RA_Answer_Camp Lejeune Shower Services.pdf

Please find attached the questions submitted by the vendor during the Q&A period for PANMCC-26-P-0000-056462 Camp Lejeune Shower Services.

Question 1: Greywater Disposal (PWS 3.1.2 and 5.4)

Inquiry: Will greywater be accepted at a designated Camp Lejeune wastewater facility? If so, is there a disposal fee or a daily volume limit? If disposal must be off-post, can you identify the expected municipal facility so we can price the haul distance?

Answer:

Currently, our plan does not allow for greywater disposal on Camp Lejeune.

Accordingly, offerors should draft their proposals with the assumption that greywater must be hauled and disposed of off-post at a permitted municipal or commercial facility at the contractor’s expense.

Please note: The S4 shop has submitted an official RFI to Camp Lejeune authorities regarding the potential use of on-post disposal facilities. If on-post disposal is subsequently approved, an official amendment to the solicitation will be published to update all offerors.

Question 2: Wages

Inquiry: FAR 52.222-41 is not checked in 52.12-5(c), and no wage determination is attached. Please confirm the Service Contract Labor Standards do not apply, or provide the applicable Onslow County wage determination.

Answer:

The Service Contract Labor Standards (41 U.S.C. Chapter 67 / FAR 52.222-41) do apply to this non-personal commercial services requirement. An amendment to the solicitation will be issued by the KO formally checking FAR 52.222-41 and incorporating the applicable U.S. Department of Labor Wage Determination for Onslow County, North Carolina (WD 2015-4377 or current equivalent revision).

Question 3: Potable Water Source (PWS 5.3)

Inquiry: May the contractor fill its water tankers at a Camp Lejeune potable water fill point, with a water-quality certificate provided, or must all water come from an off-installation municipal or commercial source?

Answer:

Currently, our plan does not allow for water access on Camp Lejeune. Offerors must assume that all potable water must be sourced from certified municipal or commercial locations off-installation and transported to the site.

Please note: The S4 shop has submitted an official RFI to Camp Lejeune authorities regarding the potential use of an on-post potable water fill point. If water drawing is subsequently approved on-installation, an official amendment to the solicitation will be published to update all offerors.

Question 4: Water Quality Certificate (PWS 5.3.1 and Technical Exhibit 2)

Inquiry: PWS 5.3.1 requires potable water from a certified, state-approved municipal or commercial source, with a water quality certificate provided to the COR upon delivery. Will the Government accept, as the water quality certificate, documentation from the water source (for example, the public water system’s current water quality report or a fill-station record showing the water was drawn from a certified, state-approved public water system), together with records showing the water was transported in dedicated, sanitized potable-water tankers with food-grade hoses (PWS 4.1)? Or does the Government require laboratory testing of the water as delivered on site, and if so, for which parameters (for example, total coliform and chlorine residual)?

Answer:

The Government will accept documentation from the municipal/public water source (e.g., current annual water quality report/Consumer Confidence Report and bill of lading/source draw ticket) confirming it was drawn from a certified state-approved public system, provided it is accompanied by:

• Tanker sanitization/washout certificates demonstrating dedicated potable-grade transport.

• Field-tested verification of Free Available Chlorine (FAC) residual between 1.0 mg/L and 5.0 mg/L taken at the time of delivery/transfer into the storage tanks, per military field water sanitation standards (TB MED 577 / NAVMED P-5010-10). Full on-site certified laboratory microbiological panels (e.g., total coliform incubation) are not required per delivery truckload.

Question 5: Water Standard for Shower Use (PWS 2.1 and 5.3)

Inquiry: Some water haulers have advised us that water drawn from a certified municipal source is no longer classified as potable once it is placed in their transport tanks, so they can certify the source but not the water as delivered. Because the water will be used for showers and hand washing rather than drinking, will the Government accept water drawn from a certified municipal source and delivered in clean, dedicated tanks without a potable certification at the point of delivery? Or must the water meet the PWS definition of potable water, with certification, through delivery on site?

Answer:

Per Department of Defense and Army/Navy field hygiene regulations (TB MED 577 / NAVMED P-5010-10, Table 2-11), water utilized for field showers is classified as Class II Water (Class IIb: Disinfected Fresh Water). The Government will not modify the requirement to uncertified or untreated non-potable raw water due to force health protection regulations.

However, to address industry transportation conventions, the Government will treat water delivered in clean, sanitized, dedicated water haulers as meeting the intent of PWS 5.3, provided:

• The water origin is certified municipal tap water.

• Delivery equipment uses dedicated potable/food-grade hoses and tanks.

• Delivered water maintains a chlorine residual of at least 1.0 mg/L prior to entering the shower distribution bladders/tanks.

Question 6: Water Standard Definition (PWS 1.5.3, 4.1.2, and 5.3.1)

Inquiry: In the PWS there are multiple references to potable water, see sections 1.5.3, 4.1.2, and 5.3.1. This is atypical of this type of solicitations. The specification is generally for clean fresh non-potable water. The equipment as supplied is not NSF certified and the trucks are also not NSF certified and once water is loaded it is considered non-potable.

Can the specifications be modified to fresh non-potable water?

Answer:

The Government will not accept uncertified, raw, or untreated non-potable water.

However, commercial NSF certification of the transport trucks and trailer plumbing is not required, provided the contractor complies with the field sanitation, sanitization, and chlorination guidelines (minimum 1.0 mg/L FAC residual) outlined in the response to Question 5.

Question 7: Cabin Interior and Stall Dimensions (PWS 5.2.4)

Inquiry: In section 5.2.4 you specify, “Cabin Interior: Each individual stall must be at least 100 cm x 100 cm (approx. 39” x 39”), equipped with a privacy curtain/door, non-slip rubber floors, and dry-area changing space with clothing/towel hooks.” Is the attached floor plan acceptable?

Answer:

I do not believe the floor plan was attached on your original email. Please send so I can review and accurately respond.

Question 8: Site and Access / LZ Falcon (PWS Part 3)

Inquiry: The PWS describes an off-post site near Camp Lejeune, while Part 3 identifies LZ Falcon and installation access. Please confirm the site/route, ground and vehicle-access conditions, escort or pass requirements, and any available pre-award map or visit opportunity. Where are the authorized potable-water source and greywater disposal locations, and are disposal fees the contractor’s responsibility?

Answer:

• Location & Routing: The operational site is located at LZ Falcon, situated aboard the Camp Lejeune military reservation. Primary ingress/egress is via established military range access roads suitable for commercial heavy-vehicle/tanker transit.

• Access & Security: Contractor personnel must obtain standard base access passes via the Camp Lejeune Visitor Center (DBIDS credentials). Escorts are not provided by the Government; drivers and service technicians must be eligible for unescorted installation commercial access (REAL ID, valid background check, clean record).

• Site Visits: An on-site visit can potentially be arranged and conducted for interested offerors. However, this is not guaranteed and would require close coordination and final confirmation with Camp Lejeune Range Control. Interested parties should request coordinate details through the Contracting Officer.

• Water and Greywater Points: As stated in Answers 1 and 3, current plans dictate that no on-post water access or greywater disposal points are available. All hauling and disposal fees remain the contractor’s responsibility unless an amendment stating otherwise is published.

Question 9: Tank Configuration and Daily Water (PWS 5.3, 5.4)

May the 1,200-gallon potable and 1,200-gallon greywater capacity required per trailer be provided by dedicated external tanks connected to each trailer? Does the 8,250-gallon daily minimum require that entire quantity to be stored onsite simultaneously, or may continuous replenishment meet it while maintaining uninterrupted service and the 85% greywater limit?

Answer:

External Tanks: Yes, external tanks (e.g., hard-sided polyethylene tanks or military-grade bladders) connected via dedicated transfer pumps to each trailer are acceptable to fulfill the 1,200-gallon potable and 1,200-gallon greywater capacities, provided they are environmentally secure and spill-contained.

Daily Minimum & Replenishment: The 8,250-gallon daily minimum requirement does not require all 8,250 gallons to be stored statically on site at one time.

Continuous, scheduled replenishment via tanker shuttles throughout operational hours is fully acceptable, provided:

• Shower operations experience zero service interruptions or water pressure drops during peak hours.

• Greywater storage levels never exceed the 85% holding capacity threshold at any point during operations.

Question 10: Emergency Replacement (PWS 5.8)

Inquiry: PWS 5.8 requires a technician onsite within two hours and replacement if repair cannot be completed within four hours of arrival. Must the replacement be installed and operational by that four-hour point, or is a separate replacement-delivery interval intended?

Answer:

The four-hour window from technician arrival represents the maximum diagnostic and repair window. If the technician determines within that 4-hour window that the unit cannot be repaired on-site, the contractor must mobilize a replacement unit immediately. The replacement unit must be delivered, hooked up, and fully operational no later than six (6) hours following the initial repair determination (or within 10 hours total from the initial trouble-call notification to the contractor).