PWS_DRAFT_-_Natural_Resource_Treatment.pdf

PERFORMANCE WORK STATEMENT (PWS)

Natural Resource Treatments

FORT CAMPBELL, KENTUCKY

PROJECT NO. TBD

PART 1

GENERAL INFORMATION

1. General: This is a non-personal performance based, requirements contract to provide mechanical and non-mechanical treatments, erosion repair and vegetation planting in support of the Integrated Natural Resources

Management Plan (INRMP). The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services as defined in this Performance Work Statement, except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Fort Campbell requires natural resource services (mowing, disking, mulching, hand clearing, and herbicide application) to maintain the training lands in conditions desirable for military readiness exercises and sustainable natural resources.

1.3 Objectives:

• Maintain the training lands in conditions desirable for military exercises

• Maintain the training lands in conditions that are sustainable for natural resources.

1.4 Scope: Services include scheduling and performance of specified techniques in treatment plans that achieve objective results in accordance with the standards outlined within this PWS.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year TBD

Option Year I TBD

Option Year II

Option Year III

Option Year IV

TBD

TBD

TBD

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 The Quality Control Plan shall be submitted by the contractor within 10 days following contract award.

Deliverable: Quality Control Plan

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.6.3 Recognized Holidays: The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 to 1600

Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Delays due to exercises and contingencies are part of the environment and cannot be considered cause for an adjustment in price. Natural resource treatment operations are subject to unscheduled interruptions and Contractor employees may be required to immediately leave the designated work area or be denied access due to exercises and contingencies.

1.6.4.2 Mission requirements may necessitate suspension or cancellation of natural resource treatment operations for a given period.

1.6.4.3 Contractor shall immediately report any occurrence of suspension of natural resource treatment operations to the COR. All uncompleted work requirements may be rescheduled at a later date.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort Campbell, KY.

1.6.6 Type of Contract: The government will award a firm fixed price requirements contract.

1.6.7 Security Requirements

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. Keys that will be issued are master keys (i.e. DPW5 and Red lock keys).

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards shall be provided by the Government at the Post-award conference). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award, and within 5 calendar days of new employees being hired. Contractor shall submit a list of personnel trained to the KO through the COR.

Deliverable: iWatch Training

1.6.8 Safety: The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with

AR 385-10, The Army Safety Program.

1.6.8.1 Safety Requirements: In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with EM 385-1-1. The

Contractor shall submit for approval a Safety Plan within 10 calendar days of award of contract.

1.6.8.2 Safety Deficiencies: The contractor is responsible for enacting a pro-active, aggressive safety program.

Once safety deficiencies or unsafe practices or operations occur, the contractor must correct them immediately. In the event the Government notes unsafe practices, the contractor will be notified and the contractor shall immediately correct all safety deficiencies. Such notice when delivered to the contractor or his representative at the site of work shall be deemed sufficient for this purpose. Also, the contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.8.2.1 Equipment: The contractor shall not leave equipment unattended while in use or leave any equipment on

Fort Campbell property overnight.

1.6.8.3 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health

Administration (OSHA) standards. The Contractor shall be responsible for ensuring adherence to all applicable Ft

Campbell State of Kentucky and Tennessee, and federal rules and regulations.

1.6.8.4 Safety Plan. Contractor to submit a safety plan within 10 days of post award conference. (Note: account for confined space, man-lift). Submit an appropriate Activity Hazard Analysis

Deliverable: Safety Plan and AHA

1.6.9 Security.

1.6.9.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative).

The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.9.2 Anti-Terrorism and Operations Security

1.6.9.2.1 AT Level I Training: This provision is for contractor employees with an area of performance within an

Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the KO.

Deliverable: AT Level I Certificates

1.6.9.2.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes.

1.6.9.2.3 In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors.

1.6.9.2.4 Entry into Installation: Commercial trucks are required to enter the installation via Gate 7. Gate 7, located in Kentucky, is accessible from U.S. Highway 41A. Contractors should expect delays with commercial trucks entering via this gate as vehicles might be subject to physical inspections.

1.6.9.2.5 Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

Contractors TBD or 1-Day Pass

Sub-Contractors TBD or 1-Day Pass

Vendors TBD or 1-Day Pass

Suppliers TBD or 1-Day Pass

Service Providers TBD or 1-Day Pass

Visitors (Case-by-Case Basis) 1-Day Pass

1.6.9.2.6 Personnel roster for Restricted Areas: Personnel rosters shall be submitted within 10 days of contract award. The rosters will be utilized to secure Contractor employee admission to restricted areas. The rosters shall be submitted electronically to the COR on the format provided by the Government. The Contractor shall provide an updated roster within 5 days when new employees are hired.

Deliverable: Personnel Roster of Employees

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10.1 Written minutes of such meetings will be recorded by the Government and signed by the Program/Project

Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The

Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration and is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The Contractor shall provide a Project Manager (PM), who shall be responsible for the performance of the work under this contract. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager shall be available at all times whenever their contract personnel are working on Fort Campbell property. The PM shall be capable possess a valid driver’s license with vehicle insurance for the work vehicles.

1.6.12.1 Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO within

24 hours of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 calendar days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within 5 calendar days of the termination.

1.6.12.2 The Project Manager shall have access to the installation for the duration of the contract.

1.6.12.3 The Project Manager and the QC (may be same person) are the only personnel rated by the Government as

Key Personnel on this contract.

1.6.12.4 Key Personnel shall be available for the COR to contact him/her when contract personnel are working. The

Contractor shall provide a means of communication which allows the COR to be able to contact the Project

Manager/QC during the working days of the week.

1.6.13 Contractor Employees

1.6.13.1 Identification: All contract personnel shall be identified as a Contractor, i.e. company logo on a standard colored, collared shirt and an identification badge (same size as driver’s license). All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13.2 Contractor Personnel Appearance and Performance: The Contractor shall ensure their personnel do not perform work under the influence of alcohol, marijuana, illegal prescribed drugs or any other incapacitating agents.

Contractor shall ensure employees utilize protective equipment, in compliance with EM385-1-1, while working to include at a minimum: high-visibility/reflective shirts (with short sleeves at a minimum, i.e. no cut-off shirt sleeves) with company Logo clearly legible and safety boots. Shirts to be replaced when Logo is unserviceable and/or unreadable.

1.6.13.3 Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The

Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics

Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The

Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.6.13.3.1 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America

1.6.14 Contractor Vehicles: All contractor vehicles and equipment shall be clearly marked with company markings.

Contractor shall not drive unmarked work vehicles or equipment on the installation. Minimum size of markings shall be 1’ x 2’ on vehicle doors or other highly visible areas.

1.6.14.1 The COR is authorized to inspect Contractor’s work vehicles at any time to ensure they are in a safe operating condition.

1.6.15 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel.

1.6.16 Special Qualifications

1.6.16.1 Contractor to submit any certifications that would support ability to perform work outlined in the PWS.

Deliverable: Certification of competencies

1.6.16.2 Contractor to submit qualification demonstrating two-year experience with applicable forestry work

Deliverable: Qualifications demonstrating two years of experience

1.6.17 Disposition of Waste Material.

1.6.17.1 The contractor shall only dispose of waste material IAW section five of the PWS or as directed by the

COR.

1.6.18 Restricted Traffic Routes: Contractors are required to observe and adhere to restrictions for roads used for military physical training routes. These roads allow no access or limited access during specific times of the day.

1.6.19 Reports: Reports as specified and any other Deliverables shall be submitted in an electronic format to the

COR or as directed by the Contracting Officer to the following address:

DPW – Contract Management Branch

DPW, Engineer Design Branch

BLDG 865 16th & Bastogne Ave

Fort Campbell, KY 42223-5705

(Submit to e-mail: usarmy.campbell.imcom-atlantic.mbx.dpw-contract-management@mail.mil)

1.6.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the mailto:usarmy.campbell.imcom-atlantic.mbx.dpw-contract-management@mail.mil

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6. 21 Additional Applicable General Guidance

1.6.21.1 Maps of protected areas will be provided with each task order.

1.6.21.2 The contractor shall remove all gas and oil cans or other debris/trash generated by the contractor as work progresses.

1.6.21.3 Any damages caused by the contractors to private lands such as but not limited to cutting or falling trees on private property will be repaired by the contractor, and all associated cost will be paid by the contractor.

1.6.21.4 The contractor shall cut trees horizontal to the ground and not at an angle that will be a hazard to humans or equipment from puncture.

1.6.21.5 Stream Zones will be identified on a map with each task order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

2.1.2 Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

2.1.3 Ashes. The residue from burned wood, coal, coke, and other combustible material.

2.1.4 Basal Spray. Method of treatment application that applies herbicide to the bole of the tree.

2.1.5 Bulk Waste. Large items of solid waste such as household appliances, furniture, auto parts, pallets, shelving, piping, stone, concrete rubble, brick, lumber, toys, and other wastes; the size or weight of which, precludes or complicates the handling by normal collection, processing, or disposal methods.

2.1.6 Bulky Waste. The waste placed at the collection point or curbside that doesn't fit or is too heavy to be placed in the routine collection container. These wastes include but are not limited to: lumber, scrap metals, bricks, blocks, concrete rubble, stones, toys, furniture, appliances, logs, limbs, televisions, cabinets, automotive components, power equipment, crates, wheels, de-rimmed tires, electronics and their components, etc.

2.1.7 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.8 Cleaning. Removing stains, soil, and dirt; accomplished by chemical or mechanical means.

2.1.9 Collection. The pickup of accumulated recyclable material, solid waste, including bulky waste, from any collection point, regardless of quantity.

2.1.10 Collection Frequency. The number of times collection is performed during a specific time frame.

2.1.11 Collection Point. The location designated on the drawings or maps or described in this performance work statement where solid waste, including bulky materials, will be temporarily stored for collection by the Contractor.

2.1.12 Commercial Solid Waste. All types of solid waste generated by stores, offices, restaurants, warehouses, and other non-manufacturing activities, excluding residential and industrial waste.

2.1.13 Competing Plants. Any plant that is ½ or greater the height of the crop trees.

2.1.14 Construction and Demolition (C&D) Waste. The waste building materials, packaging and rubble resulting from construction, remolding, repair, and demolition operation on pavement, housing, commercial buildings and other structures.

2.1.15 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

2.1.16 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

2.1.17 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory;

how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

2.1.18 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.19 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

2.1.20 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.21 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.22 Curb Side Pick-Up. Collection of solid waste or recyclable materials (to include bulky waste) that is placed next to curb, doorway or alley by the supported activity. This refers to locations that are not serviced by bulk containers (dumpsters or compactors).

2.1.23 Cut Surface Treatment. Method of treatment where tree stems or vines are completely severed from the stump and followed with an application of herbicide.

2.1.24 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.25 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.26 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

2.1.27 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.29 Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

2.1.29 Foliar Spray. Method of treatment application where herbicide is applied to foliage of competing vegetation, (which may include Kudzu).

2.1.30 Food Waste. Organic residue generated by the handling, storage, sale, preparation, cooking and serving of foods.

2.1.31 Garbage. Animal and vegetable waste resulting from the handling, preparation, cooking and consumption of foods.

2.1.32 General Fund Enterprise Business System (GFEBS). GFEBS is the U.S. Army's web-based enabled financial, asset, and accounting management system that standardizes, streamlines, and shares critical financial data across the Active Army, the Army National Guard, and the Army Reserves. GFEBS is the work management system that the Directorate of Public Works uses for all order types and projects.

2.1.33 Generation. The act or process of producing refuse (solid waste) or recyclable materials.

2.1.34 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.35 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.36 Grass Cutting. Grass cutting includes cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

2.1.37 Hack and Squirt. Method of treatment application that applies herbicide through cuts in the stem, (bole) of the tree.

2.1.38 Hard Surface Floor Care. Hard surface floor care includes, but is not limited to tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum. Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.

2.1.39 Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in

Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to

Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials)

Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

2.1.40 Installation Design Guide (IDG). IDGs provide standards for site planning, buildings, vehicular and pedestrian circulation, landscaping, site elements (e.g., signage, utilities), force protection, and sustainable design.

The IDGs are specific to each Army installation.

2.1.41 Institutional Solid Waste. Waste that is generated by educational, health care, correctional and other institutional facilities.

2.1.42 Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime

Contractor is responsible for performance of all subcontractors.

2.1.43 Lavatories, Latrines, or Bathrooms. Commodes, urinals, wash basins, bathtubs, shower stalls, sinks, and shower curtains.

2.1.44 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property. Loss of

Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search,

b. Theft,

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.45 Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.

2.1.46 Lot Size. The number of service outputs in a lot. This definition applies to the PRS, not the words "lot size" in Section B of the contract.

2.1.47 Manual Felling. Method of treatment that mechanically fells the tree.

2.1.48 Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.49 Material Handling Area. The material handling area is used for the accumulation and preparation of bulk solid waste or recyclable materials for transportation to a solid waste management facility.

2.1.50 Mechanical Ripping. A method site prep using a dozer or farm tractor that scarifies the soil using a brush rake or some other device capable of penetrating the soil for a depth of 6 inches.

2.1.51 Non-Combustible Material. Material that doesn’t burn at ordinary temperatures.

2.1.52 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR

37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.53 Organic Storage Site. Area of accumulation for organic materials (e.g., leaves, logs, limbs, and grass clippings).

2.1.54 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

2.1.55 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.56 Plant. A living organism, of the kind exemplified by trees, shrubs, herbs, grasses, ferns, and mosses, typically growing in a permanent site, absorbing water and inorganic substances through its roots.

2.1.57 Pre-commercial Thin. Method of treatment where tree stems are completely severed from the stump in order to improve tree spacing.

2.1.58 Property. All tangible property, both real and personal.

2.1.59 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.60 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.61 Pruning. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment. "Shearing" means clipping all growth on a plant at a uniform distance and shape.

2.1.62 Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.

2.1.63 Quality Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.

2.1.64 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.65 Raise. Selective pruning of limbs that pose a public safety hazard with a minimum clearance of 14 feet over streets, parking lots, and driveways; eight (8) feet over walk areas; four (4) feet over buildings and three (3) feet from buildings and streetlights, IAW established industry standards.

2.1.66 Real Property. DOD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See

Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.67 Reforestation. The act of renewing tree cover by establishing young trees naturally or artificially.

2.1.68 Release. A treatment designed to free young trees from undesirable, usually overtopping, competing vegetation.

2.1.69 Residential Solid Waste. Waste generated by the normal activities of households, including, but not limited to: food waste, rubbish, ashes and bulky waste.

2.1.70 Sample Size. The number of outputs in the sample; a group of one or more tasks drawn from the specified performance.

2.1.71 Sampling. A sample consists of one or more service outputs drawn from a lot IAW random sampling procedures to be evaluated by Government personnel.

2.1.72 Scavenging. The uncontrolled and unauthorized removal of materials at any point of the solid waste management stream.

2.1.73 Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability.

Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.74 Service/Maintain. These words are interchangeable.

2.1.75 Shrub. A woody plant with several perennial stems. It will usually have a height less of than 13 feet and stems no more than about three (3) inches in diameter.

2.1.76 Site Preparation. Hand or mechanized manipulation of a site, designed to enhance the success of regeneration.

2.1.77 Slash accumulation. Any woody debris that came from trees being cut.

2.1.78 Soil. Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both. Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is the prerogative of the Contractor.

2.1.79 Solid Waste. Garbage, refuse, sludge, and other waste materials not excluded by Federal regulations. Solid waste is any solid, liquid, semi-solid, or contained gaseous material resulting from institutional, industrial, commercial, mining, agricultural, or community operations and activities. Solid wastes are accumulated, stored, or treated before being discarded. A material is discarded if abandoned and not used, reused, reclaimed, or recycled by being disposed of, burned, or treated. Regulated medical wastes are not included in this category.

2.1.80 Solid Waste Management Facility (SWMF). Any facility employed, beyond the initial collection processes and managing solid waste including, but not limited to: storage areas or facilities, transfer stations, rail haul or barge haul facilities, landfills, disposal facilities, solid waste facilities, surface impoundment and waste oil storage, repossessing, refining facilities, recyclable handling, recovery facilities and waste tire storage facilities.

2.1.81 Source Separation. Source separation is the act of separating recyclable materials at their point of generation by the waste generator.

2.1.82 Spray Buffing. Procedure to apply a light coat of wax to maintain the waxed floor after removing minor scratches and scuff marks.

2.1.83 Spot Cleaning. Cleaning small areas of carpet by vacuuming, hot water extraction, or shampooing due to accumulation of dirt or soil on heavy traffic patterns or due to leaks or spillage on small areas of floor surface. Spot cleaning is also removal of spots from walls, ceilings, floors, and furniture surfaces.

2.1.84 Standard. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

2.1.85 Stairwell Cleaning. Cleaning of all stairwells in any building. This process includes steps, landing, walls, and handrails.

2.1.86 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.87 Tonnage. Weight measured in tons (not imperial).

2.1.88 Trash Removal. Trash removal includes the pickup and removal of all papers and other debris in buildings.

This includes but is not limited to wastebaskets, boxes, or any substance used for refuse.

2.1.89 Tree. A woody plant having one erect perennial stem (trunk), at least three inches in diameter, at a point 4-

1/2 feet above the ground, a definitely formed crown of foliage, and mature height of at least 13 feet.

2.1.90 Trimming. Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

2.1.91 Unit Acquisition Cost.

a. For Government-furnished property, the dollar value assigned by the Government and identified in the contract;

and

b. For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.92 Vector. A carrier, usually an arthropod, which can transmit a pathogen from one organism to another.

2.1.93 Wash. The act of cleansing using water and soap or detergent.

2.1.94 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.

2.1.95 Work Day. The number of hours per day the Contractor provides services IAW the contract.

2.1.96 Work Week. Monday through Friday, unless specified otherwise.

2.1.98 Yard Wastes. Materials such as: tree and shrub branches, trimmings, brush, grass clippings, leaves, Christmas trees, weeds, etc.

2.2. ACRONYMS:

AR Army Regulation

ARC Army Resource Center

CFE Contractor Furnished Equipment

CFM Contractor Furnished Material

CFP Contractor Furnished Property

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CMRA Contractor Manpower Reporting Application

COR Contracting Officer’s Representative

CPARS Contractor Performance Assessment Reporting System

DBH Diameter at Breast Height (4.5’ from the ground)

DPW Directorate of Public Works

ECO Environmental Compliance Officer

EM Engineering Manual, U.S. Army Corps of Engineers (USACE)

EO Executive Order

EPA Environmental Protection Agency

ERDC Engineering Research Development Center

FAR Federal Acquisition Regulation

FIPS Federal Information Processing Standards

FPCON Force Protection Condition

GFE Government-Furnished Equipment GFM Government-Furnished Material

GFP Government-Furnished Property

IAW In Accordance With

IMCOM Installation Management Command

INRMP Integrated Natural Resources Management Plan

IPM Integrated Pest Management

IPMC Integrated Pest Management Coordinator

IPMP Integrated Pest Management Plan

KO Contracting Officer

N/A Not Applicable

NGB National Guard Bureau

NLT Not Later Than

OSHA Occupational Safety and Health Administration

PAM Pamphlet

PM Preventive Maintenance

POC Point of Contact

PoP Period of Performance

PRS Performance Requirements Summary

PUB Publication

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

QCP Quality Control Plan

RCRA Resource Conservation and Recovery Act

SDS Safety Data Sheets

SF Standard Form

TE Technical Exhibit

VIP Very Important Person

WAWF Wide Area Work Flow

WD Wage Determination

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 The Government will not provide facilities or a building or on-post site for use as a lay down area. This area will be in support of the Contractor in performing the requirements of this contract.

3.2 The Government will furnish no property, equipment, or services for Contractor use in the performance of this work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE). All Contractor furnished, material, property and equipment shall meet applicable Federal, State, local, DOD and Army laws, codes, and regulations.

Examples are provided below:

4.1.1 Contractor-Furnished Material and Responsibilities. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

4.1.2 Contractor-Furnished Items. The Contractor shall provide all facilities, vehicles, equipment, parts, tools, fuel, oil, materials and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation. All

Contractor furnished property and equipment are subject to KO inspection at all times.

4.1.2.1 Identification of Contractor Vehicles and Trailers. The company name shall be displayed on each of the

Contractor’s vehicles and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements.

4.1.2.1.2 The Contractor shall remove all vehicles,…