The contractor shall confine his personnel to the area within which the work is being performed. The utmost courtesy shall be extended to building occupants at all times. Conversation with occupants is to be avoided.

1.6.15 RESERVED

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase In/Phase Out: Not applicable.

Deliverable: Anti-Terrorism (AT) Level 1 Training

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.19.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the KO.

1.6.19.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.19.2.1 Installation Access: The Directorate of Emergency Services (DES) applies the following criteria to determine the authorized type of access control credentials for non DoD ID cardholders:

a. Contractors: Defined as organization or individual who contracts with the Government for services such as the construction/renovation of a building, road or other facility. RAPIDGate or one-day pass; or extended pass or air assault card. (As determined by access control.)

b. Sub-Contractors: Defined as an individual or business that signs a contract to perform part or all of the obligations of another's contract. RAPIDGate or 1-day pass; or extended pass or air assault card. (As determined by access control.)

c. Vendors: Defined as a business or person who sells a product, is stationary to a location. RAPIDGate or one-day pass; or extended pass or air assault card. (As determined by access control.)

d. Suppliers: Defined as a business or person who sells a product, is mobile to various locations. RAPIDGate or one-day pass; or extended pass. (As determined by access control.)

e. Service Providers: Defined as a caregiver for adults, an individual, or organization providing healthcare or personal care to Soldiers and/or family members. RAPIDGate or one-day pass; or extended pass or air assault card. (As determined by access control.)

f. Visitors (case by case basis): Defined as person(s) who does not meet the definition outlined in 4.a. through e. (Such as: taxi cab drivers, Uber drivers, food delivery drivers) one-day pass.

g. Privatized Business Partners: Organizations who have an established partnership and/or work on Fort Campbell:

1) IHG (Intercontinental Hotels Groups)

2) Campbell Crossing

3) University/College Faculty

4) Fort Campbell Credit Union

5) Bank of America

h. Personnel who do not qualify for the Air Assault Card IAW paragraph 4 will have the option to enroll in the RAPIDGate Program or obtain a one-day pass in lieu of RAPIDGate enrollment.

i. All non DoD ID cardholders attempting to enter Fort Campbell, KY must demonstrate through documentation or sponsorship a valid purpose to gain access to the installation. Shopping, purchasing food, using an ATM, employment search, soliciting are examples of invalid reason to enter the installation.

Access procedures for all personnel may change at any time due to installation security requirements.

1.6.19.3 RESERVED

Deliverable: iWatch Training

1.6.19.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be scheduled within 30 calendar days of contract award and within 14 calendar days for contractor and employees commencing performance with the results reported to the COR NLT sixty (60) calendar days after contract award.

1.6.19.5 to 1.6.19.12 RESERVED

1.6.20 Emergency Services:

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.20.3 Permits:

1.6.20.3.1 Electrical: No electric equipment shall be installed within or on any Fort Campbell building, structure, or premises, nor shall any alteration or addition be made in any such existing equipment without first securing an Electrical Permit from the Fort Campbell Electrical Inspector in accordance with CAM Regulation 420-4 (Quality Assurance “Electrical” Inspection Standards) latest edition. Permits are currently issued at Contract Management; Building 846 Georgia Ave, Fort Campbell, Kentucky

1.6.20.3.2 Confined Work Space: Contractor shall observe OSHA Regulation 29 CFR Parts 1910 regarding permitting, entry and working within confined spaces. Contractor is required to provide his work plan to the Contracting Officer's representative prior to entering any confined space.

1.6.20.3. Hot Work Permit: No welding or flame cutting shall be allowed on Fort Campbell with first obtaining a “Hot Work Permit” as required by the fire department. Contact Fire Station 1 at 270-798-7171 for requirements

1.6.20.4. Radios: Contractors utilizing mobile/hand radios are required to register their frequency with the Network Enterprise Center (NEC), telephone 270-798-9789.

1.6.20.5. Contractor’s Trailers: No on-site/on-base area will be provided by the Government for Contractor’s office, facilities, or staging area.

1.6.20.6. Maintenance of Project Work Site.

1.6.20.3.1 General Site: All debris, tools, supplies, etc., shall be removed or stored in such a manner as not to interfere with the use of the facility while work is ongoing; under circumstances of a work delay or suspension, all contractor material shall be removed from site. Work areas will be cleaned on a daily basis.

1.6.20.6.2 Damage to grassy areas: It is not anticipated the contractor will be off hard surfaces with any equipment or vehicles however, all grassed surface areas, within or adjacent to the project site, that are disturbed or newly exposed by the contractor's operations shall be repaired as follows: Fertilize with 35 lbs of 5-10-5 fertilizer per 1,000 SF, till to a depth of 3" to 5", level, seed with 5 lbs of Kentucky 31 Fescue per 1,000 SF, top dress with 6 lbs of Ammonium Nitrate or its nitrogen equivalent per 1,000 SF, roll and mulch with wheat straw at a rate of 100 lbs per 1,000 SF. This is contingent upon the time of year and location of work. Any repairs associated with the airfields will be repaired using the appropriate Sod only.

1.6.20.7. Protection:

1.6.20.7.1 Protection of Existing Property: Before beginning any work, the Contractor shall carefully survey the site and the extent of the work. Damaged items shall be repaired or replaced as approved by the Contracting Officer at no additional cost to the Government.

1.6.20.7.2 The contractor shall provide drop cloths, covers, shields and other protective equipment required to protect the building and furnishings from damage during performance of these services. The contractor shall move and reposition equipment which may interfere with the performance of the work.

1.7. Environmental Issues:

1.7.1. The contractor is responsible for knowledge of and compliance with all environmental laws, regulations, and programs of this installation, the County, State and Federal agencies that relate to or may arise under the performance of this contract. Included, but not limited to is awareness of the Fort Campbell Environmental Management System and its applicability to contracted services and compliance with applicable standards for the prevention, control and abatement of environmental pollution in full cooperation with the Installation, Federal, State, and local Governments

1.7.2. Penalty charges resulting from citations against Department of Defense, Department of the Army, or Fort Campbell, Kentucky, or its agents, officers, or employees due to the contractor's failure to comply with environmental laws, regulations, and programs, that relate to or may arise under the performance of this contract may be deducted or set--off by the Government from any monies due the contractor, and with respect to such citations, the contractor will further take any corrective or remedial actions as directed by such agencies.

1.7.3. If hazardous chemicals or POL spills occur at the job site, the contractor shall contain the spill with contractor furnished spill kit materials. While the spill is being contained, the Fort Campbell Fire Department and the DPW Environmental Division shall be notified immediately (in the order stated above). The containing and notification of the spill should happen simultaneously

1.7.4. No liquids or hazardous waste created or used during performance of this contract shall be deposited in the landfill. Disposal of such waste shall be done in accordance with environmental regulations. Manifests for disposal must be coordinated through the DPW Environmental Division.

1.7.5. The Emergency Planning and Community Right-To-Know Act (EPCRA) requires site specific information concerning hazardous chemicals use and releases be provided. A hazardous material as per 29 CFR 1910.1200 is any substance which is a physical or health hazard. The Contractor is required to maintain an inventory of hazardous materials and associated Safety Data Sheets (SDS) using the attached FTCKY Hazmat Inventory Form. This inventory shall be provided as a submittal to the Contracting Officer within 10 days of notice to proceed.

1.7.6. Inventories of hazardous substances listed in the Act shall include quantities received, amount used, and quantities turned in for disposal. The amount that is not accounted for will be considered as quantities that were released to the environment. Based on this new requirement it is imperative that strict inventory controls be placed on hazardous substances that are being used on Fort Campbell. Questions in reference to the EPCRA can be directed to the Pollution Prevention Branch, Environmental Division, telephone 798-9771.

1.7.7. Ozone: The contractor shall submit the attached General Conformity Rule form (GCR) to provide information concerning equipment types; hours of operation, number of personnel, etc. The Air Quality Program will then do calculations for estimated emissions. This submittal is due within 10 days after notice to proceed and shall list whatever type equipment will be used and estimated hours of use for each delivery order.

1.7.8. Burning: Air pollution restrictions applicable to this project do not allow materials to be burned on the Government premises.

1.7.9. Suspect Asbestos-Containing Materials: If, at any time during the project, the contractor discovers suspect asbestos-containing material(s) which have not been previously identified in the contract, the contractor shall not proceed with the work, and shall notify the Contracting Officer’s representative immediately.

1.7.10. Spill Plan: Contractor shall provide a site specific spill contingency plan to deal with potential environmental spills either inside or outside facilities. This submittal is due within 30 days after notice of contract award.

1.7.11 Disposal of Material:

1.7.11.1. Proper disposal of materials and equipment from performance of this contract is the responsibility of the contractor. Unless specifically stated otherwise the contractor may decide to dispose of material at DRMO or other suitable location of his choice. Weight tickets shall be provided to the COR on all disposed of materials.

1.7.11.2. Miscellaneous Salvageable and Recyclable Materials:

1.7.11.3. Miscellaneous Metals and Scrap Rubber: Scrap metals and scrap rubber may be delivered to DRMO for recycling. The metals can be steel, aluminum, brass, copper and bronze.

Empty containers (55 gallon drums, 5 gallon cans, etc.) that have contained petroleum, Anti-freeze, paint, acid, etc., cannot be accepted as scrap metal and shall be emptied of any liquid contents in accordance with applicable regulations and then flattened and placed in dumpsters at the convenience center.

1.7.11.4. Wood Pallets and Cardboard: Wood pallets and cardboard must be segregated from debris going to the Government construction landfill. The wood pallets may be transported to the convenience center located at 11th Street and Stillwell Road. The cardboard shall be taken to the recycle plant (Currently Bldg 5225) or to the convenience center listed above. The cardboard shall include corrugated cardboard, cereal box type cardboard and brown paper sack type paper.

1.7.11.5. Salvageable/Unsalvageable Materials.

1.7.11.6. Construction and Demolition (C&D) debris should be taken to the Woodlawn Road landfill. Per ACSIM policy, it is required to divert a minimum of 50% of all C&D waste from the Woodlawn Road landfill. All diverted salvageable materials (valves, piping, electrical, etc) may be taken to DRMO or other suitable location and counted as diverted. Weight tickets or copies for all diverted materials shall be turned in to the COR for delivery to DPW Environmental Division, Solid Waste Program manager for reporting to higher headquarters.

Debris shall be removed and transported in a manner that prevents spillage on streets or adjacent areas. To avoid spills while in transit, vehicles used to transport material shall be enclosed or have suitable cover. Any material, which falls from the vehicle while in transit, shall be policed up at the time of spillage.

1.7.11.7. Landfill Access: The contractor shall obtain a “landfill access permit” to gain access to Woodlawn C&D landfill. Permits can be obtained through the COR from the Pollution Prevention Operating Center (PPOC) Building 5134. POC is the PPOC Branch Chief at 798- 9767. All access to landfill shall be during the hours of 7:30 a.m. to 3:00 p.m., Monday thru Thursday and 7:30 a. m. to 11:30 a. m. on Friday unless coordinated through the COR.

1.7.11.8. The contractor is not permitted to use any Fort Campbell refuse dumpsters for disposal of materials.

1.7.11.9. Hazardous Materials:

1.7.11.10. Miscellaneous Hazardous Waste: Hazardous waste shall be disposed in accordance with applicable regulations.

1.8. Restricted Traffic Routes: Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

Deliverable: Safety Plan and AHA

1.9. Safety:

1.9.1. Site Safety and Health Plan: The contractor shall comply with requirements of EM 385-1- 1, SAFETY AND HEALTH REQUIREMENTS MANUAL – USACE. (See http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.) A site safety and health plan (SSHP) shall be prepared in accordance with EM 385-1-1. The SSHP shall address those elements which are specific to this work. As part of the SSHP, provide AHA’s for major features of work. AHA’s shall be reviewed and approved prior to start of any physical construction. The contractor shall designate in writing the on-site Safety Officer.

1.10. Submittals. Submittals shall be submitted electronically or as directed by the contracting officer. Each submittal shall include the Material approval form (TE-10).

1.10.1. Materials. Material submittals shall be provided to the Government when requested and prior to installation.

1.10.2. If the contractor chooses items or equipment other than existing items/equipment, the contractor shall submit illustrations, schedules, performance charts, instructions, brochures, diagrams and other information of his "equal" and the ones referenced. These materials will be used for comparison purposes in determining the acceptability of the "equal" unit. The Contracting Officer reserves the right to request samples of "or equal" items when the information submitted for comparison is inadequate in determining acceptability. The contractor is required to obtain approval for all items, regardless of whether identical to the ones referenced in the contract documents or a substituted "equal".

1.11. Reports: Reports as specified and any other Deliverables shall be submitted in two (2) electronic copies on CD or as directed by the Contracting Officer to the following address:

usarmy.campbell.imcom-atlantic.mbx.dpw-contract-management@mail.mil

1.12. Operation and Maintenance Manuals. Contractor shall submit one (1) copy bound instructions and three (2) electronic CD copies of instructions covering operation and maintenance of all major items of equipment prior to acceptance of work. Instructions shall be in hardcover 3-ring binder with contract number, project number, building number, project title and contractor's name, address and telephone number on the binding and the front cover. A table of contents and a list of equipment in place shall be submitted within the O & M manual showing:

Number of each unit Item and type Size or capacity Manufacturer Cost or Value The operation and maintenance manuals shall also contain the following:

1) Complete list of subcontractors noting item of work, subcontractor’s name, address, telephone number, and the name of the person to contact.

2) Manufacturer's recommendations for operations and maintenance of all fixtures, equipment, and systems including charts, diagrams, performance curves, catalog data and maintenance manuals.

1.13 Electrical: Special Electrical Note: Regardless of the electrical characteristics stated in the description of proposed equipment, fixtures, switches, motors, controllers, panels, transformers, etc., the contractor shall verify voltage and phase existing in the field prior to placing any orders or making any purchases. All supplies, items, and/or accessories shall be compatible (whether new or existing) with existing equipment. Discrepancies and/or variations in characteristics will not relieve the contractor from furnishing proper items at no additional cost to the Government.

1.14 Power Outages and Shutdowns: Power Outages and shut downs that affect the facility must be scheduled and approved by the Contracting Office. Any request for a short term shutdown shall be submitted seven (7) days in advance. The request shall give the approximate length of time required for the proposed work.

1.15 Notice: Contractor shall provide forty-eight hours’ (48) notice to the COR prior to physically beginning any work including inspections and repair.

1.16 Response time: Contractor shall respond to “Notice to Proceed” when given either verbally or in writing with in forty-eight (48) hours.

1.16.1 Emergency response time: The contractor shall make available a qualified technician within three hours of call for emergency assessment/repairs.

1.17 Scheduling of work: The contractor shall be responsible for coordination of all work activities with facility personnel in order to minimize interruption to personnel normal activities. The contractor shall coordinate all his work and provide a tentative schedule to the Contracting Officer at the beginning of each week. In the event the contractor is unable to schedule inspections or repairs within three (3) attempts, the contractor shall notify the COR and Contracting Officer for assistance. The Contractor shall schedule inspections and preventative maintenance work a minimum of five (5) business days before wishing to begin work in each facility.

1.18 Warranty: The contractor shall provide a warranty to last one (1) full year from the date of acceptance to cover workmanship and materials. Any rework shall be done at no additional cost to the Government.

1.19 Submittals: Prior to payment, the contractor shall furnish one (1) bound (3 ring Binder) and two (2) electronic copies of all test reports to the Contracting Officer for approval. The report shall include any discrepancies found by his inspector, recommended repairs, cost estimates, and actual repairs performed by delivery order.

1.20 Compliance: A lack of compliance, or continued pattern of lack of compliance shall result in a Contractor Deficiency Report (CDR) by the Contracting Officer as recommended by the COR.

1.21 Invoices:

a. Government Credit Card - Contractor must accept Government Credit Card for Payment.

b. WAWF: Invoices will be submitted to DFAS Indianapolis, Department 3800, 8899 East 56st Street, Indianapolis, IN 46249-3800. The Government has the right to order and pay for supplies up to $25,000.00 utilizing the Government IMPAC Card through Public Works Business Center (PWBC). It is the Government’s discretion as to work greater than $25,000.00 will be ordered and paid for by delivery order and payment made by electronic funds transfer (EFT). For deliveries paid for by Credit Card, the Contractor shall provide the Contracting Officer or the designated Credit Card Holder with an invoice and/or a credit charge slip for services ordered. The Government reserves the right to order by delivery order any dollar amount and payment to be made by EFT.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor- acquired property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

(1) Unit Acquisition Cost means:

(2) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(3) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.26 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.27 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.28 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide

3.2 Facilities: Not applicable

3.3 Utilities: The Government will provide power if available for the contractors use in normal preventative maintenance and repair tasks, however the Government will make no connection or any alteration to the existing utility facilities for accomplishment of the work.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

3.6 Record Keeping. Not applicable.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3. Materials: The Contractor shall provide all materials necessary to perform work under this contract unless otherwise instructed by the Contracting Officer

4.4. Equipment: The Contractor shall provide all equipment required to perform work under this contract.

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide services for inspection, assessment and repair of Hoist and Cranes for Fort Campbell operations.

Deliverable: Inspection and preventative maintenance

5.2. Task Heading. Inspection and preventative maintenance: The initial inspection work of the hoists and cranes shall be accomplished by the contractor within 90 days after contract award and issuance of the delivery order. The contractor shall coordinate all his work and scheduling with the Contracting Officer or his authorized representative (COR)

5.2.1 The contractor shall perform annual inspections and preventive maintenance tasks listed on Technical Exhibit 4, PM Checklist, the intent is to closely follow the Crane Manufacturers Association of America (CMAA) Overhead Crane Inspection Checklist”, on each crane or hoist as listed in Technical Exhibit 3, Equipment Inventory, in accordance with the requirements of TB 43-0142, ANSI/ASME B 30, B30.17, B30.11, and OSHA Title 29, Part 1910.179. If unable to inspect; notify the COR to coordinate a rescheduled inspection.

5.2.1.1 Preventative Maintenance includes but is not limited to inspection of condition and functionality of equipment. For this contract it also includes checking and tightening as needed bolts, electrical connections, conduits, etc. Contractor shall provide and install or correct as part of his preventative maintenance tasks such lubricants, oils, graphite spray, grease, etc. to the components/parts, and minor supplies such as nuts, screws, bolts, sealants, etc.

5.2.1.2 If an…