W9124723R0118_Amendment1_(FINAL)_12OCT23.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

Purpose of this amendment is for the follow ing reasons:

1) Extend solicitation w indow to close on 19 October 2023 at 4:00PM EST

2) Answer questions from offerors (changes and additions to contract are highlighted in yellow )

3) Adjust Musician Regular Services and Rehearsal Services

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 51

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 12-Oct-2023

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W9124723R0118

X 9B. DAT ED (SEE IT EM 11)

25-Sep-2023

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Oct-2023

CODE

MICC CENTER - FORT LIBERTY

MICC - FORT LIBERTY

2- 1731 C STINER ROAD

FORT LIBERTY NC 28310-5000

W91247 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W9124723R0118

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Oct-2023 04:00 PM to 19-Oct-2023 04:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has decreased by 35.00 from 347.00 to 312.00.

CLIN 0002

The pricing detail quantity has decreased by 35.00 from 371.00 to 336.00.

CLIN 1001

The pricing detail quantity has decreased by 52.00 from 520.00 to 468.00.

CLIN 1002

The pricing detail quantity has decreased by 52.00 from 556.00 to 504.00.

CLIN 2001

CLIN 2002

CLIN 3001

CLIN 3002

CLIN 4001

CLIN 4002

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS AND ANSWERS

Number Solicitation

Reference Industry Question U.S. Government's Answer

1 Page 28 and P. 3- 22; 2.1.11.1 Key Personnel and Section B - Supplies or Services and Prices

Section 2.1.11.1.1 states that the Project Manager is a key personnel on this contract. However, the Section B CLINS on pages 3-22 do not have a CLIN for the Project Manager. Please provide guidance on how to build in the PM hours.

The Project Manager serves as central point of contact that has full authority to act for the contractor on all contract matters relating to delay operation of the contract, i.e. a liason for contracting agency to the government in order to manage the multiple and unique CLINs and the personnel performing services.

Pricing in the CLINS must be inclusive of all management or resources to perform all functions, apportioned in the appropriate

CLIN.

2 Page 30; 2.2.1.2 Musician

Requirement states that musicians “shall have at least one year of chapel worship services experience and a minimum of two written references indicating performance of worship music services.”

We request that the written reference requirement be waived for any incumbent musicians proposed.

See updated revisions PWS section 2.2.1.2.

References are removed.

3 Page 60; RFP 7.3 Technical Exhibit 1 Allocation of Musicians

The total numbers of sessions does not add up correctly with Section B. Example:

Expected Number of Regular Sessions should equal 520 (10*52) but only equals 468 (9*52). This is true for regular and special sessions, and regular and special rehearsals. Since Section B requires that pricing be done per job for musicians – CLINs 1 – 4 for each period, the number of sessions will affect the price. Please amend the table and/or Section B to match.

a) Expected Number of Regulars Services currently for 12-month period is 468. Two current chapel services do not require musicians, but changes in capabilities may require additional musicians. If those additional services maintain the same average as other services, there is a potential increased need for 104. b) Expected # of Regular Rehearsals for 12-month period is 504.

4 Pg. 101; L.B.a Proposal Format Tab A

This requirement states that Tab A Technical Capability should not exceed 25 pages. Please confirm that cover, TOC, resumes, and references are excluded from this limit.

Cover, table of contents, resumes, and references are excluded from the 25 page limit.

5 P. 101; L.C.

Proposal Content Tab A Technical Capability

This requirement states “The Technical Capability submission shall be prepared using Microsoft Word format…”.

However, B.a Proposal Format on page 101 states “All submitted documents should be in Microsoft Excel (unprotected), and/or Microsoft Word, and/or Adobe format.” We plan to submit our Technical volume in PDF format.

Please confirm that this is acceptable.

Tab A: Technical Capability can be submitted in either Microsoft Word or Adobe format.

6 Musician Qualifications

Does the requirement for "documentation that indicates or demonstrates" include submitting resumes and reference letters for the musicians, or are there specific forms or formats preferred?

Resumes or qualifications provided in Microsoft word of Adobe format are acceptable documentation to indicate qualification and experience.

7 Exhibit 1, Paragraph 7.3

Does Exhibit 1 provide a comprehensive overview of the sessions required annually, or should we expect additional details or sessions not covered in the exhibit?

Exhibit 1 is an estimated allocation based upon current and historical needs.

Various factors may adjust these numbers slightly.

8 Incumbents Are there any current incumbents for this contract, and if so, could you provide the contract number?

Current incumbent is Veritas Management Group under contract W9124720P0074

9 Musicians Quantity

The solicitation mentions 4 musicians, but it is indicated that the requirement is for between 8-11 musicians. Could you please clarify the exact number of musicians required?

1.2.1 notes 8-11 Musicians. The span provides flexibility as religious service needs change with changing population.

Technical Exhibit currently shows 7 musicians (1 for Catholic Services and 6 for Protestant services)

10 Youth Ministry Coordinators (CLIN 0005)

Is CLIN 0005 for "Youth Ministry Coordinators" intended to cover more than one coordinator position?

The requirement is for 2x Youth Ministry Coordinators, 1x for Protestant Youth Ministry Coordinator, and 1x for Catholic Youth Ministry Coordinator. Requirement updated in PWS 1.2.1.

11 Weekly Hours for Coordinators

Could you provide information on the expected number of hours per week for the Youth Ministry Coordinators, Protestant REC, Catholic REC, and confirm if the Catholic CPAC position is indeed a full-time role?

CPAC is a full-time position; Youth Ministry estimate is 1200 hours annually per contractor; Religious Education Coordinator estimate is 1200 hours annually per contractor.

12 Government Property for Coordinators

Will the coordinators (Youth Ministry Coordinators, Protestant REC, Catholic

REC)

be assigned any government property such as laptops, internet access, etc.?

Contract does not provide government property. The chapels do not have wireless internet.

The following have been modified:

PERFORMANCE WORK STATEMENT

Introduction. This is a non-personal services contract to provide qualified Musicians, a Catholic Religious Education Coordinator, a Protestant Religious Education Coordinator, a Catholic Community Pastoral Associate Coordinator, and Youth Ministry Coordinators to perform at chapel services and special services and coordinate ministries with expertise in order to (IOT) meet mission requirements of Fort Liberty Religious Support Office (RSO). This PWS defines the requirements/deliverables of the contractor; ensuring the individual Free Exercise of Religion for military personnel, family members, and authorized personnel; a statutory requirement under USC Title X. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to provide assistance with general and technical administrative support functions as defined in this Performance Work Statement The contractor shall plan and coordinate all administrative and logistical requirements as defined in this Performance Work Statement (PWS) in coordination with the Contracting Officer Representative (COR) and the technical supervisor. The contractor shall perform to the standards in this contract.

1.1 Background. Fort Liberty’s military population is the largest in the United States.

It is a very mobile population with numerous deployments. The RSO has a requirement to provide Religious Services for the Fort Liberty Religious Community. The services include providing Musicians for scheduled and special Chapel Services conducted on Fort Liberty at the various chapels. The mission and ministry of the chaplaincy is supported, extended and enhanced by other religious ministry personnel. These include Department of Army Civilians (DACs), Director of Religious Education (DRE), civilian contractors (clergy, music directors, youth workers, etc.), distinctive faith group leaders, and volunteers. These personnel support the chaplaincy in various professional and technical ways in bringing quality ministry and spiritual support to soldiers and family members. This provides quality of life resources to the military worshipping communities.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

1.2.1 Provide 8-11 Musicians, a Catholic Religious Education Coordinator, a Protestant Religious Education Coordinator, a Catholic Community Pastoral Associate Coordinator, and two Youth Ministry Coordinators (1x Catholic Youth Ministry Coordinator and 1x Protestant Youth Ministry Coordinator) to perform at chapel services and special services and coordinate his/her ministry of expertise on Fort Liberty, NC.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. This PWS conveys the basic requirements, performance standards and assessment measures that will apply to this contract. The requirements and performance standards listed in this PWS provide a general basis for measuring the performance of each requirement associated with the standard. The Contractor is responsible for completing all assigned contract services in accordance with (IAW) established policies, procedures, Standard Operating Procedures (SOPs), Department of the Army (DA) and Department of Defense (DOD) regulations.

1.3 Climatic Conditions. N/A.

1.4 Facility Access. N/A

1.5 Traffic Flow. N/A

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage. N/A

1.8 Dust Suppression. N/A

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS or Functional Area

(FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Period of Performance (PoP). The period of performance shall be for one (1) base period of eight months with four option years.

The PoP consists of 4 years and 8 months. The PoP is as follows:

Phase-in/out Period N/A Base Period 11 November 2023 – 10 July 2024 Option Period I 11 July 2024 – 10 July 2025 Option Period II 11 July 2025 – 10 July 2026 Option Period III 11 July 2026 – 10 July 2027

Option Period IV 11 July 2027 – 10 July 2028

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at applicable Fort Liberty RSO chapels/facilities. Contractor shall remain flexible in case place of performance has changed. Musicians may be required to move chapel location within Fort Liberty Religious Support footprint upon notification of COR and Chapel Senior Pastor.

2.1.3.2 Hours of Operation. The contractor is responsible for conducting business, between the hours of 0900-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Though it is noted that this contract does not require a traditional fulltime Monday through Friday 9:00 to 5:00 type work environment, workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours. The only position identified by the Government as a full-time position is the Catholic Pastoral Associate Coordinator.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.1.4 Federal Holidays. The Contractor’s performance may be required on the identified Federal holidays below. Many of the tasks outlined in this PWS will require services to be performed on religious holidays that may also coincide with Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day

Independence Day

2.1.4.1 The Contractor shall provide personnel support within 48 hours of notification outside the normal hours of operation as required, including holidays, to support the RSO mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager, not Contractor personnel, shall be available before and after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 24 hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. N/A

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially regarding changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

2.1.7.3.3 The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Procurement Integrated Enterprise Environment (PIEE) (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Project Manager who is responsible for the performance of the work. The Project Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Project Manager shall be provided by the Contractor to the KO. The Project Manager, as stated in 2.1.4.1, shall be available before and after normal hours to serve as the central point of contact for Contractor operations. The Project Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language. The Project Manager shall submit resumes and organization chart for all employees employed under this contract to include contact info within 30 days of contract award and provide updates if any through duration of contract. The Project Manager is not required on-site. The Project Manager can be remote and does not have to be onsite or local.

2.1.11.1.2 Contracted personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have at a minimum, a favorable National Agency Check (NAC). All contractors requiring access to Government Computer Systems will be processed for a T1 Suitability investigation. In Order to receive a CAC the Trusted Agent Security Manager (TASM) in the Trusted Associate Sponsorship System (TASS) for Common Access Card (CAC) issuance to contractors will process all required forms and provide them to the Garrison Command Security Office (GCSO) for processing.

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. N/A

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional and neat appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 10 business days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Qualifications.

2.2.1 Musician.

2.2.1.1 Musicians shall be able to read and play traditional, contemporary, and new age music according to the religious services being rendered. Musicians must maintain an intermediate level musical proficiency on the instrument identified on Technical Exhibit 1 for the service being rendered.

2.2.1.2 Musician shall have at least one (1) year of chapel worship services experience.

2.2.1.3 Musician shall be knowledgeable of and be able to apply liturgical and contemporary music norms of the Catholic/Protestant tradition in preparation for worship and/or Special Services for the specific Chapel tradition in which they will perform the fulfillments of this contract.

2.2.1.4 Musician shall be knowledgeable of and conversant with developments in Catholic/Protestant music both liturgical and contemporary for the specific Chapel tradition of the congregation served by this contract.

2.2.2 Catholic Religious Education Coordinator (REC).

2.2.2.1 Catholic REC performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. Catholic REC personnel shall have a command of both the written and spoken English language equivalent of ‘Common European Framework of Reference for Language’ (CEFR) level 2 in order to properly, clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

2.2.2.2 Catholic REC personnel performing work under this contract shall be a U.S.

citizen unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the use of a non- U.S. citizen to perform the required support.

2.2.2.3 Catholic REC shall be able to communicate, when necessary, with the COR, Senior Priest, and/or DRE between the hours of 0900-1700, Monday through Friday, to include weekends and Federal holidays if needed. Contractor shall respond to all correspondence within 24 hours.

2.2.2.4 Catholic REC shall provide the COR, Senior Priest, and DRE with work and cell phone numbers upon assumption of position and if a provided number changes.

2.2.2.5 Catholic REC shall produce a communication plan to include not only interfacing with the COR, but also the Senior Priest and Director of Religious Education (DRE) on post to gain required input regarding religious education.

2.2.2.6 Catholic REC personnel shall demonstrate a continuing effort to update his/her knowledge of current Catholic religious practices when training opportunities are provided by the COR, Senior Priest, and DRE.

2.2.2.7 Catholic REC shall have a basic MS Office skill level of the latest version of Microsoft Office Word and Excel software with knowledge of word processing, database, and spreadsheet software.

2.2.2.8 Catholic REC personnel shall be a practicing Roman Catholic, in good standing with the Catholic Church, who celebrates the sacraments on a regular basis. If possible, the Catholic REC shall be an active participant in the Fort Liberty community of faith in order to have an understanding of the special needs of the military community.

2.2.2.9 Catholic REC personnel shall have a minimum of three years of experience within the last ten years as an active catechist, be a certified catechist for the Archdiocese for the Military Services, USA (AMS), and have participated in teaching a variety of sacramental programs for children, youth, and adults.

2.2.3 Protestant Religious Education Coordinator (REC).

2.2.3.1 Protestant REC performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contractual requirements. He/she shall have a command of both the written and spoken English language equivalent of ‘Common European Framework of Reference for Language’ (CEFR) level 2 in order to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

2.2.3.2 Protestant REC performing work under this contract shall be a U.S. citizen unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the use of a non-U.S.

citizen to perform the required support.

2.2.3.3 Protestant REC shall be able to communicate, when necessary, with the COR and/or DRE between the hours of 0900-1700, Monday through Friday, to include weekends and Federal holidays if needed. Contractor shall respond to all correspondence within 24 hours.

2.2.3.4 Protestant REC shall provide the KO, COR, and the DRE with work and cell phone numbers upon assumption of position and if a provided number changes.

2.2.3.5 Protestant REC shall have a basic MS Office skill level of the latest version of Microsoft Office Word and Excel software with knowledge of word processing, database, and spreadsheet software.

2.2.3.6 Protestant REC shall be a practicing Protestant Christian, in good standing with a church who worships at a local church/chapel in a regular basis. If possible, the individual should be an active participant in the Fort Liberty community of faith in order to understand the special needs of the military community.

2.4.1 Administrative Catholic Community Pastoral Associate Coordinator

(CPAC).

2.4.1.1 CPAC shall be computer literate with a basic MS Office skill level of the latest version of Microsoft Office Word and Excel software with knowledge of word processing, database, and spreadsheet software.

2.4.1.2 CPAC shall be a practicing Roman Catholic, in good standing with the Catholic Church who celebrates the sacraments on a regular basis. If possible, the Catholic CPAC shall be an active participant in the Fort Liberty Catholic Community of faith in order to understand the special needs of the military community.

2.4.1.3 CPAC shall be able to read, write, speak, and understand the English language to effectively carry out all contractual requirements. He/she shall have a command of both the written and spoken English language equivalent of ‘Common European Framework of Reference for Language’ (CEFR) level 2 in order to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

2.4.1.4 CPAC performing work under this contract shall be a U.S. citizen unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the use of a non-U.S. citizen to perform the required support.

2.4.1.5 CPAC shall be able to communicate, when necessary, with the COR, Senior Priest, and/or DRE between the hours of 0900-1700, Monday through Friday, to include weekends and Federal holidays if needed. Contractor shall respond to all correspondence within 24 hours.

2.4.1.6 CPAC shall provide the KO and COR with work and cell phone numbers upon assumption of position and if a provided number changes.

2.4.1.7 Contractor personnel must demonstrate a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition, and as articulated by the current Vatican Council, subsequent statements of the U.S. Council of Catholic Bishops, and the Catechism of the Catholic Church (1994). Experience with a military Catholic Community and chapel environment is highly preferred.

2.4.1.8 CPAC should have experience in working within the parish or church structure in the areas of administration and evangelization.

2.4.1.9 Experience in military and/or military chapel programs is preferred.

2.2.5 Youth Ministry Coordinator (YMC).

2.2.5.1 YMC performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contractual requirements.

YMC shall have a command of both the written and spoken English language equivalent of ‘Common European Framework of Reference for Language’ (CEFR) level 2 in order to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

2.2.5.2 YMC performing work under this contract shall be a U.S. citizen unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the use of a non-U.S. citizen to perform the required support.

2.2.5.3 YMC shall be able to communicate, when necessary, with the COR and/or DRE between the hours of 0900-1700, Monday through Friday, to include weekends and Federal holidays if needed. Contractor shall respond to all correspondence within 24 hours.

2.2.5.4 YMC shall provide the COR and DRE with work and cell phone numbers upon assumption of position and if a provided number changes.

2.2.5.5 YMC shall produce a communication plan to include not only interfacing with the COR, but also the Director of Religious Education (DRE) and sponsoring Youth Chaplain on post to gain required input regarding youth ministry.

2.2.5.6 YMC personnel shall demonstrate a continuing effort to update his/her knowledge of current youth ministry practices when training opportunities are provided by the COR and/or DRE.

2.2.5.7 YMC shall have a basic MS Office skill level of the latest version of Microsoft Office Word and Excel software with knowledge of word processing, database, and spreadsheet software.

2.2.5.8 YMC shall be a practicing Christian, in good standing with a church who worships on a regular basis. If possible, the individual shall be an active participant in the Fort Liberty community of faith in order to have an understanding of the special needs of the military community.

2.2.5.9 YMC minimum of three years of experience within the last ten years working with youth and have participated in facilitating a variety of programs for children, youth, or adults.

2.5.2 Security.

2.5.2.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes. The Contractor is not relieved from performance of any obligations hereunder for personnel or subcontractors being denied or restricted access to the installation by command authority including Army Regulation 190-1 and the Fort Liberty /XVIII ABN Supplement.

2.5.2.2 Motor Vehicle Operators. The Contractor shall ensure that contract employees possess a current and valid driver’s license.

2.5.2.3 Contractor Vehicle Registration. The Contractor shall ensure that contract employees possess current vehicle insurance and is maintained before operating any type of vehicle or equipment on the installation.

2.5.2.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.2.5 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the fifth (5th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

2.5.3 Security Training.

2.5.3.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award date and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.

2.5.3.2 OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance. All contractor employees must complete annual OPSEC awareness training.

2.5.3.3 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days of contract award or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

2.5.4 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.5.4.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the COR for review and acceptance within thirty (30) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.4.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.5.5 Training, Physical Requirements, or other Expertise Required. N/A

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A

3.0 Performance Requirements and Standards.

3.1 High Level Objectives (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels

(AQLs).

3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.1.2 Damage Report. The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected.

3.2 Transition (Phase Out). The Contractor shall prepare and submit a Phase Out Plan to be implemented by the Contractor 90 days prior to contract expiration. The Contractor shall have key personnel on board, during the 10 business-day transition period. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during phase-out period to ensure that the services are maintained at the required level of proficiency.

4.0 Performance Requirements Summary (PRS) Matrix.

Required Services

Performance Standard Acceptable

Quality Level (AQL)

Method of Surveillance

Incentive (Positive and/or Negative)

PRS # 1.

Musicians shall provide on-site Regular Worship Service and Regular Worship Rehearsals.

PWS para. 5.1.1

Coordinated and professional instrumental accompaniment (i.e.

playing a piano / organ / guitar / keyboard) or direct musical selections during designated worship services and rehearsals including accompany singing of hymns, choruses, and spiritual songs; choral response, anthems, and special music that enhances the atmosphere of worship for the particular congregation.

Zero deviation from performance standard

Random inspections and feedback from Chaplains, worship leaders, and other musicians

Five performances that are below the standard in two months will result in a negative CPARS rating and the second month’s invoice shall be deducted for the cost of the musical regular service / rehearsal that was below standards and/or not performed.

PRS # 2.

Musicians shall provide on-site Special Worship Service and Special Worship Rehearsals.

PWS para. 5.1.2

Coordinated and professional instrumental accompaniment (i.e.

playing a piano / organ / guitar / keyboard) or direct musical selections during designated worship services and rehearsals including accompany singing of hymns, choruses, and spiritual songs; choral response, anthems, and special music that enhances the atmosphere of worship for the particular occasion and congregation.

from performance standard

Random inspections and feedback from Chaplains, worship leaders, and other musicians

Five performances that are below the standard in two months will result in a negative CPARS rating and the second invoice shall be deducted for the cost of the musical regular service / rehearsal that was below standards and/or not performed.

PRS #3.

Musicians shall communicate with the chaplains, worship leaders, and other musicians conducting the service to ensure that all musical selections are in keeping with the theme of worship service.

PWS para. 5.1.3 – 5.1.6

Active on-going and at least twice a week communication with worship leaders/Chaplains of the designated chapel service.

Deviation from standard.

inspections and feedback from Chaplains, worship leaders, and other musicians

If active on-going communication is not occurring the project manager, will be notified. Continuous (reported twice or more) communication failures may result in a negative CPARS rating.

PRS # 4.

Catholic REC shall provide annual Roman Catholic Religious Education (RCRE) plan and calendar PWS para. 5.2.1.1 – 5.2.1.2

Calendar shall contain all required events and activities.

from performance standard

100% Inspection of the draft and final submittal

Failure to submit an approved calendar on the second attempt may result in a negative CPARS rating.

PRS # 5.

Catholic REC shall Maintain databases for all enrolled students, catechists, and volunteers.

PWS para. 5.2.2.1

Data base contains all the necessary information and is updated weekly from

100% Inspection;

Utilizing QASP and COR.

When performance is below standard, and not performed by the contractor, invoices for specific CLINs will not be certified until deficiencies have been corrected.

PRS # 6.

Catholic REC shall coordinate weekly RCRE classes PWS para. 5.2.2.3 – 5.2.2.14

Coordination of weekly religious education classes with the right classroom, catechist, start & ending time, and amount of correct teaching materials.

90% of classes have a catechist, start on time, and have adequate & correct teaching materials

Random Inspection

When performance is below the standard, and not re-performed by the contractor, invoice for specific CLINs will not be certified. This may result in a negative CPARS rating.

PRS # 7.

Catholic REC shall submit attendance report to the DRE PWS para. 5.2.2.2

Attendance reporting of RCRE classes no later than 1400 each Sunday

Reports are 100% accurate and up to date.

100% Inspection;

Utilizing class rosters

When performance is below the standard, and not re-performed by the contractor, invoice for specific CLINs will not be certified until corrected. This may result in a negative CPARS rating.

PRS # 8.

Catholic REC shall coordinate all the DRE-directed events in PWS para. 5.2.3 – 5.2.6

Coordinate the events in concert with the DRE and other staff members in the Religious Support Office

(RSO)

90% of the events have adequate resource, publicity, and participation

100% Inspection;

Utilizing event rosters

When performance is below the standard, and not re-performed by the contractor, invoice for specific CLINs will not be certified until corrected. This may result in a negative CPARS rating.

PRS # 9.

Protestant REC shall maintain annual event calendar, databases for all enrolled students, teachers, and volunteers PWS para. 5.3.1 – 5.3.1.2

Databases are current and accurate

Zero deviation from…