W9124818Q0082.pdf

PDF 579 KB Posted Jul 29, 2019

Attached to: Catholic Parish Coordinator, Fort Campbell, KY Federal contract opportunity
Solicitation number: W9124819Q0082
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Campbell

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SEE ADDENDUM

(No Collect Calls)

W9124819Q0082 29-Jul-2019

b. TELEPHONE NUMBER

270-798-7561

8. OFFER DUE DATE/LOCAL TIME

08:00 AM 12 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912489. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LUIS VALENCIA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011312953-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT CAMPBELL

BLDG 6923 38TH AND DESERT STORM

FORT CAMPBELL KY 42223

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W34GMZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W0U4 USAG FT CAMPBELL

UNITED STATES ARMY GARRISON, FORT C

CRP BLDG 5207

8TH STREET AND DESERT STORM AVE

FORT CAMPBELL KY 42223-5565

TEL: 270-798-5430 FAX:

FAX:

TEL: (270)798-7857 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF75

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 26 Each Coordinate Denomination Admin Support

FFP

Coordinate Denomination Admin Support in accordance with PWS paragraph 5.1.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011312953-0001

PSC CD: G002

NET AMT

0002 26 Each Maintain Official Church Correspondence

FFP

Maintain Official Church Correspondence in accordance with PWS paragraph 5.2.

FOB: Destination

0003 26 Each Maintain Parish Registration and Census

FFP

Maintain Parish Registration and Census in accordance with PWS paragraph 5.3.

FOB: Destination

0004 26 Each Weekly Catholic Bulletin

FFP

Prepare and Publish Weekly Catholic Bulletin in accordance with PWS paragraph 5.4.

FOB: Destination

0005 26 Each Sacramental Screening Requirements

FFP

Perform Sacramental Screening Requirements in accordance with PWS paragraph 5.5.

FOB: Destination

0006 26 Each Coordinate Performance of Sacraments

FFP

Coordinate Performance of Sacraments in accordance with PWS paragraph 5.6.

FOB: Destination

0007 26 Each Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements in accordance with PWS paragraph 5.7.

FOB: Destination

0008 26 Each Coordinate Ecclesiastical Parochial

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements in accordance with PWS paragraph 5.8.

FOB: Destination

0009 26 Each Catholic Chaplain Coordination

FFP

Catholic Chaplain Coordination in accordance with PWS paragraph 5.9.

FOB: Destination

0010 26 Each Catholic Religious Education Program

FFP

Catholic Religious Education Program in accordance with PWS paragraph 5.10.

FOB: Destination

0011 26 Each Procure Religious Education Items

FFP

Procure Religious Education Curriculum And Supplies in accordance with PWS paragraph 5.11.

FOB: Destination

0012 26 Each Provide Parish Council Brief

FFP

Provide Parish Council Brief in accordance with PWS paragraph 5.12.

FOB: Destination

0013 26 Each Vacation Bible School Support

FFP

Vacation Bible School Support in accordance with PWS paragraph 5.13.

FOB: Destination

0014 1 Job Contractor Manpower Reporting

FFP

Contractor Manpower Reporting in accordance with PWS paragraph 5.14.

FOB: Destination

1001 56 Each OPTION Coordinate Denomination Admin Support

FFP

Coordinate Denomination Admin Support in accordance with PWS paragraph 5.1.

FOB: Destination

1002 56 Each OPTION Maintain Official Church Correspondence

FFP

Maintain Official Church Correspondence in accordance with PWS paragraph 5.2.

1003 56 Each OPTION Maintain Parish Registration and Census

FFP

Maintain Parish Registration and Census in accordance with PWS paragraph 5.3.

1004 56 Each OPTION Weekly Catholic Bulletin

FFP

Prepare and Publish Weekly Catholic Bulletin in accordance with PWS paragraph 5.4.

1005 56 Each OPTION Sacramental Screening Requirements

FFP

Perform Sacramental Screening Requirements in accordance with PWS paragraph 5.5.

1006 56 Each OPTION Coordinate Performance of Sacraments

FFP

Coordinate Performance of Sacraments in accordance with PWS paragraph 5.6.

1007 56 Each OPTION Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements in accordance with PWS paragraph 5.7.

1008 56 Each OPTION Coordinate Ecclesiastical Parochial

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements in accordance with PWS paragraph 5.8.

1009 56 Each OPTION Catholic Chaplain Coordination

FFP

Catholic Chaplain Coordination in accordance with PWS paragraph 5.9.

1010 56 Each OPTION Catholic Religious Education Program

FFP

Catholic Religious Education Program in accordance with PWS paragraph 5.10.

1011 56 Each OPTION Procure Religious Education Items

FFP

Procure Religious Education Curriculum And Supplies in accordance with PWS paragraph 5.11.

1012 56 Each OPTION Provide Parish Council Brief

FFP

Provide Parish Council Brief in accordance with PWS paragraph 5.12.

1013 56 Each OPTION Vacation Bible School Support

FFP

Vacation Bible School Support in accordance with PWS paragraph 5.13.

1014 1 Job OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting in accordance with PWS paragraph 5.14.

2001 56 Each OPTION Coordinate Denomination Admin Support

FFP

Coordinate Denomination Admin Support in accordance with PWS paragraph 5.1.

2002 56 Each OPTION Maintain Official Church Correspondence

FFP

Maintain Official Church Correspondence in accordance with PWS paragraph 5.2.

2003 56 Each OPTION Maintain Parish Registration and Census

FFP

Maintain Parish Registration and Census in accordance with PWS paragraph 5.3.

2004 56 Each OPTION Weekly Catholic Bulletin

FFP

Prepare and Publish Weekly Catholic Bulletin in accordance with PWS paragraph 5.4.

2005 56 Each OPTION Sacramental Screening Requirements

FFP

Perform Sacramental Screening Requirements in accordance with PWS paragraph 5.5.

2006 56 Each OPTION Coordinate Performance of Sacraments

FFP

Coordinate Performance of Sacraments in accordance with PWS paragraph 5.6.

2007 56 Each OPTION Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements in accordance with PWS paragraph 5.7.

2008 56 Each OPTION Coordinate Ecclesiastical Parochial

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements in accordance with PWS paragraph 5.8.

2009 56 Each OPTION Catholic Chaplain Coordination

FFP

Catholic Chaplain Coordination in accordance with PWS paragraph 5.9.

2010 56 Each OPTION Catholic Religious Education Program

FFP

Catholic Religious Education Program in accordance with PWS paragraph 5.10.

2011 56 Each OPTION Procure Religious Education Items

FFP

Procure Religious Education Curriculum And Supplies in accordance with PWS paragraph 5.11.

2012 56 Each OPTION Provide Parish Council Brief

FFP

Provide Parish Council Brief in accordance with PWS paragraph 5.12.

2013 56 Each OPTION Vacation Bible School Support

FFP

Vacation Bible School Support in accordance with PWS paragraph 5.13.

2014 1 Job OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting in accordance with PWS paragraph 5.14.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement Catholic Parish Coordinator for the Fort Campbell Garrison Chaplain Office

1.0 General Information:

1.1 Scope of Work: This is a non-personal services contract to provide Fort Campbell, Kentucky Catholic Parish Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background Information: The purpose of the Catholic Parish Coordinator (hereafter referred to as the Contractor) is to provide on-going professional support functions within the program of the Catholic parish. This Performance Work Statement includes programs and services, which are components of the Army Chaplains’ Corps and USAG Fort Campbell, Kentucky.

1.3 Professional Requirements: The Contractor shall be qualified to meet the criteria of the Archdiocese of the Military Services (AMS), USA. Be certified as a Religious Education (RE) Catechist with the AMS, USA. The Contractor shall provide evidence of Religious Education Catechist certification within 6 months of contract award per delivery schedule.

1.3.1 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.3.2 Work Responsibility: The Contractor shall perform all work and responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.) and local laws, regulations, standards, provisions. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel.

1.3.3 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3.4 Objectives: Services rendered under this contract will provide for Catholic parish coordination for all Fort Campbell, KY Catholic communities. Services provided shall be conducted in accordance with AR 165-1.

1.4 Personnel: The Government has the right to restrict the employment under this contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, and general wellbeing or operational mission of the installation and its population.

1.4.1. RESERVED.

1.4.2 The contractor shall be available on weekdays and weekends and shall provide the Contracting Officer and COR with contact information in case of emergency.

1.4.3 All invoices shall be digitally submitted through Wide Area Workflow at https://wawf.eb.mil/.

1.4.4 Contractor personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees as provided in the Joint Ethics Regulation 5500.7.R.

1.4.5 Hours of Operation: The contractor shall provide services six (6) days per week, Sunday through Friday, except U.S. Federal Holidays. Core hours of operation are 0900-1400. The Contractor is expected to be on-site during this time. Exact hours of performance shall be coordinated between the Contractor and Contracting Officer’s Representative. Note that the contractor is not restricted to working only the core hours in order to meet the requirements of this performance work statement. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. This is considered full-time employment.

1.4.6 Contractor will provide own transportation.

1.4.7 Contractor will have knowledge of computer software programs to include Microsoft Office, Excel, Outlook, and Power Point.

1.4.8 Contractor will read, write and speak English fluently, clearly and with full comprehension.

1.4.9 Contractor will communicate effectively with chaplains, volunteers, and government representatives in English verbally and in written format (i.e. advertising and marketing, instructions, invoices, etc.).

1.5 Quality Control

1.5.1 The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure that the requirements of the contract are provided as specified. An updated copy shall be provided to the Contracting Officer and COR as changes occur. The plan shall include the methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.5.2 As part of the contractor’s quality control system, the contractor shall maintain on-site records of all inspections conducted by the contractor and any necessary corrective action(s) taken. These records shall be made available to the Government upon request at any time during the term of the contract.

1.5.3 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government will do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.5.4 Government Remedies: The Contracting Officer will follow Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items, and FAR 52.246-4, Inspection of Services-Fixed Price, for a contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.5 Safety Requirements: The Contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, Safety and Health Requirement Manual.

1.5.5.1 The Contractor shall perform work requirements in a manner to protect and prevent any harm or injury.

Work shall be scheduled to afford this protection.

1.5.5.2 The Contractor shall immediately correct all safety deficiencies.

1.5.6 Accident Protection and Emergency Medical Treatment. Medical services for Contractor personnel are the responsibility of the Contractor; however, on an emergency basis, the Government will provide medical services for job-related injuries while an employee is performing under this contract. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of the emergency. In such circumstances, the contractor shall transfer injured employees to a health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of invoice from the medical facility. Medical facilities are located at BACH Hospital, Fort Campbell, KY.

1.6 Security Requirements

1.6.1 Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.2 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil.

1.6.3 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program in coordination with information provided by the COR. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.4 OPSEC SOP/Plan. The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

1.6.5 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

1.6.7 Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office. These procedures are identified in FAR Subpart 42.5. The Contracting Officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance, and the contractor shall apprise the government of any problems experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer’s Representative (COR). The COR shall monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of government-furnished property;

and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.10 Contract Manager. The contractor shall manage the contract or shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor during absences shall be designated in writing and provided to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.11 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12 Telephone Usage. Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls.

1.7 Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict with the requirements of the contract shall be brought to the attention of the Contracting Officer for final resolution. The Contractor shall notify the Contracting Officer and COR in writing, in addition to any verbal notification, of such conflicts. The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with, all such local, State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the contractor or contractor personnel may be grounds for the Contracting Officer or the COR to halt work with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The contractor shall take due caution not to endanger personnel during the performance of this contract. Upon discovery of a serious hazard such as fires, or a large fuel spill, the Contractor shall notify Fort Campbell Fire Department and the COR.

1.8 The contractor shall immediately correct all safety deficiencies identified by the Contracting Officer and/or COR, and shall notify the Contracting Officer and COR of the corrective action taken.

2.0 Definitions and Acronyms

2.1 Definition

2.1.1 Contract Manager: The Contractor or his representative who will manage the services of this contract.

2.1.2 Contracting officer’s representative (COR): A representative from the requiring activity appointed in writing by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

2.1.3 Defective service: A service output that does not meet the standard of performance associated with it in the

PWS.

2.1.4 iWATCH Training: The Army’s “See Something, Say Something” Training

2.1.5 Quality Assurance Surveillance Plan (QASP): A written document specifying the surveillance method used for surveillance of contractor performance.

2.1.6 Quality Control (QC): Actions taken by a contractor to control the performance of contracted services to meet PWS requirements.

2.1.7 Quality Assurance: Actions taken by the government to assure contracted services meet PWS requirements.

2.2 Acronyms

AMS Archdiocese of Military Service AR Army Regulation CFR Code of Federal Regulations

CMR Contractor Manpower Reporting COR Contracting Officer’s Representative DA Department of Army DA PAM Department of the Army Pamphlet DoD Department of Defense DoDD Department of Defense Directive DoDHQDA Department of Defense Headquarters Department of the Army EM U.S. Army Corps of Engineers' Safety and Health Requirements Manual EMHC Extraordinary Minister of Holy Communion FFP Firm Fixed Price FPCON Force Protection Condition FSC Federal Supply Code FY Fiscal Year IA Information Assurance IAW In Accordance With IMO Information Management Officer OSHA Occupational Safety and Health Administration OPSEC Operation Security PCS Permanent Change of Station PWS Performance Work Statement QC Quality Control RCIA Right of Christian Initiation of Adults RMD Resource Management Directorate UIC Unit Identification Code USC United States Code XML Extensible markup language

3.0 Government Furnished Items and Services

3.1 Services: Request for audiovisual training aids must be submitted two weeks prior to the date for which they are needed to the Point of Contact.

3.2 Facilities: The government will provide adequate deskwork area on a space available basis for use by contractor to meet the requirements of this contract. Contractor will not have own office or desk but will have access to a common work area that is available for all contractors and volunteers.

3.3 Utilities: N/A

3.4 Equipment: The Government will provide the following equipment for use in the chapel: Contractor shall be authorized use of government telephone (with commercial access) for local and long distance calls to maintain contact with volunteers in the program on a space available basis. A photocopy machine, files, and file cabinets at the Chapel will be made available for use by the Contractor to fulfil contract requirements on a space available basis.

3.5 Materials: The Government will provide the following supplies: The government will provide to the contractor, as available, religious education curriculum for Catholic programs, literature for religious education activities, chairs, tables, chalkboards, video set ups and overhead projectors for all religious education classes under the guidelines of this contract. Materials such as craft supplies, paper, markers, flip charts, and pens, supply items will be supplied as required.

4.0 Contractor Furnished Property

4.1 The Contractor is not required to provide any property as defined in FAR Part 45.

5.0 Specific tasks

5.1 Coordinate Denomination Admin Support

5.1.1 Coordinate denominationally specific administrative support for Catholic Masses

5.1.2 Coordinate denominationally specific support for special events in the Catholic liturgical year

5.1.2.1 Advent administrative support

5.1.2.2 Christmas administrative support

5.1.2.3 Lenten / Easter administrative support

5.1.2.4 Holy days of obligation administrative support

5.1.3 Coordinate and recommend readings, prayers, and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services

5.1.4 Provide weekly “Prayers of the Faithful”

5.1.5 Provide weekly Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) director and liturgical norms.

5.2 Maintain Official Church Correspondence

5.2.1 Responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service.

5.2.2 Conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees.

5.2.3 Coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish.

5.2.4 All this correspondence will be maintained in confidential Church files.

5.3 Maintain Parish Registration and Census Database

5.3.1 Responsible for the accurate registration of parishioners as soon as possible after they have arrived.

5.3.2 Produce a semi-annual consolidated census.

5.3.3 Accomplish the registration by organizing and supervising on-going registration throughout the year and ensure completion of the registration process no later than the end of September each year.

5.4 Prepare and Publish Weekly Catholic Bulletin

5.4.1 Prepare and organize the weekly bulletin for the Catholic Community.

5.4.2 In addition to, or in lieu of printing the weekly bulletin (per direction of the Priest), email the weekly bulletin, Frock Notes and other information, to all registered members of the Catholic Community prior to the weekend Catholic Masses.

5.4.3 Contractor will be the point of contact for all items or activities to be entered into the bulletin.

5.5 Sacramental Screening Requirements

5.5.1 Coordinate and consolidate denominational specific pre-nuptial investigation reports in accordance with Canon 1066.

5.5.2 Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070).

5.5.3 Coordinate for pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125) and from Canonical form (Canon 1127).

5.5.4 Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114).

5.5.5 Coordinate and assist with the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148], Petrine Privilege or Favor of the Faita [Canon 1149], Simple Convalidation [Canon 1159], and Radical Sanation [Canon 1161, 1162].

5.5.6 Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122).

5.5.7 Coordinate and notify the place of baptism that confirmation was conferred (Canon 895).

5.5.8 Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons.

5.5.9 Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When requesting official documents from parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

5.6 Coordinate Performance of Sacraments

5.6.1 Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances;

5.6.2 Conduct Parish-wide sacramental census; Coordinate parents’ meetings for sacramental preparation;

5.6.3 Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances. This includes ensuring all relevant documentation is submitted to the AMS portal, as well as follow-up with hard copy. In addition, provide formal or informal certificates to sacrament participants.

5.6.4 Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick;

5.6.5 Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCSing members as required.

5.7 Coordinate Diocesan Regulations and Requirements

5.7.1 Coordinate the specific administrative support required for each event or activity.

5.7.2 Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits.

5.7.3 Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor.

5.7.4 Coordinate and submit fully completed AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament .

5.7.5 Coordinate and assist those qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Archbishop as Extraordinary Minister of the Holy Communion (EMHC) to submit their documentation on the AMS portal and send their hard copy records to the AMS.

5.7.6 Coordinate and provide information regarding the sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

5.8 Coordinate Ecclesiastical Parochial Norms and Requirements

5.8.1 Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council.

5.8.2 Coordinate denominationally specific administrative support for parish activities.

5.8.3 Coordinate the specific administrative support required for each event or activity.

5.8.4 Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event.

5.8.5 Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media.

5.8.6 Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members.

5.8.7 Coordinate and provide lay liturgical training in accordance with church regulations.

5.8.8 Use media to keep the parish informed about church liturgical celebrations, preparation, and requirements as mandated by Archdiocese of Military Service (AMS) and local need.

5.9 Catholic Chaplain Coordination

5.9.1 The contractor meets with the Catholic Chaplain weekly to review the delivery of the services and the program records and statistics.

5.9.2 The contractor will keep the pastor apprised of concerns and issues which may need to be addressed; meetings will be approximately 1 hour each.

5.9.3 The contractor will act as the intermediate person for those seeking aid from the pastor during times of need or crisis.

5.9.4 The contractor will aid the pastor by checking pastor’s availability for appointments with parishioners.

5.9.5 The contractor will provide the pastor all necessary information regarding each appointment and meeting.

5.10 Catholic Religious Education Program

5.10.1 The contractor shall develop a Religious Education plan for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion, and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

5.10.1.1 Advertise and market the program 4-6 weeks prior to the event

5.10.1.2 Procure all materials, curriculum, and supplies per government funds

5.10.1.3 Include the event in all required briefs and reports.

5.10.1.4 Establish and maintain student enrollment

5.10.2 Contractor shall be present at each session to monitor and evaluate activities.

5.10.2.1 Setup all facility requirements for each session and secure facilities at the conclusion of each session, returning the space to the original configuration.

5.10.2.2 Program parameters: weekly sessions, each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information).

5.11 Procure Religious Education Curriculum and Supplies

5.11.1 The contractor shall follow chapel procedures in requesting curriculum and supplies required by the senior Catholic priest for Religious Education.

5.11.2 The sponsoring chaplain determines curriculum selection.

5.11.3 The contractor shall get input and feedback from congregational members and DRE before giving recommendations to the Chaplain(s).

5.12 Provide Parish Council Brief

5.12.1 The contractor will organize, publish and provide a copy of the parish council agenda to the assistant responsible for reproduction and mailing.

5.12.2 The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance.

5.12.3 The contractor will coordinate with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council.

5.12.4 Contractor will act as the RE Coordinator

5.12.5 The contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events.

5.12.6 The contractor is not a voting member of the parish council.

5.12.7 The contractor will record the minutes of the monthly parish council meeting. This includes typing the minutes, and supplying a copy of the minutes to the Priest within one week after the parish council meeting.

5.13 Vacation Bible School Support

5.13.1 The contractor will assist the Director of Religious Education (DRE) with the work on the Vacation Bible School program each year. This will include curriculum management, preparation and decoration of physical facilities, and oversight of volunteers).

5.13.2 The contractor will be physically present during the Vacation Bible School program to assist the DRE with management of the program (E.G. Provide Line of Sight Supervision (LOSS) of unspecified volunteers).

5.13.3 The contractor will publicize the Vacation Bible School and encourage Catholic members to volunteer to assist with the program to provide a good representation of the Catholic community for those Catholic children who attend Vacation Bible School.

5.14 Contractor Manpower Reporting

5.14.1 Accounting for Contract Services/Contractor Manpower Reporting

5.14.2 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site.

5.14.2.1 Contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract.

5.14.2.2 Contractor is required to completely fill in all the information in the format using the following web address “https://contractormanpower.army.pentagon.mil”.

5.14.2.3 The required information includes:

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

Contract number, including task and delivery order number;

Beginning and ending dates covered by reporting period;

Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

Estimated direct labor hours (including sub-contractors);

Estimated direct labor dollars paid this reporting period (including sub-contractors);

Total payments (including sub-contractors);

Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

Estimated data collection cost;

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information);

Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

Presence of deployment or contingency contract language; and Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

5.14.3 Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

5.14.3.1 Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

5.14.3.2 The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site.

5.14.3.3 The specific formats for the XML direct transfer may be downloaded from the web site.”

6.0 Special Qualifications

6.1 The contractor will have a completed Tier 1 investigation with State Criminal History Repository (SCHR) processed through the Commander’s Designated Entity (CDE). Once the contract is awarded, then the appropriate background investigations will be conducted. In accordance with the standard operating procedures for childcare background checks, contractor has 60 days to return their report.

6.2 Commander’s Designated Entity (CDE) POC:

Rich Curtis, SAPPC

Security Manager Security Division, DPTMS 6555 58th Street Fort Campbell, Kentucky 42223

Com (270) 956-2876 (DSN: 363) richard.d.curtis.civ@mail.mil

7.0 Applicable Publications

7.1 Publications applicable to this PWS follow:

7.1.1 USC Title 10 and the RMD User Guide

7.1.2 AR 165-1

7.1.3 DA PAM 165-18

7.1.4 DoDD 5500.7-R

(End of Performance Work Statement)

PRS/DELIVERABLES SCHEDULE

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) The Contractor shall coordinate and provide denomination administrative support

PWS 5.1 95 Percent Periodic Inspection

2) The Contractor shall maintain official church correspondence

PWS 5.2 95 Percent Periodic Inspection

3) The Contractor shall maintain parish registration and census database

PWS 5.3 95 Percent Periodic Inspection

4) The Contractor shall prepare and publish weekly catholic bulletin

PWS 5.4 95 Percent Periodic Inspection

5) The Contractor shall coordinate sacramental screening requirements

PWS 5.5 95 Percent Periodic Inspection

6) The Contractor shall coordinate performance of sacraments

PWS 5.6 95 Percent Periodic Inspection

7) The Contractor shall coordinate diocesan regulations and requirements

PWS 5.7 95 Percent Periodic Inspection

8) The Contractor shall coordinate ecclesiastical parochial norms and requirements

PWS 5.8 95 Percent Periodic Inspection

9) The Contractor shall coordinate with the Catholic chaplain

PWS 5.9 95 Percent Periodic Inspection

10) The Contractor shall develop and coordinate catholic religious education programs

PWS 5.10 95 Percent Periodic Inspection

11) The Contractor shall procure religious education curriculum and supplies

PWS 5.11 95 Percent Periodic Inspection

12) The Contractor shall provide parish council brief PWS 5.12 95 Percent Periodic Inspection

13) The Contractor shall provide vacation bible school support

PWS 5.13 95 Percent Periodic Inspection

W9124819Q0082

Deliverables Schedule

(End of PRS/Deliverables Schedule)

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Bulletin and announcements

Weekly 1 Email .pdf of document upon completion

The Surveillance officer receives the copy of the report

Completed sacraments forms such as baptism, confirmation, marriage convalidation, etc.

As needed 2 Print To be submitted to the Archdiocese for Military Services

Parish Council Minutes and agenda

Monthly 12 Print To be provided to Catholic Chaplain

Parish Database On-going 1 Email and Database To be provided to Chaplain upon request

Religious Education Program Plan

On-going 1 Electronic Chaplain

Religious Education Supply Order

On-going 1 Electronic Chaplain and Chapel Resource Manager

State Criminal History Record (SCHR) checks

Once (no more than 60 days after contract award)

1 Electronic Commander’s Designated Entity (CDE)

Religious Education Catechis Certification

Once (no more than 8 weeks after contract award)

1 Electronic Contracting officer representative/Contracting Officer

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 0014 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 1008 Destination Government Destination Government 1009 Destination Government Destination Government 1010 Destination Government Destination Government 1011 Destination Government Destination Government 1012 Destination Government Destination Government 1013 Destination Government Destination Government 1014 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 2007 Destination Government Destination Government 2008 Destination Government Destination Government 2009 Destination Government Destination Government 2010 Destination Government Destination Government 2011 Destination Government Destination Government 2012 Destination Government Destination Government 2013 Destination Government Destination Government 2014 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 09-SEP-2019 TO

08-MAR-2020

N/A W0U4 USAG FT CAMPBELL

UNITED STATES ARMY GARRISON,

FORT C

CRP BLDG 5207

8TH STREET AND DESERT STORM AVE

FORT CAMPBELL KY 42223-5565

270-798-5430

W34GMZ

0002 POP 09-SEP-2019 TO

08-MAR-2020